operations manager

finance manager

admin assistant

administration executive

administrative assistant

administrative manager

Al Hadhri and Partners Law Firm

<p><b>Job Description</b></p><p><b>Position Summary</b><br/><b>Arabic Female ( Bilingual)</b> the Office Manager is responsible for overseeing the daily administrative and operational functions of a law firm in Qatar. This role ensures that the office operates efficiently, supports attorneys and legal staff, maintains compliance with local regulations, and provides a high level of professionalism in all client and internal interactions.</p><p><b>Key Responsibilities</b></p><p><b>1. Office Administration &amp; Operations</b></p><ul><li>Manage day-to-day office operations to ensure a well-organized and efficient work environment.</li><li>Maintain office systems, including case management software, filing structures, and document storage.</li><li>Oversee the reception area, ensuring clients are greeted professionally and confidentiality is maintained.</li><li>Coordinate office maintenance, equipment servicing, and supply inventory.</li></ul><p><b>2. Legal Support &amp; Compliance</b></p><ul><li>Assist with preparing, organizing, and tracking legal documents and case files.</li><li>Ensure compliance with Qatar&rsquo;s legal, regulatory, and data-privacy requirements.</li><li>Manage the firm&rsquo;s scheduling for court dates, client meetings, and internal deadlines.</li><li>Support attorneys with administrative tasks, including drafting correspondence and formatting legal documents.</li></ul><p><b>3. HR &amp; Staff Coordination</b></p><ul><li>Coordinate recruitment, onboarding, and training for administrative staff.</li><li>Maintain personnel files and handle leave records in accordance with Qatar Labor Law.</li><li>Support performance management and staff communication.</li><li>Coordinate staff schedules and ensure adequate administrative coverage.</li></ul><p><b>4. Financial &amp; Administrative Control</b></p><ul><li>Assist with budgeting, expense tracking, and petty cash handling.</li><li>Process invoices, liaise with finance/accounting teams, and track billable hours when required.</li><li>Manage vendor contracts (e.g., translation services, office supplies, IT support).</li></ul><p><b>5. Client Relations &amp; Communication</b></p><ul><li>Serve as a primary point of contact for clients, vendors, and government offices.</li><li>Coordinate notarization, legalization, and document submission to relevant Qatari authorities (e.g., Ministry of Justice).</li><li>Handle internal and external communications while ensuring confidentiality standards are upheld.</li></ul><p><b>6. Facility &amp; Security Oversight</b></p><ul><li>Manage relationships with building management, security personnel, and service providers.</li><li>Ensure compliance with health, safety, and office security policies.</li><li>Oversee office access systems and document control procedures.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Experience as an Office Manager, Legal Secretary, or Administrative Manager in a law firm or professional services environment.</li><li>Strong understanding of legal terminology, legal document handling, and office workflow in a law firm.</li><li>Knowledge of Qatar Labor Law and local regulatory requirements.</li><li>Excellent organizational, communication, and leadership skills.</li><li>High proficiency in Microsoft Office Suite and legal software tools.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or a related field.</li><li>Experience working with Qatari courts, ministries, and government portals (e.g., Hukoomi).</li><li>Fluency in English required; Arabic language skills strongly preferred.</li><li><b>Pease note that the position if Arabic Female only .</b></li></ul><p><b>Work Environment</b></p><ul><li>Full-time, on-site role in a professional legal office.</li><li>Requires frequent coordination with attorneys, clients, and governmental entities.</li><li>Fast-paced, deadline-driven environment.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR6,500.00 per month</p><p>Expected Start Date: 01/12/2025</p>

Office Manager ( Arabic Female only )

