administrative manager ii or senior

Massachusetts General Hospital

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
This role supports healthcare teams by assisting with both clinical and non-clinical patient services under the direction of healthcare providers. Key responsibilities include taking vital signs, documenting patient information, scheduling appointments, and managing patient flow. This role involves direct interaction with patients to ensure their comfort and address concerns, as well as collaboration with physicians, nurse practitioners, and nursing staff to facilitate efficient care.<br>
<br>
Does this position require Patient Care? Yes<br>
<br>
Essential Functions:<br>
<ul><li>Interview patients to obtain medical information and measure their vital signs, weight, and height.
</li><li>Show patients to examination rooms and prepare necessary equipment for healthcare providers.
</li><li>Record patients' medical history, vital statistics, or information such as test results in medical records.
</li><li>Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms. Acts as a liaison with other departments and advocates for patients with a positive customer service approach.
</li><li>Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing.
</li><li>Prepare treatment rooms for patient examinations, keeping the rooms neat and clean and supplies stocked.
</li><li>Clean and sterilize instruments and dispose of contaminated supplies.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
Basic Life Support [BLS Certification] - Data Conversion - Various Issuers preferred Certified Medical Assistant [National Certification] - Data Conversion - Various Issuers preferred Emergency Medical Technician - Basic [Massachusetts] - Massachusetts Office of Emergency Medical Services preferred</p><p></p><p><b>
Medical Assistant: Principle Duties and Responsibilities - Clinical</b></p><p></p><p>
Provides safe, compassionate patient care under the supervision of the Nurse Manager and licensed personal (RNs) working with the MA on a daily basis</p><p></p><p>
Performs all duties and responsibilities as described in the Medical Assistant position description</p><p></p><p>
Facilitates flow of patients from waiting room to infusion chairs in a timely manner as close as possible to scheduled appointment times Observes, reports and records vital signs, height and weight, pain level, and allergies as directed by the provider</p><p></p><p>
Obtains vital signs, height and weight, pain level and allergies. Documents results in the patient&rsquo;s record (LMR).</p><p>
Monitors vital signs on patient receiving ketamine administration as per protocol.</p><p>
Promptly informs the MD, anesthesiologist, or staff nurse of any significant change in vital signs or acute symptoms</p><p>
Conducts a brief focused assessment of the patient, including interval changes
</p><p></p><p>Performs a variety of complex patient treatments and procedures according to standard policies and procedures, these may include but are not limited to:</p><p></p><p>
Blood pressure cuff, pulse oximetry probe placement and 02 saturation measurement provides snack, blankets, ice packs, comfort items help with discharge procedures, linen change helps coordinate change in infusion schedule with MD and administrative assistant prepares forms for informed consent</p><p></p><p>
Physically prepares patients for and assists care providers with examinations and therapeutic procedures
</p><p>Instructs and assists patients while getting infusions</p><p>
 Instructs patients and families for expectations in the clinic</p><p>
Participates in daily operational activities necessary for a safe patient and staff environment. Maintains JACHO standards on the unit</p><p>
Cares for medical equipment and supplies and monitors sterilization of appropriate equipment.</p><p>
Ensures patient safety</p><p>
