administrative operations coordinator

Always Best Care Senior Services

<div>Administrative Operations Coordinator (Part-Time)

 Napa / Solano County 
 In-Office Position

$19&ndash;$22/hour (based on experience) 


About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office&mdash;supporting phones, administrative operations, and scheduling coordination. 


Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:
<ul>
<li>Morning Shift: 8:00 AM &ndash; 12:30 PM</li>
<li>Afternoon Shift: 12:30 PM &ndash; 5:00 PM</li>
</ul>
What You&rsquo;ll Do

Front Desk &amp; Phones
<ul>
<li>Answer incoming calls with professionalism and compassion</li>
<li>Route calls and take accurate messages</li>
<li>Greet clients, caregivers, and visitors</li>
</ul>
 Scheduling Support
<ul>
<li>Assist with caregiver/client scheduling needs</li>
<li>Provide backup support when scheduling gaps arise</li>
<li>Communicate schedule updates clearly</li>
</ul>
 Administrative Support
<ul>
<li>Prepare folders for clients, marketing, and recruiting</li>
<li>Track and complete daily administrative tasks</li>
<li>Coordinate meeting notes and follow-ups</li>
<li>Maintain office supplies and organization</li>
<li>Assist with mail, deliveries, and office coordination</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>Strong communication and phone skills</li>
<li>Highly organized and detail-oriented</li>
<li>Ability to multitask and stay calm under pressure</li>
<li>Reliable and consistent attendance</li>
<li>Positive attitude and team-oriented mindset</li>
<li>Comfortable using computers and office systems</li>
<li>Experience with ClearCare (WellSky) or similar software is a plus.</li>
</ul>
Why Join Us
<ul>
<li>Stable and growing healthcare organization</li>
<li>Opportunity to be part of a company expanding home health services in California</li>
<li>Supportive and team-oriented environment</li>
<li>Opportunity for growth and expanded responsibilities</li>
<li>Meaningful work supporting seniors and healthcare services</li>
</ul>
Pay
<ul>
<li>$19.00 &ndash; 22.00/hour (based on experience)</li>
</ul>
Work Location
<ul>
<li>In-person (office-based role)</li></ul></div><div></div>

Administrative Operations Coordinator

Eden Housing

Community Manager III & Night Manager - Willows, Highlands & Hillside, Vacaville

A.G.E.S Learning Solutions

<div>
 
 Who are we?
 
 
 
 Proficio Therapy Services Is a Mission-driven Therapy Organization Dedicated To Improving The Lives Of Children And Families. We Provide High-quality ABA Therapy, Speech Therapy, And Occupational Therapy Through Our Family Of Licensed Clinical Entities
 
 
 
 AGES Learning Solutions LLC &ndash; ABA Therapy
 
 
 Proficio Speech Therapy Group Inc &ndash; Speech Therapy
 
 
 Child&rsquo;s Play Therapy Services PC &ndash; Occupational Therapy
 
 
 
 Today, we operate 11 clinics across the United States, supported by more than 250 clinicians. We are actively expanding into additional cities throughout California and Utah, with international growth underway in India and the Middle East.
 
 
 Our teams are backed by strong clinical leadership, reliable operational systems, and a culture built on respect, inclusion, and collaboration. Whether you&rsquo;re starting your career or stepping into leadership, you&rsquo;ll find opportunities to grow, contribute, and make a meaningful impact every day.
 
 
 At Proficio, your work truly matters, and so does your growth. Join us as we continue building a unified, global therapy organization dedicated to empowering children and families.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support full-cycle recruiting efforts for assigned roles
 </li>
 <li>
 Schedule and coordinate interviews between candidates and hiring managers
 </li>
 <li>
 Review resumes and assist with candidate pre-screening
 </li>
 <li>
 Maintain the applicant tracking system (ATS) and ensure accurate documentation
 </li>
 <li>
 Communicate professionally with candidates regarding next steps
 </li>
 <li>
 Post and manage job advertisements across multiple platforms
 </li>
 <li>
 Assist with offer letters and onboarding documentation
 </li>
 <li>
 Track recruiting metrics and prepare reports as needed
 </li>
 <li>
 Provide administrative support to the HR and recruiting team
 
 
 </li>
 </ul>
 
 In-Person Recruitment Support
 
 
 
