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administrative assistant ii bwh Jobs in Boston

administrative assistant ii bwh

administrative assistant iii Jobs in Boston

administrative assistant iii

administrative coordinator

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>The Administrative Coordinator will support the ObGyn Department at Beth Israel Deaconess Medical Center in Boston, MA. This role is part of the department&rsquo;s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance.</p>
<p>
This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.</p>
<p></p>
<p><b>Job Description:</b></p>
<p>
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.</p>
<p></p>
<p><b>Essential Responsibilities:
</b></p><ul><li><p>Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.</p>
</li>
<li><p>Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.</p>
</li>
<li><p>Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.</p>
</li>
<li><p>Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.</p>
</li>
<li><p>Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.</p>
</li>
<li><p>Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.</p>
</li>
<li><p>Completes department-specific responsibilities which are documented at the local level.</p>
</li>
</ul><p><b>Required Qualifications:</b></p>
<ul>
<li><p>High School diploma or GED required. Associate's degree preferred.</p>
</li>
<li><p>3-5 years related work experience required.</p>
</li>
<li><p>Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.</p>
</li>
</ul><p><b>Competencies:</b></p>
<ul>
<li><p><b>Decision Making: </b>Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.</p>
</li>
<li><p><b>Problem Solving: </b>Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.</p>
</li>
<li><p><b>Independence of Action: </b>Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.</p>
</li>
<li><p><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</p>
</li>
<li><p><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</p>
</li>
<li><p><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</p>
</li>
<li><p><b>Team Work: </b>Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.</p>
</li>
<li><p><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</p>
</li>
</ul><p><b>Physical Nature of the Job:</b></p>
<ul>
<li><p>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</p></li></ul><br>
<p></p>
<p>
</p><p></p><p><b>Pay Range:
</b></p><p>$24.98 &ndash; $33.62</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative &amp; Clerical</div></li>
<li><div><b>Pay Range:</b> $24.98 - $33.62</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR91743</div></li></ul></div>

Administrative Coordinator, ObGyn

Cruz Management Company Inc

<div>Description:
<p><b>
Organization Description:</b></p><p>
We are Cruz Companies, one of the oldest and largest, third generation, 100% minority-owned companies in the Northeast, we blend modern practices with traditional values of quality and integrity. Founded in 1948, we develop and construct landmarks, residential, and commercial projects. We&rsquo;ve also established Cruz C.A.R.E.S., giving back to our communities through scholarships, enrichment programs, and fun outdoor adventures. We are pioneers in progress and strive to elevate the communities where we work.</p><p>
Cruz Companies seeks a highly professional, detail-oriented, and flexible Front Desk / Administrative Coordinator to support our Construction and Development teams. This key role serves as the first point of contact for visitors, clients, investors, vendors, subcontractors, City and State agency representatives, and community leaders, helping to create a welcoming, polished, and professional experience for everyone who walks through our doors.</p><p>
The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates strong communication and organizational skills, and adapts quickly to shifting priorities. This role is perfect for someone who enjoys being at the center of daily operations, interacting with a diverse range of stakeholders, and takes pride in keeping office operations running smoothly and efficiently.</p>
Requirements:
<p><b>
Reception &amp; Office Coordination</b></p><ul><li>Greet visitors, vendors, subcontractors, investors and external partners in a courteous and professional manner.</li><li>Answer, screen, and direct incoming calls and general inquiries.</li><li>Oversee incoming and outgoing mail, deliveries, and courier services.</li><li>Maintain the lobby, common areas, and overall office environment to corporate standards.</li><li>Monitor and manage the company&rsquo;s general info email inbox.</li></ul><p><b>
Administrative &amp; Departmental Support</b></p><ul><li>Provide administrative support to senior leadership, development project managers and construction project managers.</li><li>Prepare, organize, and maintain construction and real estate documentation, including contracts, permits, insurance certificates, and due diligence materials.</li><li>Coordinate catering orders, meeting setup, and event logistics as needed.</li></ul><p><b>
Scheduling &amp; Operational Support</b></p><ul><li>Provide basic outlook calendar support as needed.</li><li>Manage and maintain office supply inventory.</li><li>Assist with routine office coordination tasks to support smooth daily operations.</li></ul><p><b>
Qualifications</b></p><ul><li>5+ years of administrative or front desk experience in a professional office environment; experience in construction and development, is strongly preferred.</li><li>Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.</li><li>Exceptional organizational skills and attention to detail, with the flexibility and adaptability to manage multiple priorities in a fast-moving environment.</li><li>Professionalism and discretion when handling sensitive or confidential information.</li><li>Strong customer service abilities and a positive, proactive, team-oriented mindset.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and virtual meeting platforms including Microsoft Teams, Zoom, Google Meet, Webex, and GoToMeeting; familiarity with Procore or other real estate&ndash;related platforms is a plus.</li><li>High school diploma or equivalent required; associate or bachelor&rsquo;s degree preferred.</li></ul><p>
Equal Employment Opportunity</p><p>
The facility is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy</p><p>
to ensure that both current and prospective employees are provided equal employment opportunity without consideration of</p><p>
race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in</p><p>
accordance with local, state, and federal laws.</p><p>
Americans with Disabilities</p><p>
Applicants as well as employees who are or become disabled must be able to perform the essential job functions either</p><p>
unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case</p><p>
basis in accordance with applicable law.</p><p><b>
Compensation</b></p><ul><li>Hourly Range: $20 &ndash; $26 per hour, commensurate with experience and qualifications.</li></ul><p><b>
Benefits</b></p><ul><li>100% company-paid health insurance (coverage begins on the first day of employment)</li><li>Dental insurance (company-paid)</li><li>Basic life insurance (company-paid)</li><li>401(k) plan eligibility after 90 days of employment</li><li>Paid Time Off (PTO) accrues starting on your first day</li><li>Sick time accrues starting on your first day</li><li>Additional voluntary benefits may be available on an employee-paid basis</li></ul></div>