Escorts patients from waiting area to and from treatment areas</p><p>
Rounds on patients routinely for to assist with falls prevention</p><p>
Aids patients with toileting (including escorting patients to and from bathroom to prevent patient falls)</p><p>
Assists with patient transfers (i.e. wheelchair to/from bed/stretcher; stretcher to/from bed) and bed positioning</p><p>
Provides nutritional snacks for patients as appropriate</p><p>
Collaborates with Medical Director to identify and meet learning needs</p><p>
 7.1 Attends educational programs to advance knowledge and skill</p><p>
 7.2 Adheres to the standards of required training</p><p></p><p><b>
Patient Services Coordinator II: Principal Duties and Responsibilities - Administrative</b></p><p></p><p>
Cross trained to provide back up for all check in and checkout functions as outlined by the MGH/MGPO Front Desk Standards and Cadence Front Desk Check In User without Registration Training Track.</p><p></p><p>
Maintains confidentiality and privacy which is consistent with HIPAA guidelines.</p><p></p><p>
Provides basic information/instructions to patients regarding Hospital and practice procedures. Will arrange escort or interpreter services as needed.</p><p></p><p>
Is competent in the use of automated systems used on the unit.</p><p>
Basic understanding of Ambulatory Patient Tracking System.</p><p>
Knowledge of Voalte communicating system</p><p>
Competence in scheduling patient appointments via Epic Hyperspace</p><p>
Prints upcoming schedules for patient verification and confirmation.</p><p></p><p>
Performs the daily management of encounter form processing and reconcilement.</p><p>
Knowledge of scanning procedures and label printing.</p><p>
Ensures completeness of all encounter forms by the patient as required for processing</p><p></p><p>
Remains current on any changing issues within the unit which affects initial patient flow</p><p></p><p><b><br>
Additional Job Details (if applicable)</b></p><p>
Under the direction of the Nurse Manager, the Medical Assistant works in the clinical setting providing direct and indirect service for patients and providers. The medical assistant works with the interdisciplinary health team in providing a wide variety of clinical, administrative and technical support functions in the delivery of healthcare in the Ketamine Infusion Unit. The Medical Assistant for the Ketamine Infusion Unit will also be cross-trained to perform the administrative responsibilities of the Patient Service Coordinator II.<br>
Shifts needed are Tuesday, Thursday, Friday 8:30-5. Evenings and weekends are available to pick up as well.</p><p></p><p><b>
Physical Requirements</b></p><ul><li>
Standing Frequently (34-66%)</li><li>
Walking Frequently (34-66%)</li><li>
Sitting Occasionally (3-33%)</li><li>
Lifting Frequently (34-66%) 35lbs+ (w/assisted device)</li><li>
Carrying Frequently (34-66%) 20lbs - 35lbs</li><li>
Pushing Occasionally (3-33%)</li><li>
Pulling Occasionally (3-33%)</li><li>
Climbing Rarely (Less than 2%)</li><li>
Balancing Frequently (34-66%)</li><li>
Stooping Occasionally (3-33%)</li><li>
Kneeling Occasionally (3-33%)</li><li>
Crouching Occasionally (3-33%)</li><li>
Crawling Rarely (Less than 2%)</li><li>
Reaching Frequently (34-66%)</li><li>
Gross Manipulation (Handling) Frequently (34-66%)</li><li>
Fine Manipulation (Fingering) Frequently (34-66%)</li><li>
Feeling Constantly (67-100%)</li><li>
Foot Use Rarely (Less than 2%)</li><li>
Vision - Far Constantly (67-100%)</li><li>
Vision - Near Constantly (67-100%)</li><li>
Talking Constantly (67-100%)</li><li>
Hearing Constantly (67-100%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Parkman Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
32<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$22.00 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Medical Assistant I

