admin assistant to the general manager Jobs in Sharjah

admin assistant to the general manager

administration manager school operations Jobs in Sharjah

administration manager school operations

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

assistant project manager Jobs in Sharjah

assistant project manager

hr manager

administrative manager

Confidential

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 Responsible for managing and streamlining the administrative functions. This includes overseeing office operations, the facilities of the company, workers camps, governmental liaison tasks, secretarial support, and management of the main archive.
 
 
 
 
 
 
 Key Roles &amp; Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Supervise daily administrative operations to ensure efficiency and compliance with company policies.
 </li>
 <li>
 Oversee the procurement and management of office supplies, tools, and equipment.
 </li>
 <li>
 Implement and maintain efficient office systems, including documentation, filing, and communication protocols.
 </li>
 <li>
 Oversee the management and upkeep of labor camps, ensuring compliance with health, safety, and legal standards.
 </li>
 <li>
 Coordinate with maintenance teams to address facility issues promptly.
 </li>
 <li>
 Ensure proper allocation of accommodations and resolve grievances related to labor facilities.
 </li>
 <li>
 Handle communications with government agencies for permits, approvals, and compliance matters.
 </li>
 <li>
 Manage legal documentation related to licenses, and regulatory requirements.
 </li>
 <li>
 Ensure timely renewals of company and facility certifications.
 </li>
 <li>
 Oversee the maintenance and repair of labor camps.
 </li>
 <li>
 Supervise secretarial tasks, including scheduling meetings, managing correspondence, and preparing reports.
 </li>
 <li>
 Maintain and organize the company&rsquo;s main archive, ensuring records are accurate, accessible, and secure.
 </li>
 <li>
 Prepare monthly administrative performance and expense reports for senior management.
 </li>
 <li>
 Maintain detailed records of maintenance schedules, labor camp operations, and governmental interactions.
 </li>
 <li>
 Perform any other related tasks required by the direct manager.
 </li>
 </ul>
 
 
 
 
 
 Education Qualification &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field.
 </li>
 <li>
 Minimum of 9 years of experience in Business Administration, Facility Management, with at least 3 years in a supervisory position.
 </li>
 <li>
 Facility Management: Knowledge of building maintenance, health, and safety regulations.
 </li>
 <li>
 Government Procedures: Familiarity with local laws, licensing, and regulatory compliance.
 </li>
 <li>
 Record-Keeping: Proficiency in maintaining and organizing archives and documentation.
 </li>
 <li>
 Administrative Software: Experience with ERP systems, MS Office Suite, and document management tools.
 </li>
 <li>
 Budget Management: Ability to manage administrative budgets and reduce operational costs.
 </li>
 </ul>
</div>

Administrative Manager

Atmosphere-The store Maker

Objectives of this role<ul><li>Build and maintain lasting relationships with partners by understanding their focus and anticipating their needs</li><li>Coordinate internal and external resources to expedite workflow</li><li>Manage communications between upper management and employees</li><li>Stay current with company offerings and industry trends</li><li>Oversee and achieve organizational goals while upholding best practices</li></ul>Responsibilities<ul><li>Solve problems for clients by understanding and exceeding their expectations</li><li>Illustrate the value of products and services to create growth opportunities; compile and analyze data to identify trends</li><li>Participate in brainstorming, office activities, staff meetings, and client meetings; research and assist with program development for existing clients and new prospects</li><li>Perform prospecting activities such as cold calling and networking</li><li>Follow up with clients regularly to ensure needs are being met and to identify opportunities</li><li>Maintain a database of clients, prospects, partners, and vendors</li></ul>Required skills and qualifications<ul><li>Four years of experience in administrative role reporting directly to upper management</li><li>Ability to manage multiple accounts while seeking new opportunities</li><li>Ability to understand client needs and negotiate costs and services</li><li>Proficiency with CRM software and an aptitude for learning new systems</li><li>Willingness to travel as needed to meet with clients and prospects</li></ul>Preferred skills and qualifications<ul><li>Bachelor&rsquo;s degree (or equivalent) in business or related discipline</li><li>Proficiency using more than one language</li><li>Experience overseeing budgets and expenses</li><li>Experience developing internal processes and filing systems</li></ul>Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Accounting: 4 years (Preferred)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>Work Location: In person

