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administrative assistant

Columbia Threadneedle Investments

<div><p><b>About Our Company</b></p><p><br>
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.</p><p></p><p>
We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses &mdash; Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
</p><p></p><p><b>Job Description</b></p><p></p>
We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions.<br>
<br>
The ideal candidate brings strong organizational judgment, anticipates needs, and consistently delivers high-quality work with discretion and efficiency.<p></p><p><b>
Key Responsibilities &amp; Impact</b></p><ul><li><p>
Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations</p></li><li><p>
Optimize complex calendars and scheduling priorities, proactively balancing competing demands</p></li><li><p>
Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through</p></li><li><p>
Arrange domestic and international travel and manage expense processing with accuracy and timeliness</p></li><li><p>
Process invoices, expenses, and administrative documentation in alignment with company policies</p></li><li><p>
Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships</p></li><li><p>
Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows</p></li><li><p>
Deliver consistently high-quality, accurate, and professional work</p></li><li><p>
Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration</p></li></ul><p></p><p><b><br>
Required Qualifications</b></p><ul><li><p>
1-3+ years of administrative, office management, or business support experience</p></li><li><p>
High school diploma or equivalent</p></li><li><p>
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</p></li><li><p>
Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail</p></li><li><p>
Demonstrated discretion in handling confidential information</p></li><li><p>
Experience coordinating domestic and international travel</p></li><li><p>
Strong written and verbal communication skills with a professional presence</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Associate or Bachelor&rsquo;s degree, or equivalent experience</p></li><li><p>
Experience with tools such as Concur, Ariba, SharePoint, or similar platforms</p></li><li><p>
Experience supporting senior leaders or global operations</p></li><li><p>
Demonstrated ability to improve administrative processes or workflows</p></li><li><p>
Comfort operating in fast-paced, matrixed corporate environments</p></li></ul><p></p><p><b>
In-Office Collaboration</b></p><p>
We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders &mdash; clients, advisors, employees and shareholders. <b>Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week.</b> Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.</p><p></p><p><b>
Visa Sponsorship</b></p><p>
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).</p><p></p><p><b>
Base Pay Salary</b></p><p></p>
The estimated hourly rate for this role is $20.58 - $36.11 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.<p></p><div><div><div><div><div><div><div><p><b>
Full-Time/Part-Time</b></p></div></div></div></div></div></div></div>
Full time<p></p><div><div><div><div><div><div><div><p><b>
Exempt/Non-Exempt</b></p></div></div></div></div></div></div></div>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Family Group</b></p></div></div></div></div></div></div></div>
Business Support &amp; Operations<p></p><div><div><div><div><div><div><div><p><b>
Line of Business</b><b>
</b></p></div></div></div></div></div></div></div>AMINV US Asset Management<p></p><p><i>
Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.
</i></p><p></p><p><i>Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
</i></p><p></p><p><i>We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.</i></p></div>

Administrative Assistant

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Administrative Assistant for the Neil and Elise Wallace STRATUS Center for Medical Simulation at Brigham and Women&rsquo;s Hospital supports the day-to-day operations of the Center. STRATUS is a multidisciplinary medical simulation center located at a Harvard Medical School affiliated teaching hospital, providing education, assessment, and research opportunities to a wide variety of users. In this role, the Administrative Assistant reports directly to the STRATUS Center&rsquo;s Senior Program Manager - Education.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
General Center Support</b></p><p></p><ul><li>
Serve as the front desk receptionist and call receiver for the Center.</li><li>
Support and/or manage STRATUS Center calendar meetings and calendar access (including courses, meetings, tours, etc.), and general STRATUS email communications.</li></ul><ul><li>
Support organization of office information systems, both paper-based and electronically via shared file spaces, including the collection and storage of video recording permission form.</li><li>
Maintain and update computer and staff directories as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Support the Medical Director with scheduling and other administrative tasks, as needed.</li><li>
Assist in staff onboarding and offboarding as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain computer, laptop and printer assets as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain front desk/reception area, conference rooms and kitchen area appearance and organization, including ensuring cleanliness, supply monitoring and restocking, etc.</li><li>
Track general office supply needs, notifying the Program Coordinator when items need to be ordered.</li><li>
Assist other members of the team with general administrative duties (i.e. printing, laminating, label-making, sign creation, etc.).</li><li>
Support accreditation applications for the Society of Simulation in Healthcare (SSH) and others as necessary.</li><li>
Assist with receiving donations.</li><li>
Assist the Administrative Director in tracking Center financial expenses.</li><li>
Other duties as needed.</li></ul><p></p><p><b>
Education Team Support
</b></p><ul><li>Coordinate with Education Team and Operation Team members and internal/external instructors and faculty to schedule courses.</li><li>
Monitor Activity Intake Forms and triage as appropriate.</li><li>
Update/track course development in Curriculum in Development Smartsheet.</li><li>
Maintain course catalog/all curriculum documentation in STRATUS shared folders, including updating calendar appointments with appropriate curriculum.</li><li>
Provide evaluation and participation data to instructors/faculty upon request.</li><li>
Support the Education Team Meeting, including:<ul><li>
scheduling; agenda preparation; taking, distributing and filing meeting minutes.</li><li>
collecting, maintaining, and updating monthly educational metrics</li><li>
managing and maintaining year-to-date educational metrics</li></ul></li><li>
Participate in the implementation and maintenance of the STRATUS Moodle system, including:<ul><li>
Moodle course creation.</li><li>
day-to-day kiosk and user profile management, including supporting learners&rsquo; system needs and troubleshooting associated problems.</li><li>
reconciling attendance data as needed.</li><li>
sending profile creation emails to course contacts one week prior to course run date.</li></ul></li></ul><ul><li>
Support the use of the Arcade&rsquo;s computer-based simulators including creation, management of user accounts for this equipment and providing general orientation to new learners<ul><li>
Provide and submit badge access request forms for Arcade access.</li></ul></li><li>
Support and participate in the Simulation Review Committee.</li><li>
Support the Curriculum in Development Committee.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.28/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant I