Front Desk/ Administrative Coordinator

Transformations Care Network

<p></p><div><p>At<b> Northeast Health Services</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>TMS Intake Coordinator</b> you will coordinate general business activities for patients, providers, appointment-setting, and records control. The TMS Coordinator is to make ensure that the highest quality work standards are achieved and maintained according to practice policies and procedures.</p><p>
As the heart of our clinics, your role as a motivated administrative professional is key to our mission, offering you the opportunity to make a significant impact from the moment our clients walk through the door. You will transform lives - enhancing the client experience as you contribute to our vibrant, client-centered environment. Come join us and be a pivotal part of a team that values and celebrates your role in transforming client care.
</p><p><b>Key Responsibilities:</b></p><ul><li>
Provide excellent patient assistance and treat patients with compassion while developing trust and rapport.</li><li>
Answer, assist, and direct all incoming patient phone calls and adjust schedule to patient needs as necessary in a professional and courteous manner.</li><li>
Strong communication skills that provide support, reflective listening, and compassion to patients struggling with depression or other various disorders.</li><li>
Schedule and maintain patient appointments relative to all services offered that encompass patient treatment.</li><li>
Coordinate collection and preparation of financial and operations reports.</li><li>
Administer psychiatric rating scales and document outcomes on modalities.</li><li>
Making initial contact with referrals while conducting the pre-assessment.</li><li>
Ensure office space cleanliness and organization, including but not limited to treatment rooms, waiting areas, coffee bars, front desk, front refrigerator, and bathrooms.</li><li>
Investigate and communicate insurance coverage and verification issues.</li><li>
Uploading and completion of records from outside providers, lawyers, disability and insurance companies in a timely manner.</li><li>
Preparing shipping labels and ordering FedEx and UPS pickups and deliveries.</li><li>
Using applicable software programs to create inventories, letters, and other business-related documents.</li><li>
Assist with the patient resource center and integrate the current/ potential patients on Move, HubSpot, etc.</li><li>
Integrate and promote marketing initiatives for company services through effective communications.</li><li>
Assist with special events planning, business lunches and other related duties.</li><li>
Maintain patient safety by wearing personal protection equipment as required.</li><li>
Follows company policies and procedures as well as adhering to state and/or federal regulations.</li><li>
Work with the necessary Neuronetics or other various representatives to accomplish other various duties.</li><li>
Perform additional duties as needed, up to and including the willingness to be flexible by possibly traveling to other facilities.</li></ul><p><b>
Minimum Qualifications:</b></p><ul><li>
Advanced computer skills</li><li>
Strong communication and interpersonal skills</li><li>
Completion of TMS Certification during training</li><li>
Knowledge of medical terminology</li><li>
Understand and comply with HIPAA</li><li>
Excellent communication skills</li><li>
Ability to work well with a team</li><li>
CPR Certified (preferred by not required)</li><li>
Associate or bachelor's degree (preferred)</li><li>
1 or more years of medical office experience (preferred)</li><li>
Knowledge of medical authorizations (preferred)</li></ul><p><b>
Explore the Advantages of Joining Our Team:
</b></p><ul><li>Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.
</li><li>Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize the care that clients receive.
</li><li>Embrace a journey of growth and development through continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.
</li><li>Play a pivotal role in reshaping how mental health care is perceived and delivered in your local community as well as on a national scale, with your efforts directly improving client lives.
</li><li>Deliver mental health care in a sustainable way, with the support and tools you need to thrive.
</li><li>Thrive in an environment that celebrates collaborative success, driven by effective communication, support, and unity.
</li>Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.<br>
<li>
</li></ul><br>
<p><i>Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div>