Swan Global WLL

<p>Hiring <b>HR &amp; Admin( Office Administration, Visa &amp; Legal)</b></p><p>Work Location: Doha</p><p>Project Duration : <b>1 Year and extendable</b></p><p>Duty hours : 8 Hours + 1 Hour break &amp; 6 Days a week</p><p>FAT : By candidate</p><p>Responsibilities:</p><ul><li>Manage daily HR and administrative operations.</li><li>Handle employee visa, renewal, and legal documentation.</li><li>Maintain personnel records and coordinate with PRO services.</li><li>Support management in recruitment and onboarding activities.</li><li>Oversee office supplies, logistics, and general administrative support.</li></ul><p>Requirements:</p><ul><li>Bachelors degree in Human Resources, Business Administration, or related field.</li><li>12 years of experience in HR and office administration.</li><li>Good knowledge of Qatar labor law and visa procedures.</li><li>Excellent organizational and communication skills.</li></ul><p>Job Type: Permanent</p><p>Application Question(s):</p><ul><li>This project is 1 year extendable. Are you interested?</li><li>Do you have min 12 years of similiar experience?</li><li>Do you have any experience in Oil and Gas Industry?</li></ul>

HR & Admin( Office Administration, Visa & Legal)

Al Dana Enterprise LLC

<p>Key Duties and Responsibilities</p><ul><li><b>Office management</b>: Oversee daily operations, maintain records, and ensure compliance with company policies</li><li><b>Communication</b>: Act as a point of contact between departments, clients, and external partners</li><li><b>Scheduling</b>: Organize meetings, appointments, and travel arrangements</li><li><b>Documentation</b>: Prepare reports, manage files, and update databases</li><li><b>Support executives</b>: Provide administrative assistance to senior staff, including drafting correspondence and presentations</li><li><b>Resource coordination</b>: Manage office supplies, budgets, and vendor relationships</li></ul><p>Skills and Qualifications</p><ul><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in office software (e.g., Microsoft Office Suite)</li><li>Problem-solving and decision-making skills</li><li>Ability to work independently and as part of a team</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Administrator

Raytheon

<div>
 <strong>
  Date Posted:
  <br/>
  <br/>
 </strong>
 2025-11-25
 <br/>
 <br/>
 <strong>
  Country:
  <br/>
  <br/>
 </strong>
 Qatar
 <br/>
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 <strong>
  Location:
  <br/>
  <br/>
 </strong>
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 <br/>
 <br/>
 <strong>
  Position Role Type:
  <br/>
  <br/>
 </strong>
 Unspecified
 <br/>
 <br/>
 <strong>
  About Us:
  <br/>
  <br/>
 </strong>
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 <br/>
 <br/>
 <strong>
  Job Summary:
  <br/>
  <br/>
 </strong>
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 <br/>
 <br/>
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 Cross Functional Coordination:
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 <br/>
 <ul>
  <li>
   Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
  </li>
  <li>
   Streamlines reporting of functional inputs to Managing Director.
  </li>
  <li>
   Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
  </li>
  <li>
   Serve as the central point for coordinating cross-functional and inter-program efforts.
  </li>
  <li>
   Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
  </li>
  <li>
   Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
  </li>
  <li>
   Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
  </li>
  <li>
   Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
  </li>
  <li>
   Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
   <br/>
   <br/>
  </li>
 </ul>
 Office Management:
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 <br/>
 <ul>
  <li>
   Manages the office needs and space.
  </li>
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   Will have a responsibility to supervise sub-contractors and coordinate office visitors.
  </li>
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   Managing the Visitor Management System.
  </li>
  <li>
   Supports and manages office maintenance requirements.
  </li>
  <li>
   Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
   <br/>
   <br/>
  </li>
 </ul>
 Travel &amp; Expense Coordination:
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 <br/>
 <ul>
  <li>
   Plan and manage domestic and international travel, including compliance with export/import requirements.
  </li>
  <li>
   Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications You Must Have:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
  </li>
  <li>
   Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
  </li>
  <li>
   Able to access to ITAR and EAR controlled technical data.
  </li>
  <li>
   Must possess a valid Qatar Residence, Driving License and transportation.
  </li>
  <li>
   Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
  </li>
  <li>
   Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
  </li>
  <li>
   Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
  </li>
  <li>
   Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  </li>
  <li>
   Fluency in written and spoken English
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications We Value:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience working with U.S. government contractors or within defense/aerospace industry.
  </li>
  <li>
   Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
  </li>
  <li>
   Familiarity with Qatari regulations and business practices.
  </li>
  <li>
   Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <strong>
  Privacy Policy and Terms:
  <br/>
  <br/>
 </strong>
 Click on this link to read the Policy and Terms
</div>


