administrative assistant - pdd boston Jobs in Boston

administrative assistant - pdd boston

executive assistant

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administrative assistant

Committee for Public Counsel Services

<div>Overview:
<div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Boston Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><p><b><br>
OFFICE OVERVIEW</b></p><p></p><div><br>
The Public Defender Division Boston Office provides public defense services for Suffolk County. The Boston Trial Unit is conveniently located in the downtown area of Boston. It is accessible by MBTA subway and buses, Amtrak Commuter Rail, and ferry services. The Boston Trial Unit shares space with CPCS Administration, and other divisions and units on two floors of a modernized office building. Other amenities include restaurants, retail businesses, and historic landmarks.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts.</div><div><br>
</div><div>This is a full-time position and reports to the Supervising Administrative Assistant.
</div>Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:<br>
Substitutions:</p><ul><li>
An Associate&rsquo;s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div>
Applicants must also have access to home internet access sufficient to work remotely.</div><div></div><p><b><br>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.</div><ul><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
</li><li>Strong communication, organizational, and detail skills;</li><li>
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;</li><li>
Flexibility, and strict adherence to confidentiality;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Familiarity with advanced Word formatting and editing, and Microsoft Excel;</li><li>
Legal office experience a plus; and,</li><li>
Foreign language skills are strongly preferred.</li></ul>
Responsibilities:
<p><b>
RESPONSIBILITIES</b></p><p></p><p><br>
The Administrative Assistant will support a team of attorneys by:</p><ul><li>
Opening and closing cases, including running conflict checks;</li><li>
Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;</li><li>
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;</li><li>
Providing telephone and reception services;</li><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,</li><li>
Other duties as assigned.</li></ul><div></div><p><br>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

Administrative Assistant - PDD Boston

Rubenstein Law

<div><p><b>Company Overview</b></p><p>
Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.</p><p>
Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel&rsquo;s annual Best of List in 2018 and 2019.</p><p><b>
Job Summary</b></p><p>
The Opening Legal Assistant processes, reviews, and updates all information provided and/or obtained at case inception, focusing on the client&rsquo;s initial medical treatment, locating insurance information, requesting supporting documents, and placing all parties on notice.</p><p><b>
Responsibilities and Duties</b></p><ul><li>
Process and send representation letters to parties involved in the case, e.g., private attorneys, insurance companies, and medical providers.</li><li>
Request supporting documents from all facilities in which a service was provided. i.e., Hospitals, Fire rescue, treating facilities, and Specialist visits.</li><li>
Establish claims with insurance parties involved, i.e., Liability insurance and PIP insurance.</li><li>
Review and process correspondence received regarding the case file.</li><li>
Research and locate all possible Defendants and Insurance coverage.</li><li>
Be the backup to the Front Desk.</li><li>
Additional administrative duties assigned as needed.</li></ul><p><b>
Qualifications and Skills</b></p><ul><li>
Excellent customer service skills.</li><li>
Detailed oriented.</li><li>
Comfortable working with computer programs.</li><li>
Highly organized and able to handle multiple tasks at once.</li><li>
Prior experience is preferred but not required.</li><li>
Bilingual (English/Spanish) &ndash; preferred but not required.</li></ul><p><b>
Benefits</b></p><ul><li>
Paid Time Off (PTO) plus 7-paid holidays</li><li>
Staff and Attorney bonuses</li><li>
Medical Benefits (Health, Dental, Vision, STD &amp; LTD, and other medical coverages)</li><li>
Group and Optional Life insurance</li><li>
Employee Assistance Programs</li><li>
401(k) with company matching</li></ul><p></p><p>
</p><p>D4dbQ6t0cC</p></div>