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Office Manager &amp; Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
  </span>
 </span>
 <span>
  <span>
   <span>
    We are currently seeking candidates for an Office Manager &amp; Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager &amp; Executive Assistant will manage daily operations and provide executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 5+ years of executive assistant, administrative assistant, and/or office management experience.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is a 3-6+ month contract-to-hire position, paying between $40-$50/hour (depending on experience).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage complex calendars, meetings, and domestic and international travel
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Prepare and manage executive correspondence, presentations, and briefing materials
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Track priorities and ensure timely follow-through on action items
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Handle confidential information with discretion and support special projects as needed
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional responsibilities as needed
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (required)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Strong organizational, time management, and prioritization skills
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      High degree of professionalism, discretion, and sound judgement
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Exceptional follow-through skills with strong attention to detail
      <br/>
      <br/>
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
   </span>
  </span>
 </span>
</div>


Office Manager & Executive Assistant

Mass General Brigham

<div>Site: Mass General Brigham Incorporated<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Department of Anesthesiology at Mass General Brigham&mdash;an internationally recognized leader in clinical care, research, and education&mdash;is seeking a highly skilled Executive Administrative Assistant to provide direct support to the Chair of Anesthesiology as well as the Executive Vice Chair. This role is based primarily at Brigham and Women&rsquo;s Hospital, with occasional on‑site needs at Massachusetts General Hospital, and follows a hybrid schedule of three days on‑site and two days remote after an initial on‑site probationary period.<br>
<br>
Working in a suite alongside physicians and senior‑level leaders, this position delivers advanced administrative and secretarial support within a fast‑paced academic medical environment. The role requires exceptional professionalism, communication skills, discretion, and the ability to manage complex and confidential matters with sound judgment.<br>
<br>
Key responsibilities include heavy and proactive calendar management, ensuring daily preparedness for the Chair and Executive Vice Chair, coordinating travel and reimbursements, preparing presentations and project materials, ordering supplies, and managing benevolence gifts on behalf of the Chair (e.g., for births, bereavements, and special occasions). Additional duties include drafting correspondence, maintaining files and budget records, and supporting broader programmatic initiatives for candidates interested in expanding their scope.<br>
<br>
This position is ideal for someone who is organized, poised, and eager to grow. With exposure to senior leadership and significant opportunities for professional development, the role offers a meaningful pathway within one of the most innovative and historically significant anesthesiology departments in the world.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.
</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.
</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
</li><li>Work requires some analysis and use of initiative and independent judgment.
</li><li>Remain knowledgeable of corporate policy.
</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.
</li><li>Assists other administrative/executive assistants, and may assist with orientation and training of staff.
</li><li>May make contacts of a sensitive, complex, and confidential nature.
</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Physical Requirements</b></p><ul><li>
Standing Occasionally (3-33%)</li><li>
Walking Occasionally (3-33%)</li><li>
Sitting Constantly (67-100%)</li><li>
Lifting Occasionally (3-33%) 20lbs - 35lbs</li><li>
Carrying Occasionally (3-33%) 20lbs - 35lbs</li><li>
Pushing Rarely (Less than 2%)</li><li>
Pulling Rarely (Less than 2%)</li><li>
Climbing Rarely (Less than 2%)</li><li>
Balancing Occasionally (3-33%)</li><li>
Stooping Occasionally (3-33%)</li><li>
Kneeling Rarely (Less than 2%)</li><li>
Crouching Rarely (Less than 2%)</li><li>
Crawling Rarely (Less than 2%)</li><li>
Reaching Occasionally (3-33%)</li><li>
Gross Manipulation (Handling) Constantly (67-100%)</li><li>
Fine Manipulation (Fingering) Frequently (34-66%)</li><li>
Feeling Constantly (67-100%)</li><li>
Foot Use Rarely (Less than 2%)</li><li>
Vision - Far Constantly (67-100%)</li><li>
Vision - Near Constantly (67-100%)</li><li>
Talking Constantly (67-100%)</li><li>
Hearing Constantly (67-100%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$25.50 - $36.49/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant, MGB Anesthesiology