Account Executive

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

NIMS spa

School Administration Manager &ndash; Roles &amp; Responsibilities (UAE Schools)The School Administration Manager is responsible for the overall management of all non-academic operations of the school, ensuring smooth, compliant, and efficient day-to-day functioning in line with UAE regulatory requirements. The role focuses on operational excellence, cost efficiency, safety, and delivering high-quality support services to students, staff, and stakeholders.Key Responsibilities:<ul><li>Oversee the maintenance, safety, security, and cleanliness of the school campus, ensuring full compliance with UAE authorities such as SPEA/KHDA, Civil Defense, Municipality, and Health Departments.</li><li>Ensure the school premises, facilities, and infrastructure are always operational, safe, and ready for academic and extracurricular activities.</li><li>Manage administration, operations, transport, and clinic services, ensuring efficient coordination and service delivery.</li><li>Supervise and monitor school transport operations, ensuring RTA compliance, route planning, student safety, and timely services.</li><li>Ensure school clinic operations comply with DHA/MOH regulations, including licensing of medical staff and maintaining health and safety standards.</li><li>Plan and lead the recruitment, onboarding, and performance management of administration and support staff.</li><li>Maintain and monitor asset inventory systems, including asset tagging/barcoding and periodic audits.</li><li>Ensure timely renewal of licenses, permits, and approvals (Trade License, Civil Defense, Municipality, Health Authority, Transport permits, etc.).</li><li>Develop and implement SOPs (Standard Operating Procedures) for all administrative and operational functions.</li><li>Prepare and manage budgets, procurement plans, and cost control measures, ensuring optimal utilization of resources.</li><li>Liaise with vendors, contractors, and service providers, ensuring quality service delivery and cost efficiency.</li><li>Support the Principal/Managing Director in executing strategic plans, expansion projects, and operational improvements.</li><li>Ensure readiness for inspections and audits by KHDA/SPEA and other authorities.</li><li>Lead health, safety, and emergency preparedness initiatives, including drills, risk assessments, and compliance with HSE standards (NEBOSH/IOSH practices).</li><li>Promote and implement sustainability initiatives within the school premises.</li><li>Maintain strong relationships with stakeholders, regulatory bodies, and corporate office.</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s Degree or equivalent qualification.</li><li>Professional certification such as NEBOSH or IOSH is mandatory.</li><li>Minimum 3&ndash;5 years of experience in school operations or hospitality/service industry, preferably within the UAE.</li><li>Prior experience handling regulatory compliance (KHDA/SPEA, DHA/MOH, RTA, Civil Defense) is highly desirable.</li></ul>Job-Specific Knowledge &amp; Skills:<ul><li>Strong knowledge of UAE regulatory frameworks related to school operations.</li><li>Excellent communication skills in English (written and spoken); Arabic is an advantage.</li><li>Strong organizational, planning, and multitasking abilities.</li><li>Proven ability to work under pressure and meet deadlines.</li><li>High attention to detail with strong follow-up skills.</li><li>Leadership ability with experience in managing diverse teams.</li><li>Strong interpersonal skills with the ability to interact across all levels.</li><li>Sound financial and commercial acumen with budget management experience.</li><li>Proficiency in ERP systems,asset management tools, and MS Office.</li><li>Ability to anticipate issues and implement proactive solutions.</li></ul>Requirements:<ul><li>Valid UAE Driving License</li><li>Full-time role</li><li>Willingness to relocate/commute as per school requirements.</li><li>Strong commitment to long-term service and organizational growth.</li></ul>Job Type: Full-timePay: AED5,000.00 per monthWork Location: In person