TMS Intake Coordinator

Omni Hotels

<div><div><i>The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectable </i><i>dining</i><i> experiences, a scenic </i><i>rooftop pool</i><i>, a luxury </i><i>Breve Spa</i><i>, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted &ldquo;2023 Best Places to Work&rdquo; by the Boston Business Journal!</i></div><div></div><div><br>
Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.</div><div></div><p><br>
Grab the reigns and help shape the future of the Seaport&rsquo;s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.</p><p></p><div><br>
To handle all administrative duties as required by Executive Office and the General Manager.</div><div></div><div><i><br>
Rate of pay for this position is $33.93</i></div><div></div><div><b><br>
Executive Office Support (Service &amp; Integrity)</b></div><ul><li>
Provide high-level administrative support to the General Manager, including calendar management, scheduling, and meeting coordination</li><li>
Prepare meeting agendas, record minutes, and track action items to ensure timely follow-through</li><li>
Manage correspondence and inquiries with sound judgment, discretion, and professionalism</li><li>
Handle confidential information with the highest level of integrity and trust</li></ul><div><b>
Communication &amp; Collaboration (Authenticity &amp; Community)</b></div><ul><li>
Serve as a key liaison between the General Manager, hotel leadership, ownership, and corporate partners</li><li>
Draft and distribute clear, professional communications that reflect Omni&rsquo;s voice and culture</li><li>
Support leadership meetings and associate forums that encourage transparency, engagement, and connection</li><li>
Build positive working relationships across all departments and levels of the organization</li></ul><div><b>
Administrative &amp; Organizational Excellence (Innovation)</b></div><ul><li>
Maintain accurate, well-organized executive files, reports, and records</li><li>
Assist with expense tracking, invoice processing, and administrative budget support</li><li>
Support onboarding and coordination for senior leadership team members</li><li>
Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office</li></ul><div><b>
Special Projects &amp; Brand Support (Service &amp; Community)</b></div><ul><li>
Assist the General Manager with special projects and hotel initiatives</li><li>
Coordinate logistics for VIP visits, ownership meetings, and corporate audits</li><li>
Provide administrative support for hotel events, leadership functions, and associate recognition programs</li></ul><div><b><br>
Education &amp; Experience</b></div><ul><li>
High school diploma required; associate or bachelor&rsquo;s degree preferred</li><li>
2&ndash;4 years of administrative or executive assistant experience</li><li>
Hospitality or hotel operations experience strongly preferred</li></ul><div><b>
Skills &amp; Competencies</b></div><ul><li>
Exceptional organizational and time-management skills with strong attention to detail</li><li>
Clear, confident written and verbal communication abilities</li><li>
Professional, polished demeanor paired with a warm, service-oriented approach</li><li>
Ability to manage multiple priorities in a fast-paced hotel environment</li><li>
High level of discretion, emotional intelligence, and personal integrity</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li></ul><div><b>
Work Environment &amp; Scheduling</b></div><ul><li>
Ability to work in a dynamic, guest-focused hotel environment</li><li>
Flexibility to work occasional evenings, weekends, or holidays as business needs require</li></ul><div><b>
Living the Omni Values</b></div><div>
At Omni Hotels &amp; Resorts, our associates are the heart of our success. This role supports leadership in fostering a culture rooted in service, authenticity, innovation, integrity, and community&mdash;ensuring every interaction reflects our commitment to genuine hospitality.</div></div>