Front Desk/Opening Legal Assistant

McKinsey & Company

<div>
 <strong>
  Who You'll Work With
  <br/>
  <br/>
 </strong>
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 <br/>
 <br/>
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 <br/>
 <br/>
 When you join us, you will have:
 <br/>
 <br/>
 <ul>
  <li>
   Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
  </li>
  <li>
   A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
  </li>
  <li>
   Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
  </li>
  <li>
   Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Impact
  <br/>
  <br/>
 </strong>
 Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products.
 <br/>
 <br/>
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 <br/>
 <br/>
 This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 <br/>
 <br/>
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 <br/>
 <br/>
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.
 <br/>
 <br/>
 Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 <br/>
 <br/>
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 <br/>
 <br/>
 The role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 <br/>
 <br/>
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 <br/>
 <br/>
 <strong>
  Your Qualifications and Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Undergraduate degree preferred
  </li>
  <li>
   3+ years supporting senior level executives
  </li>
  <li>
   Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
  </li>
  <li>
   Highly professional presence on telephone, email, and all other work-related communications platforms
  </li>
  <li>
   Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
  </li>
  <li>
   Computer literate, including strong email and calendaring skills
  </li>
  <li>
   Excellent judgment and resourcefulness
  </li>
  <li>
   Strong technical skills, including proficiency in PowerPoint, Word and Excel
  </li>
  <li>
   Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
  </li>
  <li>
   Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
  </li>
  <li>
   Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
  </li>
  <li>
   Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude
  </li>
 </ul>
</div>


Executive Assistant

Boston Public Schools

<div><p><b>Reports to:</b> Chief of Human Resources</p><p></p><p><b><br>
Summary:</b></p><p>
The Special Assistant will work directly with the Chief of Human Resources, the Human Resource team, and other district stakeholders and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The Special Assistant&rsquo;s main duties include scheduling and facilitating meetings, organizing daily calendars, triaging and responding to internal and external inquiries, and supporting the Chief of Human Resources and the Human Resource team with special projects. The role requires a seasoned HR professional who is detail-oriented, organized, and can handle sensitive information with professionalism and confidentiality.</p><p><b><br>
Responsibilities:</b></p><ul><li>
Provide executive-level administrative support to the Chief of Human Resources, including managing daily schedules, arranging meetings, and coordinating appointments.</li><li>
Handle incoming calls, emails, and correspondence, prioritizing requests and providing timely responses.</li><li>
Manage special projects, track milestones, and deliver executive reports on progress and outcomes.</li><li>
Organize and coordinate HR-related events, meetings, and trainings, including logistics, materials, and communication.</li><li>
Maintains the calendar of the Chief of Human Resources, including arranging cross-functional meetings for the Office of Human Resources</li><li>
Serves as the timekeeper for the Human Resources team</li><li>
Provides support to the Chief of Human Resources for the convening</li><li>
Monitors the budget, expenses, and contract requests for the department</li><li>
Manages the intake, triaging, and responses to various internal and external inquiries such as team operations requests, external requests for meetings, etc</li><li>
Coordinate communication efforts for HR initiatives, including drafting announcements, newsletters, and policy updates</li><li>
Handle confidential HR matters with discretion and professionalism.</li><li>
Assists the Chief of Human Resources with other duties as assigned</li></ul><p><b>
Qualifications - Required:</b></p><ul><li>
Bachelor's Degree in Human Resources, Business Administration, or a related field</li><li>
Experience in government, education, non-profit, or private sector demonstrating effective administrative support</li><li>
Exceptional writing, research, analytical, and organizational skills, and the ability to convey complex concepts in a clear, concise, and logical manner</li><li>
Sound judgment, discretion, and the ability to work easily with senior leaders across the organization</li><li>
Ability to partner well with colleagues both inside and outside of the organization</li><li>
Ability to work independently and undertake supervisor responsibilities as needed</li><li>
Ability to maintain confidentiality</li><li>
Excellent computer skills, including Microsoft Office and Google Suite</li></ul><p><b>
Qualifications - Preferred:</b></p><ul><li>
Professional certifications such as SPHR or SHRM-SCP are strongly preferred.</li><li>
Demonstrated success in a large public sector or educational institution</li></ul><p><b>
Terms</b>: Managerial, C41.</p><p></p><p><i><br>
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, employment, or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals&rsquo; dignity or interferes with their ability to learn or work.</i></p></div>

