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executive operations coordinator

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administrative operations officer

Al Sharq Technology

We are looking for a highly organized and detail-oriented Administrative &amp; Operations Officer to support daily administrative tasks, manage data on internal systems, and provide customer support when needed. The ideal candidate should be capable of handling operational workflows, working with digital platforms, and communicating effectively with users in both Arabic and English.Key Responsibilities1. Administrative Support<ul><li>Manage email correspondence and follow up on requests.</li><li>Prepare and maintain simple reports as required.</li></ul>2. Web Application / System Operations<ul><li>Manage and update data through an internal system and dashboard.</li><li>Review, verify, and approve submitted information based on internal guidelines.</li><li>Report any system issues and coordinate with the technical team to resolve them.</li><li>Ensure the accuracy and smooth flow of operational processes.</li></ul>3. Customer &amp; User Support<ul><li>Respond to customer inquiries through email, phone, or internal channels.</li><li>Provide guidance to users on how to navigate the internal system.</li><li>Follow up on cases, ensure issues are resolved, and maintain positive communication.</li></ul>4. Quality Control<ul><li>Review submitted content or data before approval.</li><li>Ensure all information meets internal quality standards.</li><li>Monitor activity within the system and report irregularities.</li></ul>5. Reporting &amp; Coordination<ul><li>Prepare weekly and monthly operational reports.</li><li>Identify recurring issues and suggest improvements.</li><li>Coordinate with different departments to ensure smooth workflow.</li></ul>RequirementsExperience &amp; Skills<ul><li>1&ndash;3 years of experience in administrative or operational roles.</li><li>Strong experience working with CMS, digital systems, dashboards, or any data-entry platforms.</li><li>Excellent communication skills in Arabic (mandatory) and English.</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail and accuracy in handling data.</li><li>Ability to work independently and manage time efficiently.</li></ul>Preferred (Not Required)<ul><li>Experience in customer support or handling user inquiries.</li><li>Familiarity with CRM or any administrative management tools.</li><li>Ability to prepare clear and structured reports.</li></ul>Job Type: Full-time

Administrative & Operations Officer

The Holding Group of Companies

We are looking for an HR Officer to support our HR Department and report directly to the HR Manager.Main Responsibilities:<ul><li>Payroll: Prepare and process monthly payroll, verify attendance, overtime, and deductions, and ensure accuracy before submission.</li><li>Recruitment: Assist in sourcing, screening, shortlisting candidates, scheduling interviews, and completing onboarding procedures.</li><li>Administration: Maintain employee records, handle document submissions, prepare HR letters, and support day-to-day HR operations.</li></ul>Requirements:<ul><li>2 to 3 years of HR experience</li><li>Strong knowledge of payroll and basic recruitment processes</li><li>Good communication and administrative skills</li><li>Proficiency in MS Office; experience in HR systems is an advantage</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR4,000.00 per month

HR Officer

Oryxi Maintenance Services

Job Opening: Admin &ndash; Oryxi Maintenance ServicesOryxi Maintenance Services, a leading company in fire fighting &amp; fire alarm maintenance, civil maintenance, interior fit-out works, and passive life safety system upgrades, is looking for a skilled and proactive Administrative Officer to join our team in Qatar.Key Responsibilities:Handle daily administrative tasks, correspondence, and office coordination.Manage documentation, filing systems, and ensure timely record-keeping for ongoing projects.Prepare quotations, invoices, purchase orders, and letters as required.Coordinate with suppliers, clients, and internal teams to ensure smooth workflow.Track staff attendance, leaves, and support HR functions.Assist with scheduling meetings, site visits, and project-related communications.Follow up on project documentation related to MOI/Civil Defense/QCDD requirements.Maintain office supplies, monitor inventory, and manage procurement requests.Prepare reports and updates for management as needed.Support the operations team with administrative needs for fire fighting, fire alarm, and maintenance activities.Requirements:Bachelor&rsquo;s degree in Administration, Business, or a related field.Minimum 2&ndash;3 years of experience in an administrative role (experience in maintenance/fire safety industry is an advantage).Strong communication skills in English (Arabic is an added advantage).Proficiency in Microsoft Office (Word, Excel, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and ability to work under pressure.Knowledge of Qatari documentation procedures, invoicing, tenders, and QCDD/MOI requirements is a plus.Ability to handle confidential information professionally.Valid Qatar Residency Permit (NOC preferred).Job Type: Full-time

