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administrative manager

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

Red Bull MOBILE Saudi offered by FNT

<div>
 
 
 Opportunity Summary:
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Affairs Manager
 
 to lead and manage administrative operations and supply chain activities within the organization. The role is responsible for ensuring efficient office management, logistics coordination, cost control, and compliance with company policies while supporting overall business operations.
 
 
 The ideal candidate will have strong leadership abilities, operational experience, and the capability to optimize administrative and supply chain processes to support organizational efficiency and business continuity.
 
 
 
 
 
 
 1. Role Purpose:
 
 
 
 The
 
 Administrative Affairs Manager
 
 is responsible for overseeing administrative affairs and supply chain operations, ensuring the smooth functioning of office services, logistics, and inventory management.
 
 
 The role focuses on improving operational efficiency, managing resources effectively, and ensuring compliance with company policies and procedures.
 
 
 
 
 
 
 2. Key Responsibilities:
 
 
 
 
 
 
 
 Administrative Affairs
 
 
 <ul>
 <li>
 Lead and oversee all administrative operations and daily office activities.
 </li>
 <li>
 Develop, implement, and improve administrative policies, procedures, and workflows.
 </li>
 <li>
 Supervise administrative staff, assign tasks, and monitor performance.
 </li>
 <li>
 Manage facilities, office supplies, and support services.
 </li>
 <li>
 Prepare, review, and approve official correspondence, reports, and documentation.
 </li>
 <li>
 Ensure compliance with company policies, procedures, and regulatory requirements.
 </li>
 </ul>
 
 
 Supply Chain Management
 
 
 <ul>
 <li>
 Manage end-to-end supply chain activities including procurement, sourcing, logistics, and inventory.
 </li>
 <li>
 Develop and implement supply chain strategies aligned with business needs.
 </li>
 <li>
 Monitor inventory levels to ensure availability while minimizing excess and obsolescence.
 </li>
 <li>
 Oversee purchase requests, purchase orders, and supplier performance.
 </li>
 <li>
 Ensure timely delivery of goods and services in line with quality and cost requirements.
 </li>
 <li>
 Identify cost-saving opportunities and improve supply chain efficiency.
 </li>
 </ul>
 
 
 Reporting &amp; Leadership
 
 
 <ul>
 <li>
 Manage administrative and supply chain budgets and control expenditures.
 </li>
 <li>
 Prepare periodic management reports, KPIs, and performance analyses.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders.
 </li>
 <li>
 Handle escalations, resolve operational issues, and drive continuous improvement initiatives.
 </li>
 <li>
 Support senior management with planning, forecasting, and special projects.
 </li>
 </ul>
 
 
 
 
 
 3. Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Supply Chain Management, Logistics, or a related field
 
 .
 </li>
 <li>
 Professional certifications (CIPS, CSCP, CPSM) are a plus.
 </li>
 <li>
 Minimum of 7&ndash;10 years of experience in administrative affairs and supply chain, with at least 3 years in a managerial role.
 </li>
 <li>
 Strong knowledge of logistics, inventory control, and administrative affairs operations.
 </li>
 <li>
 Required Skills &amp; Competencies:
 </li>
 <li>
 Strong leadership and people management skills.
 </li>
 <li>
 Strategic planning and analytical abilities.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, confidentiality, and integrity.
 </li>
 </ul>
 
 
 4. Skills and Competencies:
 
 
 <ul>
 <li>
 Strong leadership and people management skills.
 </li>
 <li>
 Excellent organizational and operational management abilities.
 </li>
 <li>
 Strong analytical and strategic planning skills.
 </li>
 <li>
 Effective communication and stakeholder management skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 <li>
 Good knowledge of procurement, logistics, and administrative operations.
 </li>
 </ul>
 
 
 
 
 
 Why Join Red Bull MOBILE Saudi?
 
 
 
 We move fast, think bold, and lead with purpose. If you&rsquo;re ready to bring high energy to a high-impact role, join a brand that&rsquo;s always one step ahead.
 
</div>

Administrative Affairs Manager

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 
 
 
 Role Overview:
 
 
 
 We are looking for a proactive and highly organized Office Manager to oversee office operations and support the execution of key operational initiatives under the direction of the CEO.
 
