administrative services assistant

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Administrative Services Assistant

University of Massachusetts Boston

<p></p><div><div><b>Job no:</b> 529982<br>
<b>Position Type:</b> Staff Full Time<br>
<b>Campus:</b> UMass Boston<br>
<b>Department:</b> VC-Student Affairs<br>
<b>Pay Grade:</b> 32<br>
<b>Date opened:</b> 23 Jun 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 24 Jul 2026 Eastern Daylight Time</div><div><br>
<div></div><div><b>General Summary:</b></div>
<div>
Reporting directly to the Division of Student Affairs Director of Finance and Administration, the Assistant Director of Administration and Finance will be part of the Division of Student Affairs Administration and Finance Unit. The incumbent will assist the Director of Finance and Administration with the following departments: Student Affairs Technology Services, Student Multicultural Affairs, UMass Boston Police Department, University Health Services, and Urban and Off-Campus Support Services.</div><br>
<div></div>
<div>
The Assistant Director serves as the primary administrative and financial liaison for these departments, overseeing day- to-day operations, addressing complex administrative and financial issues, and ensuring compliance with university, state, and federal policies and guidelines. The role requires substantial independent judgment, discretion, and the ability to interact professionally with students, faculty, staff, and the public, often in a fast-paced environment.</div><br>
<div></div>
<div><b>
Examples of Duties:</b></div>
Assist the Division&rsquo;s Director of Finance and Administration with all departments within the Administration and Finance Unit, as needed;<br>
<div></div>
Assist the division&rsquo;s Director of Finance and Administration with managing all aspects of budget and finance, procurement, and human resources functions for Student Affairs Technology Services, Student Multicultural Affairs, UMass Boston Police Department, University Health Services, and Urban and Off-Campus Support Services;<br>
<div></div>
Collaborate closely with the Division&rsquo;s Director of Finance and Administration to implement administration and finance policies and procedures, ensuring compliance with university and state requirements<ul><li>;</li></ul><br>
<div></div>
Assist the division&rsquo;s Director of Finance and Administration with providing trainings to employees for administration and finance systems; procedures, and best practices<ul><li>.</li></ul><br>
<div></div>
Work closely with dotted line reports to the division&rsquo;s Director of Finance and Administration<ul><li>;</li></ul><br>
<div></div>
Prepare and write reports, memos and other documents on a wide-range of administrative and financial issues<ul><li>;</li></ul><br>
<div></div>
Serve as back-up, when the division&rsquo;s Director of Finance and Administration is not available<ul><li>;</li></ul><br>
<div></div>
Maintain confidentiality regarding all work related to each department<ul><li>;</li></ul><br>
<div></div>
Perform other duties as assigned<ul><li>.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<div>
Bachelor&rsquo;s Degree in finance, business, accounting or a closely related field preferred, and a minimum of three-five (3-5) years of direct experience in administrative operations and human resources management, preferably in a higher education setting, is required; Demonstrated success in developing and maintaining operational systems for effective budget and personnel management, including complex data analysis and reporting is required. Proficiency with PeopleSoft, Banner and/or other human resource/financial management information systems is required. Strong organizational, problem solving and decision-making skills with proven ability to prioritize, organize, negotiate, coordinate and complete multiple projects according to established timelines is required. Ability to effectively and efficiently work in a team capacity with a wide range of constituencies across departmental lines to accomplish Divisional, departmental and program goals is required.</div>
Proficiency with Microsoft Office and other standard administrative software and financial reporting systems<ul><li>;</li></ul><br>
<div></div>
Ability to analyze data and other information utilizing and maintaining spreadsheets and databases<ul><li>;</li></ul><br>
<div></div>
Ability to develop and bring to completion multiple assignments concurrently<ul><li>;</li></ul><br>
<div></div>
Ability to work independently and to respond flexibly to changing events<ul><li>;</li></ul><br>
<div></div>
Ability to effectively manage complex financial and human resource situations<ul><li>;</li></ul><br>
<div></div>
Ability to handle and upload the confidentiality of the division<ul><li>;</li></ul><br>
<div></div>
Strong quantitative, budget and analytical skills<ul><li>;</li></ul><br>
<div></div>
Strong oral and written communication skills<ul><li>;</li></ul><br>
<div></div>
Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals<ul><li>;</li></ul><br>
<div></div>
Strong commitment to customer service<ul><li>.</li></ul><br>
<div></div>
<div><b>
For Professional Unit Positions</b>:</div>
Is this job required to be on-call? N<ul><li>o</li></ul><br>
<div></div>
<div><b>
Application Instructions:</b></div>
<div>
Please apply online with your resume, cover letter and list of three professional references.</div>
<div>
Review of candidates will begin following the application closing date.</div>
<div><b><i>
Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.</i></b></div></div></div><p></p>