Admin

Spectrum Solution W.L L

Job Title: Documentation Officer Division: Credit Risk Location: DOHA. QATAR Reports To: Head of Documentation Execution UnitAbout the Role: We are seeking a detail-oriented and proactive Documentation Officer to join our Credit Risk Division. The successful candidate will provide strong administrative support to ensure the accurate and timely preparation of documentation for Corporate, SME, and Retail loan applications. This includes facility offer letters, collateral documents, and financing agreements.Key Responsibilities:Financial Responsibilities:<ul><li>Identify and flag any issues related to missing documentation or non-compliance with policies to management immediately to prevent financial risk.</li></ul>Customer Responsibilities:<ul><li>Build and maintain strong networks across the Credit Risk Division and other interdependent divisions.</li></ul>Internal Responsibilities:<ul><li>Understand internal and external regulations for documentation requirements across all credit facilities and transactions.</li><li>Prepare and review all documentation accurately and efficiently within agreed timelines.</li><li>Ensure documents comply with internal policies and signature authority requirements.</li><li>Provide guidance on complex financial arrangements or unusual transactions as needed.</li><li>Assist with logistics such as:</li><li>Arranging goods/vehicle inspections related to trade or vehicle finance.</li><li>Coordinating registration of collaterals with relevant ministries and authorities.</li><li>Arranging property valuations through approved evaluators.</li><li>Ensuring insurance coverage of real estate properties and monitoring policies.</li><li>Perform additional administrative tasks as assigned by the Head of Documentation Unit.</li></ul>Learning and Development:<ul><li>Collaborate effectively within the Credit Administration team and the wider Credit Risk Division.</li><li>Stay updated on industry best practices, competitor activity, and recent innovations to enhance professional knowledge.</li></ul>Key Interactions:<ul><li>Internal: Head of Documentation Unit, Credit Risk Team, Corporate/SME/Retail Teams, Compliance Function, all employees as required.</li><li>External: Regulatory bodies (including QCB), customers, external auditors.</li></ul>Qualifications &amp; Experience:<ul><li>High School Diploma required; Bachelor&rsquo;s degree in Finance or a related discipline preferred.</li><li>Minimum of 3 years of experience in a similar role within a financial services institution.</li><li>Strong proficiency in English; Arabic language skills are a plus.</li></ul>Skills &amp; Competencies:Technical:<ul><li>Analytical ability</li><li>Business acumen</li><li>Compliance &amp; regulatory reporting</li></ul>Behavioral:<ul><li>Personal excellence</li><li>Leadership and motivation</li><li>Building strong relationships</li><li>Quality decision-making</li><li>Effective communication</li><li>Flexibility and adaptability</li><li>Teamwork</li></ul>Why Join Us: This is an excellent opportunity to grow within a dynamic financial institution and contribute to a critical function that supports our Corporate, SME, and Retail lending operations.Application: Interested candidates are invited to submit their CV along with a cover letter detailing relevant experience to CAREERS@SPECTRUM.QA Job Type: Full-time

Documentation Officer (ARBIC/ENGLISH) SPEAKER

Alhamal Trading & Contracting W.L.L.

We are looking for a highly experienced and skilled Data Entry &amp; Archiving Officer (Arabic nationality) to join the company. The ideal candidate will be responsible for managing data entry tasks, organizing and maintaining the digital and physical archive, and ensuring accurate and confidential handling of all documents.Key Responsibilities:<ul><li>Perform accurate and fast data entry for various documents and records.</li><li>Organize, update, and maintain both physical and electronic filing systems.</li><li>Ensure proper document control and confidentiality at all times.</li><li>Retrieve and provide documents promptly when requested by management.</li><li>Support the team with administrative and clerical tasks.</li><li>Maintain data accuracy and ensure compliance with company procedures.</li></ul>Requirements:<ul><li>Arabic nationality is mandatory.</li><li>Proven experience in data entry, archiving, or administrative roles.</li><li>Excellent typing speed and attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Ability to work under pressure and maintain confidentiality.</li></ul>Job Type: Full-time

Data Entry & Archiving Officer (Arabic Nationality Required)

