executive assistant

administrative assistant

senior administrative assistant - acrsu Jobs in Boston

senior administrative assistant - acrsu

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant (on site, part-time) Jobs in Boston

administrative office assistant

Hattie B. Cooper Community Center

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions to provide administrative and special project support. The Administrative Assistant will perform specific functions and duties related to administrative, bookkeeping, data entry, operational support, safety and compliance, and human resources - including payroll functions. and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. The ideal candidate is proactive, tech-savvy, bilingual , and possesses a passion for delivering outstanding customer service.</p><p><b>Specific Responsibilities </b></p><p>Assist with payroll functions and activities, including time and attendance review, payroll processing and enrolling employees into the company&rsquo;s benefits programs including: 401K, health, dental and other supplemental insurance.</p><p>&middot; Assist with human resources administration; including recruitment, HR onboarding documentation, staff orientation, personnel file maintenance and benefits administration.</p><p>&middot; Oversee office inventory control, which includes ordering, receipt and distribution of supplies, business integrity, risk assessment, and quality assurance, i.e., safety and security systems, and maintenance and inspection of equipment.</p><p>&middot; Perform data entry into company systems, and verify the information to ensure accuracy and accessibility.</p><p>&middot; Answer phone calls and assist with new family registration &amp; enrollment inquiries, and collection of tuition payments.</p><p>&middot; Assist the CEO to ensure effective and efficient management of the center&rsquo;s business affairs, including managing the flow of contract documents, reporting and compliances, re-licensing and other applications required by donors, etc.</p><p><b>SPECIFIC QUALIFICATIONS</b></p><p>&middot; Must possess excellent quantitative and organizational skills, with a strong ability to pay close attention to detail.</p><p>&middot; Three to four years of demonstrated work experience as an Administrative Assistant or Executive Assistant working in a high-volume nonprofit environment or child care center.</p><p>&middot; A demonstrated ability to work in a fast-paced environment and the ability to meet concurrent deadlines and organize time and priorities appropriately.</p><p>&middot; Experience working with accounting software systems.</p><p>&middot; Effective written and verbal communication skills, with high-level proficiency in Microsoft Outlook, Word, Excel and PowerPoint.</p><p>&middot; Ability to prioritize and coordinate projects and tasks efficiently.</p><p>&middot; Spanish and English dual language proficiency desired but not required.</p><p>&middot; Bachelor&rsquo;s degree in business administration or in a relevant field desired.</p><p>Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions by providing a supportive environment that encourages growth. Your proactive attitude will help us deliver exceptional service while streamlining office operations. We are committed to paying all team members fairly for their vital work&mdash;apply today to become an essential part of our organization!</p><p>Pay: $24.89 - $29.97 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Daley And Associates, LLC

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   We are currently seeking candidates for an Administrative Assistant role with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will support two senior leaders with calendar management, meeting coordination, executive communications, and a variety of administrative tasks across departments. The ideal candidate will have 3&ndash;5 years of administrative or operations support experience, with strong organizational skills and proficiency in Microsoft Office, including PowerPoint. Financial services experience is highly preferred.
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   This is a 6+ month contract position paying between $30&ndash;$34/hour (depending on experience), with potential to convert to a permanent role. This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote per week.
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     Manage calendars and scheduling for two&nbsp;senior leaders, including handling meeting conflicts and competing priorities.
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     Coordinate domestic and global meetings, including agendas and AV/logistics setup.
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     Conduct weekly planning sessions with senior leaders to ensure productive use of their time.
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     Prepare and format PowerPoint presentations for business unit and department leadership.
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     Process expense reports for department leaders in accordance with company guidelines.
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     Coordinate catering, room bookings, and logistics for onsite meetings and events.
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     Support new hire and transfer onboarding, including equipment ordering.
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     Prepare and distribute department-specific status reports as needed.
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     Collaborate cross-functionally to improve meeting processes and communication workflows.
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     Provide additional administrative support as needed.
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     Bachelor's degree with 3&ndash;5+ years of experience in an administrative or operations support role, or equivalent experience supporting operations within an investment management firm.
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     Demonstrated proficiency in Microsoft Office applications, with strong PowerPoint skills.
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     Strong organizational, time management, and prioritization abilities.
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     Excellent written and verbal communication skills with the ability to interact across all levels of an organization.
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     Detail-oriented problem solver who can manage multiple assignments simultaneously and adapt to changing priorities.
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     Ability to work both independently and collaboratively as part of a team.
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     Financial services experience is highly preferred but not required.
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     Local to Boston
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   For immediate consideration, interested and qualified candidates should send their resume to Jackson at&nbsp;jnichols@daleyaa.com
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Ann's Christian Learning Center

