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administrative officer

Amros Pharmaceuticals

We're Hiring Administrative Experience Amros Pharmaceuticals is looking for a proactive and experienced Administrative Officer with industrial administration exposure to manage office operations, coordinate with government and management, and ensure smooth inbound/outbound dealings.Qualification1. Bachelor&rsquo;s degree in Business Administration, Management, or a related field2. Certifications in First Aid, Fire Safety, Office Management, or MS Office will be considered a plusExperience1. 1&ndash;2 years of experience in industrial or corporate administration2. Exposure to general administration, management coordination, and vendor or outbound dealings3. Experience in initial-level government coordination will be preferredKey Responsibilities1. Manage day-to-day industrial and office administrative operations2. Coordinate with management and different departments for smooth workflow3. Handle inbound/outbound dealings, vendor coordination, and service providers4. Liaise with initial-level government officers for approvals and correspondence5. Maintain office records, files, and documentation6. Assist in scheduling meetings, events, and official communications7. Maintain office safety protocols, including fire safety and first aid readiness8. Support HR and Finance departments as required9. Ensure compliance with company policies and statutory requirementsLocation: Ahsanabad, SITE Area II, KarachiTimings: 8:30 AM &ndash; 5:30 PMApply Now: Send your updated profile to hr.recruitment@amrospharma.comJob Type: Full-timeWork Location: In person

Administrative Officer

Zindagi Trust

<div>About Zindagi Trust
Zindagi Trust is a non-profit organization established in 2002 that strives to improve the quality of public sector education in Pakistan. Our primary areas of focus include establishing model centers of academic excellence, advocating with the Government for education policy reform and creating equitable access to high-quality education for children nationwide.
We Are Hiring
Zindagi Trust is actively seeking a Admin Officer to be positioned at our adopted government school, Khatoon-e-Pakistan Government Girls Secondary School, located in Bahadurabad, Karachi.
Position Summary
The Admin Officer is responsible for institutional data governance, academic data coordination, analytical reporting, and asset oversight. The role ensures the accuracy, integrity, and strategic use of student and teacher data to support decision-making at campus, Head Office HO, and DEO levels. The Admin Officer works closely with Section Heads, parents, and school leadership to monitor admissions, attendance, performance, and dropout trends while ensuring smooth administrative execution and audit readiness.
<h3 class="jobSectionHeader">Core Responsibilities
</h3>1. Master Data Management
<ul><li>Maintain and validate Student Master Data admissions, enrolment, transfers, promotions, dropouts, stuck-off cases.
</li><li>Maintain Teacher Master Data attendance, assignments, leave records.
</li><li>Conduct periodic audits to ensure complete accuracy and alignment between digital and physical records.
</li><li>Prepare and verify official submissions for HO and DEO.
</li></ul>2. Academic Data Coordination
<ul><li>Coordinate with Section Heads on performance data, result compilation, promotion/retention lists, admissions, and absenteeism cases.
</li><li>Consolidate section-wise data into campus-level reports.
</li><li>Identify and flag at-risk students based on attendance and academic trends.
</li><li>Ensure timely processing of results and report cards.
</li></ul>3. Data Analysis &amp; Reporting
<ul><li>Generate analytical reports on attendance trends, chronic absenteeism, promotion/retention, dropout analysis, and admissions.
</li><li>Prepare dashboards and presentations for campus reviews, HO, and DEO reporting.
</li><li>Develop concise, research-based briefs with data-driven recommendations.
</li></ul>4. AI-Integrated Data Management
<ul><li>Utilize AI tools for data cleaning, organization, pattern identification, and predictive insights.
</li><li>Automate repetitive processes and enhance reporting efficiency through digital systems.
</li></ul>5. Administrative Oversight
<ul><li>Supervise printing and documentation processes execution by Admin Assistant.
</li><li>Monitor report card preparation and review attendance/late arrival summaries.
</li><li>Ensure compliance with internal data management systems and procedures.
</li></ul>6. Asset Governance &amp; Audit Readiness
<ul><li>Supervise asset tagging and ensure all procured assets are tagged before deployment.
</li><li>Maintain and reconcile the Fixed Asset Register.
</li><li>Conduct periodic physical verification with the Admin Assistant.
</li><li>Identify discrepancies and ensure documentation is accurate and audit-ready.
</li><li>Prepare asset reports for Admin Manager review and coordinate with audit teams.
</li></ul>7. Accountability Structure
<ul><li>The Admin Officer maintains an accurate and reconciled Fixed Asset Register and ensures audit compliance, with final oversight by the Admin Manager.
</li></ul>8. Event Support Need-Based
<ul><li>Provide logistical and documentation support during school events.
</li><li>Prepare data summaries, participant lists, and reporting materials as required.
</li></ul>Requirements
<ul><li>01 to 02 Years of Relevant Experience.
</li><li>Bachelor&rsquo;s or Master&rsquo;s degree Education, Management, Data or related field preferred
</li><li>Advanced proficiency in MS Office Excel &ndash; Pivot Tables, VLOOKUP/XLOOKUP, data validation; PowerPoint; Word
</li><li>Strong analytical and data interpretation skills
</li><li>Competence in AI tools for data management and reporting
</li><li>Strong academic writing and report drafting skills
</li><li>Excellent verbal and written communication skills
</li><li>High level of accuracy and attention to detail
</li><li>Ability to coordinate across departments and manage timelines
</li></ul>How to Apply:
Candidates meeting the above criteria are encouraged to apply by clicking the link: APPLY ONLINE OR
Interested candidates may share their resume with the Subject Line &quot;ADMIN OFFICER - KPS&quot; at career@zindagitrust.org .</div>