Special Assistant to the Chief of Human Resources (SY25-26)

Massachusetts Office of the Attorney General

<div><p><b>ASSISTANT ATTORNEY GENERAL<br>
</b></p><p></p><br>
<br>
<p>GOVERNMENT BUREAU
</p><p>CONSTITUTIONAL &amp; ADMINISTRATIVE LAW DIVISION<br>
</p><p></p><br>
<p>Attorney General Andrea Joy Campbell is looking for a highly motivated attorney to join her team as an Assistant Attorney General in the Constitutional &amp; Administrative Law Division within the Government Bureau. The Government Bureau represents state agencies and officials in a broad range of appeals and civil litigation in state and federal courts. As part of that effort, the Constitutional &amp; Administrative Law Division defends constitutional and other legal challenges to state statutes and regulations; suits that challenge the implementation of state policies and programs; and suits for judicial review of the decisions of state administrative agencies. The Division also initiates litigation on behalf of state agencies to support their programs or assist their regulatory activities.<br>
</p><p></p><p>Litigation in the Constitutional &amp; Administrative Law Division reflects the breadth of state governmental activity. Recent case examples have included defending the state&rsquo;s various affordable housing laws and policies, defending state gun-safety laws against Second Amendment challenges, defending state policies and rules against various forms of First Amendment challenges, and handling litigation involving education reform, health care, campaign finance, environmental permitting, transportation, and child welfare and human services programs. The Division&rsquo;s cases often involve constitutional issues, questions of statutory interpretation, and claims concerning the authority of state administrative agencies. In addition to a substantial trial-court caseload, Division attorneys handle about 80 appeals each year, in the Appeals Court, SJC, and the U.S. Court of Appeals for the First Circuit.<br>
</p><p></p><p>Primary Duties : Assistant Attorneys General in the Constitutional &amp; Administrative Law Division represent state officials and agencies in appeals and litigation in state and federal courts regarding state statutes, regulations, policies, and agency adjudicatory decisions.<br>
</p><p></p><p>Position Requirements :
</p><ul><li>Must be a member of the Massachusetts bar or have a pending application for admission.
</li><li>Must be a member of the bar of the United States District Court for Massachusetts or be eligible for admission in short order.
</li><li>At least three (3) to five (5) years of relevant legal experience is preferred.
</li><li>Familiarity with constitutional law, administrative law, civil and appellate procedure, and trial practice.
</li><li>Effective legal writing skills and the ability to independently handle litigation in the trial and appellate courts.
</li>Demonstrated interest in public service and working in a collaborative, public-law environment.<br>
<li>
</li></ul><p></p><p>The successful candidate will be able to demonstrate a connection to the people and communities we serve and an interest in supporting a respectful and inclusive work environment.<br>
</p><p></p><p>Applicants must be Massachusetts Bar-eligible at the time of application and must apply for admission before their start date. Candidates who are not yet admitted may be hired as &lsquo;Counsel&rsquo; and must pass the Massachusetts Bar within one year of their start date.<br>
</p><p></p><br>
<p>Position Type : Full-time/Exempt<br>
</p><p></p><p><i>Our current hybrid model includes some remote workdays for most positions. On in-office days, employees are required to report to one of our designated office locations, either in Boston or at a regional office.<br>
</i></p><p></p><p>Salary : $87,500 to $130,595, commensurate with JD year.<br>
</p><p></p><p>The application deadline for this posting is October 7, 2025, at 5:00 PM (ET).<br>
</p><p></p><br>
<p>Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants who are in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2932<br>
</p><p></p><p>Inquiries regarding position &amp; status may be made to :
</p><p>Sherrie Costa, Managing Administrative Assistant
</p><p>Government Bureau
</p><p>(617) 963-2071<br>
</p><p></p><p><i>The Attorney General&rsquo;s Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General&rsquo;s Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.</i></p></div><p></p>

