business coordinator

finance manager

front office manager

project administrator

system administrator

administrative manager

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 
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 Oversee day-to-day office operations and ensure a well-organized, efficient workplace
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 Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
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 Serve as primary point of contact for office vendors, building management, and service providers
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 Foster a positive, professional, and collaborative office culture
 
 
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 Administrative &amp; Staff Support
 
 
 
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 Support leadership and staff with administrative tasks, scheduling, and coordination
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 Maintain office policies, procedures, and documentation
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 Assist with onboarding new employees and coordinating office-related training
 
 
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 Financial &amp; HR Support
 
 
 
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 Process invoices, expense reports, and basic bookkeeping tasks
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 Assist with payroll, benefits administration, and HR-related documentation
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 Prepare quarterly reporting for incentive programs
 
 
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 Qualifications
 
 
 
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 Strong organizational and time management skills
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 Excellent written and verbal communication skills
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 Proficiency in Google Workspace
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 Ability to multitask, prioritize, and work independently
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 Problem solver with a proactive mindset
 
 
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</div>

Business Office Manager

Piropos Box Systems

Job Opportunity: Administrative LeadLocation: Doha, Qatar Company: Piropos Box SystemsAbout UsPiropos Box Systems is a forward-thinking company based in Doha, specializing in innovative packaging solutions and operational excellence. We are committed to efficiency, quality, and delivering value to our clients. To support our growing operations, we are seeking a proactive Administrative Lead to oversee office administration and ensure smooth organizational workflows.Role OverviewThe Administrative Lead will be responsible for managing administrative processes, coordinating office activities, and supporting leadership and staff. This role requires strong organizational skills, attention to detail, and the ability to foster a productive and collaborative environment.Key Responsibilities<ul><li>Oversee daily office operations and administrative functions.</li><li>Supervise and mentor administrative staff to ensure efficiency.</li><li>Manage schedules, meetings, and communications for leadership.</li><li>Coordinate with HR and finance teams on employee records and office expenses.</li><li>Maintain office supplies, equipment, and vendor relationships.</li><li>Prepare reports, documentation, and presentations for management.</li><li>Ensure compliance with Qatari regulations and company policies.</li><li>Foster a positive and efficient office culture.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4&ndash;6 years of experience in administrative leadership or office management.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office and office management software.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to manage priorities in a fast-paced environment.</li><li>Fluency in English; Arabic is a plus.</li></ul>Why Join Us?<ul><li>Be part of a growing packaging solutions company in Doha.</li><li>Play a key role in supporting Piropos Box Systems&rsquo; operations and success.</li><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and career advancement.</li><li>Collaborative, innovative, and growth-driven work culture.</li></ul>Job Type: Full-timePay: Up to QAR21,000.00 per monthWork Location: In person

Administrative Lead

Bombay City Eye Healthcare & Vision Services Ltd.

About the RoleBombay City Eye Healthcare &amp; Vision Services Ltd. operates within the healthcare and vision care sector, supporting ophthalmology services, patient care coordination, and clinical support operations across medical facilities.We are seeking a General Manager to oversee overall operations, support administrative coordination, and ensure efficient service delivery across departments. In this role, you will manage workflows, monitor performance, and contribute to the organization&rsquo;s operational effectiveness.This position is ideal for professionals who are experienced in managing operations within healthcare or service-oriented environments and are capable of leading teams and ensuring high standards of service.Why Join Us?Healthcare-Focused Environment Work within a professional setting supporting vision care and medical services.Leadership Role Take responsibility for overseeing operations and team coordination.Organizational Impact Contribute to efficiency, service quality, and operational improvement.Career Growth Opportunities to advance into senior leadership roles.Key ResponsibilitiesOperations Oversight<ul><li>Manage daily operations across departments</li><li>Ensure efficient coordination and workflow execution</li></ul>Process Management<ul><li>Develop and maintain operational procedures</li><li>Ensure compliance with internal standards</li></ul>Performance Monitoring<ul><li>Track key performance indicators and identify improvements</li></ul>Reporting &amp; Documentation<ul><li>Prepare operational reports and maintain records</li></ul>Team Leadership<ul><li>Oversee team coordination and support staff performance</li><li>Ensure effective communication across departments</li></ul>What We Are Looking ForExperience<ul><li>6&ndash;10 years of experience in operations, administration, or management roles</li></ul>Skills<ul><li>Strong leadership and organizational abilities</li><li>Excellent communication and decision-making skills</li><li>Problem-solving and operational management expertise</li></ul>Core Competencies<ul><li>Strategic thinking and adaptability</li><li>Accountability and initiative</li><li>Team leadership and collaboration</li></ul>Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or related field preferred</li></ul>نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: QAR١٩٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

General Manager

Qatar Charity

<div>
 
 
 Duties and Responsibilities:
 
 
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 Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
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 Provide administrative and office support to executive management or sector leadership.
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 Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
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 Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
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 Professionally handle verbal instructions and translate them into practical actions that support decision-making.
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 Organize and coordinate activities related to official events and celebrations.
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 Organize and complete all office administrative procedures in accordance with approved policies.
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 Support the implementation of senior management decisions and ensure adherence to deadlines.
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 Coordinate directly with internal and external stakeholders related to the sector&rsquo;s activities.
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 Prepare official correspondence and draft administrative letters in accordance with approved standards.
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 Contribute to improving administrative procedures and developing office work methods.
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 Monitor administrative performance indicators related to office operations and reporting.
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 Qualifications and Requirements:
 