 <ul>
 <li>
 Attend career fairs, networking events, and community outreach events
 </li>
 <li>
 Represent the company professionally at recruiting events
 </li>
 <li>
 Assist in setting up recruiting booths and materials
 </li>
 <li>
 Collect candidate information and conduct initial screenings on-site
 </li>
 <li>
 Coordinate event logistics and recruiting strategies with the Recruiting Manager
 </li>
 <li>
 Support follow-up communication with event leads
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Self-directed and able to work independently, and as a positive member of a team.
 </li>
 <li>
 Ability to work effectively with diverse staff and travel to multiple agency worksites.
 </li>
 <li>
 Experience: 1&ndash;2+ years in recruitment, ideally within healthcare or staffing.
 </li>
 <li>
 Education: Bachelor&rsquo;s degree in human resources, Business, or related field preferred.
 </li>
 <li>
 Technical Skills: Proficiency with Applicant Tracking Systems (ATS) and Microsoft Office.
 </li>
 <li>
 Soft Skills: Exceptional communication, high attention to detail, and ability to work in a fast-paced environment.
 </li>
 <li>
 Knowledge: Familiarity with healthcare industry terminology and regulations, Proficient with computer usage and programs such as Windows and Windows-based software, including but not limited to Microsoft Office Suite, Adobe Suite.
 </li>
 <li>
 Demonstrated outstanding verbal and written communication skills, and effective interpersonal and relational skills.
 </li>
 <li>
 High level ethics and the ability to maintain the confidentiality of sensitive and proprietary information.
 </li>
 <li>
 Demonstrated positive attitude, resiliency, and flexibility in an ever-changing environment with multiple interruptions.
 </li>
 <li>
 Demonstrated good judgment using sound analytical solutions based on decision-making processes and approaches.
 </li>
 <li>
 Excellent and proven communication skills, both oral and written.
 </li>
 <li>
 Fingerprinting and background check as required by the Department of Justice, and current TB clearance required.
 </li>
 <li>
 Valid CA driver&rsquo;s license, an automobile for agency travel, and proof of current auto insurance
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Competitive salary range of $55,000-$60,000
 </li>
 <li>
 Comprehensive benefits package including medical, dental, vision, life, and long-term disability insurance
 </li>
 <li>
 Generous Paid Time Off, plus company-observed holidays
 </li>
 <li>
 Monthly cell phone allowance
 </li>
 <li>
 401(k) retirement plan options
 </li>
 <li>
 Annual performance reviews with opportunities for advancement
 
 
 </li>
 </ul>
 
 Equal Employment Opportunity
 
 
 
 
 Proficio Therapy Services is an Equal Opportunity/Affirmative Action employer committed to building a team that represents the racial, ethnic and linguistic needs of our clients. This position description intends to describe the general nature and level of work being performed. It is not intended to include all duties and responsibilities. Because of a need to remain responsive to the needs of our clients and operational needs, job description and responsibilities may be modified at any time.
 
</div>

Recruiter

Kohl's

<div>Required Early Morning (Starting at 6am) Availability
About the Role
In this role, you will deliver excellent customer service and consistent execution of store operations. You will efficiently process freight, replenishment, and omni channel operations.
What You&rsquo;ll Do<ul><li>
Receive and process product, including unloading truck shipments and execute stockroom operations and omni channel fulfillment</li><li>
Replenish the sales floor as necessary based on sell through and seasonal changes</li><li>
Engage customers by greeting them and offering assistance with products and services</li><li>
Execute all product protection standards</li><li>
Participate in the training process for new hires on Kohl&rsquo;s brand standards, product knowledge, inventory procedures, productivity standards, tools and resources and as directed by store leadership</li></ul>
All associate roles at Kohl&rsquo;s are responsible for:<ul><li>
Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture</li><li>
Exercising good judgment and discernment when making decisions; taking appropriate partners as needed</li><li>
Demonstrating a customer service mindset, anticipating customer needs and satisfactorily resolving issues</li><li>
Supporting point of sale and customer service departments to deliver speed of service transactions while creating a compelling customer experience</li><li>
Meeting or exceeding individual goals (e.g., productivity, credit, loyalty)</li><li>
Accomplishing multiple tasks within established timeframes</li><li>
Following company policies, procedures, standards and guidelines</li><li>
Maintaining adherence to company safety policies for the safety of all associates and customers</li><li>
Receiving, understanding and proactively responding to direction from supervisors/managers and other company personnel</li><li>
Other responsibilities as assigned</li></ul>
What Skills You Have
Required<ul><li>
Excellent customer service skills and ability to multi-task with strong attention to detail</li><li>
Verbal/written communication and interpersonal skills</li><li>
No retail experience required</li><li>
Must be 16 years of age or older</li><li>
Flexible availability, including days, nights, weekends, and holidays</li></ul>
Preferred<ul><li>
Client facing retail or service industry experience</li></ul> 
Pay Range: $17.00 - $24.00 
Kohl&rsquo;s offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH &amp; WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS &amp; RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl&rsquo;s partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits).</div>

Part-Time Truck Unloader (Required 6am Start)

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4 administrative operations coordinator jobs In Vacaville

Administrative Operations Coordinator

Community Manager III & Night Manager - Willows, Highlands & Hillside, Vacaville

Recruiter

Part-Time Truck Unloader (Required 6am Start)