administrative coordinator

Prime Assist

Operations &amp; Fulfillment Coordinator Company: Prime Assist Location: Boston, Massachusetts, United States Employment Type: PART_TIME  Job Overview Prime Assist is a professional business and personal support company that helps individuals, families, entrepreneurs, and international clients complete everyday tasks efficiently. From personal shopping and property coordination to business support and concierge services, we make life easier by providing reliable assistance whenever it is needed. We are seeking a highly organised and detail-oriented Operations &amp; Fulfilment Coordinator to join our team. The successful candidate will be a proactive problem-solver, responsible for the seamless coordination and execution of our client services, ensuring a consistently high standard of delivery and client satisfaction. Responsibilities * Coordinate the end-to-end fulfilment of a wide range of client requests, including scheduling, logistics, and final delivery of services. * Serve as a key point of contact for clients, providing clear communication, updates, and exceptional support throughout the service process. * Liaise with vendors, suppliers, and partners to arrange services, confirm bookings, and ensure all logistical requirements are met. * Maintain accurate and organised records of client requests, service progress, and completed tasks. * Proactively identify and resolve any operational challenges or delays to ensure a smooth and positive client experience. * Manage administrative duties related to service fulfilment, including booking confirmations and task management. * Uphold the quality standards and professional reputation of Prime Assist in all interactions. Qualifications * Proven experience in an operations, logistics, administration, or coordination role. * Exceptional organisational and time-management skills, with a proven ability to manage multiple tasks and deadlines simultaneously. * Excellent written and verbal communication skills with a strong client-focused approach. * Meticulous attention to detail and a commitment to accuracy. * The ability to work independently, take initiative, and adapt to changing priorities. * Proficiency in standard office software and a high level of computer literacy. * A positive and resourceful attitude with strong problem-solving capabilities. What We Offer * A competitive hourly rate of $20 - $30 USD. * An opportunity to be an integral part of a dynamic and growing company. * A supportive and collaborative work environment where your contribution is highly valued.

Operations & Fulfillment Coordinator

SERVIER

Date posted: Jul 8, 2026
 
City: Boston
 
Country/Region: US
 
Type of Contract: Full-time Employment / Unlimited
 
Job Requisition ID: 12241
 
Executive Assistant
 
About Servier
 
Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas and make patients the focus of every strategic decision.
 
Role Summary
 
The Executive Assistant will provide administrative support to the VP, Sales, VP, Market Access, Executive Director, Marketing and other leaders as assigned. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders at complex, global organizations. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.
 
Primary Responsibilities
 
Calendar Management
 
Manage complex calendars across multiple leaders, prioritizing competing requests and ensuring alignment with business objectives
 Coordinate internal and external appointments, resolve scheduling conflicts, and proactively adjust plans as priorities shift
 Maintain accurate calendar details including meeting purpose, attendees, locations, and required preparation materials
 
Meeting Management
 
Plan and coordinate meetings from initiation through follow-up, including scheduling, logistics, and distribution of materials
 Arrange conference rooms, virtual meeting links, catering, and technology setup to ensure a seamless meeting experience
 
Expense Management
 
Prepare, submit, and reconcile expense reports in a timely manner while ensuring accuracy and compliance with Servier’s travel and expense policy
 Monitor invoices, corporate card transactions, and reimbursements, following up as needed to resolve discrepancies
 
Travel Management
 
Arrange domestic and international travel itineraries, including flights, hotel accommodations, ground transportation, and visa documentation where required.
 Adapt travel arrangements quickly in response to changes, cancellations, or urgent business needs while minimizing disruption.
 
Job Description
 
Candidate Profile
 
Education and Required Skills
 
Bachelor’s degree or equivalent experience.
 3-5+ years of experience in administrative support
 Strong track record of providing high level support in calendaring, travel (domestic and international), expenses, meeting management to multiple stakeholders
 Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint with an ability and desire to learn new technology to drive efficiency across the organization; sincere interest in understanding and utilizing AI tools
 Must possess excellent interpersonal skills and maintain strong relationships with internal and external stakeholders on behalf of assigned leaders
 Ability to work in a deadline driven environment, manage multiple leaders with competing priorities, while displaying a high level of professionalism and a positive attitude
 
Travel and Location
 
Must be Boston-based, 2-3 days onsite per week or as needed
 Willingness to be available after hours and on weekends as needed for time sensitive requests and large events
 Minimal travel expected
 
Servier’s Commitment
 
Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description.
 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
Salary Range
 
The salary range for this role is $85-$117k. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. We may ultimately pay more or less than the posted range, and the range may be modified in the future. Employees in this position are also eligible for Short-Term and Long-Term incentive programs. Servier also offers a competitive and comprehensive benefits package that includes benefits such as medical, dental, vision, flexible time off (Servier provides unlimited sick time and flex time, and does not accrue time off), 401(k), life and disability insurance, recognition programs among other great benefits (all benefits are subject to eligibility requirements). For more information on our benefits, please visit this link .
 