Administration Manager School Operations

American University of Sharjah

<div>
 The
 
 Department of Psychology
 
 at the College of Arts and Sciences is looking to hire an
 
 Administrative Assistant
 
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Communicate effectively with CAS students and assist them in understanding academic rules and policies.
 </li>
 <li>
 Answer department phone and email inquiries and serve as the department help desk.
 </li>
 <li>
 Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
 </li>
 <li>
 Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
 </li>
 <li>
 Enter requisitions and maintenance requests into the university system.
 </li>
 <li>
 Facilitate scheduling and registration.
 </li>
 <li>
 Compile data and prepare statistical reports as required.
 </li>
 <li>
 Coordinate communication between faculty, students, and administrative offices.
 </li>
 <li>
 Handle student inquiries and provide administrative support for academic programs as applicable.
 </li>
 <li>
 Process paperwork related to faculty, staff, and student requests.
 </li>
 <li>
 Maintain and update departmental databases and reporting systems.
 </li>
 <li>
 Support event planning and execution for departmental activities.
 </li>
 <li>
 Liaise with university administration for procurement, HR, and financial matters.
 </li>
 <li>
 Ensure compliance with university policies and procedures in administrative tasks.
 </li>
 <li>
 Maintain strict confidentiality when handling sensitive information.
 </li>
 <li>
 Perform other secretarial and administrative duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, office management, or a related field.
 </li>
 <li>
 Strong organizational skills and excellent time-management abilities.
 </li>
 <li>
 Excellent communication skills in both English and Arabic.
 </li>
 <li>
 Strong interpersonal skills with a professional and service-oriented approach.
 </li>
 <li>
 Ability to handle multiple tasks efficiently in a fast-paced environment.
 </li>
 <li>
 High level of professionalism and discretion in handling confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
 </li>
 <li>
 Good knowledge of Microsoft Access and data entry systems.
 </li>
 <li>
 Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
 </li>
 <li>
 Ability to manage and maintain digital records and databases.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Assistant | College of Arts and Sciences

PULSE (EMEA REGION)

<div>
 Position Overview
 
 
 We are looking for a highly organized, dependable, and detail-oriented Administrative Assistant to join our growing remote operations team. This role supports administrative workflows and operational processes across teams serving the MENA region (UAE, Qatar, and Saudi Arabia).
 
 
 This is an excellent entry-level opportunity for individuals interested in building a career in administrative support, operations coordination, and data management. The ideal candidate thrives in structured environments, values accuracy, and takes pride in maintaining organized, reliable systems.
 
 
 In this role, you will help streamline daily operations by maintaining records, tracking workflows, and ensuring that information is accurate, complete, and accessible.
 
 
 Key Responsibilities
 
 
 
 Data Management &amp; Record Keeping
 
 
 
 <ul>
 <li>
 Maintain and update spreadsheets and internal databases (Google Sheets / Excel)
 </li>
 <li>
 Review data for accuracy, completeness, and consistency
 </li>
 <li>
 Standardize formats (names, contact details, regional tags, etc.)
 </li>
 <li>
 Identify duplicates, errors, or missing information
 </li>
 <li>
 Organize files using structured naming conventions
 </li>
 <li>
 Maintain logs of updates and corrections
 </li>
 <li>
 Support reporting through clean, reliable datasets
 
 
 </li>
 </ul>
 
 Task &amp; Workflow Coordination
 
 
 
 <ul>
 <li>
 Review and categorize incoming administrative requests
 </li>
 <li>
 Assign or route tasks to appropriate team members
 </li>
 <li>
 Track task progress from start to completion
 </li>
 <li>
 Follow up on delayed or incomplete tasks
 </li>
 <li>
 Maintain clear documentation of task statuses
 </li>
 <li>
 Communicate effectively when clarification is needed
 
 
 </li>
 </ul>
 
 Tracking, Logs &amp; Reporting
 
 
 
 <ul>
 <li>
 Update operational trackers for completed, pending, and in-progress work
 </li>
 <li>
 Log daily activities, issues, and updates
 </li>
 <li>
 Prepare short progress summaries
 </li>
 <li>
 Identify recurring issues or workflow gaps
 </li>
 <li>
 Escalate inefficiencies when necessary
 </li>
 <li>
 Support reporting with organized documentation
 
 
 </li>
 </ul>
 
 Scheduling &amp; Coordination Support
 
 
 
 <ul>
 <li>
 Assist with team availability coordination
 </li>
 <li>
 Update calendars based on instructions
 </li>
 <li>
 Send reminders for deadlines and milestones
 </li>
 <li>
 Track onboarding progress or checklist completion
 </li>
 <li>
 Help ensure tasks and timelines stay on track
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Documentation
 
