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administrative assistant ii bwh

administrative assistant iii Jobs in Boston

administrative assistant iii

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clinical research assistant

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executive / legal assistant

administrative assistant

TA Associates

<div>
 <p>
  <strong>
   Company Background
  </strong>
 </p>
 <p>
  TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries &ndash; technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 300 employees, which includes over 170 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA&rsquo;s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at www.ta.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This Assistant will provide administrative support to TA&rsquo;s Events and Communications Teams. This person will have a high degree of organization, flexibility, polish and reliability. This position requires excellent judgement to properly prioritize multiple, and potentially competing demands, in a fast-paced and rapidly growing environment. The Assistant must have strong attention to detail and a focus on high-quality and timely delivery of their responsibilities with minimal oversight.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Administrative Responsibilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Schedule meetings/calls using Outlook and Zoom, including arranging conference rooms, equipment, refreshments and other logistics, as needed
  </li>
  <li>
   Book travel arrangements including flight reservations, hotel accommodations, car service, etc. (domestic &amp; international)
  </li>
  <li>
   Submit and track important and sensitive documents in coordination with legal and compliance protocols (contracts, addendums, NDAs, etc.)
  </li>
  <li>
   Maintain inventory for both teams
  </li>
  <li>
   Track and distribute TA branded supplies, stationery and gifts to TA offices and outside parties
  </li>
  <li>
   Manage general office duties &ndash; copying, scanning, filing, coordinating visitors, as needed
  </li>
  <li>
   Process high volume of invoices and reimbursements, interfacing directly with external vendors and internally with the TA Corporate and Fund Finance teams; maintain team's budget tracking
  </li>
  <li>
   Set up new vendors in the TA payment system and maintain database of payment records
  </li>
  <li>
   Track payment schedules for all contracts / add to calendar for team members
  </li>
  <li>
   Manage expense reports for all Communications and Events team members
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Team-Specific Support
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   EVENTS:
  </em>
 </p>
 <ul>
  <li>
   Printing of event materials for firmwide events (e.g., name badges, tent cards, escort cards)
  </li>
  <li>
   Mailbox management for shared TA Events email address, ensuring inquiries are responded to within 24 hours and emails are filed and organized
  </li>
  <li>
   Manage packing, shipping and courier for all events and limited pre-event setup
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   COMMUNICATIONS:
  </em>
 </p>
 <ul>
  <li>
   Save, organize, and track Communications collateral (press releases, announcements, presentations, visual assets), including drafts, feedback, and approvals in coordination with Compliance
  </li>
  <li>
   Maintain Firm&rsquo;s database of visual assets, including headshots, photography and video content
  </li>
  <li>
   Support TA intranet maintenance, including posting approved materials, organizing content, and archiving items
  </li>
  <li>
   Off-hours assistance and ad hoc projects as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Qualifications and Characteristics of an Outstanding Performer:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree with strong academic credentials
  </li>
  <li>
   2+ years of relevant post-undergraduate experience
  </li>
  <li>
   Proficiency in Microsoft Office suite, particularly Excel and PowerPoint
  </li>
  <li>
   Understanding of financial services and/or alternative asset management industry is a plus
  </li>
  <li>
   Strong writing, verbal and in-person communication skills
  </li>
  <li>
   Ability and willingness to learn and effectively utilize new skills and technology
  </li>
  <li>
   Highly organized and detail-oriented, with the ability to plan and manage tasks with minimal oversight
  </li>
  <li>
   A self-starter with a positive attitude, strong work ethic and entrepreneurial drive that can work autonomously and collaboratively
  </li>
  <li>
   Demonstrated commitment to team camaraderie and engagement
  </li>
  <li>
   Personal characteristics of warmth, maturity, integrity, collegiality and self-confidence
  </li>
 </ul>
</div>