Assistant Director of Administration and Finance

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant - MGB Thoracic Surgery

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Administrative Assistant for the Neil and Elise Wallace STRATUS Center for Medical Simulation at Brigham and Women&rsquo;s Hospital supports the day-to-day operations of the Center. STRATUS is a multidisciplinary medical simulation center located at a Harvard Medical School affiliated teaching hospital, providing education, assessment, and research opportunities to a wide variety of users. In this role, the Administrative Assistant reports directly to the STRATUS Center&rsquo;s Senior Program Manager - Education.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
General Center Support</b></p><p></p><ul><li>
Serve as the front desk receptionist and call receiver for the Center.</li><li>
Support and/or manage STRATUS Center calendar meetings and calendar access (including courses, meetings, tours, etc.), and general STRATUS email communications.</li></ul><ul><li>
Support organization of office information systems, both paper-based and electronically via shared file spaces, including the collection and storage of video recording permission form.</li><li>
Maintain and update computer and staff directories as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Support the Medical Director with scheduling and other administrative tasks, as needed.</li><li>
Assist in staff onboarding and offboarding as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain computer, laptop and printer assets as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain front desk/reception area, conference rooms and kitchen area appearance and organization, including ensuring cleanliness, supply monitoring and restocking, etc.</li><li>
Track general office supply needs, notifying the Program Coordinator when items need to be ordered.</li><li>
Assist other members of the team with general administrative duties (i.e. printing, laminating, label-making, sign creation, etc.).</li><li>
Support accreditation applications for the Society of Simulation in Healthcare (SSH) and others as necessary.</li><li>
Assist with receiving donations.</li><li>
Assist the Administrative Director in tracking Center financial expenses.</li><li>
Other duties as needed.</li></ul><p></p><p><b>
Education Team Support
</b></p><ul><li>Coordinate with Education Team and Operation Team members and internal/external instructors and faculty to schedule courses.</li><li>
Monitor Activity Intake Forms and triage as appropriate.</li><li>
Update/track course development in Curriculum in Development Smartsheet.</li><li>
Maintain course catalog/all curriculum documentation in STRATUS shared folders, including updating calendar appointments with appropriate curriculum.</li><li>
Provide evaluation and participation data to instructors/faculty upon request.</li><li>
Support the Education Team Meeting, including:<ul><li>
scheduling; agenda preparation; taking, distributing and filing meeting minutes.</li><li>
collecting, maintaining, and updating monthly educational metrics</li><li>
managing and maintaining year-to-date educational metrics</li></ul></li><li>
Participate in the implementation and maintenance of the STRATUS Moodle system, including:<ul><li>
Moodle course creation.</li><li>
day-to-day kiosk and user profile management, including supporting learners&rsquo; system needs and troubleshooting associated problems.</li><li>
reconciling attendance data as needed.</li><li>
sending profile creation emails to course contacts one week prior to course run date.</li></ul></li></ul><ul><li>
Support the use of the Arcade&rsquo;s computer-based simulators including creation, management of user accounts for this equipment and providing general orientation to new learners<ul><li>
Provide and submit badge access request forms for Arcade access.</li></ul></li><li>
Support and participate in the Simulation Review Committee.</li><li>
Support the Curriculum in Development Committee.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.28/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant I

