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administrative assistant

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accounting/finance student Jobs in Boston

accounting/finance student

accounts payable manager (80-100k) Jobs in Boston

accounts payable manager (80-100k)

accounts payable specialist Jobs in Boston

accounts payable specialist

accounts payable

Robert Half

<div>
 <p>
  This Accounts Payable Specialist role is responsible for managing the full-cycle AP process in a fast-paced, project-based environment. The position will handle high-volume invoice processing, including reviewing, coding, and entering invoices accurately and on time. Key responsibilities also include matching purchase orders, invoices, and receiving documentation, as well as preparing weekly check runs, ACH, and wire payments. The individual will reconcile vendor statements, resolve discrepancies, maintain vendor records such as W-9s and payment terms, and assist with month-end close activities. This role requires close communication with internal project managers and external vendors to address payment status, invoice questions, and proper expense allocation across projects, departments, and cost centers. Candidates with at least two years of AP experience, ideally within the architecture, engineering, or design industry, and hands-on Deltek experience are highly preferred.
 </p>
</div>


Accounts Payable Specialist

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
<div>
SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

Galderma

<div>
 Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
 <br/>
 <br/>
 We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
 <br/>
 <br/>
 At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
 <br/>
 <br/>
 The Director, Strategic Accounts Sales is a senior commercial leader responsible for developing and executing enterprise-level growth strategies across Galderma&rsquo;s Aesthetic portfolio within a defined set of high-value, strategic accounts. This role is highly focused on large, multi-location aesthetic organizations, including private equity-backed platforms, consolidators, and other high-volume customers requiring complex contract negotiation and customized commercial agreements.
 <br/>
 <br/>
 This role requires exceptional executive presence, financial acumen, and strategic planning capabilities to expand market share, accelerate portfolio adoption, and secure long-term partnerships within a rapidly consolidating aesthetics landscape.
 <br/>
 <br/>
 <strong>
  Key
 </strong>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop and execute comprehensive national and regional strategic account plans to drive revenue growth, share expansion, and long-term enterprise partnerships across high-value aesthetic customers.
  </li>
  <li>
   Lead high-volume, complex contract negotiations including pricing strategy, rebates, performance-based agreements, and multi-year enterprise contracts.
  </li>
  <li>
   Own relationships with executive-level stakeholders within private equity-backed aesthetic platforms, large medical groups, and national accounts.
  </li>
  <li>
   Identify and capitalize on opportunities to &ldquo;steal share&rdquo; through creative commercial models, value-based proposals, and differentiated portfolio positioning.
  </li>
  <li>
   Partner cross-functionally with Legal, Finance, Marketing, and Commercial Operations to structure compliant, profitable, and scalable agreements aligned to company growth strategy and profitability targets.
  </li>
  <li>
   Collaborate with Marketing to deliver customized value propositions, promotional strategies, and enterprise-level programs tailored to strategic accounts.
  </li>
  <li>
   Partner with Finance to model contract scenarios, assess margin impact, and ensure financial discipline across large-scale agreements.
  </li>
  <li>
   Provide strategic direction and coordination with Regional Sales Managers and field teams to ensure strong execution within contracted accounts.
  </li>
  <li>
   Manage a team of Corporate Account Managers ensuring delivery of revenue growth, account performance, implementation of programs and collaboration with cross-functional partners.
  </li>
  <li>
   Drive forecasting accuracy, pipeline management, and revenue visibility across strategic accounts.
  </li>
  <li>
   Conduct executive business reviews with key customers to reinforce value delivery, performance metrics, and expansion opportunities.
