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administrative manager

Massar Business Solutions

Job Description:We are currently seeking a qualified and motivated Administration Manager to join our team. The ideal candidate will oversee and streamline all administrative functions, ensure office operations run smoothly, and support organizational efficiency and compliance.Key Responsibilities:Manage daily administrative operations and office procedures.Supervise administrative staff and coordinate support services.Ensure compliance with organizational policies and government regulations.Coordinate logistics, supplies, equipment, and maintenance needs.Oversee scheduling, correspondence, document control, and filing systems.Support HR, finance, and procurement departments with administrative tasks.Prepare reports and presentations for management when required.Requirements:Nationality: Saudi (mandatory)Gender: Female candidates preferred (as part of Saudization &amp; diversity goals)Bachelor's degree in Business Administration, Management, or a related field.Minimum of 3&ndash;5 years of experience in a similar administrative role.Excellent communication (Arabic &amp; English), organizational, and leadership skills.Strong proficiency in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and integrity.Why Join Us?Career growth opportunitiesDiverse and inclusive work environmentCompetitive compensation packageShortlisted candidates will be contacted for interviews in the coming weeks.Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your gender?</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Administration Assistant

help AG

<div>Help AG is looking for a talented and experienced Office &amp; Government Relations Manager who will be playing
a pivotal role in ensuring a smooth, efficient, and professional office environment while managing all interactions with Saudi government entities. The position is responsible for maintaining full compliance with all local laws and regulations, overseeing the day-to-day operations of the Saudi office, facilitating customer and visitor engagements, and providing proactive administrative support to internal teams.
The role requires a positive, professional, and proactive individual who takes ownership of maintaining an organized and compliant workplace while fostering an engaging and collaborative office atmosphere.<ul><li> 
Responsibilities:
Government Relations &amp; Compliance<ul><li>
Serve as the primary liaison for all government-related matters with entities such as MISA, MOC, Chamber of Commerce, GOSI, Muqeem, ZATCA, and other relevant authorities.</li><li>
Manage the company&rsquo;s commercial registration, licensing renewals, and government certifications to ensure ongoing legal compliance.</li><li>
Process employee work visas, residency (Iqama) applications, renewals, cancellations, and exit/re-entry permits in coordination with relevant authorities.</li><li>
Monitor and interpret changes in Saudi labor, commercial, and tax regulations, ensuring timely compliance and providing updates to management.</li><li>
Handle attestations of official documents through the Chamber of Commerce and Ministry of Foreign Affairs.</li><li>
Oversee government payments and fees, ensuring timely settlements and accurate documentation.</li><li>
Conduct onsite visits to government departments (e.g., Passport Office, MOL, GOSI, HRDF) when required.</li><li>
Manage relationships with government officials, consultants, and external stakeholders.</li><li>
Represent the organization at industry associations, public events, and official hearings when necessary.</li></ul>
Office Administration &amp; Operations<ul><li>
Oversee day-to-day office operations to ensure a professional, clean, and well-maintained environment.</li><li>
Manage contracts with service providers (maintenance, cleaning, catering, etc.) including review, negotiation, and renewal.</li><li>
Supervise support staff (office assistants, cleaners, etc.) to ensure efficient execution of daily tasks.</li><li>
Maintain office supplies, stationery, and pantry inventory, ensuring timely replenishment.</li><li>
Coordinate facility maintenance, repairs, and office fit-outs as required.</li><li>
Handle access permits and parking allocations for employees, vendors, and clients (e.g., Roshn/Riyadh Front Business Area).</li><li>
Manage petty cash and ensure proper accounting and reporting in coordination with Finance and Auditors.</li><li>
Track and manage internal shipments, logistics, and telecom service requests.</li></ul>
Visitor &amp; Customer Management<ul><li>
Act as the main point of contact for all visitors and vendor representatives, ensuring a professional and welcoming experience from arrival to departure.</li><li>
Coordinate logistics for customer and partner visits, including meeting arrangements and hospitality.</li><li>
Ensure the office environment and staff presentation meet company standards during visits and events.</li><li>
Support internal events, celebrations, and staff engagement activities.</li></ul></li><li>
Administrative &amp; Cross-Functional Support<ul><li>
Manage document control, processing, and filing in accordance with company policies.</li><li>
Prepare and process official correspondence, reports, and presentations as needed.</li><li>
Coordinate issuance of employee business cards, access cards, and office equipment.</li><li>
Support HR and management in processing employment contracts, NDAs, and vendor/supplier agreements.</li><li>
Provide assistance in banking processes, including issuance of bank guarantees and other administrative tasks.</li><li>
Collaborate with internal departments (HR, Finance, Legal, Operations) to ensure alignment of administrative and compliance-related processes.</li></ul></li><li>
Qualifications and Skills<ul><li>
Education: Bachelor&rsquo;s degree in business administration, Public Relations, or a related field.</li><li>
Experience: Minimum 5 years of experience in office management and government relations within the Kingdom of Saudi Arabia.</li><li>
Language Skills: Fluent in Arabic (spoken and written) and proficient in English.</li><li>
Technical Skills: Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>
Knowledge: Familiarity with Saudi digital government platforms (Qiwa, GOSI, Mudad, Absher, Muqeem, etc.)</li><li>
Strong interpersonal and communication skills. High attention to detail and organizational skills.</li><li>
Proven reliability, discretion, and confidentiality.</li><li>
Problem-solving mindset and proactive ownership.</li><li>
Team-oriented and adaptable to dynamic work requirements.</li></ul></li><li>
Benefits:<ul><li>
Health insurance with one of the leading global providers for medical insurance.</li><li>
Career progression and growth through challenging projects and work.</li><li>
Employee engagement and wellness campaigns activities throughout the year.</li><li>
Excellent learning and development opportunities.</li><li>
Inclusive and diverse working environment.</li><li>
Flexible/Hybrid working environment.</li><li>
Open door policy.</li></ul></li><li>
About Us
Help AG is the cybersecurity arm of e&amp; enterprise (formerly Etisalat Digital) and provides leading enterprise businesses and governments across the Middle East with strategic consultancy combined with tailored information security services and solutions that address their diverse requirements, enabling them to evolve securely with a competitive edge. 
Present in the Middle East since 2004, Help AG was strategically acquired by e&amp; (formerly Etisalat Group) in Feb 2020, hence creating a cybersecurity and digital transformation powerhouse in the region. 
Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and cybersecurity focused. With best-of-breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.</li></ul></div>

