administrative coordinator, emerson wellness center

administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative assistant senior Jobs in Boston

administrative assistant senior

administrative coordinator, emerson wellness center Jobs in Boston

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

administrative coordinator

The Baker Center for Children and Families

<div></div><div><div><div><div><b>Position:</b> Administrative Coordinator
</div></div><br>
<div><div><div><div><div><div><b>Location:</b> </div><div>Boston, MA<br>
</div></div><br>
</div></div></div></div><br>
<div><div><b>Job Id:</b> 462
</div></div><br>
<div><div><b># of Openings:</b> 1<br>
</div></div><br>
<br>
<p></p><div><div><div><b>Administrative Coordinator</b></div>
<div></div><div><b>Job Title: </b>Administrative Coordinator
</div><div><b>Location: </b>53 Parker Hill, Boston</div>
<div><b>Position Type: </b>Full-time (40 hours per week), on-site</div>
<div></div><div><b>Summary of position:</b></div>
<div><i>The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy.</i></div>
<div></div><div>Under the supervision of the Executive Assistant, the Administrative Coordinator is responsible for providing administrative support and services for the entire school program. This includes, but is not limited to, maintaining Manville databases and school records, maintaining supply inventory, scheduling meetings/set-up, and processing purchase orders and employee reimbursements.</div>
<div></div><div><b>What&rsquo;s in it for me?</b></div>
<ul><li>Opportunity to play a central operational role in a mission-driven therapeutic school, directly supporting students with social-emotional and behavioral needs through strong administrative coordination.</li>
<li>Exposure to a highly collaborative, interdisciplinary environment, working alongside educators, clinicians, and leadership, which builds broad organizational and communication skills.</li>
<li>Development of transferable skills in scheduling, compliance, data management, and school operations within a structured, regulated educational setting.</li>
<li>Stable, purpose-driven work environment within a respected nonprofit organization, with opportunities for professional growth.</li>
</ul><div><b>Essential duties:</b></div>
<ul><li>Maintains and updates (when applicable) all student files in an accurate and organized fashion.</li>
<li>Ongoing Coordination of Department of Elementary and Secondary Education (DESE) required forms and permission slips, including distribution to appropriate staff, accurate filing and archiving.</li>
<li>Serves as the primary contact person at the Manville School for staff and parents, answering phones, arranging meetings/set-up and appointments in a fashion to support and represent the schools&rsquo; objectives.</li>
<li>Receives early morning calls from parents and staff reporting absences and distributes information to appropriate staff.</li>
<li>Composes and edits correspondence, memorandum and reports as requested and necessary.</li>
<li>Coordinates accurate scheduling for team meetings, classroom meetings, and conferences.</li>
<li>Partners with Kitchen Manager and processes accurate student attendance and meals, and submit to finance on a monthly basis.</li>
<li>Processes purchase orders for curriculum materials and maintains inventory of school supplies according to The Baker Center guidelines.</li>
<li>Coordinates activities and disseminates announcements of events within the Manville Community as necessary and as directed.</li>
<li>Supports preparation and coordination of MCAS testing, including scheduling, materials organization, and communication with staff.</li>
<li>Assists with planning and organizing summer programming, ensuring logistics, materials, and staffing needs are met.</li>
<li>Processes critical incident (CI) and incident reports accurately and efficiently and ensure timely distribution of reports to families and school districts in accordance with established protocols.</li>
</ul>
<div></div><div><b>Qualifications
</b></div><div><b>Education:</b></div>
<ul><li>College degree preferred, not required.</li>
</ul><div><b>Experience:</b></div>
<ul><li>2-4 years of office and organizational experience is required.</li>
</ul><div><b>Training:</b></div>
<ul><li>Must be proficient in MS Office Suite, specifically with Word, Outlook, and Excel.</li>
<li>Must be proficient in working with complex databases, such as excel, google sheets, student information systems, etc.</li>
</ul>
<div></div><div><b>Logistics</b></div>
<div><b>License/Certification: </b>N/A</div>
<div><b>Salary: </b>$25.00 - $31.00 per hour
</div><div><b>Open Date: </b>May 2026
</div><div></div><div><b>Benefits</b></div>
<div>We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involved in various department/organization improvement committees and activities. For a full list of benefits please visit our website at bakercenter.org/benefits</div>
<div></div><div>Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.</div><br>
<div></div>
<div>
</div><br>
</div></div><br>
<div><div><b>Pay Range:</b> $25 - $31 per hour</div></div></div></div><div></div>