SERVIER

<b>Date posted:</b> Jul 8, 2026
<br><br>
<b>City:</b> Boston
<br><br>
<b>Country/Region:</b> US
<br><br>
<b>Type of Contract:</b> Full-time Employment / Unlimited
<br><br>
<b>Job Requisition ID:</b> 12241
<br><br>
Executive Assistant
<br><br>
About Servier
<br><br>
Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas and make patients the focus of every strategic decision.
<br><br>
Role Summary
<br><br>
The Executive Assistant will provide administrative support to the VP, Sales, VP, Market Access, Executive Director, Marketing and other leaders as assigned. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders at complex, global organizations. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.
<br><br>
Primary Responsibilities
<br><br>
Calendar Management
<br><br>
Manage complex calendars across multiple leaders, prioritizing competing requests and ensuring alignment with business objectives
<br>Coordinate internal and external appointments, resolve scheduling conflicts, and proactively adjust plans as priorities shift
<br>Maintain accurate calendar details including meeting purpose, attendees, locations, and required preparation materials
<br><br>
Meeting Management
<br><br>
Plan and coordinate meetings from initiation through follow-up, including scheduling, logistics, and distribution of materials
<br>Arrange conference rooms, virtual meeting links, catering, and technology setup to ensure a seamless meeting experience
<br><br>
Expense Management
<br><br>
Prepare, submit, and reconcile expense reports in a timely manner while ensuring accuracy and compliance with Servier’s travel and expense policy
<br>Monitor invoices, corporate card transactions, and reimbursements, following up as needed to resolve discrepancies
<br><br>
Travel Management
<br><br>
Arrange domestic and international travel itineraries, including flights, hotel accommodations, ground transportation, and visa documentation where required.
<br>Adapt travel arrangements quickly in response to changes, cancellations, or urgent business needs while minimizing disruption.
<br><br>
Job Description
<br><br>
Candidate Profile
<br><br>
Education and Required Skills
<br><br>
Bachelor’s degree or equivalent experience.
<br>3-5+ years of experience in administrative support
<br>Strong track record of providing high level support in calendaring, travel (domestic and international), expenses, meeting management to multiple stakeholders
<br>Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint with an ability and desire to learn new technology to drive efficiency across the organization; sincere interest in understanding and utilizing AI tools
<br>Must possess excellent interpersonal skills and maintain strong relationships with internal and external stakeholders on behalf of assigned leaders
<br>Ability to work in a deadline driven environment, manage multiple leaders with competing priorities, while displaying a high level of professionalism and a positive attitude
<br><br>
Travel and Location
<br><br>
Must be Boston-based, 2-3 days onsite per week or as needed
<br>Willingness to be available after hours and on weekends as needed for time sensitive requests and large events
<br>Minimal travel expected
<br><br>
Servier’s Commitment
<br><br>
Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description.
<br><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
<br><br>
Salary Range
<br><br>
The salary range for this role is $85-$117k. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. We may ultimately pay more or less than the posted range, and the range may be modified in the future. Employees in this position are also eligible for Short-Term and Long-Term incentive programs. Servier also offers a competitive and comprehensive benefits package that includes benefits such as medical, dental, vision, flexible time off (Servier provides unlimited sick time and flex time, and does not accrue time off), 401(k), life and disability insurance, recognition programs among other great benefits (all benefits are subject to eligibility requirements). For more information on our benefits, please visit this link .
<br><br>
<b>Nearest Major Market:</b> Louisville

