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administrative assistant ii Jobs in Boston

administrative assistant ii

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administrative assistant senior

administrative office assistant

Masis Professional Group

<div>
 <p>
  Senior Administrative Assistant $85K to $100K
 </p>
 <p>
  Boston firm needs a highly organized individual to support a Senior executive with ever-changing priorities. Will arrange domestic and international travel, coordinate calendar management, assist with meeting preparation, and draft various deliverables s. There will also be some event management and coordination.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ideal candidate will have a Bachelor&rsquo;s degree with strong academic credentials, 3+ years of relevant post-undergraduate experience. Proficiency in Microsoft Office suite, particularly Excel and PowerPoint. Strong written and verbal communications skills. In office schedule 5 days a week.
 </p>
 <p>
  Great firm with excellent benefits as well as comp package.
 </p>
</div>


Administrative Assistant

TA Associates

<div>
 <p>
  <strong>
   Company Background
  </strong>
 </p>
 <p>
  TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries &ndash; technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 300 employees, which includes over 170 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA&rsquo;s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at www.ta.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This Assistant will provide administrative support to TA&rsquo;s Events and Communications Teams. This person will have a high degree of organization, flexibility, polish and reliability. This position requires excellent judgement to properly prioritize multiple, and potentially competing demands, in a fast-paced and rapidly growing environment. The Assistant must have strong attention to detail and a focus on high-quality and timely delivery of their responsibilities with minimal oversight.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Administrative Responsibilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Schedule meetings/calls using Outlook and Zoom, including arranging conference rooms, equipment, refreshments and other logistics, as needed
  </li>
  <li>
   Book travel arrangements including flight reservations, hotel accommodations, car service, etc. (domestic &amp; international)
  </li>
  <li>
   Submit and track important and sensitive documents in coordination with legal and compliance protocols (contracts, addendums, NDAs, etc.)
  </li>
  <li>
   Maintain inventory for both teams
  </li>
  <li>
   Track and distribute TA branded supplies, stationery and gifts to TA offices and outside parties
  </li>
  <li>
   Manage general office duties &ndash; copying, scanning, filing, coordinating visitors, as needed
  </li>
  <li>
   Process high volume of invoices and reimbursements, interfacing directly with external vendors and internally with the TA Corporate and Fund Finance teams; maintain team's budget tracking
  </li>
  <li>
   Set up new vendors in the TA payment system and maintain database of payment records
  </li>
  <li>
   Track payment schedules for all contracts / add to calendar for team members
  </li>
  <li>
   Manage expense reports for all Communications and Events team members
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Team-Specific Support
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   EVENTS:
  </em>
 </p>
 <ul>
  <li>
   Printing of event materials for firmwide events (e.g., name badges, tent cards, escort cards)
  </li>
  <li>
   Mailbox management for shared TA Events email address, ensuring inquiries are responded to within 24 hours and emails are filed and organized
  </li>
  <li>
   Manage packing, shipping and courier for all events and limited pre-event setup
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   COMMUNICATIONS:
  </em>
 </p>
 <ul>
  <li>
   Save, organize, and track Communications collateral (press releases, announcements, presentations, visual assets), including drafts, feedback, and approvals in coordination with Compliance
  </li>
  <li>
   Maintain Firm&rsquo;s database of visual assets, including headshots, photography and video content
  </li>
  <li>
   Support TA intranet maintenance, including posting approved materials, organizing content, and archiving items
  </li>
  <li>
   Off-hours assistance and ad hoc projects as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Qualifications and Characteristics of an Outstanding Performer:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree with strong academic credentials
  </li>
  <li>
   2+ years of relevant post-undergraduate experience
  </li>
  <li>
   Proficiency in Microsoft Office suite, particularly Excel and PowerPoint
  </li>
  <li>
   Understanding of financial services and/or alternative asset management industry is a plus
  </li>
  <li>
   Strong writing, verbal and in-person communication skills
  </li>
  <li>
   Ability and willingness to learn and effectively utilize new skills and technology
  </li>
  <li>
   Highly organized and detail-oriented, with the ability to plan and manage tasks with minimal oversight
  </li>
  <li>
   A self-starter with a positive attitude, strong work ethic and entrepreneurial drive that can work autonomously and collaboratively
  </li>
  <li>
   Demonstrated commitment to team camaraderie and engagement
  </li>
  <li>
   Personal characteristics of warmth, maturity, integrity, collegiality and self-confidence
  </li>
 </ul>
</div>


Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 <br/>
 our LinkedIn page!
 <br/>
 <br/>
 <br/>
 Job details:
 <br/>
 <strong>
  Top Firm! // Commercial &amp; Business Litigation // Apply now!
  <br/>
  <br/>
 </strong>
 This Jobot Job is hosted by: Megan Bastian
 <br/>
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 <br/>
 and sending us your resume.
 <br/>
 Salary: $80,000 - $110,000 per year
 <br/>
 <br/>
 <br/>
 <strong>
  <u>
   A bit about us:
   <br/>
   <br/>
  </u>
 </strong>
 Am100 law firm seeks to add a Legal Administrative Assistant to their growing team in Boston! This position is on-site, in office and is a tremendous opportunity if you're looking to advance your career in Big Law! If you have 5 + years of Litigation, as well as extensive state and federal court e-filing experience, we want to hear from YOU!
 <br/>
 <br/>
 <br/>
 <strong>
  <u>
   Why join us?
   <br/>
   <br/>
  </u>
 </strong>
 Inclusive culture that values you as an individual!
 <br/>
 Competitive compensation and benefits package
 <br/>
 Dental, Vision, Life Insurance, Short &amp; Long-term disability benefits
 <br/>
 Transportation reimbursement!
 <br/>
 401k
 <br/>
 Paid time and sick time off!
 <br/>
 <br/>
 <br/>
 <strong>
  <u>
   Job Details
   <br/>
   <br/>
  </u>
 </strong>
 Requirements:
 <br/>
 <ul>
  <li>
   5 + years of Litigation experience (Experience with Commercial/Business Litigation is preferred)
  </li>
  <li>
   Extensive background in State &amp; Federal Court e-filing &amp; a strong understanding of local and state court rules &amp; procedures
  </li>
  <li>
   Management experience is a PLUS
  </li>
  <li>
   Strong working knowledge of MS Office Suite (MS Word, Excel, and PowerPoint)
  </li>
  <li>
   Manage, open and maintain relevant documentation and files as attorneys request
  </li>
  <li>
   Experience Managing calendars and travel schedules.
  </li>
  <li>
   Experience assisting with billing projects and reviews.
   <br/>
   <br/>
  </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 <br/>
 <br/>
 <br/>
 <strong>
  Want to learn more about this role
  <br/>
  and Jobot?
  <br/>
 </strong>
 Click our Jobot logo and follow our LinkedIn page!\n
</div>


Legal Administrative Assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
A resume is required for consideration<p></p><p><b><br>
Job Summary</b></p>
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.<br>
<br>
Responsibilities:<br>
<ul><li>Prepare reports, meeting minutes and correspondence.</li><li>Create and edit documents, spreadsheets and presentations.</li><li>Manage schedules, arrange appointments and itineraries.</li><li>Coordinate meetings, travel, conference calls, and complete expense reports.</li><li>Answer and transfer phone calls.</li><li>May perform transcription and proofread and edit literature, prepare applications for department.</li><li>Remain knowledgeable of business unit policies.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under moderate supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education:</p><ul><li><p>
High School Diploma or Equivalent (Required) or Trade/Technical/Vocational Diploma Related Field of Study (Preferred)</p></li></ul><p><br>
Experience:</p><ul><li><p>
2-3 years of Administrative Assistant or Secretarial Experience (Required)</p></li></ul><p><br>
Knowledge, Skills &amp; Abilities:</p><ul><li><p>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.</p></li><li><p>
Proficiency in MS Office.</p></li><li><p>
Ability to proofread and edit written documents.</p></li><li><p>
Ability to use phone system.</p></li><li><p>
Managing one's own time and the time of others.</p></li><li><p>
Strong verbal &amp; written communication skills.</p></li><li><p>
Strong interpersonal, written and oral skills.</p></li><li><p>
Ability to use standard office equipment.</p></li><li><p>
Familiarity with medical terminology.</p></li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.58 - $26.58/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant II BWH

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.<br>
<br>
Essential Functions<br>
Prepare reports, meeting minutes and correspondence.<br>
<br>
Create and edit documents, spreadsheets and presentations.<br>
<br>
Manage schedules, arrange appointments and itineraries.<br>
<br>
Coordinate meetings, travel, conference calls, and complete expense reports.<br>
<br>
Answer and transfer phone calls.<br>
<br>
May perform transcription and proofread and edit literature, prepare applications for department.<br>
<br>
Remain knowledgeable of business unit policies.<br>
<br>
May make contacts of a sensitive, complex, and confidential nature.<br>
<br>
Completes routine tasks under moderate supervision.<br>
<br>
Required for All Jobs<br>
Performs other duties as assigned<br>
<br>
Complies with all policies and standards<br>
<br>
Does this position require Patient Care (indirect/direct)? No<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Education</b><br>
<br>
High School Diploma or Equivalent required or<br>
<br>
Trade/Technical/Vocational Diploma Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree? No<br>
<br>
<b>Experience</b><br>
<br>
administrative Assistant or Secretarial Experience 2-3 years required<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b><br>
<br>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.<br>
<br>
Proficiency in MS Office.<br>
<br>
Ability to proofread and edit written documents.<br>
<br>
Ability to use phone system.<br>
<br>
Managing one's own time and the time of others.<br>
<br>
Strong verbal &amp; written communication skills.<br>
<br>
Strong interpersonal, written and oral skills.<br>
<br>
Ability to use standard office equipment.<br>
<br>
Familiarity with medical terminology.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Physical Requirements</b><br>
<br>
Standing Occasionally (3-33%)<br>
Walking Occasionally (3-33%)<br>
Sitting Constantly (67-100%)<br>
Lifting Occasionally (3-33%) 20lbs - 35lbs<br>
Carrying Occasionally (3-33%) 20lbs - 35lbs<br>
Pushing Rarely (Less than 2%)<br>
Pulling Rarely (Less than 2%)<br>
Climbing Rarely (Less than 2%)<br>
Balancing Occasionally (3-33%)<br>
Stooping Occasionally (3-33%)<br>
Kneeling Rarely (Less than 2%)<br>
Crouching Rarely (Less than 2%)<br>
Crawling Rarely (Less than 2%)<br>
Reaching Occasionally (3-33%)<br>
Gross Manipulation (Handling) Constantly (67-100%)<br>
Fine Manipulation (Fingering) Frequently (34-66%)<br>
Feeling Constantly (67-100%)<br>
Foot Use Rarely (Less than 2%)<br>
Vision - Far Constantly (67-100%)<br>
Vision - Near Constantly (67-100%)<br>
Talking Constantly (67-100%)<br>
Hearing Constantly (67-100%)</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
1620 Tremont Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
0<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Per Diem<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.58 - $26.58/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant II