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Senior Executive Assistant</b></h3>
 <div></div><div><div><ul><li>49254
</li> </ul></div><div></div><div><ul><li>960 Massachusetts Ave, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p><b>POSITION SUMMARY:</b></p><p></p><div>
<p>
The Senior Executive Assistant provides high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders (VP level). This role operates at the enterprise leadership level and is responsible for enabling the effectiveness of the CFO and Finance leadership team through proactive coordination, advanced administrative management, and trusted handling of highly sensitive financial, operational, and strategic information.</p>
<p></p>
</div><div><p>This position requires exceptional judgment, discretion, and anticipatory thinking in a fast-paced and highly visible environment. The Senior Executive Assistant serves as a key partner to Finance leadership, ensuring seamless alignment of priorities, communications, governance activities, and executive operations.</p>
<p></p>
<div><p><b>Executive &amp; Strategic Support</b></p></div>
<div>
<ul><li>Serve as the primary administrative partner to the CFO and designated Finance leaders, enabling focus on strategic and financial priorities</li><li>Proactively manage complex calendars across multiple senior leaders, balancing internal priorities, external stakeholders, and critical Finance deadlines (e.g., close cycles, Board reporting, audit and forecasting schedules)</li><li>Anticipate executive needs and independently resolve scheduling, logistics, and coordination challenges</li><li>Prepare executives for meetings by coordinating briefing materials, financial reports, agendas, and follow-up actions</li></ul>
<p></p>
</div><div><p><b>Communication &amp; Stakeholder Management</b></p></div>
<div>
<ul><li>Act as a liaison between the CFO/Finance leadership and executive leadership team, Board members, auditors, investors, and external partners</li><li>Draft, edit, and manage executive-level communications with accuracy, clarity, and discretion</li><li>Exercise sound judgment in handling confidential financial, operational, and organizational information</li></ul>
<p></p>
</div><div><p><b>Meeting, Board &amp; Governance Support</b></p></div>
<div>
<ul><li>Coordinate Finance leadership meetings, executive reviews, Board and committee meetings (including Finance and Audit Committees), and investor-related engagements</li><li>Coordinate development, consolidation, and distribution of Board and committee materials, ensuring accuracy, version control, and adherence to deadlines</li><li>Track action items and ensure timely follow-up on key financial, operational, and governance priorities</li><li>Support audit, compliance, and regulatory processes through coordination of documentation, logistics, and deliverables</li></ul>
<p></p>
<p></p><div><p><b>Operational &amp; Administrative Leadership</b></p></div>
<div>
<ul><li>Manage CFO and Finance leadership travel arrangements aligned with business priorities and cost efficiency</li><li>Support expense reporting and administrative workflows for Finance leadership</li><li>Coordinate timelines and logistics across core Finance cycles, including monthly/quarterly close, forecasting, annual budgeting, audit activities, and Board reporting</li><li>Identify opportunities to improve executive support workflows and administrative processes within Finance</li><li>Provide guidance and support to other Executive Assistants supporting Finance leaders, promoting consistency and best practices</li></ul>
<p></p>
</div><div><p><b>Special Projects &amp; Financial Operations Support</b></p></div>
<div>
<ul><li>Support Finance-led and enterprise-wide initiatives, including strategic planning, annual budgeting cycles, and operational improvement efforts</li><li>Conduct research, synthesize financial and operational data, and prepare executive-ready summaries and materials</li><li>Support cross-functional initiatives involving Finance and other business units to ensure alignment and execution</li></ul>
<p></p>
</div><div><p><b>Change Management &amp; Process Improvement</b></p></div>
<div>
<ul><li>Support Finance leadership through organizational change, system implementations (e.g., financial systems, planning tools, reporting platforms), and transformation initiatives</li><li>Ensure clarity, structure, and communication during periods of change or high operational demand</li><li>Contribute to continuous improvement of executive support and Finance operational workflows</li></ul>
<p></p>
<p><b>Required Education and Experience</b></p>
<div><p>
 8+ years of experience as an Executive Assistant, including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)</p></div>
<div>
<ul><li>Demonstrated ability to operate with a high degree of autonomy, judgment, and discretion, particularly with sensitive financial information</li><li>Exceptional organizational, communication, and time-management skills</li></ul>
&bull; Proven experience managing highly complex c&bull; 8+ years of experience as an Executive Assistant, including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)<br>
<ul><li>Demonstrated ability to operate with a high degree of autonomy, judgment, and discretion, particularly with sensitive financial information</li><li>Exceptional organizational, communication, and time-management skills</li><li>Proven experience managing highly complex calendars and competing priorities across multiple senior stakeholders</li><li>Experience supporting financial operations, Board processes, or audit-related activities preferred</li><li>Advanced proficiency with Microsoft Office (particularly Excel and PowerPoint) and collaboration tools</li></ul>
<p></p>
<p><b>Knowledge, Skills and Abilities</b></p>
</div>
<div><ul><li><p>Strong executive-level operational acumen with the ability to independently manage priorities and anticipate needs in a fast-paced Finance environment</p></li></ul></div>
<div><ul><li><p>
Strong business and financial acumen with ability to understand financial concepts, reporting structures, and executive-level discussions</p></li></ul></div>
<div><ul><li><p>
Exceptional organizational and coordination skills with the ability to manage multiple concurrent workstreams and deadlines with precision</p></li></ul></div>
<div><ul><li><p>
Strong interpersonal and stakeholder management skills, with ability to interact effectively with executives, Board members, auditors, and external partners</p></li></ul></div>
<div><ul><li><p>
Excellent written and verbal communication skills, including the ability to draft, edit, and synthesize executive-level materials</p></li></ul></div>
<div><ul><li><p>
Proven ability to build collaborative relationships across Finance, Executive Leadership, and external stakeholders</p></li></ul></div>
<div><ul><li><p>
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and enterprise collaboration tools and financial systems</p></li></ul></div>
<div><ul><li><p>
Strong problem-solving skills with a proactive, solutions-oriented mindset and ability to anticipate issues before they arise</p></li></ul></div>
<div><ul><li><p>
Ability to remain composed, professional, and effective in high-pressure, time-sensitive, and confidential situations</p></li></ul></div>
<div><ul><li><p>
Basic project coordination skills, including tracking deliverables, managing timelines, and ensuring follow-through across stakeholders</p></li></ul></div>
<div><ul><li><p>
Commitment to operational excellence, consistency, and continuous improvement within executive support functions</p></li></ul></div></div><br>
<p></p>
<p></p>
</div></div><p></p><p><b>Compensation Range:</b></p>
$70,000.00- $98,000.00<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Senior Executive Assistant