 
 
 <ul>
 <li>
 Review work for accuracy and formatting consistency
 </li>
 <li>
 Maintain organized folder structures
 </li>
 <li>
 Ensure documents are easy to access and locate
 </li>
 <li>
 Support updates to internal documentation and SOPs
 </li>
 <li>
 Uphold documentation and process standards
 
 
 </li>
 </ul>
 Performance Expectations
 
 
 <ul>
 <li>
 High accuracy with minimal errors
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Consistent task completion and reliability
 </li>
 <li>
 Clear, professional communication
 </li>
 <li>
 Proactive follow-ups on missing or unclear information
 </li>
 <li>
 Strong organizational and file management skills
 </li>
 <li>
 Ability to follow structured processes (SOPs)
 </li>
 <li>
 Accountability in a remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow instructions carefully
 </li>
 <li>
 Detail-oriented and organized mindset
 </li>
 <li>
 Comfortable with repetitive administrative tasks
 </li>
 <li>
 Ability to work independently in a remote setting
 </li>
 <li>
 Reliable internet connection and suitable computer
 
 
 </li>
 </ul>
 
 No Prior Experience Required &mdash; Full Training And Onboarding Provided
 
 
 
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible, with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time
 </li>
 <li>
 Compensation: Based on experience and engagement
 
 
 </li>
 </ul>
 Ideal Candidate
 
 
 <ul>
 <li>
 Is starting a career in administration or operations
 </li>
 <li>
 Prefers structured, process-driven work
 </li>
 <li>
 Enjoys organizing data and systems
 </li>
 <li>
 Values consistency and clarity
 </li>
 <li>
 Wants a long-term remote career path
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 
 You Will Gain Exposure To
 
 
 
 <ul>
 <li>
 Remote operations management
 </li>
 <li>
 Workflow coordination
 </li>
 <li>
 Data systems and tracking tools
 </li>
 <li>
 Reporting and documentation processes
 
 
 </li>
 </ul>
 
 Potential Career Progression
 
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead or Operations Supervisor
 
 
 </li>
 </ul>
 We prioritize internal growth and provide clear advancement paths for high-performing team members
 
 
 Why Join Us
 
 
 <ul>
 <li>
 100% remote work
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Structured workflows and clear expectations
 </li>
 <li>
 Growth-focused environment
 </li>
 <li>
 Exposure to international operations
 </li>
 <li>
 Long-term career opportunities
 
 
 </li>
 </ul>
 If you are detail-oriented, organized, and looking for a stable remote role with growth potential, we encourage you to apply.
</div>

Administrative Professional - Operations & Office Support - Remote

SM BROS GROUP GENERAL TRADING LLC

We are seeking a well-organized and professional Admin Cum Receptionist to manage front desk operations along with general administrative duties. The ideal candidate will be the first point of contact for the company and must ensure smooth daily office operations through efficient communication and coordination.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and courteous manner</li><li>Manage front desk operations and handle incoming calls efficiently</li><li>Maintain reception area in a clean and presentable condition</li><li>Handle emails, couriers, and all incoming/outgoing correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Perform general administrative duties including filing, data entry, documentation, and record keeping</li><li>Assist in preparing reports, letters, and office documents</li><li>Coordinate with internal departments for smooth office operations</li><li>Maintain office supplies and support procurement requirements when needed</li><li>Ensure confidentiality of company information at all times</li></ul>Requirements:<ul><li>Female candidate preferred</li><li>Bachelor&rsquo;s degree is mandatory</li><li>Proven experience in reception and administrative roles is an advantage</li><li>Fluent in verbal and written communication (English required; additional languages are a plus)</li><li>Strong interpersonal, organizational, and multitasking skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Professional appearance and positive attitude</li><li>Preferred candidates should be located near Al Majaz 1, Sharjah or nearby areas</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>english (Required)</li></ul>Work Location: In person

Admin Cum Receptionist

Explore 58+ Administrative manager in Sharjah this April. Find roles across top companies and apply now to boost your career.