  </li>
  <li>
   Monitor competitive landscape and consolidation trends within the aesthetics space, proactively positioning the organization for growth within emerging private equity-backed networks.
  </li>
  <li>
   Represent the organization at national aesthetic meetings, industry conventions, and executive-level customer engagements.
  </li>
  <li>
   Uphold the highest standards of integrity, compliance, and professionalism in all business interactions.
  </li>
  <li>
   Other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required; MBA or advanced business degree strongly preferred.
  </li>
  <li>
   12+ years of progressive sales experience with significant experience managing enterprise or strategic accounts in medical device, dermatology, injectable aesthetics, or specialty pharmaceutical sales.
  </li>
  <li>
   Demonstrated success negotiating high-volume, complex commercial contracts.
  </li>
  <li>
   Experience working with private equity-backed healthcare organizations or consolidated multi-site medical groups strongly preferred.
  </li>
  <li>
   Strong financial acumen with the ability to analyze P&amp;L impact, pricing models, rebate structures, and contract performance metrics.
  </li>
  <li>
   Proven ability to collaborate effectively with Legal, Finance, and Marketing in structuring and executing sophisticated commercial agreements.
  </li>
  <li>
   Executive presence with the ability to influence C-suite stakeholders.
  </li>
  <li>
   Exceptional strategic planning, analytical, and problem-solving skills.
  </li>
  <li>
   Excellent verbal and written communication and coaching skills required
  </li>
  <li>
   Ability to thrive in a highly driven culture that is performance based, fast paced, and results oriented.
  </li>
  <li>
   Must maintain a high degree of integrity and be highly ethical at all times.
  </li>
  <li>
   Valid drivers license required.
  </li>
  <li>
   Travel estimated at 30-40% depending on assigned account footprint.
   <br/>
   <br/>
  </li>
 </ul>
 The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 While performing duties of this job, the employee may or may not be frequently/or occasionally required to:
 <br/>
 <br/>
 <ul>
  <li>
   Operate a motor vehicle.
  </li>
  <li>
   Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
  </li>
  <li>
   Climb stairs or ride elevators.
  </li>
  <li>
   Lift and/or move up to 25 pounds.
  </li>
  <li>
   Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
  </li>
  <li>
   Manipulate keyboard or otherwise access computer, telephone, and hand-held devices.
  </li>
  <li>
   Be exposed to outside weather conditions while going in and out of office buildings.
  </li>
  <li>
   Attendance at company-sponsored meetings is required. Some meetings or meeting-related travel may occur during evening or weekend hours.
  </li>
  <li>
   Travel estimated at 30-40%.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Is Commensurate With Experience.
  <br/>
  <br/>
 </strong>
 <strong>
  About the Compensation:
  <br/>
  <br/>
 </strong>
 The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $200,000-$230,000
 <br/>
 <br/>
 In addition to base salary, we provide an opportunity to participate in an annual short-term incentive program that is based on corporate performance with a multiplier focused on individual performance. We offer a competitive and comprehensive benefits program including health insurance, 401(k) plan with employer match, a generous paid time off policy, hybrid work schedules and more.
 <br/>
 <br/>
 <strong>
  What We Offer In Return
  <br/>
  <br/>
 </strong>
 You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.
 <br/>
 <br/>
 <strong>
  Next Steps
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
  </li>
  <li>
   The next step is a virtual conversation with the hiring manager
  </li>
  <li>
   The final step is a panel conversation with the extended team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our people make a difference
  <br/>
  <br/>
 </strong>
 At Galderma, you&rsquo;ll work alongside individuals who share your drive&mdash;as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.
 <br/>
 <br/>
 <strong>
  Employer&rsquo;s Rights
  <br/>
  <br/>
 </strong>
 This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
 <br/>
 <br/>
 Galderma is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by applicable law. Galderma is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.
</div>