 
 This role will ensure the office runs efficiently while coordinating across departments to support operational priorities, manage vendors and facilities, and drive administrative excellence. The ideal candidate is structured, detail-oriented, and comfortable working in a fast-paced environment with direct exposure to executive leadership.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Operational Management
 
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of the office to ensure an efficient and well-organized working environment
 </li>
 <li>
 Manage office facilities, maintenance, and workplace services
 </li>
 <li>
 Coordinate with vendors, service providers, and building management
 </li>
 <li>
 Monitor office budgets related to supplies, services, and operational needs
 
 
 </li>
 </ul>
 
 Cross-Department Coordination
 
 
 
 <ul>
 <li>
 Act as a coordination point between departments to support operational execution
 </li>
 <li>
 Follow up on operational tasks and ensure alignment across teams when needed
 </li>
 <li>
 Support internal initiatives and projects assigned by the CEO
 </li>
 <li>
 Assist in tracking action items from leadership discussions and operational meetings
 
 
 </li>
 </ul>
 
 Office Infrastructure &amp; Environment
 
 
 
 <ul>
 <li>
 Ensure the office environment supports productivity, collaboration, and employee experience
 </li>
 <li>
 Coordinate office improvements, renovations, or workspace planning when needed
 </li>
 <li>
 Maintain office policies, procedures, and operational standards
 
 
 </li>
 </ul>
 
 Operational Support to Leadership
 
 
 
 <ul>
 <li>
 Support the CEO on operational follow-ups and implementation of internal initiatives
 </li>
 <li>
 Prepare operational reports, summaries, or documentation when required
 </li>
 <li>
 Assist in coordinating internal leadership meetings and ensuring follow-ups on key action items
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Operations Management, or a related field
 </li>
 <li>
 4-7 years of experience in Office Management, Operations, or Administrative Leadership roles
 </li>
 <li>
 Strong organizational and operational coordination skills
 </li>
 <li>
 Ability to manage multiple stakeholders and priorities
 </li>
 <li>
 Excellent communication and problem-solving abilities
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Proficiency in Google Workspace
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience working closely with executive leadership
 </li>
 <li>
 Experience managing office operations in fast-growing companies
 </li>
 <li>
 Strong vendor management and operational planning skills
 </li>
 </ul>
</div>

Office Manager

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Elite Events

Operations ManagerExceptional Projects Management &amp; Consultancy Company Riyadh, Saudi ArabiaPosition OverviewThe Operations Manager is responsible for overseeing and optimizing the operational performance of the company across three primary departments:Business Development - Digital Marketing - Administration.The role focuses on training staff, implementing operational systems, monitoring performance, and ensuring smooth coordination between departments to support the company&rsquo;s growth and client acquisition goals.The Operations Manager ensures that internal processes, staff performance, and operational standards are aligned with the strategic objectives of the company.Key Responsibilities:1. Department Operations OversightSupervise and coordinate the daily operations of the following departments:Business Development<ul><li>Oversee sales activities and client acquisition strategies</li><li>Monitor lead generation and conversion performance</li><li>Implement structured sales processes and pipelines</li><li>Ensure proper client follow-up and relationship management</li><li>Review proposals, quotations, and client engagement procedures</li><li>Develop and monitor sales targets and KPIs</li></ul>Digital Marketing<ul><li>Supervise digital marketing campaigns and strategies</li><li>Monitor performance of social media, website traffic, and lead generation campaigns</li><li>Ensure alignment between marketing activities and business development goals</li><li>Oversee content creation, advertising campaigns, and brand positioning</li><li>Review marketing analytics and adjust strategies accordingly</li></ul>Administration<ul><li>Oversee day-to-day administrative operations of the company</li><li>Ensure proper documentation, filing systems, and internal communication procedures</li><li>Coordinate office logistics and operational support functions</li><li>Ensure compliance with internal company policies and operational standards</li></ul>2. Staff Training &amp; Development<ul><li>Develop and implement training programs for employees across all departments</li><li>Create Standard Operating Procedures (SOPs) for key operational processes</li><li>Train new employees on company systems, workflows, and operational expectations</li><li>Conduct regular performance coaching and skill development sessions</li><li>Identify operational gaps and provide targeted training to improve efficiency</li></ul>3. Process Optimization<ul><li>Design and implement operational systems that improve efficiency and productivity</li><li>Establish clear workflows between departments</li><li>Identify operational bottlenecks and implement solutions</li><li>Standardize processes to ensure consistency in service delivery</li></ul>4. Performance Monitoring &amp; KPIs<ul><li>Establish and monitor departmental performance metrics</li><li>Track operational efficiency and employee productivity</li><li>Prepare operational performance reports for company management</li><li>Ensure departments meet defined targets and growth objectives</li></ul>5. Interdepartmental Coordination<ul><li>Ensure effective communication and collaboration between Business Development, Marketing, and Administrative teams</li><li>Align departmental efforts toward common business objectives</li><li>Support management in implementing strategic initiatives</li></ul>6. Reporting &amp; Strategic Support<ul><li>Report operational performance and departmental progress to senior management</li><li>Provide insights and recommendations to improve company performance</li><li>Assist in developing operational strategies to support company expansion</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Marketing, or related field</li><li>3&ndash;7 years of experience in operations management, business development, or administrative management</li><li>Strong leadership and team management skills</li><li>Experience in developing operational processes and training programs</li><li>Strong analytical and organizational abilities</li><li>Excellent communication and problem-solving skills</li></ul>Key Skills<ul><li>Operations Management</li><li>Sales &amp; Business Development Strategy</li><li>Digital Marketing Understanding</li><li>Staff Training &amp; Development</li><li>Process Design &amp; SOP Development</li><li>Performance Monitoring &amp; KPI Management</li><li>Leadership &amp; Team Coordination</li></ul>Preferred Experience<ul><li>Experience working in consultancy, project management, interior design, fitout contracting or service-based companies</li><li>Experience in sales process development and digital marketing analytics</li><li>Experience managing multi-department operations</li></ul>Reporting LineThe Operations Manager reports directly to the Company Director / General Manager.www.exceptional-pm.comJob Type: Full-time