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Senior Executive Assistant</b></h3>
 <div></div><div><div><ul><li>49254
</li> </ul></div><div></div><div><ul><li>960 Massachusetts Ave, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p><b>POSITION SUMMARY:</b></p><p></p><div>
<p>
The Senior Executive Assistant provides high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders (VP level). This role operates at the enterprise leadership level and is responsible for enabling the effectiveness of the CFO and Finance leadership team through proactive coordination, advanced administrative management, and trusted handling of highly sensitive financial, operational, and strategic information.</p>
<p></p>
</div><div><p>This position requires exceptional judgment, discretion, and anticipatory thinking in a fast-paced and highly visible environment. The Senior Executive Assistant serves as a key partner to Finance leadership, ensuring seamless alignment of priorities, communications, governance activities, and executive operations.</p>
<p></p>
<div><p><b>Executive &amp; Strategic Support</b></p></div>
<div>
<ul><li>Serve as the primary administrative partner to the CFO and designated Finance leaders, enabling focus on strategic and financial priorities</li><li>Proactively manage complex calendars across multiple senior leaders, balancing internal priorities, external stakeholders, and critical Finance deadlines (e.g., close cycles, Board reporting, audit and forecasting schedules)</li><li>Anticipate executive needs and independently resolve scheduling, logistics, and coordination challenges</li><li>Prepare executives for meetings by coordinating briefing materials, financial reports, agendas, and follow-up actions</li></ul>
<p></p>
</div><div><p><b>Communication &amp; Stakeholder Management</b></p></div>
<div>
<ul><li>Act as a liaison between the CFO/Finance leadership and executive leadership team, Board members, auditors, investors, and external partners</li><li>Draft, edit, and manage executive-level communications with accuracy, clarity, and discretion</li><li>Exercise sound judgment in handling confidential financial, operational, and organizational information</li></ul>
<p></p>
</div><div><p><b>Meeting, Board &amp; Governance Support</b></p></div>
<div>
<ul><li>Coordinate Finance leadership meetings, executive reviews, Board and committee meetings (including Finance and Audit Committees), and investor-related engagements</li><li>Coordinate development, consolidation, and distribution of Board and committee materials, ensuring accuracy, version control, and adherence to deadlines</li><li>Track action items and ensure timely follow-up on key financial, operational, and governance priorities</li><li>Support audit, compliance, and regulatory processes through coordination of documentation, logistics, and deliverables</li></ul>
<p></p>
<p></p><div><p><b>Operational &amp; Administrative Leadership</b></p></div>
<div>
<ul><li>Manage CFO and Finance leadership travel arrangements aligned with business priorities and cost efficiency</li><li>Support expense reporting and administrative workflows for Finance leadership</li><li>Coordinate timelines and logistics across core Finance cycles, including monthly/quarterly close, forecasting, annual budgeting, audit activities, and Board reporting</li><li>Identify opportunities to improve executive support workflows and administrative processes within Finance</li><li>Provide guidance and support to other Executive Assistants supporting Finance leaders, promoting consistency and best practices</li></ul>
<p></p>
</div><div><p><b>Special Projects &amp; Financial Operations Support</b></p></div>
<div>
<ul><li>Support Finance-led and enterprise-wide initiatives, including strategic planning, annual budgeting cycles, and operational improvement efforts</li><li>Conduct research, synthesize financial and operational data, and prepare executive-ready summaries and materials</li><li>Support cross-functional initiatives involving Finance and other business units to ensure alignment and execution</li></ul>
<p></p>
</div><div><p><b>Change Management &amp; Process Improvement</b></p></div>
<div>
<ul><li>Support Finance leadership through organizational change, system implementations (e.g., financial systems, planning tools, reporting platforms), and transformation initiatives</li><li>Ensure clarity, structure, and communication during periods of change or high operational demand</li><li>Contribute to continuous improvement of executive support and Finance operational workflows</li></ul>
<p></p>
<p><b>Required Education and Experience</b></p>
<div><p>
 8+ years of experience as an Executive Assistant, including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)</p></div>
<div>
<ul><li>Demonstrated ability to operate with a high degree of autonomy, judgment, and discretion, particularly with sensitive financial information</li><li>Exceptional organizational, communication, and time-management skills</li></ul>
&bull; Proven experience managing highly complex c&bull; 8+ years of experience as an Executive Assistant, including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)<br>
<ul><li>Demonstrated ability to operate with a high degree of autonomy, judgment, and discretion, particularly with sensitive financial information</li><li>Exceptional organizational, communication, and time-management skills</li><li>Proven experience managing highly complex calendars and competing priorities across multiple senior stakeholders</li><li>Experience supporting financial operations, Board processes, or audit-related activities preferred</li><li>Advanced proficiency with Microsoft Office (particularly Excel and PowerPoint) and collaboration tools</li></ul>
<p></p>
<p><b>Knowledge, Skills and Abilities</b></p>
</div>
<div><ul><li><p>Strong executive-level operational acumen with the ability to independently manage priorities and anticipate needs in a fast-paced Finance environment</p></li></ul></div>
<div><ul><li><p>
Strong business and financial acumen with ability to understand financial concepts, reporting structures, and executive-level discussions</p></li></ul></div>
<div><ul><li><p>
Exceptional organizational and coordination skills with the ability to manage multiple concurrent workstreams and deadlines with precision</p></li></ul></div>
<div><ul><li><p>
Strong interpersonal and stakeholder management skills, with ability to interact effectively with executives, Board members, auditors, and external partners</p></li></ul></div>
<div><ul><li><p>
Excellent written and verbal communication skills, including the ability to draft, edit, and synthesize executive-level materials</p></li></ul></div>
<div><ul><li><p>
Proven ability to build collaborative relationships across Finance, Executive Leadership, and external stakeholders</p></li></ul></div>
<div><ul><li><p>
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and enterprise collaboration tools and financial systems</p></li></ul></div>
<div><ul><li><p>
Strong problem-solving skills with a proactive, solutions-oriented mindset and ability to anticipate issues before they arise</p></li></ul></div>
<div><ul><li><p>
Ability to remain composed, professional, and effective in high-pressure, time-sensitive, and confidential situations</p></li></ul></div>
<div><ul><li><p>
Basic project coordination skills, including tracking deliverables, managing timelines, and ensuring follow-through across stakeholders</p></li></ul></div>
<div><ul><li><p>
Commitment to operational excellence, consistency, and continuous improvement within executive support functions</p></li></ul></div></div><br>
<p></p>
<p></p>
</div></div><p></p><p><b>Compensation Range:</b></p>
$70,000.00- $98,000.00<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Senior Executive Assistant

