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projects manager Jobs in Riyadh Saudi Arabia

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administrative manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Red Sea Global

<div><div><div><div><div>Division: Botanica Red Sea
</div></div></div></div><div><div><div><div>Department: Support Services
</div></div></div></div><div><div><div><div>Company: The Red Sea Landscape Nursery
</div></div></div></div><div><div><div><div>Redefining Sustainability | Innovating for the Future | Creating a Lasting Impact 


Botanica is a subsidiary of Red Sea Global and is part of the Red Sea Global Group of companies. We specialize in providing dedicated sustainable greenery across Red Sea Global&rsquo; s destinations ensuring careful integration of new species with local flora. 


As a subsidiary, Botanica benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively. 


Spanning over 1 million square meters, driving our planet-first approach to sustainability. Since 2020, we have cultivated over 5 million plants, with an ambitious goal of 30 million by 2030, shaping the natural landscapes of The Red Sea &amp; Amaala. With a team of passionate professionals&mdash;40% from the local community&mdash;and an unwavering commitment to ecological harmony, we are pioneering new global benchmarks in sustainable development. 


Why Join Us?
<ul>
<li>Sustainability at Scale: Be part of a project that&rsquo;s transforming landscapes and preserving biodiversity.</li>
<li>Innovate &amp; Grow: Work with industry experts in a fast-evolving environment.</li>
<li>Global Recognition: Join a company shaping the future of sustainable tourism and development.</li>
<li>Work in a Natural Paradise: Contribute to world-class projects in breathtaking locations.</li></ul> 


Be the Change. Join the World&rsquo;s Most Visionary Developer 


Job Purpose
<ul>
<li>The Assistant Nursery Administration Manager plays a key role in supporting the effective and efficient operation of a landscape nursery.</li>
<li>This position involves assisting with financial management, inventory control, quality assurance, stakeholder communication, and policy compliance, ensuring the smooth running of administrative processes within the nursery.</li></ul> 


Key Responsibilities 

<ul>
<li>Budgeting &amp; Expense Management: Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.</li>
<li>Inventory Management: Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.</li>
<li>Quality Control: Ensure that all plant materials and goods meet the organization&rsquo;s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.</li>
<li>Administrative Support: Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.</li>
<li>Operational Improvement: Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.</li>
<li>Stakeholder &amp; Government Communication: Maintain regular communication with stakeholders and government bodies regarding nursery operations.</li>
<li>Policy &amp; Compliance: Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.</li>
<li>System Management &amp; Training: Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.</li>
<li>Project Management: Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.</li>
<li>Documentation &amp; Record-Keeping: Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.</li>
<li>Guest Management &amp; Official Visits: Organize and manage official visits to the nursery, ensuring a positive guest experience.</li>
<li>Office Management: Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.</li></ul> 


Policies, Systems, Processes, and Procedures
<ul>
<li>Follow established policies, processes, and operating procedures to ensure consistent and controlled work performance.</li>
<li>Assist in preparing timely and accurate reports to meet corporate and functional requirements.</li></ul> 


Safety, Quality &amp; Environment
<ul>
<li>Adhere to safety, quality, and environmental policies to ensure employee safety, regulatory compliance, and high-quality service/product delivery.</li></ul> 


Continuous Improvement
<ul>
<li>Contribute to identifying opportunities for process improvements, cost reductions, and productivity enhancements based on international best practices.</li></ul> 


Internal and External Stakeholders
<ul>
<li>Internal: Nursery Staff, Nursery Leadership, RSG Support Functions</li>
<li>External: External stakeholders and government bodies as needed.</li></ul> 


Job Requirements
<ul>
<li>Education: Bachelor's degree in business administration, horticulture, or a related field.</li>
<li>Experience: 4-6 years of experience in administration, management, or a related field.</li>
<li>Skills:</li>
<li><ul><li>Proficient in English, both written and spoken.</li>
<li>Strong organizational and prioritization abilities.</li>
<li>Excellent numeracy, attention to detail, and accuracy.</li>
<li>Strong analytical, problem-solving, and decision-making skills.</li>
<li>Ability to thrive in a multi-cultural environment.</li>
<li>Excellent communication skills for engaging with stakeholders, customers, and regulatory bodies.</li></ul></li></ul></div></div></div></div></div>

Assistant Manager - Administration

Larsen & Toubro

<div>
 
 We are currently seeking a detail-oriented and experienced
 
 Head of Administration,
 
 to join our team,
 
 
 to be based in
 
 Riyadh, KSA.
 