Administrative Assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
A resume is required for consideration<p></p><p><b><br>
Job Summary</b></p>
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.<br>
<br>
Responsibilities:<br>
<ul><li>Prepare reports, meeting minutes and correspondence.</li><li>Create and edit documents, spreadsheets and presentations.</li><li>Manage schedules, arrange appointments and itineraries.</li><li>Coordinate meetings, travel, conference calls, and complete expense reports.</li><li>Answer and transfer phone calls.</li><li>May perform transcription and proofread and edit literature, prepare applications for department.</li><li>Remain knowledgeable of business unit policies.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under moderate supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education:</p><ul><li><p>
High School Diploma or Equivalent (Required) or Trade/Technical/Vocational Diploma Related Field of Study (Preferred)</p></li></ul><p><br>
Experience:</p><ul><li><p>
2-3 years of Administrative Assistant or Secretarial Experience (Required)</p></li></ul><p><br>
Knowledge, Skills &amp; Abilities:</p><ul><li><p>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.</p></li><li><p>
Proficiency in MS Office.</p></li><li><p>
Ability to proofread and edit written documents.</p></li><li><p>
Ability to use phone system.</p></li><li><p>
Managing one's own time and the time of others.</p></li><li><p>
Strong verbal &amp; written communication skills.</p></li><li><p>
Strong interpersonal, written and oral skills.</p></li><li><p>
Ability to use standard office equipment.</p></li><li><p>
Familiarity with medical terminology.</p></li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.58 - $26.58/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant II BWH

Tufts Medical Center

<div><div><div><p><b>Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A senior level role that requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education. Works under limited supervision for routine situations, provides assistance and training to lower level employees, and problems typically are not routine and require analysis to understand.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position ensures continuous, efficient, and smooth operation of the department by performing advanced secretarial duties for an executive. Involves being a clerk, receptionist, typist and cognizant of customer service and time. Accomplishes these tasks, in part, by assisting callers, taking messages, managing the department&rsquo;s calendar, placing purchasing orders and maintaining an up- to-date filing system. Handles matters of a routine nature to conserve supervisor&rsquo;s time. This position may supervise or oversee the work of others.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. High School diploma or equivalent.</p></div><div><p>
2. Five (5) years of related experience.</p></div><p></p><div><p><b><br>
Preferred Qualifications</b><b>:</b></p></div><div><p>
1. Seven (7) years of related experience in healthcare.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Oversees the administration of the Executive&rsquo;s office; sets priorities; enforces regulations; monitors procedures and recommends changes as appropriate.</p></div><div><p>
2. Performs complex and confidential secretarial duties relating to personnel issues; maintains confidential and sensitive information.</p></div><div><p>
3. Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars.</p></div><div><p>
4. Monitors progress of projects or grants; ensures deadlines are met; reviews completed tasks; ensures changes are made as appropriate; ensures spending is within budget.</p></div><div><p>
5. Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.</p></div><div><p>
6. Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.</p></div><div><p>
7. Receives, handles, and transfers phone calls and messages within the department promptly and courteously.</p></div><div><p>
8. Greets visitors in a friendly, professional manner and direct to appropriate person/place.</p></div><div><p>
9. Collects and gathers information needed for conferences, meetings, and reports.</p></div><div><p>
10. Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.</p></div><div><p>
11. Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement.</p></div><div><p>
12. Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing.</p></div><div><p>
13. Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form.</p></div><div><p>
14. May act as a lead for other clerical personnel.</p></div><div><p>
15. Maintains and orders office supplies as necessary.</p></div><div><p>
16. Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel.</p></div><div><p>
17. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.</p></div><div><p>
18. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.</p></div><div><p>
19. Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors.</p></div><div><p>
20. Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.</p></div><div><p>
21. Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills.</p></div><div><p>
6. Ability to work under pressure.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.</p></div><div><p>
12. Ability to adapt to conflicting and/or changing priorities.</p></div></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$21.53 - $26.91</div>