Administrative Coordinator

Alexion Pharmaceuticals

<div><div><div>Location: Boston, United States
</div><div>Job reference: R-249829</div>
<div>Date posted: 04/09/2026</div>
</div><div><p><b>This is what you will do:</b></p><p>
Performs variety of administrative activities in support of Senior Leader(s) and functional areas. Maintains and modifies Senior Leaders schedule. Manages travel and meeting logistics. Gathers, collects, and track information within the functional area/team. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.</p><p><b>
You will be responsible for:</b></p><ul><li>
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Teams. Handling day to day administrative responsibilities.</li><li>
Responsible for ensuring AstraZeneca&rsquo;s/Alexion AI tools remain adaptable and continuously improved by staying current with emerging AI technologies and integrating ongoing learning into workflows</li><li>
Preparing complex, ever changing domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries</li><li>
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.</li><li>
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe</li><li>
Handling extremely confidential and proprietary information with utmost discretion</li><li>
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities</li><li>
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking</li><li>
Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization. Open and manage Purchase Orders in SAP</li><li>
Mailing, tracking and documenting confidential documents</li><li>
Responsible for filing, copying, scanning and faxing</li><li>
Other duties as assigned</li></ul><p><b>
You will need to have:</b></p><p>
The ideal candidate will have a strong work ethic, be professional, organized and detail oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical. They will also demonstrate the ability to work independently with minimal direction.</p><ul><li>
Minimum High School education required</li><li>
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot)</li><li>
Technically proficient with common tools used in executing job functions</li><li>
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location</li><li>
Highly proactive and willing to take initiative</li><li>
Ability to maintain confidentiality</li><li>
Strong relationship building skills - with peers and administrative teams</li><li>
Mature and must remain composed while multi-tasking under pressure</li><li>
Ability to prioritize, identify problems and seek solutions</li><li>
The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.</li></ul><p><i>
The annual base pay (or hourly rate of compensation) for this position ranges from $67,952 to $101,928. Our positions offer eligibility for various incentives&mdash;an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.</i></p><p><b>
Date Posted</b></p>
09-Apr-2026<p><b>
Closing Date</b></p>
22-Apr-2026<p>
Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.</p></div></div><p></p>

Emerson College

<div><p><b>Join our</b><b> </b><b>community</b><b> </b><b>and experience</b><b> </b><b>Emerson College</b><b>!</b></p><p></p>
Reporting to the Associate Director, Community Health and Engagement, the Administrative Coordinator, Emerson Wellness Center provides support for the leadership and staff by assisting with the daily operational and clerical activities. The Administrative Coordinator serves as the initial point of contact for students, parents, and the Emerson College community as a whole.<p></p><p><b>
ESSENTIAL JOB DUTIES</b></p><ul><li><p>
Manage clinical schedule, confirm appointments, and notify students and clinicians about conflicts, delays, or reschedules. Verify student eligibility and insurance status.</p></li><li><p>
Manage incoming phone calls, emails, and walk-in requests for appropriate appointments or clinical referrals. Relay messages to clinicians in a timely way.</p></li><li><p>
Coordinate response in emergency situations, including contacting Campus police, ambulance services, and/or receiving hospital. In some cases, determine the appropriate level of service needed for students.</p></li><li><p>
Maintain reception area, check-in procedures, and multiple paperwork processes, including:</p><ul><li><p>
Student/alumni requests for medical records.
</p></li><li><p>Staff requests for faxes, student referrals, and medical records.
</p></li><li><p>Fax documents or electronic transmissions to the appropriate clinician in a timely manner.
</p></li><li><p>Prepare and obtain medical records for all visits, messages, lab, and referral reports.
</p></li></ul></li></ul><ul><li><p>Explain protocols to students, parents, guardians, and staff, while maintaining confidentiality as required by federal law.
</p></li><li><p>Review student health records for compliance with College and Commonwealth pre-matriculation immunization/health form requirements, document information received, notify student of requirements.
</p></li><li><p>Monitor Health Holds and update student status for Holds or Waivers when documentation is reviewed.
</p></li><li><p>Data entry: immunizations, hold status, demographic data, and allergies from Health Forms</p></li><li><p>
Order and maintain office materials, forms, and supplies
</p></li><li><p>Other duties as assigned</p></li></ul><p></p><p><b>
QUALIFICATIONS &ndash; </b>Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.</p><ul><li><p>
High School Diploma or GED required. Bachelor&rsquo;s Degree, preferred.
</p></li><li><p>1-2 years&rsquo; experience in administrative support for an office required.
</p></li><li><p>1-2 years&rsquo; experience in an outpatient mental health office setting, ER or clinician&rsquo;s office, preferred.
</p></li><li><p>1-2 years&rsquo; experience providing services to students in a higher education setting, preferred.
</p></li><li><p>Experience with Medicat EMR software preferred.
</p></li></ul><p></p><p><b>KNOWLEDGE, SKILLS, AND ABILITIES &ndash; </b>May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
</p><ul><li><p>Excellent customer service and computer skills.</p></li><li><p>
Proficient in written/verbal communication.</p></li><li><p>
Consistent attendance.</p></li><li><p>
Strong organizational skills, detail-oriented, capable of multitasking and prioritizing.</p></li><li><p>
Familiar with mental health setting standards, procedures and confidentiality.</p></li><li><p>
Exceptional interpersonal skills, effective in teamwork.</p></li><li><p>
Proficient in Microsoft Office, Google Suite; quick learner of new software.</p></li><li><p>
Skilled in interacting with diverse backgrounds and experiences.</p></li><li><p>
Experienced with diverse populations; adaptable to cultural differences.</p></li><li><p>
Proficient in problem solving, offering procedural improvements.</p></li></ul><p></p><p><b>
PHYSICAL ABILITIES</b><b> &ndash; </b>Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p><ul><li><p>
Ability to tolerate close contact with ill, injured or distraught students</p></li><li><p>
Requires the constant coordination of mental and visual attention</p></li><li><p>
Requires the ability to stand and/or sit for long periods of time</p></li><li><p>
Required to move/lift objects that are light</p></li></ul><p></p><p><b>
WORK ENVIRONMENT</b><b> &ndash;</b> Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.</p><ul><li><p>
Emerson Wellness Center</p></li></ul><p></p><p><b>
Disclaimer:</b><b><i> </i></b><i>This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.</i></p><p></p>
Compensation: $21.25 - $24.95 hourly, commensurate with experience.<br>
<p></p>
Grade of Position: 23-04NE<p></p>
Employment Category: Regular<p>
.</p>
Scheduled Weekly Hours: 36.25<p></p>
Division of Student Affairs<p></p><p>
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.</p><p></p><p>
Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.</p><p></p><p>
Please refer to our benefits website for a full list of benefits and eligibility requirements.</p></div>