Executive Assistant

Simmons University

<div><div><b>ABOUT SIMMONS
</b></div><p></p><p>Located in Boston&rsquo;s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston&rsquo;s only women&rsquo;s undergraduate program and graduate programs open to all.<br>
</p><p></p><p>You&rsquo;re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You&rsquo;ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.
</p><p></p><p>As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices&ndash;at all levels, for all positions&ndash;ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
</p><p></p><p><b>JOB SUMMARY
</b></p><p></p><p>Reporting to the Dean of the School of Sciences and Health Professions (SSHP), the Director or Associate Director of Operations serves as the School's senior administrative and operational leader. The Director/Associate Director acts as a strategic thought partner to the Dean and a key member of the SSHP Leadership Team, providing leadership for the School&rsquo;s operational strategy, administrative infrastructure, and service delivery.
</p><p>The Director/Associate Director is responsible for ensuring that SSHP&rsquo;s systems, workflows, staffing structures, budget/resource strategy, and administrative processes support the School&rsquo;s academic mission and strategic priorities. This role leads the SSHP Operations Team; oversees School-wide operational planning, budget stewardship, and process improvement; and serves as a principal liaison to key University partners. The Director/Associate Director is expected to foster a collaborative, inclusive, service-oriented, and accountable work environment while ensuring operational effectiveness, compliance, and continuous improvement.
</p><p></p><p><b>ESSENTIAL FUNCTIONS
</b></p><p></p><p><i>Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
</i></p><p><i>Strategic Leadership and School Operations
</i></p><ul><li><p>Serve as a strategic thought partner to the SSHP Dean on School operations, priorities, and resource planning
</p></li><li><p>Set and advance the School&rsquo;s operational strategy in alignment with the priorities of the Dean and the University
</p></li><li><p>Serve as a member of the SSHP Leadership Team and contribute to School-wide planning, implementation, and decision-making
</p></li><li><p>Represent the School in University-wide operational projects, such as those involving the Provost&rsquo;s Office, Human Resources, Workday team, Commencement, etc.
</p></li><li><p>Serve as a key liaison coordinating general academic space planning in the School, in collaboration with Facilities, Public Safety, and other campus partners
</p></li><li><p>In collaboration with the Dean and Assistant Director of Operations, oversee the academic scheduling, course staffing, and hiring processes, and ensure that academic systems and documentation are accurate
</p></li></ul><p></p><p><i>Supervision and Personnel
</i></p><ul><li><p>Lead by action and example, demonstrating a commitment to Simmons University&rsquo;s culture, values, goals, and vision
</p></li><li><p>Supervise the SSHP Operations Team (including the Assistant Director of Operations, Finance &amp; Data Manager, and Administrative Operations Coordinator) while establishing performance expectations, goals, and development plans
</p></li><li><p>Foster a collaborative, responsive, and accountable team culture grounded in service excellence and inclusion while encouraging professional and personal growth
</p></li><li><p>Ensure that the Operations Team is performing efficiently and effectively while aligning their work with SSHP priorities and goals
</p></li><li><p>Promote adaptability and flexibility within the Operations Team and make recommendations for process improvements
</p></li><li><p>Support staff cross-training, coverage planning, and operational continuity
</p></li><li><p>In collaboration with the Dean and Human Resources, oversee and manage procedural and compliance best practices for hiring, onboarding, and deployment of faculty and staff
</p></li><li><p>Work with the Dean, Provost&rsquo;s Office, and Human Resources on full-time faculty appointment letters
</p></li><li><p>Serve as an escalation point for complex operational, administrative, staffing, and workflow issues
</p></li></ul><p></p><p><i>Budget Strategy and Resource Stewardship
</i></p><ul><li><p>Oversee SSHP budget strategy, stewardship, and long-range operational resource planning in collaboration with the Dean, Finance &amp; Data Manager, and SSHP Leadership Team
</p></li><li><p>Support strategic financial planning and provide recommendations related to operational investments and organizational priorities
</p></li><li><p>In collaboration with the Finance &amp; Data Manager, review and assess whether departmental fiscal resources align with revenue projections, level of need, and University policy
</p></li></ul><p></p><p><i>Compliance and Monitoring
</i></p><ul><li><p>In close collaboration with the Dean, ensure that faculty-related processes, such as those for tenure and promotion, are in compliance with University and SSHP policy and meet established deadlines
</p></li><li><p>In collaboration with the Assistant Director of Operations and the SSHP Leadership Team, ensure that academic staffing processes, including adjunct faculty hiring, comply with University policy and meet established deadlines
</p></li><li><p>Work with the Dean and Assistant Director of Operations to monitor that full-time faculty teaching loads meet contractual obligations in an equitable and consistent manner
</p></li><li><p>Work with the Dean and the Operations Team to maintain and update SSHP websites, handbooks, syllabi, records, and related materials