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
   <span>
    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
    <br/>
    <br/>
    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
    <br/>
    <br/>
    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
    <br/>
    <br/>
    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
    <br/>
    <br/>
    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
    <br/>
    <br/>
    &bull; Provide additional support as needed.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Bachelor&rsquo;s degree required.
    <br/>
    <br/>
    &bull; 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
    <br/>
    <br/>
    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
    <br/>
    <br/>
    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
    <br/>
    <br/>
    &bull; Excellent communication, interpersonal, and problem-solving abilities.
    <br/>
    <br/>
    &bull; Professional presence, discretion, and a collaborative mindset.
    <br/>
    <br/>
    &bull; Flexible and adaptable with a positive, proactive attitude.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <br/>
 &nbsp;
</div>


Executive Assistant

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-1927</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$95,400.00 - $111,200.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>The Executive Assistant, Office of the Executive Vice President &amp; Chief Operating and Transformation Officer (EVP/COTO), serves as the primary administrative partner to the EVP/COTO, providing high-level, proactive support in a fast-paced, complex environment. This role anticipates executive needs, manages priorities, and ensures seamless coordination of the COTO&rsquo;s calendar, meetings, travel, and events.<br>
<br>
Acting as a trusted representative of the EVP/COTO&rsquo;s office, the Executive Assistant handles sensitive communications and materials with discretion and sound judgment. The role prepares executive correspondence and presentations, coordinates meetings and large-scale events, supports workforce and onboarding processes, and oversees key administrative and financial operations.<br>
<br>
The Executive Assistant also supports operational and project initiatives, partners across teams, and drives continuous improvement in workflows and service quality. Success in this role requires strong judgment, organization, communication skills, and the ability to operate effectively in a dynamic, matrixed organization.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><b><br>
PRIMARY DUTIES AND RESPONSIBILITIES:
</b></p><ul><li>Under minimal supervision will perform the following:</li><li>
Provide knowledgeable and skilled general administrative support primarily to Executive Vice President(s). Responsibilities to include:</li><li>
Advanced communications support,</li><li>
Proactively triaging issues as they arise and determining appropriate action in response to inquiries,</li><li>
Act as designee of leader in specified areas as directed.</li><li>
Complex calendar management of senior executives and anticipating conflicts before they arise.</li><li>
Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for EVP hosted meeting.</li><li>
Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires.</li><li>
Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled.</li><li>
May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged.</li><li>
Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.</li><li>
Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. Book complex domestic and/or international travel itineraries.</li><li>
Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on.</li><li>
May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements.</li><li>
Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner.</li><li>
Process various requisitions, purchase orders, personnel and other forms needed for the department&rsquo;s administration.</li><li>
May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.</li><li>
Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Help to improve workflow, operating efficiency, and service quality within the department.</li><li>
May provide mentorship, supervision, or management to junior administrative staff.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Stellar communication skills, both written and verbal.</li><li>
Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Resourceful with strong problem-solving skills.</li><li>
Ability to engage with appropriate urgency in situations that require quick response or turnaround.</li><li>
Ability to independently prioritize high volume of tasks and manage competing priorities.</li><li>
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.</li><li>
Ability to work collaboratively with a wide range of people and diverse cultures.</li><li>
Ability to handle Interactions that require confidentiality and diplomacy.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><p>Minimum Education:</p><p>
High school diploma required. Bachelor&rsquo;s degree preferred.</p><p>
Minimum Experience:</p><p>
8 years of administrative experience of which 3 years must be in an Executive Assistant role.</p><p>
License/Certification/Registration:</p><p>
N/A</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p></div></div></div><p></p>

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