administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative coordinator Jobs in Boston

administrative coordinator

administrative manager, ii or senior Jobs in Boston

administrative manager, ii or senior

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

administrative manager ii or senior

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Standard office setting with regular in-person presence across departmental locations. Hybrid flexibility may be available based on operational needs.<p></p><p><b><br>
Job Summary</b></p>
The Administrative Manager for Faculty Operations is responsible for overseeing and enhancing faculty-support operations, ensuring quality service in credentialing, visa processing, onboarding, academic affairs, and professional development initiatives. The role standardizes workflows, supports faculty development, ensures compliance, and collaborates with leadership to enhance support in Radiation Oncology. This role also works closely with senior management to drive organizational effectiveness and ensure high-quality administrative support. Independent judgment, confidentiality, and a collaborative, service-focused approach are essential. This role also works closely with senior management to drive organizational effectiveness and ensure high-quality administrative support.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div><b>
Team Leadership and Supervision</b><br>
<ul><li>Directly supervise a team of ~10 Administrative Assistants, providing coaching, performance management, and professional development support.</li><li>Oversee recruitment, onboarding, training, staffing coverage, and cross-training plans.</li><li>Conduct regular one-on-one check-ins and team meetings to maintain communication, accountability, and transparency.</li><li>Maintain updated job descriptions, set performance expectations, and complete annual performance evaluations.</li></ul></div><div><b><br>
Faculty Operations</b><br>
<ul><li>Supervise daily operations supporting faculty in credentialing, onboarding/offboarding, academic appointments and promotions, compliance, and scheduling.</li><li>Provide oversight and coordination for day-to-day administrative support of faculty, including calendar management, expense submission, travel booking, and resolution of routine facilities or operational needs.</li><li>Manage onboarding workflows, including orientation scheduling, access setup, and documentation of licensure and certifications ensuring a welcoming and consistent onboarding experience across all practice sites.</li><li>Partner with administrative assistants to ensure consistent, proactive, and high-quality support tailored to faculty responsibilities and departmental priorities.</li><li>Coordinate faculty-related processes in partnership with institutional offices (e.g., Human Resources, Medical Staff Office, Office for Faculty Affairs).</li><li>Support educational and enrichment activities such as grand rounds, mentoring programs, CME events, retreats, and recognition initiatives.</li><li>Partners with clinical and academic leadership to align administrative support with departmental priorities.</li></ul></div><div><b><br>
Education, Enrichment, and Recognition</b><br>
<ul><li>Coordinates logistics for faculty development programs, educational events, and recognition initiatives.</li><li>Tracks faculty involvement in academic and leadership activities, supporting their engagement and professional growth.</li></ul></div><div><b><br>
Process Improvement and Compliance</b><br>
<ul><li>Standardizes and improves administrative workflows related to faculty support.</li><li>Maintains documentation, tracking tools, and templates to ensure consistency and compliance.</li><li>Interpret and communicate policies, timelines, and institutional requirements to faculty and administrative staff.</li><li>Ensures team training and adherence to hospital, system-wide, and regulatory requirements.</li></ul></div><div><b><br>
Human Resources:</b><br>
<ul><li>Oversee personnel matters, including hiring, orientation, training, supervision, and corrective action.</li><li>Monitor workload distribution to ensure appropriate staffing.</li><li>Evaluate and refine policies and procedures; troubleshoot operational issues as they arise.</li><li>Communicate departmental and hospital policies clearly to staff.</li><li>Ensure timely completion of all performance evaluations.</li></ul></div><div><br>
S<b>pecial Projects &amp; New Initiatives:</b><br>
<ul><li>Lead or support projects for Administrative Director and departmental leaders as needed/requested.</li><li>Participates in strategic planning efforts, departmental meetings, and institutional initiatives.</li><li>Ensures the implementation of hospital-wide initiatives into all outpatient clinics.</li><li>Collaborates closely with leadership to implement project initiatives to improve patient and physician experience.</li></ul></div><p><b><br>
Education</b><br>
Bachelor's Degree Healthcare Administration required or<br>
<br>
Bachelor's Degree Related Field of Study required or<br>
<br>
Master's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree? No<br>
<br>
<b>Experience</b><br>
<br>
Experience in healthcare administration or related area. 5-7 years required and<br>
<br>
Experience in a management or leadership role. Administrative Manager II: 2-3 years required. Senior Administrative Manager: 3-5 years required<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b><br>
<br>
Strong leadership and team management abilities.<br>
<br>
Excellent organizational and multitasking skills.<br>
<br>
Proficiency in office software (e.g., Microsoft Office Suite) and knowledge of electronic health records (EHR) systems.<br>
<br>
Exceptional communication and interpersonal skills.<br>
<br>
Ability to handle sensitive information with discretion and maintain confidentiality.<br>
<br>
Strong problem-solving and decision-making skills.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Physical Requirements</b><br>
<br>
Standing Occasionally (3-33%)<br>
Walking Occasionally (3-33%)<br>
Sitting Constantly (67-100%)<br>
Lifting Occasionally (3-33%) 20lbs - 35lbs<br>
Carrying Occasionally (3-33%) 20lbs - 35lbs<br>
Pushing Rarely (Less than 2%)<br>
Pulling Rarely (Less than 2%)<br>
Climbing Rarely (Less than 2%)<br>
Balancing Occasionally (3-33%)<br>
Stooping Occasionally (3-33%)<br>
Kneeling Rarely (Less than 2%)<br>
Crouching Rarely (Less than 2%)<br>
Crawling Rarely (Less than 2%)<br>
Reaching Occasionally (3-33%)<br>
Gross Manipulation (Handling) Constantly (67-100%)<br>
Fine Manipulation (Fingering) Frequently (34-66%)<br>
Feeling Constantly (67-100%)<br>
Foot Use Rarely (Less than 2%)<br>
Vision - Far Constantly (67-100%)<br>
Vision - Near Constantly (67-100%)<br>
Talking Constantly (67-100%)<br>
Hearing Constantly (67-100%)</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
45 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$86,611.20 - $126,027.20/Annual<p></p><p><b><br>
Grade</b></p>
8<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Manager, II or Senior