 
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 Bachelor&rsquo;s degree in Business Administration or a related field.
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 Minimum of 8 years of relevant professional experience.
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 Proficiency in Arabic and English, both written and spoken (French is an added advantage).
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 Full proficiency in Microsoft Office applications.
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 Strong knowledge of policies, procedures, and regulations related to the field of work.
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 High-level communication skills and the ability to interact professionally with all organizational levels.
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 Ability to prepare executive correspondence and reports with a high degree of professionalism.
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 Strong commitment to work ethics and confidentiality of information.
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 Excellent time management and multitasking skills.
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</div>

Senior Executive Secretary

CRESCITA Contracting

Qualifications &amp; Requirements:<ul><li>Proficiency in MS Office (Excel, Word).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work under pressure.</li></ul>Job Summary:The Admin In-Charge is responsible for overseeing the administrative and coordination functions of the laundry facility. This role ensures smooth day-to-day operations by managing records, staff coordination, customer communication, inventory tracking, and supporting operational efficiency.Key Responsibilities:1. Administrative Management<ul><li>Maintain daily records of laundry intake and delivery.</li><li>Prepare reports on daily/weekly/monthly operations.</li><li>Handle documentation, filing, and data entry.</li></ul>2. Customer Coordination<ul><li>Manage customer inquiries, complaints, and service requests.</li><li>Ensure timely communication regarding order status and delivery schedules.</li><li>Maintain customer database and service records.</li></ul>3. Staff Coordination<ul><li>Supervise attendance, duty schedules, and leave records of laundry staff.</li><li>Coordinate between washing, ironing, and delivery teams.</li><li>Support HR in onboarding and basic staff administration.</li></ul>4. Inventory &amp; Supplies Management<ul><li>Monitor stock levels of detergents, chemicals, packaging materials, and uniforms.</li><li>Raise purchase requests and coordinate with procurement.</li><li>Ensure proper usage and minimize wastage.</li></ul>5. Billing &amp; Documentation<ul><li>Prepare invoices and receipts for customers.</li><li>Track payments, outstanding balances, and coordinate with accounts.</li><li>Maintain financial and operational records accurately.</li></ul>6. Operational Support<ul><li>Ensure proper workflow from collection to delivery.</li><li>Monitor turnaround time and service quality.</li><li>Assist in implementing process improvements.</li></ul>7. Compliance &amp; Safety<ul><li>Ensure adherence to company policies and hygiene standards.</li><li>Maintain records related to safety, equipment maintenance, and inspections.</li></ul>Key Skills:<ul><li>Administrative and organizational skills</li><li>Communication and customer service</li><li>Time management</li><li>Basic accounting knowledge</li><li>Problem-solving ability</li></ul>Pay: From QAR2,000.00 per monthLanguage:<ul><li>English (Required)</li><li>Hindi (Required)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Qatar Driving License (Preferred)</li></ul>Work Location: In person

Admin In-Charge – Laundry

Rich chocolatier

Rich Chocolatier is seeking a proactive and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, energetic, and capable of coordinating effectively with the Operations Manager and Sales Team.Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support</li><li>Manage, monitor, and follow up on emails and correspondence</li><li>Coordinate tasks between the Operations Manager and Sales Team</li><li>Prepare reports, documents, and presentations using Microsoft Office</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with basic Canva designs (presentations, simple marketing materials)</li><li>Handle data entry, record keeping, and documentation</li><li>Support general office operations and workflow</li></ul>Requirements<ul><li>Female candidate</li><li>Minimum 3 years of administrative experience</li><li>Fluent in Arabic and English (written and spoken)</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Basic knowledge of Canva</li><li>Good mathematical and analytical skills</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and coordination skills</li></ul>Preferred Skills<ul><li>Ability to work in a fast-paced environment</li><li>High attention to detail and accuracy</li><li>Positive attitude and team-oriented mindset</li></ul>Job Types: Full-time, PermanentPay: QAR3,500.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have Valid QID / please mention expiry date</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative Assistant: 3 years (Required)</li></ul>Language:<ul><li>English Language (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>Work Location: In person

Female Administrative Assistant

<div>Overview:
<div>
Provides administrative support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Shift Supervisors with administrative duties.</div><div></div><div> 
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Prepare administrative reports for various military organizations and higher headquarters (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Country Manager or their representative.</li><li>
Prepare metrics as directed by Country Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with the Vectrus Supply Chain Team in Doha, Qatar, and Kuwait, who will also be supporting the Admin/Logistics specialist.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
The specialist must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
Specialist must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li>Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED</li><li>
Must be able to qualify for and maintain Moderate Risk Public Trust (MRPT)</li></ul></li><li>
Experience:
<ul><li>2+ Years Related Administrative Experience</li><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li></ul></li><li>
Skills &amp; Technology Used:<ul><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

Administrative Logistics Specialist

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