2nd shift quality control specialist (contract) 28670

administrative assistant

office coordinator

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

executive assistant

administrative coordinator

Alexion Pharmaceuticals

<div><div><div>Location: Boston, United States
</div><div>Job reference: R-249829</div>
<div>Date posted: 04/09/2026</div>
</div><div><p><b>This is what you will do:</b></p><p>
Performs variety of administrative activities in support of Senior Leader(s) and functional areas. Maintains and modifies Senior Leaders schedule. Manages travel and meeting logistics. Gathers, collects, and track information within the functional area/team. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.</p><p><b>
You will be responsible for:</b></p><ul><li>
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Teams. Handling day to day administrative responsibilities.</li><li>
Responsible for ensuring AstraZeneca&rsquo;s/Alexion AI tools remain adaptable and continuously improved by staying current with emerging AI technologies and integrating ongoing learning into workflows</li><li>
Preparing complex, ever changing domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries</li><li>
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.</li><li>
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe</li><li>
Handling extremely confidential and proprietary information with utmost discretion</li><li>
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities</li><li>
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking</li><li>
Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization. Open and manage Purchase Orders in SAP</li><li>
Mailing, tracking and documenting confidential documents</li><li>
Responsible for filing, copying, scanning and faxing</li><li>
Other duties as assigned</li></ul><p><b>
You will need to have:</b></p><p>
The ideal candidate will have a strong work ethic, be professional, organized and detail oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical. They will also demonstrate the ability to work independently with minimal direction.</p><ul><li>
Minimum High School education required</li><li>
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot)</li><li>
Technically proficient with common tools used in executing job functions</li><li>
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location</li><li>
Highly proactive and willing to take initiative</li><li>
Ability to maintain confidentiality</li><li>
Strong relationship building skills - with peers and administrative teams</li><li>
Mature and must remain composed while multi-tasking under pressure</li><li>
Ability to prioritize, identify problems and seek solutions</li><li>
The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.</li></ul><p><i>
The annual base pay (or hourly rate of compensation) for this position ranges from $67,952 to $101,928. Our positions offer eligibility for various incentives&mdash;an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.</i></p><p><b>
Date Posted</b></p>
09-Apr-2026<p><b>
Closing Date</b></p>
22-Apr-2026<p>
Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.</p></div></div><p></p>

Administrative Coordinator

Beyer Blinder Belle

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Beyer Blinder Belle, an award-winning architecture and planning firm with offices in Boston, New York City, and Washington DC, is seeking an experienced and highly motivated Office Coordinator who can wear multiple hats to support a dynamic business. Working in a collaborative and energetic environment, this role will include coordinating with Boston leadership to provide administrative support, liaising with Marketing, IT, and Human Resources, and taking on special projects as applicable.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative &ndash; Provide executive administrative assistance to studio leadership, including meeting planning and project administration. Greet guests, monitor visitors, and provide meeting support.
  </li>
  <li>
   Office Culture and Employee Experience- Provide organizational support to the studio to ensure studio support for and participation in firmwide activities. Organize regular studio meetings and morale events.
  </li>
  <li>
   Office Services- Track expense reports, assist with calendars, book meetings, organize contacts, and support leadership with event planning.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Collaborate With The Following Teams Or Departments
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   IT &ndash; Assist the IT Director with workstation setup, remote assistance support, and staff onboarding.
  </li>
  <li>
   Marketing- Assist Marketing in closing out proposals, networking by conducting research creating bios on meetings, and maintaining accurate project information.
  </li>
  <li>
   HR &ndash; Assist the HR Director and Director of the Boston office with scheduling Performance Evaluations. Collaborate with Studio Coordinators firmwide, updating the Boston office Studio credentials in the Deltek database and following up on renewal actions where applicable.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills And Experience
  <br/>
  <br/>
 </strong>
 The successful applicant is an organized self-starter with strong time management and is looking to forge an exciting and challenging role for themselves. The Office Coordinator must be able to work on multiple assignments simultaneously; the coordinator will be attentive to detail and have strong written and oral communication skills. The successful candidate will be empathetic and respectful of others and able to garner the trust and confidence of the staff through professionalism in all interactions. This person will be able to work independently within a team environment, stay focused under pressure to meet commitments, set priorities, and adapt to changing deadlines at short notice. Hands-on experience with office equipment (e.g., 3D printers, copiers, computers) is a plus.
 <br/>
 <br/>
 Minimum of five years of administrative experience, preferably in a design or related creative environment; proficiency in Microsoft Word and Excel. Familiarity with Deltek and Creative Suite is a plus. The ability to occasionally work a flexible schedule (before 8:30 am or after 5:30 pm) is preferred.
 <br/>
 <br/>
 This is a full-time position with excellent benefits. The salary is commensurate with experience and ability, ranging between $58,500 and $65,000 per annum, excluding bonuses and other benefits. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and salary requirements.
 <br/>
 <br/>
 As an equal-opportunity employer, we are committed to a diverse workforce.
</div>