Nearest Major Market: Louisville

Executive Assistant

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Practice Assistant to support the Investment Management practice group in the Boston office. This position will report to the Manager of Legal Practice Support. This position will be responsible for providing a broad range of administrative and substantive legal support in an environment where collaboration and exceptional client service is emphasized.
As part of the ML LawPath&reg; program, each position is responsible for providing a broad range of administrative and substantive legal support to a specific practice group in an environment where superior client service is emphasized. Legal Practice Assistants are offered a unique learning opportunity through practical working experience and direct exposure and engagement with case teams. They are relied upon to actively support attorneys and other legal support staff in ongoing client matters. ML LawPath&reg; endeavors to help Legal Practice Assistants develop a well-rounded skill set and best practices that will foster their success as legal professionals and beyond.
Morgan Lewis recognizes the benefits of supporting flexible working arrangements and this position has a hybrid in-office/remote working schedule.
Flexibility with overtime is required. A commitment of two years is expected.
Key responsibilities of this position may include:
<ul><li>Managing, organizing and maintaining case and client files;
</li><li>Coordinating and preparing information, materials, documents, reports, and evidence;
</li><li>Assisting with the drafting, proofreading, editing, and gathering of factual support for internal and external requests;
</li><li>Supporting the development and management of case and practice group work product;
</li><li>Conducting research, fact investigations, and analysis for internal and external requests;
</li><li>Coordinating communication and planning across attorney teams handling multiple client matters;
</li><li>Interfacing with clients and may serve as a point of contact for clients;
</li><li>Participating in supervised client communications to exchange information;
</li><li>Performing other duties as assigned by the Manager of Legal Practice Support, workflow coordinator and/or attorneys.
</li></ul>Experience and Qualifications:
<ul><li>Bachelor&rsquo;s Degree required;
</li><li>3.5 GPA or higher preferred;
</li><li>One (1) year of combined internship or professional experience preferred;
</li><li>Two-year commitment expected.
</li><li>Ability to be proactive and a self-starter;
</li><li>Ability to think critically and see &ldquo;big picture&rdquo; effects;
</li><li>Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and within a team environment are a must;
</li><li>Exceptional leadership and organization skills;
</li><li>Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment;
</li><li>Ability to manage confidential information with discretion;
</li><li>Demonstrated proficiency in Microsoft Excel and PowerPoint;
</li><li>Flexibility to travel and work evening hours at times as needed.
</li></ul>**A cover letter describing how your values, goals and experience align with the position at Morgan Lewis is expected.
Benefits / Why Join Us
Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:
<ul><li>Medical coverage, with a variety of plans
</li><li>Health care and dependent care reimbursement accounts
</li><li>Domestic partner coverage
</li><li>Parental leave
</li><li>Vacation and holiday leave
</li><li>Life and accident insurance
</li><li>Income protection, including sick leave, salary continuation, and long term disability.
</li></ul>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
#LI-FM1
For positions in Boston, MA, the salary range for this position is: $53,200.00 - $85,150.00.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Practice Assistant - Investment Management

Job Overview IOK (The Institute of Knowledge) is seeking a dedicated and organised Remote Customer Support Administrator to join our team. This is a full-time position, offering the flexibility of remote work. As a key member of our team, you will be the first point of contact for our community, providing exceptional support and ensuring the smooth administrative operation of our diverse educational programmes. The successful candidate will play a vital role in upholding our mission to foster a finer future through high-quality programming that connects individuals with valuable Islamic resources. The compensation for this role is $30 - $40 USD per hour, dependent on experience. Responsibilities - Serve as the primary point of contact for inquiries from students, parents, and the wider community via email, phone, and other digital platforms. - Provide timely and accurate information regarding our courses, programmes, enrolment processes, and community events. - Manage key administrative tasks, including processing student registrations, maintaining accurate records, and ensuring our databases are up to date. - Liaise effectively with internal departments, including academic staff and management, to resolve queries and ensure a seamless student experience. - Offer basic technical support and guidance to users navigating our online learning platforms. - Process applications and payments and maintain clear records related to student accounts. - Collate and report on customer feedback to contribute to the continuous improvement of our services and programmes. Qualifications - Proven professional experience in a customer support or administrative role, preferably within an educational or non-profit organisation. - Exceptional written and verbal communication skills, with a consistently professional and empathetic approach. - Strong organisational and time-management abilities, with a keen eye for detail. - High proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and the ability to learn new systems quickly. - A self-motivated individual capable of working independently and managing a varied workload in a remote environment. - A patient, calm, and solution-oriented mindset when addressing customer concerns. - An understanding of, or sensitivity to, the Islamic educational context is highly desirable.