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant - MGB Thoracic Surgery

Beth Israel Lahey Health

<div>
 <strong>
  When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.
  <br/>
  <br/>
 </strong>
 The Administrative Coordinator will support the ObGyn Department at BIDMC in Longwood area of Boston, MA.
 <br/>
 <br/>
 This role is part of the department&rsquo;s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance.
 <br/>
 <br/>
 This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.
 <br/>
 <br/>
 <strong>
  Essential Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
  </li>
  <li>
   Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
  </li>
  <li>
   Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
  </li>
  <li>
   Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
  </li>
  <li>
   Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
  </li>
  <li>
   Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.
  </li>
  <li>
   Completes department-specific responsibilities which are documented at the local level.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School diploma or GED required. Associate's degree preferred.
  </li>
  <li>
   3-5 years related work experience required.
  </li>
  <li>
   Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
  </li>
  <li>
   Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
  </li>
  <li>
   Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
  </li>
  <li>
   Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
  </li>
  <li>
   Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
  </li>
  <li>
   Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
  </li>
  <li>
   Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
  </li>
  <li>
   Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Nature Of The Job
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Pay Range
  <br/>
  <br/>
 </strong>
 $24.98 - $33.62
 <br/>
 <br/>
 The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.
 <br/>
 <br/>
 As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.
 <br/>
 <br/>
 More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
 <br/>
 <br/>
 Equal Opportunity Employer/Veterans/Disabled
</div>


Administrative Coordinator, ObGyn

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