Office Coordinator

DiPierro Construction inc

<p><b>About Us</b></p><p>DiPierro Construction is a busy, well-established remodeling and construction company. Our office is the hub of the business &mdash; coordinating field crews, clients, estimators, subcontractors, and vendors. We're looking for a sharp, dependable Receptionist / Administrative Assistant who can keep that hub running smoothly.</p><p><b>Position Summary</b></p><p>This is the front-line role for the company. You are the first voice clients hear, the gatekeeper to the owner's calendar, and the person who keeps records, payroll entries, estimate tracking, and vendor paperwork accurate and on time. The role demands strong problem-solving instincts, attention to detail, and the ability to juggle phones, walk-ins, and recurring administrative duties without dropping the ball.</p><p><b>What You'll Do Front Desk &amp; Communications (Daily)</b></p><ul><li><b>Answer and direct calls; </b>check voicemail and route messages appropriately.</li><li><b>Greet visitors at the door &mdash; </b>screen first, then admit known guests.</li><li><b>Field point of contact </b>for crews and field employees throughout the day.</li><li><b>Intake new client calls, </b>triaging service work vs. remodeling and routing service requests to the Service Coordinator for scheduling.</li></ul><p><b>Calendar &amp; Estimate Management (Daily)</b></p><ul><li><b>Manage the owner's calendar &mdash; </b>add, edit, and remove appointments; balance estimate visits against in-office time, with two days per week reserved in-office to complete estimates.</li><li><b>Confirm appointments </b>with clients the day prior; verify names, addresses, phone numbers, and emails for accuracy.</li><li><b>Schedule estimates strategically </b>in one-hour blocks, accounting for travel distance between appointments so the owner's time is used effectively.</li><li><b>Follow up on estimates </b>the day after the site visit with a thank-you email, and continue weekly follow-ups thereafter; check back a week later to see if anything else is needed.</li></ul><p><b>Record Keeping &amp; Data Entry (Daily / Weekly)</b></p><ul><li><b>Exak Time: </b>log all employee clock in / clock out &mdash; first and last thing each day.</li><li><b>Payroll: </b>enter weekly ExakTime timesheets into Sage.</li><li><b>Dropbox: </b>create new folders for each job and post Monday.com entries.</li><li><b>Monday.com Lead Tracker: </b>daily maintenance, updates, and follow-up on estimates and leads.</li><li><b>Outlook: </b>accurately enter contact details and appointments into the calendar and contacts.</li><li><b>Sage entries: </b>post all debits (Home Depot, Anderson McQuoid, etc.) and maintain the charge-card tracking sheet under Orders Paid.</li></ul><p><b>Vendor, Subcontractor &amp; Client Coordination (Daily / Weekly)</b></p><ul><li><b>Reconcile </b>vendor and subcontractor statements and invoices; track down missing invoices from the daily list provided by Accounting and Project Managers.</li><li><b>Customer satisfaction surveys: </b>send biweekly while a job is in process.</li><li><b>Mailings: </b>process the two mailing lists (one Excel, one manual entry) and send mailings weekly.</li></ul><p><b>HR &amp; Office Operations</b></p><ul><li><b>New employee onboarding: </b>collect I-9, W-4, and two forms of ID; submit packages to Accounting and notify HR for health insurance enrollment.</li><li><b>Time-off tracking: </b>log vacation, sick, and holiday time on the calendar after the owner approves.</li><li><b>Phone list: </b>maintain and update extensions and cell phone numbers ;</li><li>coordinate phone programming as needed.</li><li><b>Door cards &amp; key list: </b>manage building door cards (procedure from Mary Beth) and oversee key and lock-box usage.</li><li><b>Office supplies: </b>maintain the form cabinet, paper files, and supply inventory; order when needed.</li><li><b>Parking tickets: </b>review weekly on Tuesdays per procedure.</li><li><b>Light tech support: </b>troubleshoot small issues and call the IT company or copier service when needed.</li><li><b>Email setup: </b>set up email accounts as directed by Mary Beth.</li></ul><p><i><b>What We're Looking For</b></i></p><ul><li><b>Strong problem-solver &mdash; </b>you can think on your feet and figure things out without constant direction.</li><li><b>Detail-oriented &mdash; </b>names, addresses, time entries, and invoice numbers all need to be right the first time.</li><li><b>Excellent phone manner &mdash; </b>professional, warm, and clear with clients, crews, and vendors.</li><li><b>Organized multitasker &mdash; </b>comfortable bouncing between phones, walk-ins, data entry, and follow-ups.</li><li><b>Tech-comfortable &mdash; </b>Microsoft Outlook and Excel required; experience with Sage, ExakTime, Monday.com, and Dropbox is a strong plus (we'll train the right person).</li><li><b>Discreet and trustworthy &mdash; </b>you'll handle payroll, HR paperwork, keys, and the owner's calendar.</li><li><b>Construction or trades office experience </b>is a plus but not required.</li></ul><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Parental leave</li><li>Tuition reimbursement</li></ul><p>Work Location: In person</p>