 The Administration Head will oversee all administrative functions for large-scale EPC projects involving the construction of solar and BESS energy facilities and Wind globally.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Strategic Leadership &amp; Operational Excellence
 
 
 <ul>
 <li>
 Provide strategic leadership and direction for all administrative functions across multiple EPC projects.
 </li>
 <li>
 Develop and implement global policies, procedures, and SOPs&mdash;continuously optimizing workflows and standardizing processes.
 </li>
 </ul>
 
 
 Facilities &amp; Site Infrastructure
 
 
 <ul>
 <li>
 Oversee all project-related facilities: offices, accommodations, welfare zones for staff and workers.
 </li>
 <li>
 Coordinate setup of temporary site offices and camps&mdash;managing procurement of equipment, furniture, and supplies.
 </li>
 </ul>
 
 
 Time, Transport &amp; Logistics Management
 
 
 <ul>
 <li>
 Oversee time-office operations and implement robust time-keeping and attendance systems.
 </li>
 <li>
 Manage transportation and logistics, continuously implementing measures to enhance efficiency and reduce costs.
 </li>
 </ul>
 
 
 Security &amp; Safety Oversight
 
 
 <ul>
 <li>
 Design and enforce security protocols for personnel and asset protection.
 </li>
 <li>
 Conduct regular safety inspections and audits, logging findings and executing hazard mitigation measures.
 </li>
 </ul>
 
 
 Financial Oversight &amp; Budget Management
 
 
 <ul>
 <li>
 Plan and manage budgets for administration, site facilities, logistics, security, and welfare.
 </li>
 <li>
 Optimize resource allocation through objective analysis and robust controls.
 </li>
 </ul>
 
 
 HR Coordination &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Coordinate with HR for hiring, onboarding, training, performance evaluations, and welfare management.
 </li>
 <li>
 Manage contracts and relationships with customers, vendors, partners, authorities, and internal stakeholders.
 </li>
 </ul>
 
 
 Compliance &amp; Sustainability
 
 
 <ul>
 <li>
 Ensure compliance with all applicable laws, regulations, and industry standards (labor, environment, OHS, QHSE).
 </li>
 <li>
 Develop and enforce efficient waste management policies and procedures on project sites.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 MBA (preferred) or bachelor&rsquo;s in Business, HR, Administration, or related field.
 </li>
 <li>
 Minimum 20+ years of overall professional experience with minimum 8+ years in leadership roles managing administrative functions in large-scale construction projects for globally recognized companies is a must.
 </li>
 <li>
 Strong knowledge of administrative processes and best practices.
 </li>
 <li>
 Familiarity with labour laws and regulations in KSA or Middle East and India.
 </li>
 </ul>
</div>

Head of Administration

Hays

<div>
 
 Y
 
 our new company
 
 
 
 This role is with a highly regarded global consultancy firm with a strong presence across the Middle East.
 
 
 
 
 
 
 Your new role
 
 
 
 Your new role as Office Manager will involve overseeing the operations of the Riyadh office. You will be responsible for the day‑to‑day running of the office and will support the executives with secretarial duties when required. The role also includes basic finance responsibilities, so experience with SAP is essential.
 
 
 
 
 
 
 What you'll need to succeed
 
 
 <ul>
 <li>
 Fluency in both Arabic and English
 </li>
 <li>
 Experience working in the region, with an understanding of basic employment law
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Five or more years of experience as an Office Manager or Executive Assistant
 </li>
 <li>
 Based in Riyadh or willing to relocate
 </li>
 </ul>
 
 
 
 
 
 What you'll get in return
 
 
 <ul>
 <li>
 Excellent opportunity to work for an international business and further develop your career
 </li>
 <li>
 Hybrid working model with three days in the office
 </li>
 <li>
 Additional health and wellbeing benefits
 </li>
 </ul>
</div>

Office Manager

DAI Global

<div><div><div>Job position: Project Assistant
Project: EU-GCC Dialogue on Economic Diversification II
Location: Riyadh, Saudi Arabia or GCC
Duration: Part-time position starting from March 2026 for one year, with possible extension until February 2028
Background: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to strengthen EU-GCC economic relations through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;
Role Overview: The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project. 
Key Responsibilities:<ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul> 
Qualifications &amp; Skills:<ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul> 
If this is of interest, please submit your CV and cover letter by the 12th of March 2026.
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.
Only shortlisted candidates will be contacted!</div></div></div>

Project Assistant

ARX Aerospace and Defense

<div>
 
 
 JOB OBJECTIVES:
 
 
 
 The
 
 IT
 
 Instructor is responsible for delivering comprehensive knowledge and skills training in Information Technology, aligned with the approved IT curriculum and
 
 ARX
 
 policies and procedures.
 
 
 
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 &bull; Plan and deliver clear, pedagogically sound, and professionally effective lessons.
 