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant - MGB Thoracic Surgery

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     Talent Acquisition Coordinator
     <br/>
    </u>
   </strong>
  </span>
 </span>
 <span>
  <span>
   We are currently seeking candidates for a Talent Acquisition Coordinator role with a growing global organization located in Boston, Massachusetts. The Talent Acquisition Coordinator will be responsible for supporting high-volume recruiting efforts across North America while assisting the Talent Acquisition team with administrative recruiting functions, candidate communication, and interview coordination. The ideal candidate will have 1&ndash;3+ years of recruiting, recruiting coordination, customer service, or administrative experience within a fast-paced environment.
   <br/>
   <br/>
  </span>
 </span>
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  <span>
   This is a 6+ month contract position paying between $27-$30/hour (depending on experience).
   <br/>
   <br/>
  </span>
 </span>
 <span>
  <span>
   This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote/week. Candidates must be comfortable working on-site in Boston, MA Tuesday through Thursday.
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  </span>
 </span>
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  <span>
   <strong>
    Responsibilities:
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Support the Talent Acquisition team with high-volume recruiting and administrative recruiting functions
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Review resumes, conduct phone screenings, and assist with candidate evaluation and interview coordination.
    </span>
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  </li>
  <li>
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    <span>
     Maintain accurate candidate records, notes, and recruiting activity within internal ATS and CRM systems.
    </span>
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  </li>
  <li>
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    <span>
     Assist with scheduling interviews, entering relocation packages, and supporting recruiting operations workflows.
    </span>
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  </li>
  <li>
   <span>
    <span>
     Provide administrative and coordination support to senior recruiters and hiring teams.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Manage candidate communication throughout various stages of the recruiting process.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Assist with proactive sourcing efforts and talent pipeline development as needed.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Collaborate effectively with recruiting team members and business partners in a highly team-oriented environment.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Manage multiple priorities simultaneously while maintaining strong organization and attention to detail.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Provide additional support as needed.
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   Qualifications:
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     Bachelor&rsquo;s degree
    </span>
   </span>
  </li>
  <li>
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    <span>
     1&ndash;3+ years of recruiting, recruiting coordination, administrative, or customer service experience.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Previous agency recruiting experience is a plus but not required.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Experience supporting high-volume recruiting environments preferred.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Workday experience is a plus but not required.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Strong communication and interpersonal skills.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Highly motivated, organized, team-oriented, and eager to build a career within HR or Talent Acquisition.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Professional and polished demeanor with strong attention to detail.
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     Ability to work effectively within a fast-paced environment
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com
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</div>