</p></li><li><p>Deploy the Operations Team to assist with programmatic accreditation-related data and compliance needs
</p></li></ul><p></p><p><b>OTHER DUTIES AND RESPONSIBILITIES
</b></p><ul><li><p>Assist with financial reporting and analyses, as needed
</p></li><li><p>Work with the Finance &amp; Data Manager to provide support on SSHP grants and donor-related funds in collaboration with the Office of Sponsored Programs, Advancement, and Accounting
</p></li><li><p>Support special projects and additional administrative assignments as directed by the Dean
</p></li><li><p>Perform other duties as assigned
</p></li></ul><p></p><p><b>REQUIRED QUALIFICATIONS
</b></p><ul><li><p>Bachelor&rsquo;s degree
</p></li><li><p>A minimum of 10 years (for Director level) or 8 years (for Associate Director level) of professional work experience with a minimum of 5 years (for Director level) or 3 years (for Associate Director level) in positions involving a significant volume of progressive operational and project management responsibilities
</p></li><li><p>Minimum 5 years (for Director level) or 3 years (for Associate Director level) of supervisory experience
</p></li><li><p>Experience in higher education administration
</p></li><li><p>Proven ability to collaborate effectively with faculty, academic leaders, and central administrative offices
</p></li><li><p>Excellent communication skills with diverse stakeholders and the ability to leverage interpersonal skills to establish rapport and develop relationships
</p></li><li><p>Demonstrated leader with experience managing with integrity and influence, holding constituents accountable
</p></li><li><p>Excellent organizational skills with a particular ability to prioritize work in an environment with multiple and competing interests
</p></li><li><p>Ability to implement and manage change, creating an environment that addresses individual and organizational change management needs
</p></li><li><p>Strong strategic thinking, project management skills, attention to detail, and ability to proactively identify opportunities and risks
</p></li><li><p>Proven ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact
</p></li><li><p>Strong business acumen and previous budget oversight experience
</p></li><li><p>Advanced proficiency with Microsoft (Word, Excel, and PowerPoint), Zoom, and Google Applications (Drive, Gmail, and Gcal), along with an aptitude and interest in learning new tools and software
</p></li></ul><p></p><p><b>PREFERRED QUALIFICATIONS
</b></p><ul><li><p>Master&rsquo;s degree and/or post-baccalaureate certificate in higher education administration, business, or a related field
</p></li><li><p>Professional experience in operations, administration, academic administration, or related leadership work
</p></li><li><p>Demonstrated ability to prioritize and sequence projects and action items, identifying the resources required to achieve both short and long-term goals
</p></li><li><p>Experience working with institutional systems, compliance-related workflows, and extracting and converting data into business information
</p></li></ul><p></p><p><b>COMPETENCIES
</b></p><ul><li><p>Strategic Leadership
</p></li><li><p>Organizational Awareness
</p></li><li><p>Planning and Prioritization
</p></li><li><p>Staff Supervision and Development
</p></li><li><p>Judgment and Discretion
</p></li><li><p>Confidentiality
</p></li><li><p>Collaboration and Influence
</p></li><li><p>Change Management
</p></li></ul><p></p><p><b>WORK ENVIRONMENT &amp; CONDITIONS / PHYSICAL DEMANDS
</b></p><ul><li><p>Full-time exempt position that is benefits-eligible
</p></li><li><p>Standard work schedule of 40 hours per week; occasional evening or weekend work may occasionally be required
</p></li><li><p>A hybrid work arrangement may be available, subject to School and University policy and supervisor approval
</p></li><li><p>Work is performed primarily in an office environment
</p></li><li><p>Essential physical requirements include sitting, standing, typing, and light lifting (up to 10 lbs)<br>
</p></li></ul><p><br>
<b>SALARY INFORMATION
</b></p><p><b>Grade S08 </b>($60,100-$95,400) for Associate Director of Operations
</p><p><b>Grade S09 </b>($69,400-$111,300) for Director of Operations
</p><p></p><p>In accordance with applicable pay transparency laws effective October 29, 2025, Simmons University is committed to pay equity, transparency and clear communication throughout the hiring process. The hourly or annual salary range for this position is:
</p><p></p>S08$60,100.00 - $95,400.00<br>
<br>
<p>This is a benefits-eligible position.<br>
</p><br>
<p>Actual compensation will be based on factors such as experience, education, skills, equity, and external market benchmarks that help guide compensation decisions. Our compensation philosophy is centered around a comprehensive package that includes pay, health benefits, and retirement savings offerings that can be seen here , as well as work-life balance initiatives such as flexible hours and remote work opportunities. We are committed to offering a package that empowers individuals to thrive in their roles, contribute meaningfully, and lead with confidence.<br>
</p><br>
<p><b>Instructions to Applicants </b>: Please upload <b>all </b>applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the <i>Application Materials </i>box on page 2 (&quot;My Experience&quot;) of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
</p><p></p><p><i>Simmons University is committed to inclusive excellence in all aspects of an individual&rsquo;s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices&ndash;at all levels, for all positions&ndash;ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.</i></p></div>