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-3032</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - BMT and Leukemia

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Clinical Research Coordinator II, Psychiatry</b></h3>
 <div></div><div><div><ul><li>47888
</li> </ul></div><div></div><div><ul><li>801 Massachusetts Avenue, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p><b>Position:</b> Clinical Research Coordinator II, Psychiatry</p><p><b>
Location:</b> Boston, MA</p><p><b>
Schedule: </b>40 hours per week, Hybrid (average of 3 days per week on-site and more if needed)</p><p></p><p><b>
ABOUT BMC:</b></p><p></p><p>
At Boston Medical Center (BMC), our diverse staff works together for one goal &mdash; to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.</p><p></p><p>
You&rsquo;ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth.</p><p></p><p><b>
POSITION SUMMARY</b><b>:</b></p><p></p><p>
The Department of Psychiatry&rsquo;s Wellness and Recovery After Psychosis Program (WRAP) is seeking a Clinical Research Coordinator II (CRC II) to assist in the implementation/coordination of schizophrenia clinical trials and epidemiological studies.</p><p></p><p>
The CRC II will coordinate study start-up activities, conduct interviews and data collection, and oversee administrative issues related to ongoing research studies. The main responsibilities of the CRC II include conducting participant recruitment, administering questionnaires, gathering data, managing subject databases, serving as study liaison with regulatory bodies (e.g., Institutional Review Board), and liaising with research collaborators. They also will assist with new grant proposal submission and preparation of research reports and presentations.</p><p></p><p>
This position is ideal for someone interested in pursuing a career in medicine, psychology, or public health and looking to make a substantial contribution to a well-established research team that provides ample opportunities for development and growth. The CRC II position requires resourcefulness, flexibility, attention to detail, and the ability to take initiative, work independently, and handle sensitive information with discretion.</p><p></p><p><b>
JOB RESPONSIBILITIES:</b></p><ul>
<li>
Oversee recruitment efforts for research studies</li>
<li>Conducts the enrollment of study participants, including explaining research procedures &amp; protocols, and obtaining informed consent of subjects and/or their families.</li>
<li>Schedules appointments of study participants and conducts reminder calls/messages. Conducts data collection activities with participants</li>
<li>Maintains patient study files in accordance with legal and institutional guidelines.</li>
<li>Reviews data collection forms for each enrollee for completion and quality; checks work of research staff performing data entry to ensure timely and accurate entry</li>
<li>Prepares and maintains Institutional Review Board (IRB) approvals and correspondence, including amendments and renewals as necessary</li>
<li>Perform administrative duties associated with the study&rsquo;s Data Monitoring and Safety Board (DSMB), tracking and reporting adverse events and collecting data specified by the DSMB.</li>
<li>Run statistical tests on data using a statistical program (SPSS; generates results and summaries). Provides assistance in the development of manuscripts, reports, grants, presentations and data analysis.</li>
<li>Conducts literature searches and synthesizes information in requested formats.</li>
<li>Assist with the coordination of the collection, processing, organization, and storage of biological specimens in the appropriate systems</li>
<li>Performs office-related duties such as assisting with scheduling team meetings, picking up and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying, collating materials, and maintaining the update of policy manuals</li>
</ul><p></p><p>
Supervisory Responsibilities:</p><ul><li>
Train and oversee research assistants</li></ul><p></p><p><b>
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).</b></p><p></p><p><b>
JOB REQUIREMENTS</b></p><p></p><p><b>
EDUCATION:</b></p><ul>
<li>
CRC II: Experienced Level Position</li>
<li>Master&rsquo;s Degree <b>OR</b>
</li><li>Bachelor&rsquo;s Degree plus 2-5 years of experience</li>
<li>Degree in Psychology, Neuroscience, or Public Health is preferred.</li>
</ul><p></p><p><b>
EXPERIENCE:</b></p><ul>
<li>
Minimum of 2-3 years of relevant experience is required.</li>
<li>Experience in psychological research or mental health clinical studies preferred.</li>
<li><b>Prior experience with schizophrenia clinical trials strongly preferred.</b></li>
</ul><p></p><p><b>
KNOWLEDGE, SKILLS &amp; ABILITIES:</b></p><ul>
<li>
Previous experience with IRB submissions, data collection, and clinical trials preferred.</li>
<li>Ability to read and write fluently in English required. Additional language skill in Spanish or Haitian Creole is a plus.</li>
<li>Ability to communicate effectively (listen and build trust) and be non-judgmentally with people of different gender, sexual orientation, socio-economic status, ethnic, language and cultural backgrounds.</li>
<li>Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint,</li>
<li>Outlook) and web browsers. Experience with statistical software (e.g., SAS, SPSS) a plus. Experience using data management software a plus (REDCap).</li>
<li>Must successfully complete training in human subjects research certification.</li>
</ul><p></p><p><b>
This position is funded by a 2 year grant. There may be opportunity beyond this grant funding for position integration into ongoing operations.</b></p><p></p><p><b>
JOB BENEFITS:</b></p><ul>
<li>
Competitive pay</li>
<li>Tuition reimbursement and tuition remission programs</li>
<li>Highly subsidized medical, dental, and vision insurance options</li>
<li>Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.</li>
<li>Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.</li>
</ul><p></p><p><b>
ABOUT THE DEPARTMENT:</b></p><p></p><p>
As the primary teaching hospital for Boston University Chobanian &amp; Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn&rsquo;t dictate health.</p><p></p><p>
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.</p><p></p><p><b>
Compensation Range:</b></p>
$42,500.00- $59,500.00<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Clinical Research Coordinator II, Psychiatry