Remote Customer Support Administrator

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Administrative Services Assistant

InterContinental New York Barclay

BOUT INTERCONTINENTAL&reg; BOSTONA landmark of luxury and sophistication, InterContinental&reg; Boston graces the city's historic waterfront, earning accolades such as &lsquo;Best Hotels in the World&rsquo; by Cond&eacute; Nast Traveler. With 424 elegantly modern accommodations, stunning panoramic views, a Forbes Travel Guide Four-Star Spa &amp; Fitness Club, 32,000 square feet of premier event space, and globally inspired culinary experiences, we set the standard for luxury hospitality in New England.Your Day to DayPeople <ul><li>Create programs to foster a positive work environment for all employees. Support and administer an annual colleague satisfaction survey</li><li>Educate and train colleagues on aligned to company standards to foster productivity and enhance performance</li><li>Welcome and conduct onboarding and new colleague orientation</li><li>Oversee maintenance of accurate and up-to-date personnel files and records for all employees</li><li>Strong background in recruitment to ensure hotel or company hiring standards and applicable laws and regulations are followed</li><li>Build great relations with outside contacts</li></ul>Financial <ul><li>Support the P&amp;C department budget and control expenses</li></ul>Guest Experience<ul><li>Develop creative ways to inspire and motivate team members to provide guests with a unique experience</li><li>Make time to interact with guests to hear feedback and build relationships to understand how team members can increase guest satisfaction</li><li>Work with department managers to develop initiatives to reach service standards and drive continuous improvement in the guest experience.</li></ul>Responsible Business <ul><li>Develop awareness and reputation of the hotel and the brand in the local community and promote team member involvement in local community</li><li>Ensure compliance with relevant employment laws, policies and procedures</li><li>Support the annual P&amp;C compliance/standards self-audit</li><li>Research and investigate all workplace issues to discover facts, identify potential risks to the hotel or company, and facilitate resolution through your employee relations programmes. Escalate serious issues</li><li>Collect and maintain data from exit interviews, turnover statistics, absenteeism reports to identify trends, training needs, and supervisory issues</li><li>Other ad-hoc duties &ndash; unexpected moments when we have to pull together to get a task done</li></ul>Accountabilities<ul><li>May supervise coordinator(s) in a larger hotel</li></ul>What we need from you:<ul><li>High school diploma / secondary education / equivalent</li><li>3 years&rsquo; related experience in Human Resources, or an equivalent combination of education and experience</li><li>Strong recruitment and training background</li><li>Some college courses in Human Resources, Employment Law or related field preferred.</li><li>Must speak fluent English</li><li>Other languages may be preferred</li></ul>The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.What We OfferAt InterContinental Boston, our colleagues are the heartbeat of our success. We are proud to offer:<ul><li>Competitive salary and comprehensive benefits package including medical, dental, vision, life and disability insurance</li><li>Matching 401(k) plan</li><li>Paid time off and wellness programs</li><li>Complimentary dry cleaning and employee meals</li><li>Global hotel discounts across IHG&rsquo;s 7,000+ hotels and exclusive access to additional perks</li><li>A supportive and collaborative work environment committed to your personal and professional growth</li><li>Most importantly &mdash; the freedom to be yourself and thrive in an environment that celebrates individuality</li></ul>Join Us &mdash; Lead with Passion. Inspire with Excellence.At IHG Hotels &amp; Resorts, we believe in True Hospitality for Good &mdash; making our guests and colleagues feel welcome, cared for, recognized, and respected.As ambassadors of the InterContinental brand, we take pride in our passion for culture, our global perspective, and our ability to create enriching experiences in inspiring surroundings. If you are ready to share your expertise and grow within the world&rsquo;s most international luxury hotel brand, we welcome you to go further together with us.Pay: $74,000.00 - $78,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