 
 &bull; Maintain current, relevant, and engaging curricula and materials.
 
 
 &bull; Respectfully manage all teaching resources and designated teaching areas.
 
 
 &bull; Participate in the ongoing review of curriculum content, teaching methods, and student assessment strategies.
 
 
 &bull; Conduct examinations, and assist in the preparation, grading, and assessment of exam papers and assignments.
 
 
 &bull; Prepare clear, pedagogically sound, and professional documentation and reports, submitted within the specified deadlines set by the accountable/reporting manager.
 
 
 &bull; Engage in student counseling, remediation, and administrative activities.
 
 
 &bull; Keep accurate records of all course materials delivered.
 
 
 &bull; Commit to maintaining professional competence through active participation in professional development activities offered by
 
 ARX
 
 .
 
 
 &bull; Regularly evaluate and self-assess teaching performance.
 
 
 &bull; Stay informed about relevant legislation affecting the education sector.
 
 
 &bull; Oversee and monitor classroom activities, ensuring compliance with
 
 ARX&rsquo;s
 
 health and safety standards.
 
 
 &bull; Maintain a positive learning environment.
 
 
 &bull; Maintain accurate daily attendance records.
 
 
 &bull; Perform additional duties as assigned by the accountable/reporting manager or senior management.
 
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; EXPERIENCE:
 
 
 
 &bull; Minimum of three (
 
 3
 
 ) years of related teaching.
 
 
 &bull; Fluent English speaker.
 
 
 &bull; Recognized teaching qualification from an accredited university.
 
 
 &bull;
 
 IELTS
 
 Academic score of
 
 6
 
 or
 
 STEP
 
 score of
 
 83
 
 .
 
 
 
 
 
 
 
 
 
 SKILLS &amp; ABILITIES:
 
 
 
 &bull; Proficiency in teaching technology platforms such as Blackboard and Brightspace.
 
 
 &bull; Strong problem-solving skills.
 
 
 &bull; Excellent communication and interpersonal skills.
 
 
 &bull; Proficiency in Microsoft Office.
 
 
 &bull; Ability to complete administrative tasks to a high standard.
 
</div>

IT Instructor.  مدرس تقنية المعلومات

Six Flags Qiddiya City and Aquarabia

<div>At Six Flags &amp; AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader
with a variety of tasks and projects. Additionally, this position assists other team members as needed.
Collective
<ul><li>Comply with the Six Flags Qiddiya&rsquo;s code of conduct and ethics</li><li>Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors</li><li>Promote Six Flags Qiddiya and spread its culture</li><li>Commit to Six Flags Qiddiya&rsquo;s rules and regulations</li><li>Perform tasks as directed in the pursuit of the achievement of organizational goals</li><li>Share with team know-how and encourage their development</li></ul>
Job-Specific<ul><li>Provide day-to-day in administration support</li><li>Answer high volume of incoming calls to the Line Manager</li><li>Provide reporting and report analysis for the Line Manager and the Assigned Department</li><li>Sort incoming mail. Prioritize and route outgoing items to department mailboxes.</li><li>Ensure needed materials are prepared for any meetings or special events.</li><li>Coordinate and maintain relationships with other Park Department heads</li><li>Prepare Minutes of Meeting.</li><li>Prepare various reports.</li><li>Develop Power Point Presentations when needed.</li><li>Maintain the Department filing system and archiving of all data.</li><li>Maintain any requests for the Line Manager.</li><li>Order and maintain office supplies.</li><li>Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.</li><li>Handle Guest Concerns, inquiries, compliments, and complaints.</li><li>Provide administrative support to include drafting emails and written correspondence.</li><li>Ensuring that the Record Policy is adhered to.</li><li>Create and maintain the park duty schedules.</li><li>Take and distribute notes from Line Manager in staff meetings.</li><li>Other duties as assigned.</li></ul> 
Requirements 
Education
Bachelor&rsquo;s degree in business administration, Office Management, or Diploma in similar field.
Experience
A minimum of 2 years of experience in a similar role.
Skills
Computer Skills: Advanced in Microsoft Office Tools.
Languages: Fluent in English and Arabic.
Advanced knowledge of contracts cycle end to end and archiving.
Core Competencies
Self-Actualization &amp; Fulfilment: Proficiency Level &ndash; MEDIUM.
Team Synergy &amp; Development: Proficiency Level &ndash; MEDIUM.
Entrepreneurial Mindset &amp; Drive: Proficiency Level &ndash; MEDIUM.
Business Acumen &amp; Diligence: Proficiency Level &ndash; MEDIUM.</div>

Executive - Admin Assistant

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