Admin Officer

Logix Solutions

Job description:Job Title: Admin &amp; Accounts OfficerCompany: Logix Solutions &ndash; Premier HR Consultancy Location: Sharah-e-Faisal, KarachiLogix Solutions is seeking a dedicated Admin &amp; Accounts Officer to manage accounting, tax matters and administrative tasks.Key Responsibilities<ul><li>Manage day-to-day accounting operations and financial record keeping.</li><li>Handle tax-related matters, including preparation of tax invoices.</li><li>Maintain relationships with vendors and ensure timely procurement of office supplies.</li><li>Support administrative operations, ensuring compliance with company policies.</li><li>Prepare financial reports as required by management.</li></ul>Requirements<ul><li>Education: Bachelor of Commerce (B. Com) or equivalent.</li><li>Experience: Hands-on experience with accounting software</li><li>Strong understanding of tax regulations and invoicing procedures.</li><li>Other Requirements:</li><li>Must have own conveyance.</li><li>Must reside near Sharah-e-Faisal, Karachi.</li></ul>Compensation &amp; Benefits<ul><li>Market-competitive salary.</li><li>Career growth opportunities.</li><li>Benefits as per company policies.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How soon u can Join ?</li><li>Your Current Salary Package </li><li>Your Salary Expectations</li></ul>Work Location: In person