Receptionist / Administrative Assistant

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2963</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$50,070.00 - $60,730.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><br>
Under close supervision, will perform the following:</p><ul><li>
Provide administrative support for the department, clinicians, and/or faculty.</li><li>
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.</li><li>
Manage meeting planning and schedules for individuals and teams within assigned department group.</li><li>
May liaise between patient and clinical staff to provide scheduling support.</li><li>
Draft communications for members of the department or individuals that the position is supporting for review.</li><li>
May be responsible for data entry.</li><li>
Provide email and phone communication with internal and external teams or collaborators.</li><li>
May serve as onsite representative for external groups, visitors, or collaborators.</li><li>
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.</li><li>
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.</li><li>
Coordinate travel arrangements as required/needed by department staff.</li><li>
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Other duties as assigned.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Good written and oral communication skills.</li><li>
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.</li><li>
Ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><ul><li>High school diploma required. Bachelor&rsquo;s degree preferred.</li><li>
1 year of relevant experience.</li></ul><p>
License/Certification/Registration: N/A</p><p><b>
SUPERVISORY RESPONSIBILITIES:</b> No</p><p><b>
PATIENT CONTACT: </b>Yes, may have patient contact.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$50,070.00 - $60,730.00</div></div></div><p></p>

Administrative Specialist - Breast Oncology

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p>
General Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.</p><p></p><p>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.</p><p></p><p>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant

<div><div><div><div>Job Ref:</div><div>
JR-3032</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - BMT and Leukemia

Fenway Sports Management (FSM)

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 <strong>
  Department Overview
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 The FSM Operations &amp; Administration department works across all business units and office locations, with a focus on integrating and managing internal processes within the day-to-day functions of the organization. The Boston office supports a range of strategic priorities for Fenway Sports Group (FSG), including partnership sales efforts that generate significant revenue for the portfolio and departments that emphasize optimizing FSG&rsquo;s existing business performance as well as leading the execution of strategic transactions and growth initiatives.
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 <strong>
  Position Overview
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 This position will be responsible for the administrative support of two Senior Vice Presidents who oversee the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A departments, as well as supporting the Operations &amp; Administration team cross-functionally. This individual will work closely with team members across various departments, including Strategy &amp; Portfolio Operations, Corporate Development/M&amp;A and Partnership Sales.
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 The base salary range for this position is $50,000-$55,000 based on relevant experience. Additionally, this position qualifies for annual incentive pay along with our comprehensive benefits package.
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  Responsibilities
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 </strong>
 <ul>
  <li>
   Administrative support for two Senior Vice Presidents, overseeing their travel logistics, calendar management, monthly expense reporting, and other administrative tasks as needed.
  </li>
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   Support preparation for leadership and team meetings, including agenda-setting, materials distribution, and capturing follow-ups as requested.
  </li>
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   Maintain an intimate understanding of operations and priorities of the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A teams.
  </li>
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   Assist with coordination of logistics for all FSM/FSG externally hosted events.
  </li>
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   Hold a high level of maturity and confidence dealing with Senior Leadership at FSM &amp; FSG properties, as well as external clients and prospects.
  </li>
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   Build strong relationships with employees at all levels.
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  </li>
 </ul>
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  Characteristics / Qualifications
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 </strong>
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  <li>
   Minimum of 1-3 years of experience working in an administrative/support role, with a preference for a sales, entertainment or sports agency setting.
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   Dynamic personality with desire to promote and cultivate a strong team culture &amp; environment.
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   Ability to work both autonomously and in a group setting.
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   Detail-oriented approach to work with a strong focus on accuracy and quality.
  </li>
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   Impeccable time management and organizational aptitude.
  </li>
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   Exemplary interpersonal, verbal, and written communication skills.
  </li>
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   Experience and comfortability interacting with senior stakeholders both internally &amp; externally.
  </li>
  <li>
   Desire to integrate with a broad cross-section of functional internal teams.
  </li>
  <li>
   Proficiency in full Microsoft 365 (including Office, Word, Excel, PPT, OneDrive and Teams).
  </li>
  <li>
   Flexibility to work non-traditional hours that may include evenings, weekends, and holidays.
  </li>
  <li>
   Willingness to travel as requested.
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  </li>
 </ul>
 #FSM
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 In addition to the above requirements, at Fenway Sports Management, we expect all employees to put the team first, act with ambition, be consistently accountable, take initiative, and prioritize long-term relationships.
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 At Fenway Sports Management, we go beyond embracing diversity. We&rsquo;re committed to living by our values, strengthening our community, and creating a workplace where people genuinely feel like they belong.
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 Too often, job seekers don&rsquo;t apply to positions because they don&rsquo;t meet every qualification. If you love this role and are great at what you do, we encourage you to apply. Your unique skills and experiences might just be what we&rsquo;ve been looking for.
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 Prospective employees will receive consideration without discrimination based on race, religious creed, color, sex, age, national origin, handicap, disability, military/veteran status, ancestry, sexual orientation, gender identity/expression or protected genetic information.
</div>


Administrative Assistant

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