Elkus Manfredi Architects

<p>Title: Interior Desinger II</p><p><b>Interested candidates should submit a resume, cover letter, and portfolio in PDF format to EM_Human_Resources@elkus-manfredi.com</b></p><p>The Interior Designer II is responsible for independently executing design and documentation tasks across all project phases. The position actively participates in project discussions, takes on tasks of significance, and independently problem-solves. The position takes responsibility for coordinating consultants and proactively assists project leadership with the execution of their responsibilities.</p><p>The Interior Designer II is able to demonstrate strong design aptitude and facility with multiple modes of visual expression as well as exercise sound independent judgement with design tasks. The position requires proficiency in all of the technical skills of interior design, strong organizational skills including time-management and prioritization, and the ability to communicate clearly and effectively.</p><p><b>ESSENTIAL DUTIES AND RESPONSIBLITIES</b></p><ul><li>Collaborates on concept, design, and/or technical ideas</li><li>Engages in design tasks including detail development, elevation and plan studies, and conceptual modeling</li><li>Makes preliminary material and finish selections and adaptations at schematic level</li><li>Understands the constructability of design in context of budgets and schedules, building systems, codes, materials, etc.</li><li>Conducts product research</li><li>Develops furniture fixture and equipment (FF&amp;E) including specifications, selection, preliminary budgeting and scheduling, and expectation management</li><li>Develops color and material finish palettes</li><li>Develops design presentation documents and packages</li><li>Develops construction documents and packages</li><li>Coordinates consultant documents including plans, estimates, and reports</li><li>Takes notes during client meetings; provides summaries and key takeaways</li><li>Assists the Project Manager in the development of project schedules and work plans</li><li>Completes assigned Construction Administration activities</li><li>Prepares presentations including drawings, models, presentation boards</li><li>Responds to, communicates, and supports a variety of tasks as requested by senior members of the team</li></ul><p><b>ADDITIONAL DUTIES AND RESPONSIBILITIES</b></p><ul><li>Supports the work of project leadership, as needed/assigned</li><li>Seeks out mentorship and continuing education opportunities for the development of skills and career</li><li>Pursues education/training/experience in team, project, and client management</li></ul><p><b>MINIMUM REQUIRED EDUCATION, EXPERIENCE AND CREDENTIALS</b></p><ul><li>Bachelor&rsquo;s degree in interior design from a CIDA accredited program or a B.Arch</li><li>Three (3) years of experience as an interior designer/architect in a client services firm</li><li>Professional design portfolio</li><li>Sustainable Building Materials certified</li></ul><p><b>PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS</b></p><ul><li>Master&rsquo;s degree in interior design from a CIDA accredited program or a M.Arch</li></ul><p><b>REQUIRED SKILLS AND ABILITIES </b></p><ul><li><b>Leadership, Emotional and Communication Skills</b></li><li>Ability to demonstrate the firm&rsquo;s core values: Integrity, Purpose, Collaboration, Empathy, Conscientiousness, Accountability</li><li>Strong service orientation with the ability to proactively find solutions</li><li>Ability to listen to understand</li><li>Ability to communicate relevant information clearly and concisely, with the appropriate tone</li><li>Strong attention to detail, especially in written and visual communications</li><li>Ability and desire to receive feedback and learn from other&rsquo;s perspectives</li><li>Ability to be flexible and to adapt to changes in priority or direction</li><li>Ability and desire to self-start, ask questions, learn and grow</li><li>Ability to manage time and workflow</li></ul><p><b>Technical Skills and Applied Knowledge</b></p><ul><li>Strong design aptitude</li><li>Proficiency in the basic technical skills of interior design:</li><li>Adobe Creative Suite, including Photoshop and InDesign</li><li>Revit</li><li>AutoCAD</li><li>Sketchup</li><li>Enscape</li><li>Designer Pages for furniture specifications</li><li>Knowledge of digital project file management and standards</li><li>Proficiency with Microsoft Office Suite</li><li>Ability to perform work using a Windows operating system</li></ul><p><b>PREFERRED SKILLS AND ABILITIES</b></p><ul><li>Advanced Photoshop and InDesign skills</li><li>Advanced Revit and Enscape skills</li></ul><p><b>WORKING CONDITIONS, PHYSICAL ACTIVITIES AND DEMANDS</b></p><ul><li>Office environment, no adverse environmental conditions expected on a usual basis</li><li>Occasionally visiting construction sites with exposure to outdoor elements, variable temperatures, hazards, and noise</li><li>Constantly repeating motions that may include the wrists, hands and/or fingers</li><li>Constantly assessing the accuracy, neatness and thoroughness of the work assigned</li><li>Constantly remaining in a stationary position, often sitting for prolonged periods</li><li>Constantly communicating with others to exchange information</li></ul><p><b>DISCLAIMER</b></p><p><i>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</i></p><p><b>EEO STATEMENT</b></p><p><i>Elkus Manfredi Architects provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.</i></p><p>Pay: $80,000.00 - $120,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Master's (Preferred)</li></ul><p>Experience:</p><ul><li>Interior design: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Interior Designer - II