Director, Strategic Accounts Sales- Aesthetics

The Insurance Library Association of Boston

<p>The Insurance Library&mdash;a nonprofit education, event, and research center&mdash;seeks a Bookkeeper &amp; Administrative Specialist to manage the organization's bookkeeping and provide administrative support. This role is ideal for an experienced bookkeeping professional who enjoys working in a small, dynamic organization where flexibility, attention to detail, and teamwork are valued. We invite you to join us as we continue to evolve our educational programs, events, and services. More information about the Library is on the Library&rsquo;s website at www.insurancelibrary.org.</p><p><b>Summary of Position</b></p><ul><li>Reports to the Executive Director</li><li>Primarily responsible for full cycle bookkeeping using accrual accounting</li><li><b>Please note:</b> A minimum of five years of bookkeeping experience, including substantial hands-on experience with QuickBooks Online and Excel, and some experience with accrual accounting, is required. Applicants who do not meet this requirement will not be considered.</li><li>Additional responsibilities include providing administrative support to the Executive Director and assisting with some administrative aspects of education programs or events</li></ul><p><b>Principal Responsibilities</b></p><p>QuickBooks:</p><ul><li>Maintain accurate financial records</li></ul><p>&middot; Process and manage all aspects of A/R and A/P</p><p>&middot; Prepare bank deposits and reconcile bank statements and internal accounts</p><p>&middot; Record payroll data from payroll service reports</p><p>&middot; Record investment account journal entries prepared by external accountant</p><p>&middot; Generate basic financial statements and reports</p><p>&middot; Assist with preparing annual budget</p><p>&middot; Compile material for annual audit</p><p>Support for Executive Director<b>:</b></p><ul><li>Provide general administrative support for Executive Director, including generating annual fund thank you letters/tax receipts (using Word mail merge)</li></ul><p>Bloomerang:</p><p>&middot; Update financial and constituent data in Bloomerang donor management database</p><p>Education and Event Support:</p><ul><li>If time permits, assist Education &amp; Event Coordinator in processing education program registrations, continuing education credits, and serving as backup during webinars, and processing registrations and otherwise preparing for events</li></ul><p><b>Please note: </b>Because we are a small team, all employees occasionally assist with projects and events outside their primary responsibilities.</p><p><b>Qualifications</b></p><p>&middot; College degree (Associate or Bachelor) or bookkeeping certification such as CB or CPB</p><p>&middot; <b>A MINIMUM OF FIVE YEARS OF EXPERIENCE IN FULL CYCLE BOOKKEEPING OR ACCOUNTING, WITH PROFICIENCY IN QUICKBOOKS AND SOME EXPERIENCE WITH ACCRUAL ACCOUNTING, IS MANDATORY</b></p><p>&middot; Proficient with Microsoft Word, Excel, and Outlook Mail. Familiar with Adobe Acrobat PDF</p><p>&middot; Strong organizational and time management skills</p><p>&middot; Ability to maintain organized digital records</p><p>&middot; Excellent attention to detail</p><p>&middot; Ability to work independently and as part of a team</p><p>&middot; Experience in, or desire to work in, a small office setting</p><p>&middot; Experience with constituent management software is a plus but not required</p><p><b>Hours</b></p><p>&middot; Minimum three days a week</p><p>&middot; Flexible days / hours, in-office or hybrid</p><p><b>Salary and Benefits</b></p><p>&middot; Full time: $60,000--$70,000 commensurate with qualifications and experience</p><p>&middot; Paid vacation</p><p>&middot; Generous paid holidays (14-16 annually)</p><p>&middot; 401(k) matching</p><p>&middot; Disability and life insurance for full-time employees</p><p><b>To Apply</b></p><p><b>To apply, please submit your r&eacute;sum&eacute;, cover letter (addressed to the Executive Director, Michael A. Pezza Jr.), and any salary requirements to jobs@insurancelibrary.org</b>.</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Flexible schedule</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Boston, MA 02109</p>