Talent Acquisition Coordinator

MAPFRE Insurance

<p></p><div><p><b>Summary</b></p><br>
<p></p>
<div>
Are you interested in leading a significant transformation at a global company? We&rsquo;re building a future-ready workforce, and we need a visionary Senior Program Manager to lead the charge. This is a hybrid opportunity in either Boston, MA or Webster, MA with the ability to work remotely 2 days per week (occasional travel to our USA headquarters in Webster, MA will be necessary).</div><br>
<div></div>
<div><b>
Responsibilities</b></div><br>
<div></div>
<div>
The Senior Program Manager position is responsible for setting the enterprise-wide strategy for leadership development and our critical role pipeline. Together in partnership with Human Resources Business Partners and global talent development colleagues, this role will help us set our talent development strategy, develop great leaders, and transform the way we work.</div><br>
<div></div>
<ul>
<li>In partnership with senior leaders and internal stakeholders, create long-term talent strategies to develop leaders in an AI-enabled organization.</li>
<li>Design and deliver upskilling and reskilling initiatives to enable employees to acquire the future-ready skills needed for tomorrow&rsquo;s challenges (e.g. GenAI, machine learning, data science).
</li><li>Independently scope, design, and deliver talent development programs that address leadership, self-awareness, collaboration, analytical thinking, innovation, technical skills, etc.</li>
<li>Design and administer high-touch executive assessment, learning, and coaching programs.</li>
<li>Proactively consult with leaders to identify, diagnose, and problem solve organizational effectiveness opportunities while building positive, value-added relationships with internal stakeholders.</li>
<li>Facilitate instructor-led programs for employees, managers, and executives in a way that provides a high-quality learner experience while achieving learning objectives.</li>
<li>Provide guidance and direction to more junior talent development employees.</li></ul><br>
<p></p>
<p><b>
Qualifications</b></p><br>
<p></p>
<p><b>
Education:</b></p>
<p>
Bachelor's Degree or professional level of knowledge in a specialized field, or equivalent related experience</p>
<p><b>
Experience:</b></p>
<div>
8+ years of experience or equivalent related knowledge</div><div></div><div><b><br>
Why Mapfre?</b></div><br>
<p></p>
<div>
As a global insurance leader with a strong local presence, we offer more than a job &mdash; we provide a purpose-driven career where your growth, well-being, and impact truly matter.</div><br>
<div></div>
<div><b>
Purpose &amp; Culture:</b> Join a company built on trust, collaboration, and inclusion. Our values guide everything we do, creating a workplace where people feel respected and empowered.</div><br>
<div></div>
<div><b>
Comprehensive Benefits:</b> Enjoy competitive health coverage, retirement plans, paid time off, flexible work options, and lifestyle perks like employee discounts.</div><br>
<div></div>
<div><b>
Career Growth:</b> Advance your skills through tuition reimbursement, leadership programs, and internal mobility opportunities. Your development is our priority.</div><br>
<div></div>
<div><b>
Social Responsibility:</b> Contribute to meaningful initiatives through Fundaci&oacute;n Mapfre, supporting communities and sustainability worldwide.</div><br>
<div></div>
<div>
Pay Philosophy: The typical starting salary range for this role is determined by several factors including skills, experience, education, certifications, and location. Some roles at Mapfre are eligible for commission and/or bonus earnings, in addition to salary, calculated based upon factors set forth in the compensation plan for the role.</div><br>
<p></p>
<div><b>
Salary Range </b>$120,000 - $150,000</div><br>
<p></p>
<div><i>
If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the Mapfre Insurance Talent Acquisition team at </i><i>talentacquisition@mapfreusa.com.</i></div><br>
<p></p>
<div><i>
We are proud to be an equal opportunity employer.</i></div></div><p></p>