People and Culture Manager

Coloplast

<div><div><div><div><div>Location:
Boston, MA, US
</div></div></div></div><div><div><div><div>Job Family: Sales
</div></div></div></div><div><div><div><div>Country/Region: United States 
</div></div></div></div><div></div><div><div><div><div><div>The Ostomy Care Territory Manager is responsible for achieving territory sales objectives through selling activities which include cultivating business partnerships with key decision makers, product in-services, driving market share and sales growth. The Territory Manager will target acute care customers by selling and servicing Coloplast's portfolio of Ostomy Care product lines.</div> 
<div></div>
<div>
Major Areas of Accountability:</div> 
<div></div>
<div>
Business Acumen:</div>
<ul>
<li>Effectively engage all targeted accounts as well as develop and execute a clear and logical plan to achieve overall territory sales objectives</li>
<li>Develop and implement strategies to maximize territory and company objectives, including analyzing key sales and marketing data to determine the most leverageable opportunities in the territory</li>
<li>For all targeted accounts, understands customer's environment, including who the clinical, financial and other key decision makers are, their key issues/concerns, including challenges and opportunities for Coloplast</li>
<li>Ensures timely advancement of the sale process with all targeted accounts achieving/exceeding the annual minimum required contract commitments</li>
<li>Understands Financial Business Models and conducts cost/benefit analysis</li></ul> 
<div></div>
<div>
Selling Skills:</div>
<ul>
<li>Demonstrates consultative selling skills to uncover customer strategy and presents value proposition including financial and clinical impact
</li><li>Plans daily call routine to ensure appropriate coverage of key accounts given sales time allocation, sales potential, geographical location, development of sales process, etc.
</li><li>Utilize all available tools to maximize sales growth including, but not limited to GPO and IDN contracts, marketing directives, sales reports and educational materials
</li><li>Knowledgeable of competitive activity and sales volume in each targeted account</li> 
</ul>
<div></div><ul><li>Relationship Building:</li>
<li>Retain and grow business within current customer base by identifying opportunities and help formulate sales strategies
</li><li>Develop and maintain long-term relationships that lead to increasing use of products within target accounts
</li><li>Develop and maintain productive cross-functional relationships to share knowledge and leverage synergies within the organization</li> 
</ul>
<div></div><div>Clinical Knowledge and Self Development:</div>
<ul>
<li>Clear understanding of clinical and technical product knowledge
</li><li>Strong understanding of competitive activity and products as well as knowing current market trends and industry information
</li><li>As required, attends industry related meetings/events for business development opportunities i.e. UOA meetings, trade shows, WOCN meetings</li></ul> 
<div></div>
<div>
</div><div>Administrative:</div>
<ul>
<li>Organize and manage information utilizing CRM tool as directed
</li><li>Maintains current records and administrative duties, including sales reporting and expense management</li>
</ul><ul><li>Essential Qualifications:</li>
<li>Bachelor&rsquo;s degree highly preferred with 3+ years of med tech sales experience, OR</li>
<li>2-year associate degree with 5+ years of med tech sales experience, OR</li>
<li>7+ years of med tech sales experience</li>
Willingness and ability to travel, including overnight <li>- 25% - 50%</li>
<li>Employees in this role are expected to meet healthcare customers in person at their facilities or healthcare systems; therefore, this will require completion of credentialing requirements that meet the access requirements of each healthcare facility or system</li>
<li>Employees must possess a valid driver&rsquo;s license, as driving will be required for this position</li>
<li>Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.</li></ul> 
<div></div>
<div>
Required Knowledge, Skills and Abilities:</div>
<ul>
<li>Strong Interpersonal and relationship building skills</li>
<li>High attention for detail and follow through</li>
<li>Exceptional listening skills</li>
<li>Proficient in Microsoft Office applications including Word, Excel and PowerPoint</li>
<li>Demonstrate effective time and territory management skills, administrative capabilities and effective written and oral communication capabilities
</li><li>Personifies Coloplast Mission and Values<div></div><div> 
At Coloplast, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your well-being, foster your professional growth, and ensure a healthy work-life balance. Here is some of what you can expect:</div>
<ul>
<li>Health and Wellness: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy. Plus, access to company sponsored wellness programs and mental health resources, paid leave of absence for qualifying events and generous paid parental leave for both birthing and non-birthing parents.</li>
<li>Financial Security: A competitive 401(k) plan with company match that vest immediately, financial planning services to help you secure your future, and corporate discount programs for goods and services.
</li><li>Work-Life Balance: Generous paid time off, flexible work hours, and flexible work arrangement options to help you balance your personal and professional life may be available.</li>
<li>Professional Development: Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.</li>
<li>Recognition and Rewards: Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.</li>
<li>Community and Culture: A supportive work environment where everyone feels valued, and has a sense of belonging. Participate in team-building activities, volunteer opportunities, and company-sponsored events. Sustainability strategy that outlines our ambitions for how to run our company in a more sustainable way.</li>
<li>Competitive Compensation: The compensation range for this position is $x - $x. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or incentives.</li></ul></li></ul> 
<div></div>
<div>
</div><div>Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16,000 people and with products available in more than 143 countries, we are one of the world&acute;s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward &ndash; we explore, learn and look for new ways of doing things.</div> 
<div></div>
<div>
Visit us on Coloplast.com.</div>
<div>
Watch the film. Follow us on LinkedIn.</div> 
<div></div>
<div>
Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.</div> 
<div></div>
<div>
Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.</div>
<div>
61673 
#LI-CO #LI-REMOTE</div> 
</div></div></div></div> 
Nearest Major Market: Boston</div>

Territory Manager (Ostomy Care) - Boston, MA

Explore 17+ Administrative coordinator in Boston this July. Find roles across top companies and apply now to boost your career.