Bookkeeper & Administrative Specialist for a Dynamic Nonprofit Organization

Abbott

<div><p>Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.</p><p><b>
About Abbott</b></p><p></p><p>
Abbott is a global healthcare leader, creating breakthrough science to improve people&rsquo;s health. We&rsquo;re always looking towards the future, anticipating changes in medical science and technology.</p><p></p><p>
Our diagnostic solutions are used in hospitals, laboratories, and clinics around the globe. The crucial information derived from our tests, instruments, and informatics systems is often the first step in patient care decision-making for hundreds of health conditions, from heart attacks to blood disorders to infectious diseases and cancers.</p><p></p><p><b>
Working at Abbott</b></p><p></p><p>
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You&rsquo;ll also have access to:</p><ul><li><p>
Career development with an international company where you can grow the career you dream of.</p></li><li><p>
Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.</p></li><li><p>
An excellent retirement savings plan with high employer contribution</p></li><li><p>
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor&rsquo;s degree.</p></li><li><p>
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.</p></li><li><p>
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.</p></li></ul><p></p><p><b>
The Opportunity</b></p><ul><li><p>
This position is field-based, remote.</p></li><li><p><b>
Territory:</b> Boston, MA</p></li><li><p>
Travel up to 30%.</p></li><li><p>
Must have a Valid Driver&rsquo;s License.</p></li></ul><p></p><p>
We&rsquo;re hiring a<b> Field Service Engineer </b>within our Diagnostics Division. This is a field-based, remote role.</p><p></p><p>
As a Field Service Engineer II, you&rsquo;ll support customers as a trusted technical expert, responsible for installing, maintaining, and troubleshooting diagnostic instruments while ensuring compliance and customer satisfaction. You&rsquo;ll manage your territory, resolve complex issues, and partner cross-functionally to deliver exceptional service and achieve business goals. Your work ensures reliable diagnostics that directly impact patient care.</p><p></p><p><b>
What You&rsquo;ll Work On</b></p><ul><li><p><b>
Install and Maintain Diagnostic Systems:</b> Complete installations, preventive maintenance, and corrective repairs on assigned instruments to ensure optimal performance and compliance with quality standards.</p></li><li><p><b>
Troubleshoot and Resolve Issues:</b> Diagnose technical problems across multiple complex instruments, document resolutions accurately, and close service calls within defined timelines.</p></li><li><p><b>
Own Customer Satisfaction:</b> Manage customer issues from start to resolution or escalation, deliver superior service, and build strong relationships through proactive communication.</p></li><li><p><b>
Manage Territory Effectively:</b> Plan and prioritize service visits, maintain accurate inventory, and support on-call rotation, after-hours coverage, and travel for training or critical account support.</p></li><li><p><b>
Ensure Compliance and Safety:</b> Follow all regulatory, quality system, and laboratory safety guidelines during service activities; maintain accurate documentation for audits.</p></li><li><p><b>
Collaborate and Mentor:</b> Partner with cross-functional teams to meet business goals and provide guidance to other Field Service Representatives to strengthen team capability.</p></li><li><p><b>
Achieve Business Metrics:</b> Meet targets for service sales, cost of service, and key performance indicators (KPIs) for assigned accounts.</p></li><li><p><b>
Continuous Improvement:</b> Utilize remote support tools to maximize instrument uptime and maintain certifications through ongoing training and development.</p></li></ul><p></p><p><b>
Required Qualifications:</b>
</p><ul><li><p>Bachelor&rsquo;s degree or equivalent relevant experience.
</p></li><li><p>2-5 years of experience in Engineering or Laboratory Technology.
</p></li><li><p>Ability to travel <b>3</b><b>0</b>% within the assigned territory.</p></li></ul><p></p><p><b>
Experience Preferred:</b>
</p><ul><li><p>Strong troubleshooting and problem-solving skills with laboratory instrumentation</p></li><li><p>
Ability to work independently and thrive in team environments</p></li><li><p>
Proficiency in computer applications (Word, Excel, PowerPoint, Internet) and remote computing tools (VPN, remote troubleshooting)</p></li><li><p>
Effective communication and interpersonal skills.
</p></li></ul><p></p><p><b>Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: </b>www.abbottbenefits.com</p><p>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.</p><p>
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.</p><p></p><p><br>
The base pay for this position is $26.50 &ndash; $53.00 per hour. In specific locations, the pay range may vary from the range posted.</p></div>