Accounts and Admin Trainee

Ipas

<div>Ipas Pakistan is an international non-governmental organization (INGO) which works to assist the Government of Pakistan in achieving the country&rsquo;s commitment towards the Sustainable Development Goal 3 (good health and wellbeing). It seeks to reduce maternal mortality and morbidity associated with complications due to unsafe practices. We collaborate with provincial governments to provide technical assistance and support for strengthening the public and private healthcare system. Ipas is seeking to hire a competent Program Support Officer (Operations) to join its finance team in its Islamabad-based head office. 
Job Summary: 
The position is responsible for providing comprehensive finance, procurement, logistics, and administrative support to ensure smooth program and office operations. The role involves processing invoices and payments, coordinating procurement activities, managing travel and event logistics, and supporting the organization of trainings, workshops, and events nationwide. Working closely with program teams, vendors, and internal stakeholders, the incumbent ensures compliance with organizational policies, timely execution of activities, effective vendor coordination, and accurate financial record-keeping, while also providing day-to-day administrative support to senior management and maintaining proper control of petty cash.<div> 
Essential Duties and Responsibilities: 
<ul><li> Responsibilities include, but are not limited to, the following:</li></ul>
Job Description 
<ul><li>Process invoices for goods and services delivered ensuring accuracy and completeness</li><li>of documentation and timely payment. Follow up to completion and inform clients with</li><li>the payment receipts.</li><li>Work closely with Procurement &amp; Admin Officer in coordinating program office procurement needs, including but not limited to identification of suitable vendors, collection of price quotes, preparation of Purchase Action Requests, Purchase Orders, Contracts and their amendments.</li><li>Work closely with Procurement &amp; Admin Officer in providing hands-on support in organizing internal and external project trainings, workshops, and events. This includes venue selection, bookings and arranging travel, board and lodging including hotel and flight reservations, airport pick-up and drop-off and rent a car arrangement.</li><li>Maintain travel request forms of staff and consultants and process expense reports/per diems in a timely manner.</li><li>Plan and coordinate events across the country in accordance with Ipas Pakistan guidelines.</li><li>Select and negotiate with suppliers for hotel bookings, car rentals, and air travel agents.</li><li>Organize logistics, such as venues, transportation, accommodations, and catering, for events of various sizes and types, including conferences, workshops, seminars, and training sessions.</li><li>Work closely with program staff, partners, vendors, and other stakeholders to ensure the smooth execution of events and the achievement of program goals.</li><li>Implement policies and procedures related to administrative tasks,</li><li>Provide necessary support to senior management including scheduling meetings and day-to-day administrative tasks.</li><li>Ensure proper management of petty cash fund which involves maintaining the fund, recording and tracking all transactions, reconciling the fund, and ensuring compliance with organizational policies and procedures.</li></ul></div><div></div><div>
Education:</div><div></div><div>
Essential:</div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div>
Preferred:</div><ul><li>
Master&rsquo;s Degree in Administration, Supply Chain Management or a related field.</li></ul><div></div><div>
Work Experiences:</div><ul><li>
Minimum of three years of experience in Program Support Officer (Operations), Admin function, Supply Chain Experience.</li><li>
Experience with an International NGO preferably.</li></ul><div>
Skills and Experience:</div><ul><li>
The candidate should be mature and comfortable in a multi-cultural work environment, promote teamwork and able to handle pressure with professional grace.</li><li>
Able to work independently, make decisions within delegated authority limits and exhibit flexibility.</li></ul><div></div><div>
Language and Computer Skills:</div><ul><li>
Proficient in MS suite applications; experienced in MS Word and MS Excel.</li><li>
Proficiency in English is required.</li></ul><div>
Travel:</div><ul><li>
Willingness to travel in Sindh and other areas</li></ul><div></div><div>
Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.</div></div>

Program Support Officer (Operations) - Short-term Contract

<div>
 Ipas Pakistan is an international non-governmental organization (INGO) which works to assist the Government of Pakistan in achieving the country&rsquo;s commitment towards the Sustainable Development Goal 3 (good health and wellbeing). It seeks to reduce maternal mortality and morbidity associated with complications due to unsafe practices. We collaborate with provincial governments to provide technical assistance and support for strengthening the public and private healthcare system. Ipas is seeking to hire a competent Program Support Officer (Operations) to join its finance team in its Islamabad-based head office.
 
 
 Job Summary:
 
 
 The position is responsible for providing comprehensive finance, procurement, logistics, and administrative support to ensure smooth program and office operations. The role involves processing invoices and payments, coordinating procurement activities, managing travel and event logistics, and supporting the organization of trainings, workshops, and events nationwide. Working closely with program teams, vendors, and internal stakeholders, the incumbent ensures compliance with organizational policies, timely execution of activities, effective vendor coordination, and accurate financial record-keeping, while also providing day-to-day administrative support to senior management and maintaining proper control of petty cash.
 