Assistant Attorney General | Constitutional & Administrative Law Division

Suffolk Construction

<div>Overview:
<p><b>
About Suffolk</b></p><p>
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.</p><p></p><p><br>
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.</p><p></p><p><br>
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.</p><p></p><p><br>
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.</p><div></div><div><b><br>
The Role</b></div><div>
Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We&rsquo;ll challenge and inspire you to be your very best. We&rsquo;ll embrace what makes you unique and lift you up as you take chances. Here, you&rsquo;ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.</div><div><br>
</div><div>The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management.</div>
Responsibilities:
<ul><li>Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management</li><li>
Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines</li><li>
Maintain and track project information in Procore as required</li><li>
Follow up with subcontractors regarding project paperwork as needed</li><li>
Assist project team with closeout coordination and preparation of O &amp; M Manuals</li><li>
Work with project team and manager(s) as directed to achieve departmental objectives</li><li>
Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines</li><li>
Order supplies for project team/office</li><li>
Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner</li><li>
Set up project binders and order project drawings from local printing resources</li><li>
Assist in the preparation and distribution of project punchlists</li><li>
Archive all project documentation according to Suffolk guidelines</li><li>
Participate in project and/or team meetings as needed</li><li>
Assist with daily planning of managers&rsquo; schedules, meetings, and possibly travel (through corporate agency), if assigned</li></ul>
Qualifications:
<ul><li>Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook</li><li>
Ability to manage and prioritize tasks/projects with little supervision</li><li>
Excellent written and verbal communication skills</li><li>
4-year college degree or equivalent work experience desired</li><li>
Construction background preferred, but not necessary</li><li>
Professional appearance and manner</li><li>
Typing speed minimum of 45-50 wpm</li><li>
Positive attitude</li><li>
Ability to work independently and as part of a team</li><li>
Respect for confidential information; good judgment</li><li>
Flexible, detail-oriented
</li><li>Ability to work in a fast-paced environment and prioritize effectively</li><li>
Dedicated and hard-working</li><li>
Takes initiative within area of responsibility</li><li>
The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems</li><li>
Candidate must possess Suffolk&rsquo;s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div></div>

Project Administrator

Arora Engineers

<div><p><b>Overall Responsibility: </b>Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support.
</p><p><b>Essential Functions:
</b></p><ul><li><b>Technical Support</b>: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations.</li><li><b>
Project Documentation Management</b>: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance.</li><li><b>
Project Coordination</b>: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation.</li><li><b>
Reporting and Analysis</b>: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making.</li><li><b>
Document Management</b>: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards.</li></ul><p>
</p><p><b>Secondary Functions:</b></p><ul><li>
Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager</li><li>
Day-to-day tasks.</li></ul><p><b>
Needed Skills:</b></p><ul><li>
Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
</li><li>Ability to maintain confidentiality.</li><li>
Excellent communication skills, particularly phone skills, written and spoken English.</li><li>
Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.</li><li>
Ability to work as a team member and to collaborate across all levels in the organization.</li><li>
Demonstrate ability to use time management techniques.</li><li>
Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders.</li><li>
Ability to create and maintain professional working relationships with colleagues, vendors, and visitors.</li><li>
Willing and able to travel to other office sites when needed.
</li><li>Hold a legal right to work in the US.</li></ul><p><b>
Education/Experience Minimum:</b></p><ul><li>
Background in A/E or construction field preferred or pursuing a related field of study</li><li>
Administrative work experience preferred.</li></ul><p><b>
ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA)</b> - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.</p><p><b>
DISCLAIMER: </b>The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.</p><p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.</p></div>

Project Administrator Intern

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