Shine on trading and contracting

Position Summary: We are seeking a highly organized, proactive, and experienced Secretary to provide comprehensive administrative support to Chief Financial Officer (CFO). The ideal candidate will be proficient in managing the CFO's schedule, communications, and essential documentation, ensuring the smooth and efficient operation of the finance department. This is an urgent requirement, and we are looking for an immediate joiner.Key Responsibilities:<ul><li>Email and Correspondence Management: Efficiently manage the CFO's inbox, prioritizing emails, drafting responses, and ensuring timely communication.</li><li>Meeting Coordination: Schedule, coordinate, and confirm meetings, ensuring all necessary participants are informed and materials are prepared in advance.</li><li>Document Preparation and Maintenance: Prepare, proofread, and finalize a variety of documents, reports, presentations, and correspondence. Maintain organized and up-to-date filing systems, both physical and digital.</li><li>Administrative Support: Provide comprehensive day-to-day administrative support to the CFO, including managing travel arrangements, expense reports, and other ad-hoc requests.</li><li>SAP and Excel Proficiency: Utilize SAP for various administrative and financial support functions, and leverage advanced Excel skills for data management, analysis, and report generation.</li></ul>Qualifications and Experience:<ul><li>Mandatory Experience: Proven previous experience working as a Secretary or Executive Assistant is essential.</li><li>SAP Proficiency: Demonstrated experience and proficiency in using SAP is a strict requirement.</li><li>Excel Skills: Strong proficiency in Microsoft Excel, including advanced functions and data manipulation.</li><li>Organizational Skills: Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.</li><li>Communication Skills: Excellent written and verbal communication skills in English.</li><li>Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Proactive and Reliable: A proactive approach to problem-solving and a reliable, diligent work ethic.</li></ul>Job Type: Permanent

Snr Secretary CFO

AFG College with UoA

Job ResponsibilityThe following section outlines a more detailed, but not exhaustive, description of the duties pertinent to this post.Key responsibilities and capabilities: &middot; Receive and receipt school tuition/fee payments; and to accurately report this information to the school Accounts Officer.&middot; Disbursement of petty cash as instructed by school Accounts Officer.&middot; Reconcile and balance petty cash.&middot; Prepare banking deposits as requested.&middot; Prepare Bank, Cash and Supplier reconciliation.&middot; Keep and maintain all records of fees, records pertaining to other school income and financial transactions.&middot; Assist the school Accountant and Assistant Accountant in day-to-day accounting procedures.&middot; Provide administrative support to Head of Accounts and Finance Manager&middot; Review all invoices for appropriate documentation and approval prior to payment&middot; Working with spreadsheets, sales, general ledgers and journals.&middot; Preparing Invoices/Payment Letters to parents &amp; also raising the Invoices in The Accounting System.&middot; Managing Daily Cash /Cheque Transactions (Also Deposits) , Raising Payment Receipts ,&middot; Making Cash Collection Reports.&middot; Controlling Customer credit and chasing debt.&middot; Reconciling finance accounts (Bank Accounts Etc.)Person Specification :&middot; Sound Accounting knowledge&middot; Excellent administrative and organisational skills&middot; Professional telephone manner combined with a high level of spoken and written English&middot; A keen eye for detail and a methodical and diligent approach to ensure&middot; Quality and accurate results to any given task&middot; Great customer service orientation&middot; Computer literate including use of Microsoft Office, in particular Excel&middot; Able to adapt quickly to change&middot; Effective communicator&middot; Professional appearance&middot; Commit customer first principles i.e. goes the extra mile and follows-up &amp; follows through&middot; Takes accountability and looks for a solution Respond&middot; Addresses issues positively&middot; Is an active listener&middot; Is respectful and values staffStandards and Quality Assurance:&middot; Support the aims and ethos of Doha Academy&middot; Follow Doha Academy&rsquo;s policies and procedures.&middot; Set a good example in terms of dress, punctuality and attendance.&middot; Attend and participate in open evenings and report on pupil progress.&middot; Uphold the school's behaviour code and uniform regulations.&middot; Participate and contribute to staff training.&middot; Attend team and staff meetings.&middot; Positively embrace professional development and research&middot; Ability to reflect on and improve performanceAdditional Duties :&middot; Be a role model in all your actions and behaviour.&middot; To undertake professional development and research as agreed.&middot; To be aware of and comply with policies and procedures relating to Child Protection and safeguarding, Health and Safety, and report all concerns to the Department Head.&middot; To take part in activities such as Open Evenings, Parents&rsquo; Evenings, Sports&rsquo; days, etc.Job Type: Full-time

Cashier

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