 
 Essential Duties and Responsibilities:
 
 
 <ul>
 <li>
 Responsibilities include, but are not limited to, the following:
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 <ul>
 <li>
 Process invoices for goods and services delivered ensuring accuracy and completeness
 </li>
 <li>
 of documentation and timely payment. Follow up to completion and inform clients with
 </li>
 <li>
 the payment receipts.
 </li>
 <li>
 Work closely with Procurement &amp; Admin Officer in coordinating program office procurement needs, including but not limited to identification of suitable vendors, collection of price quotes, preparation of Purchase Action Requests, Purchase Orders, Contracts and their amendments.
 </li>
 <li>
 Work closely with Procurement &amp; Admin Officer in providing hands-on support in organizing internal and external project trainings, workshops, and events. This includes venue selection, bookings and arranging travel, board and lodging including hotel and flight reservations, airport pick-up and drop-off and rent a car arrangement.
 </li>
 <li>
 Maintain travel request forms of staff and consultants and process expense reports/per diems in a timely manner.
 </li>
 <li>
 Plan and coordinate events across the country in accordance with Ipas Pakistan guidelines.
 </li>
 <li>
 Select and negotiate with suppliers for hotel bookings, car rentals, and air travel agents.
 </li>
 <li>
 Organize logistics, such as venues, transportation, accommodations, and catering, for events of various sizes and types, including conferences, workshops, seminars, and training sessions.
 </li>
 <li>
 Work closely with program staff, partners, vendors, and other stakeholders to ensure the smooth execution of events and the achievement of program goals.
 </li>
 <li>
 Implement policies and procedures related to administrative tasks,
 </li>
 <li>
 Provide necessary support to senior management including scheduling meetings and day-to-day administrative tasks.
 </li>
 <li>
 Ensure proper management of petty cash fund which involves maintaining the fund, recording and tracking all transactions, reconciling the fund, and ensuring compliance with organizational policies and procedures.
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Master&rsquo;s Degree in Administration, Supply Chain Management or a related field.
 
 
 </li>
 </ul>
 
 Work Experiences:
 
 
 
 <ul>
 <li>
 Minimum of three years of experience in Program Support Officer (Operations), Admin function, Supply Chain Experience.
 </li>
 <li>
 Experience with an International NGO preferably.
 
 
 </li>
 </ul>
 
 Skills and Experience:
 
 
 
 <ul>
 <li>
 The candidate should be mature and comfortable in a multi-cultural work environment, promote teamwork and able to handle pressure with professional grace.
 </li>
 <li>
 Able to work independently, make decisions within delegated authority limits and exhibit flexibility.
 
 
 </li>
 </ul>
 
 Language and Computer Skills:
 
 
 
 <ul>
 <li>
 Proficient in MS suite applications; experienced in MS Word and MS Excel.
 </li>
 <li>
 Proficiency in English is required.
 
 
 </li>
 </ul>
 
 Travel:
 
 
 
 <ul>
 <li>
 Willingness to travel in Sindh and other areas
 
 
 </li>
 </ul>
 Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.
</div>

HR Ways

We are hiring an Operation Officer!<ul><li>About the Company</li></ul>Hiring for a real estate firms handling international clients<ul><li>﻿About the Role:</li></ul>Key Responsibilities:<ul><li>Provide administrative and operational support to the Operations Executive.</li><li>Assist in coordinating activities across departments to ensure workflow efficiency.</li><li>Support task tracking, follow-ups, and deadline monitoring.</li><li>Maintain accurate records, documentation, and operational reports.</li><li>Support scheduling, meeting coordination, and follow-up actions.</li><li>Assist in process documentation and operational compliance requirements.</li><li>Monitor task progress and escalate delays or issues when necessary.</li><li>Assist in maintaining organized data, trackers, and reporting systems.</li><li>Provide general operational support to ensure smooth daily business operations.</li><li>Maintain confidentiality and accuracy in handling operational information</li></ul>Job Role Secondary:<ul><li>Support hiring coordination and administrative onboarding processes.</li><li>Assist in preparing internal operational reports and presentations.</li><li>Coordinate with departments to collect required information and updates.</li><li>Support process improvement initiatives and documentation updates</li><li>Provide backup support for administrative and coordination tasks when required</li></ul>Other DeatialsExperience: 2 to 3 yearsWorking Days &amp; Timings: Monday to Saturday(3 pm to 12 am)Location: DHA Phase 6, KarachiAbout HR Ways:﻿&quot;HR Wa﻿ys is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our Whatsapp Channel https://shorturl.at/983az to stay updated or visit www.hrways.co to know more.&quot;Work Location: Hybrid remote in Karachi