Sr. Program Manager, Talent & Leadership Development (Hybrid Boston or Webster, MA)

Columbia Threadneedle Investments

<div><p><b>About Our Company</b></p><p><br>
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.</p><p></p><p>
We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses &mdash; Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
</p><p></p><p><b>Job Description</b></p><p></p>
We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions.<br>
<br>
The ideal candidate brings strong organizational judgment, anticipates needs, and consistently delivers high-quality work with discretion and efficiency.<p></p><p><b>
Key Responsibilities &amp; Impact</b></p><ul><li><p>
Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations</p></li><li><p>
Optimize complex calendars and scheduling priorities, proactively balancing competing demands</p></li><li><p>
Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through</p></li><li><p>
Arrange domestic and international travel and manage expense processing with accuracy and timeliness</p></li><li><p>
Process invoices, expenses, and administrative documentation in alignment with company policies</p></li><li><p>
Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships</p></li><li><p>
Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows</p></li><li><p>
Deliver consistently high-quality, accurate, and professional work</p></li><li><p>
Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration</p></li></ul><p></p><p><b><br>
Required Qualifications</b></p><ul><li><p>
1-3+ years of administrative, office management, or business support experience</p></li><li><p>
High school diploma or equivalent</p></li><li><p>
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</p></li><li><p>
Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail</p></li><li><p>
Demonstrated discretion in handling confidential information</p></li><li><p>
Experience coordinating domestic and international travel</p></li><li><p>
Strong written and verbal communication skills with a professional presence</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Associate or Bachelor&rsquo;s degree, or equivalent experience</p></li><li><p>
Experience with tools such as Concur, Ariba, SharePoint, or similar platforms</p></li><li><p>
Experience supporting senior leaders or global operations</p></li><li><p>
Demonstrated ability to improve administrative processes or workflows</p></li><li><p>
Comfort operating in fast-paced, matrixed corporate environments</p></li></ul><p></p><p><b>
In-Office Collaboration</b></p><p>
We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders &mdash; clients, advisors, employees and shareholders. <b>Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week.</b> Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.</p><p></p><p><b>
Visa Sponsorship</b></p><p>
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).</p><p></p><p><b>
Base Pay Salary</b></p><p></p>
The estimated hourly rate for this role is $20.58 - $36.11 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.<p></p><div><div><div><div><div><div><div><p><b>
Full-Time/Part-Time</b></p></div></div></div></div></div></div></div>
Full time<p></p><div><div><div><div><div><div><div><p><b>
Exempt/Non-Exempt</b></p></div></div></div></div></div></div></div>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Family Group</b></p></div></div></div></div></div></div></div>
Business Support &amp; Operations<p></p><div><div><div><div><div><div><div><p><b>
Line of Business</b><b>
</b></p></div></div></div></div></div></div></div>AMINV US Asset Management<p></p><p><i>
Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.
</i></p><p></p><p><i>Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
</i></p><p></p><p><i>We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.</i></p></div>