<p><b>Job Title:</b> Administrative Assistant (AA)</p><p><b>Company</b>: Ann&rsquo;s Christian Learning Center, Inc. (ACLC) and Eco Waste Disposal &amp; Container Storage, Inc. (EWDCS)</p><p><b>Reports to:</b> Administration Manager</p><p><b>About the Position:</b></p><p>This is a key position during a time of significant growth for ACLC and EWDCS. The AA is responsible for leveraging the Administration Manager&rsquo;s time and energy to maximize efficiency and effectiveness. He/she will focus on the following: responding to client communications, booking service requests; and managing the day-to-day administrative issues impacting the tutorial and waste disposal services of each respective firm.</p><p>Applicants must have strong written and verbal communication skills, strong computer skills, and be able to work independently and solve problems creatively. This position ultimately reports to the Administrative Manager but will also interact with the entire organization.</p><p>This is currently a part-time position but has the potential to become a full-time position. Most work is done on-site, but remote work may sometimes be provided.</p><p><b>Company Overviews:</b></p><p>ACLC, established in 2004, is a one-to-one and small group, private tutoring center. We provide tutoring services to students ranging from elementary to adult level, in Mathematics, Reading, Writing and other subjects. In addition to tutoring, the company also offers a variety of test prep programs.</p><p>EWDCS, established in 2010, is an independently owned and operated waste disposal, portable toilet, and container storage company, servicing businesses, institutions and residences located throughout Massachusetts. Our strategy is to provide our customers with the equipment and management team needed to ensure their waste materials are handled in an environmentally friendly manner.</p><p><b>Duties and Responsibilities:</b></p><ul><li>Interact with ACLC tutors, parents, students, school faculty and EWDCS customers. Perform work duties: efficiently, promptly, courteously, and accurately.</li><li>Ensure office efficiency by managing correspondence via phones, email and mail while also supporting staff with projects.</li><li>Perform other related duties as assigned.</li></ul><p><b>Required Knowledge, Skills, and Abilities:</b></p><ul><li>Minimum requirement is a high school diploma or equivalent</li><li>Excellent customer service, writing and organizational and time management skills</li><li>Technology savvy (Excel, Google suite, Microsoft suite)</li><li>The ability to multi-task and to handle multiple customer inquiries and orders simultaneously while maintaining attention to detail</li><li>Strong interpersonal skills and ability to work with a diverse group of people</li></ul><p><b>Other Benefits:</b></p><ul><li>End of the year bonus - after working six (6) months with the Companies (for employees that work 20 hours per week or more).</li><li>Paid vacation days - after working one (1) year with the Companies (for employees that work 20 hours per week or more).</li><li>Retirement plan - after working three (3) years with the Companies.</li></ul><p>Job Type: Part-time</p><p>Pay: $20.50 - $23.50 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Ability to Commute:</p><ul><li>Boston, MA 02124 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (On site, Part-time)

Bon Appétit

<div><ul><li>We are hiring immediately for a full time <b>ADMINISTRATIVE ASSISTANT</b> position.</li><li><b>
Location:</b> Fidelity CwP - 200 Seaport Boulevard, Boston, Massachusetts 02210. <i>Note: online applications accepted only.</i></li><li><b>
Schedule:</b> Full time; Monday through Friday, hours may vary. More details upon interview.</li><li><b>
Requirement:</b> Prior administrative assistant experience is preferred.</li><li><b>
Fixed Pay Rate:</b> $28.85 per hour.</li><li><i>Internal Employee Referral Bonus Available</i></li></ul><p></p><p><b><br>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1522624.</b></p><p>
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</p><p>
Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We&rsquo;re hiring! Bon App&eacute;tit Management Company operates more than 1,000 caf&eacute;s around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We&rsquo;ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients.</p><p></p><p><br>
Learn more about careers with Bon App&eacute;tit: http://www.bamco.com/careers/</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2></div><div><p><br>
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Summary: </b>Responsible for clerical functions and administrative support of food service programs.
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<b>Essential Duties and Responsibilities:
</b></p><ul><li>Answer telephones and direct inquiries in a professional and client centric manner.</li><li>
Maintain confidential personnel files.</li><li>
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.</li><li>
Assist with staffing, including finding staff when employees call out on short notice.</li><li>
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.</li><li>
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.</li><li>
Enter weekly cash sales and meal counts using computer.</li><li>
Perform daily bank deposit reconciliation.</li><li>
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.</li><li>
Perform monthly vendor statement reconciliation.</li><li>
Prepare monthly state claim form for reimbursement.</li><li>
Assist in preparation of end of month financial reports.</li><li>
Attend in-service and/or safety meetings as required.</li><li>
Maintain clean and safe work environment; ability to perform job safely.</li><li>
Performs other duties as assigned.</li></ul></div></div></div><p><b>
Associates at Bon App&eacute;tit are offered many fantastic benefits.</b></p><p><b>
Full-time and part-time positions offer the following benefits</b> to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program</p><p></p><p><b><br>
Full-time positions also offer the following benefits</b> to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)</p><p></p><p><i><br>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, </i><i>click here</i><i> </i><i>or copy/paste the link below for paid time off benefits information. </i><i>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf</i></p><p></p><p><b><br>
About Compass Group: Achieving leadership in the foodservice industry</b></p><p>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</p><p><br>
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.</p><p>
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/</p><p>
Applications are accepted on an ongoing basis.</p><p></p><p><br>
Bon Appetit maintains a drug-free workplace.</p><p>
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ADMINISTRATIVE ASSISTANT (FULL TIME)