Operation Officer | Female from Karachi

Scalemill

Keywords: Administrative support, office management, calendar management, travel coordination, planning and executing corporate events, vendor management, budget tracking, multitasking, compliance and reportingDescription: Responsible for managing daily administrative operations, including record keeping, budgeting, inventory management and event coordination. Handle visitors and correspondence, support internal teams and ensure smooth and efficient office functioning.Tasks:Inventory Management<ul><li>Maintain accurate records of office inventory usage and consumption</li><li>Monitor stock levels and proactively ensure the uninterrupted availability of essential supplies</li><li>Oversee procurement and replenishment of items such as office supplies, kitchen materials, masks, tissues and other consumables</li></ul>Vendor Management<ul><li>Maintain an updated database of approved vendors, payment terms and contact details</li><li>Act as the primary liaison between the organization and vendors to ensure smooth communication and service delivery</li><li>Coordinate vendor evaluations and support timely renewals of contracts or service agreements</li></ul>Bills &amp; Payments<ul><li>Record, verify and submit all bills to the accounts department for timely processing</li><li>Maintain and reconcile petty cash for day-to-day operational expenses</li><li>Keep organized records of payments, expenses and invoices</li><li>Track and process utility, internet, maintenance and other building-related bills</li><li>Ensure accuracy and compliance in all administrative payment procedures</li></ul>Office Management &amp; Maintenance<ul><li>Ensure smooth day-to-day functioning of office operations and facilities</li><li>Oversee the maintenance and proper functioning of all office equipment (e.g., ACs, cameras, locks, lighting, etc.)</li><li>Supervise support staff, including managing their shifts and cleaning/sanitization schedules</li><li>Maintain overall office cleanliness and contribute to workspace improvements and aesthetics</li><li>Handle confidential correspondence and documentation with discretion</li><li>Enforce adherence to company SOPs, including safety, etc.</li><li>Manage supply stock and coordinate preventive maintenance and timely repairs of office equipment</li></ul>Asset Management &amp; Maintenance<ul><li>Maintain accurate records of company assets assigned to employees, such as vehicles, mobile devices and other equipment</li><li>Ensure all assets are properly documented, under warranty and serviced regularly as per policy</li><li>Track asset condition, schedule maintenance and ensure compliance with company asset policies</li></ul>Reporting &amp; Documentation<ul><li>Prepare and submit weekly and monthly reports on administrative expenses, payments and office budgets</li><li>Maintain and regularly update company databases</li><li>Develop and manage a systematic filing and record-keeping process for confidential and official documents</li></ul>Events &amp; Employee Engagement<ul><li>Plan, organize and manage in-house and external corporate events</li><li>Collaborate with HR for employee engagement activities, including birthdays, work anniversaries and team events</li><li>Ensure smooth logistics and vendor coordination for all company events</li></ul>Requirements:<ul><li>Proven work experience as an administrative officer, administrator or a similar role</li><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong organizational and multitasking skills</li><li>Proficient in Google Workspace, etc.</li><li>Good knowledge of inventory, vendor and expense management</li><li>Excellent communication and coordination skills</li><li>Attention to detail and ability to handle confidential information</li><li>Proactive, reliable and able to work independently</li></ul>Job Type: Full-timeWork Location: In person

Admin Specialist

Explore 257+ Administrative officer in Karachi this March. Find roles across top companies and apply now to boost your career.

257 administrative officer jobs In Karachi

Administrative Officer

Admin Officer

Accounts and Admin Trainee

Program Support Officer (Operations) - Short-term Contract

Program Support Officer (Operations) - Short-term Contract

Operation Officer | Female from Karachi

Admin Specialist