Senior Administrator & Office Coordinator

Nakilat

<div><div><div><div><div><div><p>Apply now
</p><ul><li>Apply now
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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22335
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> HSE Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**</b></p><br>
<p></p>
<p><b>
Primary Functions</b></p>
<ul>
<li>Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.</li>
<li>Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.</li>
<li>Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.</li></ul><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p>
<ul>
<li>Organize and maintain HSE-related documents, records, and files (both electronic and physical).</li>
<li>Input HSE data into databases, spreadsheets, and management systems.</li>
<li>Assist in developing, revising, and implementing HSE policies and procedures.</li>
<li>Analyze incident data to identify trends and recommend corrective actions.</li>
<li>Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.</li>
<li>Ensure that appropriate safety equipment and gear for HSE team are available and maintained.</li>
<li>Maintain up-to-date HSES folders and follow-up reports from HSE personnel.</li>
<li>Manage and maintain Intelex Incident Management System.</li>
<li>Perform an audit on the quality of HSE inspection and incident data.</li>
<li>Assist the HSES Manager in day-to-day HSE activities.</li>
<li>Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.</li>
<li>Monitor the HSES Activity plan and ensure activities are completed as scheduled.</li>
<li>Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.</li>
<li>Act as a point of contact between HSE teams and other departments, clients, and external partners.</li>
<li>Arrange and coordinate HSE meetings, training sessions, and workshops.</li>
<li>Disseminate HSE policies, procedures, and updates to staff.</li>
<li>Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.</li>
<li>Prepare materials for HSE audits and reviews, ensuring documentation is in order.</li>
<li>Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.</li>
<li>Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.</li>
<li>Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.</li>
<li>Manage travel arrangements for HSE staff attending training, conferences, or site visits.</li>
<li>Help track HSE budgets and expenditures, providing administrative support for financial processes.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Preferred Diploma/Degree in Business Administration or a related field is preferred.</li>
<li>Relevant certifications such IOSH Managing Safely may be preferred</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Required 2 years of experience as an administrative role or similar</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

Administrative Assistant (QFAB)

QatarEnergy

<div>
 <strong>
  Primary Purpose Of The Job
  <br/>
  <br/>
 </strong>
 Provide secretarial and variety of administrative and clerical support to the Department
 <br/>
 <br/>
 Manager and other staff including meetind and schedule coordintion, preparing, typing, and dispatching outgoing correspondences via memos, letters, faxes, and emails, sorting, and distributing incoming documents and maintaining filing system up-todate.
 <br/>
 <br/>
 Handle highly confidential QatarEnergy contracts, agreements, business plans, staff
 <br/>
 <br/>
 reports and other documents.
 <br/>
 <br/>
 <strong>
  Required Experience And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Six years experience in clerical, administrative and secretarial functions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Educational Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Completion of Secondary school (12 Years) plus 2 years secretarial/commercial
   <br/>
   <br/>
  </li>
 </ul>
 training.
 <br/>
 <br/>
 <ul>
  <li>
   Computer literate and well versed in MS Office, Word, Excel, PowerPoint etc.
  </li>
  <li>
   Proficiency in English. Bilingual (Arabic / English) is preferred.
  </li>
 </ul>
</div>


SR. PERSONAL ASSISTANT (Arabic Speaker)

Inspire Management Training Center

<p>Seeking an Admin Assistant (Civil) for a short-term project in Qatar to provide administrative support to the civil engineering team. Responsibilities include maintaining project records, preparing reports, coordinating with internal and external stakeholders, and assisting engineers with documentation and follow-ups. Requires a diploma or degree in Civil Engineering or related field, 3+ years of administrative experience in construction or engineering projects, strong English communication skills, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize project files, drawings, and documentation.</li><li>Assist engineers with correspondence, reports, and documentation follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents with proper formatting.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the civil engineering team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Civil Engineering or related field.</li><li>Minimum 3 years of administrative experience in construction or engineering projects.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (Construction Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (Civil)

Explore 955+ Administrative manager in Doha this December. Find roles across top companies and apply now to boost your career.