Administrative Coordinator, Emerson Wellness Center

Boston University

<div><div>The Boston University Libraries seeks a Business Services Coordinator to support the library&rsquo;s financial and administrative operations by assisting with the management of vendor payments, triaging scholarly resource purchase requests, payroll processing, expense reporting, and student employment systems. This role ensures accuracy and compliance across financial transactions and maintains up-to-date records, ensuring adherence to established processes and policies. The Business Services Coordinator collaborates with internal and external stakeholders to resolve issues, support workflows, and facilitate accurate budget management.</div>
<div></div>
<div>The Business Services Coordinator will:</div>
<ul><li>Process orders and vendor payments for BU Libraries, ensuring invoices have proper approvals, are accurate, and include necessary documentation. Remit payments both within and outside the University's ordering system, maintaining accurate records in BU&rsquo;s SAP accounting system, SAC. Collaborate with colleagues in the Business Services Unit, vendors, BU Payment Services, and Library staff to resolve payment issues. Keep financial data accurate, current, and aligned with the Libraries&rsquo; accounting practices, reconciling posted and pending transactions.</li>
<li>Collaborates with Accounts and Acquisitions Specialist to triage requests for Libraries resource acquisitions and route to appropriate Liaison Librarian for review. Assists in processing selection acquisitions requested by Liaison Librarians and Course Reserves, checking for duplicate orders and ensuring acquisitions align with Libraries practices and any fund restrictions that may be in place.</li>
<li>Supports the timesheet process in SAP for hourly staff and student employees, ensuring submissions are accurate, properly coded, and approved on time. Reviews timesheets for compliance with University policies and collective bargaining agreements, and processes corrections as needed. Collaborates with the Director of Finance, Business Services Specialist and other stakeholders to resolve any issues. Provides support to managers and supervisors for payroll procedures, roles, and responsibilities.</li>
<li>Reviews Concur expense reports to ensure accuracy, proper coding, and compliance with University and local policies and practices. Supports staff with expense submissions and collaborates with the Director of Finance and Business Services Specialists to create reports and track spending trends and encumbrances. Flag anomalies and escalates issues as needed.</li>
<li>Support library staff in using BU&rsquo;s JobX student employment system by providing training, guidance, and resources. Backs up Business Services Specialist as liaison to the Student Employment Office and share updates with Libraries student employee supervisors. Support local workflows, revise process guides, and contribute to a knowledge base tailored to Libraries&rsquo; practices. Assists with student employment spend tracking, identify discrepancies, and ensure accurate payroll accounting and timely resolution of funding adjustments.</li></ul><br>
<br>
<br>
Required Skills<br>
<ul><li>Bachelor's degree.</li>
<li>One to three years of relevant professional experience.</li>
<li>Excellent oral, written, and interpersonal communication skills.</li>
</ul>
<p><b><i>For consideration, please submit a cover letter, CV, and list of professional references. The position will remain open until filled.</i></b></p><br>
<p></p>
<p><b>
Working at Boston University Libraries
</b><br>
Boston University Libraries is a learning organization that supports BU librarians, archivists, and information and subject specialists seeking and sharing knowledge, practices, and perspectives that advance library collections services, and their own professional development. In a collaborative, supportive, and engaging work environment, BU Libraries expert staff assist multidisciplinary research and exploration, build distinctive collections and archives of enduring research value, and empower users to thrive amid an ever-changing information environment.</p>
<p>
Located in the heart of Boston, the BU Libraries are embedded in numerous vibrant regional and national library and information specialist networks. The BU Libraries are active members within the Boston Library Consortium (BLC), the Association of Research Libraries (ARL), the Northeast Research Libraries Consortium (NERL), HathiTrust, and the Coalition for Networked Information (CNI), and library staff at BU serve as engaged thought-leaders on a wide breadth of library management and service areas across diverse communities.</p>
<p>
Boston University, a member of the Association of American Universities (AAU), is one of the leading private research and teaching institutions in the world, with three primary campuses in the heart of Boston and programs around the globe. Chartered in 1869, the University is home to more than 33,000 students from more than 130 countries, 375,000 living alumni, 10,000 faculty and staff, and 17 schools and colleges.</p><br>
<p></p>
<p>
We <i>are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.</i></p></div>