Administrative Assistant III

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Melick & Porter

<p>Melick &amp; Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.</p><p>We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.</p><p>Interested applicants should submit a resume to careers@melicklaw.com.</p><p><b>Position Overview:</b></p><p>The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.</p><p><b>Role Responsibilities:</b></p><p>As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:</p><p><b>Case Management:</b></p><ul><li>Manage assigned litigation matters and related tasks to ensure timely completion of case milestones</li><li>Track deadlines and ensure compliance with Massachusetts state and federal court rules</li></ul><p><b>Calendar &amp; Deadline Management:</b></p><ul><li>Maintain and monitor complex attorney calendars</li><li>Schedule and coordinate meetings, depositions, court appearances, and client appointments</li><li>Proactively communicate upcoming deadlines and scheduling changes</li></ul><p><b>Civil Litigation Support:</b></p><ul><li>Assist with case management and trial preparation</li><li>Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel</li><li>Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules</li><li>Prepare and file documents electronically in state and federal courts (including PACER)</li></ul><p><b>Executive &amp; Administrative Support:</b></p><ul><li>Provide executive-level support to attorneys and firm leadership</li><li>Draft professional correspondence, emails, and internal memoranda</li><li>Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries</li><li>Maintain organized electronic and physical files using document management systems</li></ul><p><b>Communication:</b></p><ul><li>Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives</li><li>Communicate clearly and professionally with clients and colleagues</li><li>Handle sensitive matters with discretion and confidentiality</li></ul><p><b>Billing &amp; Financial Support:</b></p><ul><li>Assist with billing tasks and time entry (prior experience preferred but not required)</li></ul><p><b>Required Skills and Experience:</b></p><ul><li>Education: Bachelor's degree preferred;</li><li>Prior law firm experience preferred;</li><li>Experience: 5+ years of Executive/Legal Assistant experience preferred.</li></ul><p><b>Skills:</b></p><ul><li>Exceptional attention to detail with the ability to multitask and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Organizational skills and time management capabilities.</li><li>Proficiency with office tools such as Word, Excel, and document management platforms.</li><li>Familiar with State and Federal Court filings, including submission of electronic filings.</li><li>Ability to work independently and in a team environment on multiple projects simultaneously.</li><li>A client-friendly, team-oriented attitude and professionalism in all interactions.</li><li>Ability to maintain a high level of confidentiality.</li><li>Flexibility: Willingness to manage additional duties and responsibilities as assigned.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary starting from $75,000-85,000 per year.</li><li>Comprehensive benefits package, including medical, dental, and vision</li><li>401(k) plan.</li><li>Generous PTO policy, plus 11 paid holidays.</li><li>On-site fitness center and employee community involvement opportunities.</li><li>Professional development assistance</li></ul><p><b>About Melick &amp; Porter, LLP:</b></p><p>Melick &amp; Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.</p><p>Melick &amp; Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.</p><p>Job Type: Full-time<br/>Pay: From $75,000-85,000 per year<br/>Location: Boston, MA 02109<br/>Schedule: Monday to Friday, 8-hour shifts.</p><p>If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.</p><p>**We will not accept resumes from recruiters if they do not have a written agreement with us **</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Day shift</li><li>Monday to Friday</li></ul><p>Work Location: In person</p><p>Pay: $75,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive / Legal Assistant

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>The Administrative Coordinator will support the ObGyn Department at Beth Israel Deaconess Medical Center in Boston, MA. This role is part of the department&rsquo;s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance.</p>
<p>
This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.</p>
<p></p>
<p><b>Job Description:</b></p>
<p>
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.</p>
<p></p>
<p><b>Essential Responsibilities:
</b></p><ul><li><p>Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.</p>
</li>
<li><p>Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.</p>
</li>
<li><p>Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.</p>
</li>
<li><p>Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.</p>
</li>
<li><p>Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.</p>
</li>
<li><p>Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.</p>
</li>
<li><p>Completes department-specific responsibilities which are documented at the local level.</p>
</li>
</ul><p><b>Required Qualifications:</b></p>
<ul>
<li><p>High School diploma or GED required. Associate's degree preferred.</p>
</li>
<li><p>3-5 years related work experience required.</p>
</li>
<li><p>Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.</p>
</li>
</ul><p><b>Competencies:</b></p>
<ul>
<li><p><b>Decision Making: </b>Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.</p>
</li>
<li><p><b>Problem Solving: </b>Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.</p>
</li>
<li><p><b>Independence of Action: </b>Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.</p>
</li>
<li><p><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</p>
</li>
<li><p><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</p>
</li>
<li><p><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</p>
</li>
<li><p><b>Team Work: </b>Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.</p>
</li>
<li><p><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</p>
</li>
</ul><p><b>Physical Nature of the Job:</b></p>
<ul>
<li><p>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</p></li></ul><br>
<p></p>
<p>
</p><p></p><p><b>Pay Range:
</b></p><p>$24.98 &ndash; $33.62</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative &amp; Clerical</div></li>
<li><div><b>Pay Range:</b> $24.98 - $33.62</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR91743</div></li></ul></div>

Administrative Coordinator, ObGyn

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2014</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - Multiple Myeloma

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