Office & Government Relations Manager

Confidential Semi-Government

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supervise day-to-day office operations and ensure smooth workflow.
 </li>
 <li>
 Manage the Executive&rsquo;s calendar, schedule meetings, and organize travel arrangements.
 </li>
 <li>
 Handle incoming and outgoing correspondence, ensuring proper filing and documentation.
 </li>
 <li>
 Greet and assist visitors and clients in a professional manner.
 </li>
 <li>
 Prepare regular reports, memos, and business presentations.
 </li>
 <li>
 Oversee office budgets, expenses, and purchasing of supplies.
 </li>
 <li>
 Manage and delegate tasks to the administrative team (assistants, drivers, receptionists, etc.).
 </li>
 <li>
 Maintain office systems, including data management, filing, and record-keeping.
 </li>
 <li>
 Support implementation of company policies and ensure compliance across the office.
 </li>
 <li>
 Coordinate between departments to facilitate communication and administrative support.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 4 years of experience in office management or executive administration.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication skills in both English and Arabic.
 </li>
 <li>
 Ability to handle confidential information with integrity and professionalism.
 </li>
 <li>
 Strong leadership skills with a proactive and detail-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Office Manager to join our team! In this role you will get to work on one of Riyadh's large PMO programs.
What You'll Be Doing:<ul><li>
Organize and schedule meetings and appointments</li><li>
Partner with HR to maintain office policies as necessary</li><li>
Organize office operations and procedures</li><li>
Coordinate with IT department on all office equipment</li><li>
Coordinating appointments and meetings and managing staff calendars and schedules.</li><li>
Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.</li><li>
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.</li><li>
Purchasing office supplies and equipment and maintaining proper stock levels.</li><li>
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff</li><li>
Perform review and analysis of special projects and keep the management properly informed</li><li>
Determine current trends and provide a review to management to act on</li><li>
Responsible for recruiting staff for the office and providing orientation and training to new employees</li><li>
Ensure top performance of office staff by providing them adequate coaching and guidance</li><li>
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications</li><li>
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise</li><li>
Participate actively in the planning and execution of company events</li><li>
Responsible for developing standards and promoting activities that enhance operational procedures</li><li>
Allocate available resources to enable successful task performance</li><li>
Coordinate office staff activities to ensure maximum efficiency</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelor&rsquo;s Degree in Business Administration or any field with 10+ years of experience.</li><li>
The ability to communicate effectively in spoken and written English and Arabic Language is essential.</li><li>
Proven office management, administrative, or assistant experience.</li><li>
Knowledge of office management responsibilities, systems, and procedures.</li><li>
Excellent time management skills and ability to multitask and prioritize work.</li><li>
Excellent organizational skills, including preparation of presentation and Executive briefing summaries.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Office Manager - Saudi National