American business solutions inc

<p>Description of Services: &bull; Assist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign. &bull; Draft agendas, itineraries, and other Safety correspondence and documentation. &bull; Assist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for South Station managers. &bull; Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment. Assist with entering requisitions, receiving, and invoices, as needed. &bull; Produce and distribute correspondence, meeting minutes, memos, and other communications. &bull; Support safety training and safety events, including: o Sending invitations, notifications o Responding to questions and following up on comments o Scheduling rooms/space o Ordering food and supplies o Making copies of training/event materials o Staffing events and taking meeting notes &bull; Assist with Document Management upgrade/transition/requisitions, including migration to approved report/document templates, file and folder naming conventions, and archiving. &bull; Serve as the main point of contact for greeting visitors. &bull; Complete projects and special assignments as requested by directors and senior level staff. &bull; Support and enhance the administrative needs of senior leadership by helping to carry out the organization&rsquo;s mission, goals, and objectives. Core skills include: &bull; Experience coordinating calendars using Outlook/Teams and scheduling meetings. &bull; Excellent written and oral communication skills, strong attention to detail, high level of &bull; organization, problem solving and planning skills. &bull; Outlook as well as experience with a variety of software-based systems. &bull; Advanced level skills in Excel to perform data collection, analysis, trending, and reporting functions. &bull; Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager</p>

Administrative Assistant

Daley And Associates, LLC

<div>
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      Administrative Assistant - Boston, MA (Hybrid)
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    We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
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    This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
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      Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
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      Perform complex calendar management and scheduling via Microsoft Outlook.
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      Oversee travel arrangements and travel itineraries for domestic and international travel
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      Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
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      Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
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      Manage internal and external correspondence.
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      Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
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      Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
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      Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
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      Perform expense reporting.
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      Provide additional support as needed.
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      Bachelor&rsquo;s degree (required).
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      3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
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      Previous experience in investment management, financial services, or a similar industry preferred.
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      Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
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      Strong experience coordinating travel arrangements (domestic and international).
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      Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
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      Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
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      Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
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<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
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Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

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