Field Service Engineer II- Boston, MA

Zifo

<p></p><div><p><b>**This is a hybrid role that will require regular presence on-site at the client location around Boston, MA**</b></p><p><b>
**This role is not eligible for relocation assistance**</b></p><p></p><p>
The Delivery Manager (DM) for Scientific Services is primarily accountable for fulfilling all contractual obligations for Zifo related to our customer engagements. This role is the realization of the &lsquo;one hand to shake&rsquo; concept that would allow both the customers as well as the internal Zifo stakeholders to work with one primary point of contact for all the servicing needs for the specific engagement. The DM will provide strategic and technical leadership, as well as the consulting and program / project management skills required to analyze customer needs and opportunities to ensure Zifo successfully delivers a solution meeting the customer's objectives and goals.</p><b><br>
Requirements</b><br>
<br>
<b>Responsibilities</b><ul><li>
Overall accountability for the successful delivery of all projects and Zifo services in the engagement and ensure all service delivery contractual obligations are met</li><li>
Govern Project Health by using metrics-based health checks, perform Corrective and Preventive actions for any deviations, do follow-ups and follow throughs</li><li>
Chair Engagement Steering committee and other operational meetings including senior leadership from the customer and Zifo. Track action items, monitor and report their progress periodically</li><li>
Conceive and implement engagement improvement plans from service delivery improvement/optimization perspective</li><li>
Devise and implement continuous improvement plans, ensuring there are mutual gains for both the customer and Zifo</li><li>
Oversee engagement operations such as staffing, invoicing compliance, contract renewals, managing resource movements</li><li>
Customer Relationship Management &ndash; establish and nurture customer relationship across all levels with the objective of improving overall customer maturity across all customer segments that are serviced</li><li>
CSAT assessment and management by implementing focused improvement plans</li><li>
Contribute to Business Development &ndash; Perform Account Mining, Support RFP/Pursuits</li><li>
People Management &ndash; Provide performance feedback on Zifo resources to the line managers</li><li>
Provide strategic project and program management consultative guidance to customers by proactively identifying business and/or technical challenges or opportunities for improvements</li><li>
Bring in though leadership to the customer engagements by offering proactive insights into industrial trends</li><li>
Manage, motivate, and mentor cross-functional and enterprise project teams across the globe</li><li>
Ensure seamless experience for the customers while dealing with the various Zifo services teams across geographies</li><li>
Resolve any conflicts between the Zifo service lines keeping the customer interests as the priority</li><li>
Function as the first point of escalation from Zifo and provide timely and effective resolution in addition to doing a retrospective to address the root causes</li></ul><b>
Required Skills</b><ul><li>
Demonstrated ability to build and develop relationships at all levels of a client / stakeholder</li><li>
Experience managing large scale ($5,000,000 +) programs and projects, preferably in a global setting</li><li>
R&amp;D Informatics Skills
</li><li><ul><li>Prior experience in Pharmaceutical or Biotech Research and Development industry</li><li>
Understanding of Drug Discovery &amp; Development processes</li></ul></li><li>
An Independent, Self-Motivated &amp; Results driven mentality</li><li>
Willingness &amp; ability to acquire quickly new Technical Skills &amp; Business Principles</li><li>
Ability to actively contribute to business development efforts via strategic discussions with account executives and proactive discussions with client stakeholders</li><li>
Working experience with Productivity tools such as VISIO, Excel, PowerPoint, Word, Microsoft Project</li><li>
Analytical mindset and ability to thrive in ambiguities</li><li>
Outstanding communication skills both written and verbal</li><li>
Experience is making impactful presentations to D+ and C-Suite audiences</li><li>
Program Management skills
</li><li><ul><li>Managing a portfolio of projects</li><li>
Coordinating strategic road mapping</li><li>
Resource &amp; Effort Planning</li><li>
Project Planning &amp; Scheduling</li><li>
Scope &amp; Time Management</li><li>
Vendor Management</li><li>
Risk Assessment</li><li>
Cost/Benefit Analysis</li></ul></li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s/Master&rsquo;s degree or equivalent in Management or Life Sciences or IT field is mandatory</li><li>
Minimum 10 years of experience as a Business Technology Consultant/Project Manager</li><li>
Minimum 8 years of experience working with Customer/Client focused delivery model &amp; Global solution deployment, preferably in the pharmaceutical /Life sciences industry</li><li>
Active PMP / PgMP/Prince2 Certification</li><li>
Experienced in managing large customer engagements ($5M+ revenue / 50+ global team) that have multiple services being offered by the provider organization</li><li>
Expert in Project Management, SDLC types, people management</li><li>
Familiar with the global delivery model and have experience working with multidisciplinary teams located across varies geographies</li><li>
Consultative capabilities to convert business problems to opportunities</li><li>
Flexible in handling tactical issues as well as possess ability to think strategically</li><li>
Expert in crisis/problem management and willingness to get hands on to expedite problem resolution</li><li>
Function as a coach to the teams to improve collaboration and outcomes</li><li>
Possessing innovative mindset and have an eye for continuous improvement</li><li>
Experienced in managing large &amp; concurrent projects/programs</li></ul><p></p><b>
A successful Zifo-ite is</b><ul><li>
Independent, Self-Motivated &amp; Results driven</li><li>
Willing &amp; able to quickly acquire new Technical Skills &amp; Business Principles</li><li>
A critical thinker who possesses logical reasoning</li><li>
Curious and always looking for creative solutions to complex problems</li></ul><p></p><b><br>
Benefits</b><p><br>
CURIOSITY DRIVEN, SCIENCE FOCUSED, EMPLOYEE BUILT. Our culture is unlike any other, one where we debate, challenge ourselves, and interact with all alike. We are a curious bunch, characterized by our passion to learn and spirit of teamwork. Zifo is a global R&amp;D solutions provider focused on the industries of Pharma, Biotech, Manufacturing QC, Medical Devices, specialty chemicals and other research-based organizations. Our team&rsquo;s knowledge of science and expertise in technology help Zifo better serve our customers around the globe, including 18 of the Top 20 Biopharma companies.</p><p>
We look for Science &ndash; Biotechnology, Pharmaceutical Technology, Biomedical Engineering, Microbiology etc. We possess scientific and technical knowledge and bear professional and personal goals. While we have a &ldquo;no doors&rdquo; policy to promote free access within, we do have a tough door to walk in. We search with a two-point agenda &ndash; technical competency and cultural adaptability.</p><p>
We offer a competitive compensation package including accrued vacation, medical, dental, vision, 401k with company matching, life insurance, and flexible spending accounts.</p><p>
If you share these sentiments and are prepared for the atypical, then Zifo is your calling!</p><p>
Zifo is an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</p></div>

Delivery Manager- Scientific Services

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

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