BUSINESS SERVICES COORDINATOR, University Libraries

Massachusetts General Physicians Organization, Inc.

<div>Site: Massachusetts General Physicians Organization, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
The New Patient Coordinator serves as the primary point of contact for individuals seeking to establish care, ensuring a seamless and welcoming onboarding experience. This role is responsible for managing new patient scheduling, coordinating intake processes, and obtaining all necessary medical records prior to appointments. The coordinator works closely with clinical and administrative teams to optimize access, reduce scheduling delays, and ensure appropriate provider matching. Strong attention to detail is required to verify insurance, demographics, and referral requirements. The ideal candidate demonstrates excellent communication, organizational skills, and a patient-centered approach in a fast-paced healthcare environment.<br>
<br>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations, under minimal supervision. Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level). Actual job duties may vary by Department.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries, and schedule appointments. Process patient billing forms and scan documents to patient medical record/LMR.
</li><li>Acts as &quot;Super User&quot; for scheduling, registration and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.
</li><li>Provides functional guidance to Office and Practice Assistants.
</li><li>In conjunction with Supervisor oversees daily activities of practice staff.</li><li>May be required to accept co-payments. Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience office experience 3-5 years required Knowledge, Skills and Abilities - Strong technology and MS Office skills &ndash; Advanced Outlook, Word, Excel, PowerPoint Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. - Ability to proofread and edit written documents.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
55 Fruit Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$19.37 - $27.71/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1300 Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Patient Services Coord. III

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     Administrative Assistant&nbsp;
     <br/>
     <br/>
    </u>
   </strong>
   <br/>
   We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams.&nbsp;The ideal candidate will have 1-3+&nbsp;years of administrative experience in investment management, financial services, or professional services.&nbsp;
   <br/>
   <br/>
   <br/>
   This is an 8+ month contract opportunity, paying between $27-$33/hour (depending on experience).&nbsp;
   <br/>
   <br/>
   <strong>
    Responsibilities:
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Perform complex calendar management via Microsoft Outlook.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Coordinate travel arrangements and itineraries (domestic and international).
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Update and maintain detailed information in appropriate systems.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Perform expense reporting.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Support special projects (as needed).
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <strong>
    Qualifications:
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     1-3+ years of administrative experience in investment management, financial services, or professional services.&nbsp;
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Bachelor&rsquo;s degree (required).
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Strong communication (written and verbal) and interpersonal skills.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Proven ability to navigate competing deadlines and changing priorities.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Excellent time-management, organization, and prioritization skills.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.
     <br/>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   For immediate consideration, interested and qualified candidates should send their resume to Jenny at
  </span>
 </span>
 jfriedman@daleyaa.com
 <br/>
 <br/>
 <br/>
 <span>
 </span>
 <span>
 </span>
</div>


Administrative Assistant

Tufts Medical Center

<div></div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: </b>Executive Assistant I - Ophthalmology</p><p><b>
Hours: </b>40 hours per week; M-F from 8:00 AM to 4:30 PM EST</p><p><b>
Location: </b>In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p></div><div><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p></div><div><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
9. Provides assistance with administrative processes associated with the department or function.</p></div><div><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p></div><div><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p></div><div><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
17. Uses standard and internet/information research skills.</p></div><div><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p></div><div><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p></div><div><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p></div><div><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p></div><div><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><div><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Ophthalmology

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