Director or Associate Director of Operations, SSHP

Merck KGaA

<p></p><div><p>Work Location: Boston, Massachusetts<br>
Shift:<br>
Department: HC-NA-F US Fertility<br>
Recruiter: Katherine Nicolosi</p><p><b><br>
This information is for internals only. Please do not share outside of the organization.</b></p><p></p><div><b><br>
Your Role:</b></div><div></div><div><br>
Are you an organized, proactive professional who thrives in a fast-paced, science-driven environment? We are seeking a highly skilled and motivated Executive Coordinator to provide exceptional support to the SVP of Fertility, VP of US Fertility Marketing and the VP of US Fertility Sales (US Fertility Leadership team). The Executive Coordinator advances the operational effectiveness of the US Commercial Fertility organization by providing executive-level administrative support, ensuring consistent administrative processes, and overseeing communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department. The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep the teams aligned and informed. This Executive Coordinator role also provides the unique opportunity to support high-impact responsibilities including congress/meeting planning and developing strategic content and slides in support of the US Fertility Leadership team and organizational initiatives. If you are a self-starter who brings executive presence, creative problem-solving, and a commitment to excellence, we want to hear from you.</div><ul><li>
Manage complex, high-volume calendars for the US Fertility Leadership team including scheduling across multiple time zones and prioritizing competing demands.</li><li>
Coordinate the US Fertility Leadership team domestic and international travel arrangements, including detailed itineraries, visa requirements, and expense reporting in compliance with company policies.</li><li>
Serve as a primary point of contact and liaison between the US Fertility Leadership team and internal/external stakeholders including cross-functional teams, executive leadership, and external partners.</li><li>
Organize and support team meetings, all-hands, and leadership forums: prepare agendas, capture meeting minutes, track action items, and drive follow-through.</li><li>
Serves as a trusted key resource for commercial field team members by coordinating onboarding activities, supporting team meetings and ongoing operational needs.</li><li>
Maintain confidential files, records, and organizational charts; manage document control and version tracking.</li><li>
Onboard new team members administratively; manage purchase orders, vendor contracts, and budget tracking support.</li><li>
Anticipate needs and proactively address administrative gaps, serving as a trusted partner to both SVP and other leaders.</li><li>
Prepares and facilitates structured team meetings end-to-end: pre-align agendas and clear asks, ensure all critical topics are covered or delegated, facilitate on-time meetings, capture minutes and actions, and drive timely follow-up and decision tracking; keeps KPIs and budget planning on track.</li><li>
Provides ad-hoc support to other leaders in the departments as needed.</li><li>
Create, design, and refine executive-quality PowerPoint presentations and supporting materials for initiatives, leadership forums, quarterly business reviews, and external engagements.</li><li>
Assist with the development and editing of communications including town hall presentations, strategic updates, and org announcements.</li><li>
Maintain a library of reusable content assets, templates, and branded materials.</li><li>
Support preparation of materials for senior leadership meetings, board-level updates, and cross-functional governance forums.</li><li>