Tabby

<div><h3 class="jobSectionHeader">Description</h3><div> 
We're looking for an Office Administrator for our CX office!</div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3> 
<ul>
<li>
Oversee day-to-day office operations, ensuring a well-maintained and organized workspace.</li>
<li>Manage office supplies, equipment, and vendor relationships to ensure optimal functionality.</li>
<li>Take a lead role in planning and executing office moves, coordinating with relevant 
stakeholders.</li>
<li>Liaise with external vendors and service providers to facilitate seamless processes.</li>
<li>Collaborate with building management to address facility-related issues promptly.</li>
<li>Communicate effectively with employees regarding office changes, move logistics, and any related updates.</li>
<li>Maintain and update office policies and procedures, ensuring compliance with company 
standards.</li>
<li>Manage budgetary aspects related to office supplies, maintenance, and relocations.</li>
<li>Process invoices and expenses associated with office management.</li>
<li>Ensure a safe and comfortable working environment for all employees.</li>
<li>Assist in organizing company events, including team-building activities, training sessions, and employee gatherings.</li></ul> 
<div></div>
<h3 class="jobSectionHeader">
Skills, Knowledge &amp; Expertise</h3> 
<ul>
<li>
Proficiency in both English and Arabic.</li>
<li>Proven experience as an Office Administrator or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Ability to adapt to changing priorities and work effectively in a dynamic environment.</li></ul><div></div><h3 class="jobSectionHeader"> 
About Tabby</h3><div>
Tabby creates financial freedom in the way people shop, earn and save, by reshaping their relationship with money. 
 
The company&rsquo;s flagship offering allows shoppers to split their payments online and in-store with no interest or fees. Over 32,000 global brands and small businesses, including Amazon, Noon, IKEA and Shein use Tabby to accelerate growth and gain loyal customers by offering easy and flexible payments online and in stores. 
 
Tabby has generated over $7 billion in transaction volume for its partner brands and has the highest rated, most reviewed, largest and fastest growing app of any fintech in the GCC region. 
 
Tabby launched operations in 2020 and has raised +$1 billion in equity and debt funding from global and regional investors.</div></div>

Office Administrator

Keeta

<div>
 
 
 Job Responsibilities:
 
 
 
 1.Assist hiring manager in recruitment process management, including releasing recruitment information, screening resumes, arranging interviews, etc.
 
 
 2.Assist in employee on-boarding procedures, including employee file management, training programme arrangement, etc.
 
 
 3.Assist in organising internal activities to enhance staff cohesion and teamwork spirit. 4.Assist in dealing with the daily administrative affairs of employees to ensure the smooth operation of the company.
 
 
 
 
 
 
 Job Requirements:
 
 
 
 1.Bachelor degree or above, preferably in human resource management, administration or other related majors.
 
 
 2.Knowledge of recruitment process and administrative management, relevant internship experience is preferred.
 
 
 3.Good communication skills and teamwork spirit, able to bear certain work pressure.
 
</div>

HR Intern

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Junior Secretary to join its Branch in Riyadh, Saudi Arabia.
Reporting to the Branch Manager and HR Manager, you will be responsible for providing essential administrative and clerical support to ensure the smooth operation of daily office activities. The position offers an opportunity to develop strong administrative and communication skills within a professional environment. 
Key Responsibilities
<ul><li>Perform routine administrative duties such as managing correspondence, filing, and document preparation.</li><li>Assist in scheduling meetings and appointments, preparing agendas and recording minutes.</li><li>Handle incoming and outgoing emails, phone calls and inquiries professionally.</li><li>Support managers in day-to-day administrative activities.</li><li>Handle the booking of flights, hotels and other necessary transportation for all company business trips.</li><li>Serve as the primary point of contact for staff regarding travel inquiries and last-minute changes, providing excellent support and problem-solving.</li><li>Ensure confidentiality and accuracy in handling office documents.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2><ul><li>A minimum of a high school diploma is required. A bachelor's degree in business administration, office management or related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory.</li><li>Saudi National is a mandatory requirement.</li></ul><h2 class="jobSectionHeader"> 
Other information:
</h2>Applying to Proger Saudi Arabia means opportunity to work on exciting and large-scale projects in a collaborative and innovative environment, along with excellent career development opportunities. 
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

JUNIOR SECRETARY

Explore 966+ Administrative manager in Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.