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary: Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations, managing schedules, coordinating travel, conference calls, payroll and transcription. This is an intermediate-level support role.<br>
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Essential Functions:<br>
<ul><li>Prepare reports, meeting minutes and correspondence.</li><li>Create and edit documents, spreadsheets and presentations.</li><li>Manage schedules, arrange appointments and itineraries.</li><li>Coordinate meetings, travel, conference calls, and complete expense reports.</li><li>Answer and transfer phone calls.</li><li>May perform transcription and proofread and edit literature, prepare applications for department.</li><li>Remain knowledgeable of business unit policies.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Complete routine tasks under moderate supervision.</li><li>Perform other duties as assigned.</li><li>Comply with all policies and standards.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Education</b><br>
High School Diploma or Equivalent required OR<br>
Trade/Technical/Vocational Diploma, Related Field of Study preferred.<br>
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<b>Experience</b><br>
Administrative Assistant or Secretarial Experience 2-3 years required.<br>
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<b>Knowledge, Skills &amp; Abilities</b></p><ul><li>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.</li><li>
Proficiency in MS Office.</li><li>
Ability to proofread and edit written documents.</li><li>
Ability to use phone system.</li><li>
Managing one's own time and the time of others.</li><li>
Strong verbal &amp; written communication skills.</li><li>
Strong interpersonal, written and oral skills.</li><li>
Ability to use standard office equipment.</li><li>
Familiarity with medical terminology.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p>
This role blends executive support for several faculty members (e.g. calendar management, meeting and travel coordination, and expense reporting) with team-oriented projects such as website curation, event organization and assistance to junior lab members. It&rsquo;s a position for someone who enjoys variety, problemsolving, and making sure that all the moving pieces of a busy academic and research program come together seamlessly. The ideal candidate is proactive, detail-oriented, organized, and collaborative&mdash;someone who takes pride in improving operations, while also enjoying the chance to be part of a dynamic and innovative academic environment and to contribute to the search for new treatments for neurological disorders.</p><p></p><p>
Preferred Skills:</p><ul><li>
Multitasking and time management.</li><li>
Prioritizing tasks from several faculty members.</li><li>
Ability to learn a variety of digital apps/platforms, and troubleshoot basic IT issues (logins, passwords, navigating Workday, MS Teams, Zoom and other platforms, editing web pages, managing email distribution lists, etc).</li><li>
Proficiency with numbers, spreadsheets and charts.</li><li>
Strong writing skills &ndash; able to communicate clearly and accurately by email.</li><li>
Event organization, including room reservation and setup, food and drink orders, online registration, distributing announcements.</li><li>
Strong interpersonal skills &ndash; able to develop rapport and to interact with colleagues at all levels in the organization.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Fenwood Road<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.58 - $26.58/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant II RESEARCH NEUROLOGY

Commonwealth of Massachusetts

<div></div><div><div><p><b>********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>*****</b><b>***************</b></p><div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><div><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</div><div></div><div><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</div><div></div><div><b><br>
AGENCY OVERVIEW</b></div><div></div><div><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</div><div></div><div><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</div><div></div><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div><div></div><div><b><br>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;</li><li>
Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;</li><li>
Drafting and maintaining standard correspondence documents;</li><li>
Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><div>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;</li><li>
Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;</li><li>
Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><p></p><div><b><br>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div><p></p><div><br>
EEO Statement</div><div>
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div><p></p><p><b><br>
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>**************</b><b>******</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrative Assistant- CJC</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston - 75 Federal Street</div><div><b>
Job</b><b>:</b> Legal Services</div><div><b>
Agency</b><b>:</b> Committee for Pub Counsel Srvc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 1, 2026, 12:04:52 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 59,893.00 - 87,956.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Sandra DeBow-Huang - 6174826212</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Senior Administrative Assistant - ACRSU

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</p><p></p><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div>
Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,
</li><li>Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;
</li><li>Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;
</li><li>Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;
</li><li>Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><div><b>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;
</li><li>Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;
</li><li>Drafting and maintaining standard correspondence documents;
</li><li>Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><p>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

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Senior Administrative Assistant - ACRSU

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