Support the coordination and/or preparation for internal and external events including large department/multi-department meetings, customer meetings, and conferences</li><li>
Other duties as assigned.</li><li>
Will work on-Site at the Boston Seaport office 3 days per week with up to 10% travel</li></ul><div></div><div><b><br>
Who You Are</b></div><div><b>
Minimum Qualifications:</b></div><br>
<div></div><ul><li>
Bachelor&rsquo;s degree
</li><li>5+ years of experience as an Executive Assistant, Administrative Business Partner, or supporting senior leaders in a corporate environment.</li><li>
2+ years of advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); with the ability to create polished, visually compelling presentations independently.</li></ul><div><b>
OR</b></div><ul><li>
High School or GED
</li><li>7+ years of experience as an Executive Assistant, Administrative Business Partner, or supporting senior leaders in a corporate environment</li><li>
2+ years of advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); with the ability to create polished, visually compelling presentations independently.</li></ul><div></div><div><b><br>
Preferred Qualifications:</b></div><br>
<div></div><ul><li>
Familiarity with HCP compliance requirements, Sunshine Act regulations, and MLR processes.</li><li>
Experience supporting pharmaceutical and biotech congress planning for major meetings (e.g., ESHRE, ASRM, ASCO, ESMO, AACE, ENDO, or similar)</li><li>
Proficiency with collaboration and project management tools (e.g., SharePoint, Smartsheet, Concur, Workday, Veeva).</li><li>
Ability to work with a high degree of autonomy and exercise sound judgment with minimal supervision.</li><li>
Excellent interpersonal skills with ability to work effectively in a diverse, inclusive, and highly matrixed organization.</li><li>
Understanding of the need for change and flexibility in supporting leaders through organizational evolution.</li><li>
Ability to communicate openly and share information to foster trust while encouraging constructive debate, making informed decisions, and ensuring shared commitment to outcomes.</li><li>
Demonstrated willingness to take risks and stand up for what is right while prioritizing the needs and experiences of customers and patients in all decisions.</li><li>
Commitment to setting and reaching ambitious goals and setting high standards while acting in the best interest of the company and taking initiative to drive results.</li><li>
Uphold ethical standards and being honest in all interactions.</li><li>
Ability to streamline processes to focus on what matters and creates impact and acting quickly to adapt to changes.</li><li>
Demonstrated ability to embrace new ideas, challenge the status quo, and seek innovative solutions while valuing diverse perspectives and treating others with respect and dignity.</li><li>
Pharmaceutical/biotech experience.</li><li>
Demonstrated excellence in managing complex calendars, travel logistics, and executive-level communications.</li><li>
Proven experience planning and executing events, meetings, or congresses.</li><li>
Strong project management skills: ability to prioritize, multi-task, and meet deadlines in a fast-paced, matrixed environment.</li><li>
Exceptional written and verbal communication skills; professional, polished, and discreet.</li><li>
High degree of integrity and ability to handle sensitive and confidential information with absolute discretion.</li></ul><div></div><div><br>
Pay Range for this position: $41.00 per hour -$63.00 per hour</div><div></div><div><br>
The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.</div><p></p><p><b><br>
What we offer: </b>We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!</p><p></p><p><br>
Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!</p></div><p></p>

Executive Coordinator, US Fertility

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