Operations Manager

ALESAYI HOLDING |  العيسائي القابضة

<div>
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Reporting to the Facilities Manager on time to time.
 </li>
 <li>
 Managing building and equipment maintenance schedules.
 </li>
 <li>
 Responding to urgent maintenance calls.
 </li>
 <li>
 Preparing for emergencies by creating building evacuation and other action plans.
 </li>
 <li>
 Testing building security systems and promoting safety within the building.
 </li>
 <li>
 Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
 </li>
 <li>
 Liaising with vendors and suppliers on behalf of senior managers.
 </li>
 <li>
 Supervising cleaning crews and maintenance workers.
 </li>
 <li>
 Documenting processes and keeping maintenance records.
 </li>
 <li>
 Monitoring maintenance/cleaning/hospitality budget spending.
 </li>
 <li>
 Facilitating communication between the clients and the organization to ensure project goals are met efficiently.
 </li>
 <li>
 Administrative daily tasks,
 </li>
 <li>
 Creating project status report
 </li>
 <li>
 Resolving day to day operational works and team management effectively
 </li>
 </ul>
</div>

Coordinator

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The
 
 Customer Success Manager
 
 supports the execution of CNTXT&rsquo;s Customer Success framework across SMB and commercial customer segments. This role focuses on customer onboarding, adoption enablement, cloud cost optimization basics, and day-to-day customer engagement under the supervision of senior team members. The CSM acts as the first point of contact for smaller customers and supports Senior CSMs with administrative tasks, reporting, and coordination.
 
 
 
 
 
 
 Duties:
 
 
 <ul>
 <li>
 Support onboarding and adoption activities for SMB and commercial customers.
 </li>
 <li>
 Conduct check-ins, monitor early usage signals, and guide customers through foundational cloud practices.
 </li>
 <li>
 Assist in preparing QBR materials, success plans, and analysis reports.
 </li>
 <li>
 Update Salesforce records, customer health metrics, and interaction logs.
 </li>
 <li>
 Coordinate with Support and Delivery for customer issues and service requests.
 </li>
 <li>
 Escalate risks and concerns to senior CSMs and the Customer Success Manager.
 </li>
 </ul>
 
 
 
 
 
 Qualification Requirements
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in computer science, Information Systems, Business, or similar.
 </li>
 </ul>
 
 
 Work Experience:
 
 
 <ul>
 <li>
 3-5 years of experience in customer-facing roles (Support, Presales, CSM, IT, or Cloud).
 </li>
 <li>
 Some exposure to cloud technologies (GCP strongly preferred).
 </li>
 </ul>
 
 
 Certification/License:
 
 
 <ul>
 <li>
 Google Cloud Digital Leader (or willingness to obtain within first 90 days).
 </li>
 </ul>
 
 
 Language Skills:
 
 
 <ul>
 <li>
 Excellent English; Excellent Arabic.
 </li>
 </ul>
 
 
 Functional Job Competencies :
 
 
 <ul>
 <li>
 Strong communication and problem-solving skills.
 </li>
 <li>
 Basic understanding of cloud services and IT concepts.
 </li>
 <li>
 High willingness to learn GCP, customer success frameworks, and cloud adoption practices.
 </li>
 <li>
 Organized, detail-oriented, and able to manage multiple tasks.
 </li>
 <li>
 Collaborative team player with a growth mindset.
 </li>
 </ul>
</div>

Customer Success Manager

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