Executive Assistant

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
   <span>
    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
    <br/>
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   </span>
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  <span>
   <strong>
    <span>
     Responsibilities:
     <br/>
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    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
    <br/>
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    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
    <br/>
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    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
    <br/>
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    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
    <br/>
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    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
    <br/>
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    &bull; Provide additional support as needed.
    <br/>
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     Qualifications:
     <br/>
    </span>
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    &bull; Bachelor&rsquo;s degree required.
    <br/>
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    &bull; 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
    <br/>
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    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
    <br/>
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    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
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    &bull; Excellent communication, interpersonal, and problem-solving abilities.
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    &bull; Professional presence, discretion, and a collaborative mindset.
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    &bull; Flexible and adaptable with a positive, proactive attitude.
    <br/>
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    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
    <br/>
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Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2014</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - Multiple Myeloma

Tufts Medical Center

<div><div><div><p><b>Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A senior level role that requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education. Works under limited supervision for routine situations, provides assistance and training to lower level employees, and problems typically are not routine and require analysis to understand.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position ensures continuous, efficient, and smooth operation of the department by performing advanced secretarial duties for an executive. Involves being a clerk, receptionist, typist and cognizant of customer service and time. Accomplishes these tasks, in part, by assisting callers, taking messages, managing the department&rsquo;s calendar, placing purchasing orders and maintaining an up- to-date filing system. Handles matters of a routine nature to conserve supervisor&rsquo;s time. This position may supervise or oversee the work of others.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. High School diploma or equivalent.</p></div><div><p>
2. Five (5) years of related experience.</p></div><p></p><div><p><b><br>
Preferred Qualifications</b><b>:</b></p></div><div><p>
1. Seven (7) years of related experience in healthcare.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Oversees the administration of the Executive&rsquo;s office; sets priorities; enforces regulations; monitors procedures and recommends changes as appropriate.</p></div><div><p>
2. Performs complex and confidential secretarial duties relating to personnel issues; maintains confidential and sensitive information.</p></div><div><p>
3. Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars.</p></div><div><p>
4. Monitors progress of projects or grants; ensures deadlines are met; reviews completed tasks; ensures changes are made as appropriate; ensures spending is within budget.</p></div><div><p>
5. Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.</p></div><div><p>
6. Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.</p></div><div><p>
7. Receives, handles, and transfers phone calls and messages within the department promptly and courteously.</p></div><div><p>
8. Greets visitors in a friendly, professional manner and direct to appropriate person/place.</p></div><div><p>
9. Collects and gathers information needed for conferences, meetings, and reports.</p></div><div><p>
10. Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.</p></div><div><p>
11. Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement.</p></div><div><p>
12. Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing.</p></div><div><p>
13. Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form.</p></div><div><p>
14. May act as a lead for other clerical personnel.</p></div><div><p>
15. Maintains and orders office supplies as necessary.</p></div><div><p>
16. Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel.</p></div><div><p>
17. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.</p></div><div><p>
18. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.</p></div><div><p>
19. Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors.</p></div><div><p>
20. Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.</p></div><div><p>
21. Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills.</p></div><div><p>
6. Ability to work under pressure.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.</p></div><div><p>
12. Ability to adapt to conflicting and/or changing priorities.</p></div></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$21.53 - $26.91</div>

Administrative Assistant III

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