Administrative Assistant

Vertex Pharmaceuticals

<div>Job Description:
<p>
The Project Manager is a role within the Technology Program Management Office reporting directly to the Senior Director Portfolio Manager. The Project Manager will have execution delivery responsibilities. Building on the current strategy, the team will design, develop and deliver an implementation program. The Project Manager will be charged with hands-on management of all PMO activities and ensuring accurate status reporting across all workstreams and driving the project outcomes.</p><div></div><div><br>
The Project Manager is required to have relevant PMO-related experience. This experience will be critical in understanding both the process challenges and the technology being implemented, which will help the Project Manager facilitate successful delivery outcomes.</div><div></div><div><br>
The Project Manager will work closely with the cross-functional team. The Project Manager will ensure that the project is in alignment with other inter-dependent projects, programs and stakeholders.
</div><p>The Project Manager will be responsible for hands-on execution. This includes responsibility for:</p><ul><li>
Program and Workstream Governance</li><li>
Scope Management</li><li>
Schedule Management</li><li>
Resource Management</li><li>
Financial Management</li><li>
Risk and Issue Management (including cross-functional impact assessment/mitigation)</li><li>
Dependency Management (both within the program and externally)</li><li>
Integration Management</li><li>
Stakeholder Management</li><li>
Communications and Change Management</li><li>
Business Adoption and Acceptance / Client Satisfaction</li></ul><div>
The Project Manager should expect to be heavily involved in presenting and monitoring status, anticipating challenges, unblocking issues, managing dependencies and providing business sponsor and stakeholder transparency for the program through accurate and timely management reporting. The Project Manager may also be responsible for collaboration with project managers from external consulting teams to ensure successful joint outcomes and accurate management reporting.</div><p></p><div><b><br>
Required Knowledge, Skills and Experience:</b></div><div>
Knowledge and Experience</div><ul><li>
A minimum of 8 years of experience in Project Management</li><li>
Demonstrated proficiency in managing large-scale, complex projects</li><li>
Training and experience in Agile practices</li></ul><div>
Leadership</div><ul><li>
Demonstrated leadership presence and drive</li><li>
Excellent presentation skills and ability to clearly and succinctly express ideas</li></ul><ul><li>
Experience facilitating project meetings and effectively and respectfully holding team members accountable for status, deliverables and the timely escalation of blockers</li><li>
Unfailing commitment to representing project status in an accurate and timely manner, weekly or in near real time when changes occur</li><li>
Successful track record of managing collaborative projects with vendors and packaged software</li></ul><div>
Collaboration</div><ul><li>
Exemplify a highly collaborative mindset and actively facilitate team communication</li><li>
Build strong relationships with peers and colleagues across the Technology organization, and with key business clients</li></ul><ul><li>
Actively anticipate, track and plan for risks and issues, dependencies, resourcing and contingencies</li><li>
Communicate status, risks and issues in a direct and timely manner</li><li>
Escalate issues in a manner that is effective and direct</li></ul><div>
 Innovation
</div><ul><li>Demonstrate an analytical, objective, and strategic mindset and a drive to learn new technologies</li><li>
Analyze processes and systems, identifying potential for change</li><li>
Possess an understanding of technology solutions implemented in the past</li></ul><div></div><div><br>
Skills/Tools</div><ul><li>
Excellent communication skills, both verbal and written</li><li>
Experience practicing project feature prioritization and backlog grooming methods</li><li>
Experience with Project and Portfolio Management (PPM) tools and reports</li><li>
Demonstrate ability to accurately track and forecast financials and provide accrual information to Finance</li><li>
Understanding of the principles of finance and cost benefit analysis (e.g., capitalized, amortized and expensed costs, opportunity costs, soft and hard dollar benefits, payback, ROI, ROE, NPV, etc.)</li></ul><div></div><div><b><br>
Preferred Knowledge, Skills and Experience:</b></div><ul><li>
Biopharmaceutical or biotechnology experience</li><li>
Experience with high-growth stage companies</li><li>
Agile CSM, PSM or similar certification and hands-on experience</li><li>
PMP or Prince2 certification</li></ul><div><b>
Contract Length:</b> Through the end of the year</div>
Pay Range:
<div>
$90/hr - $100/hr.</div>
Shift/Hours:
<div>
Monday - Friday</div>
Requisition Disclaimer:
<p>
This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (&ldquo;Vertex&rdquo;). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements</p><div></div><div><br>
By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex&rsquo;s Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners</div><div>
(collectively, &ldquo;Atrium Alerts&rdquo;). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium &amp; Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at privacyadministrator@atriumstaff.com.</div><div></div><p><br>
If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at tempstaffing@vrtx.com. Please include the job title in the subject of your email.</p><div></div><div><b><br>
No C2C or Third-Party Vendors</b></div></div><div></div>

Technical Project Manager (Contract)

Explore 110+ Administrative manager ii or senior in Boston this June. Find roles across top companies and apply now to boost your career.