administrative assistant

administrative coordinator Jobs in Boston

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paralegal/administrative assistant Jobs in Boston

paralegal/administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative personal assistant

Brooks & DeRensis, P.C.

&lt;Job Summary&gt; We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.&lt;Responsibilities&gt;<ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul>&lt;Qualifications&gt;<ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Knowledge of State and Federal procedures.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul>Job Type: Full-timePay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal/Administrative Assistant

&lt;Job Summary&gt; We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.&lt;Responsibilities&gt;<ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul>&lt;Qualifications&gt;<ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

ACL Digital

<div>
 
 
 Job Title: HR Admin
 
 
 
 Location: Hybrid, Boston, MA 02115
 
 
 Duration:
 
 6 months
 
 
 
 
 
 
 Work Schedule: 40
 
 hours/week
 
 9-5 Monday-Friday
 
 
 
 
 
 
 Job Summary
 
 
 
 The Human Resources Assistant supports the University Talent Acquisition Team and business process support across all human resources activities, including recruitment, onboarding support, and compliance. The HR Assistant interacts with the University&rsquo;s Human Resources Administration as well as faculty and staff, answering inquiries and directing them to resources.
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Serving as tier 1 support for I-9 related questions via email and ServiceNow including:
 
 </li>
 </ul>
 
 
 i. Assisting Managers of HR Administration/Faculty HR with troubleshooting issues within the I-9 platform including Everify issues
 
 
 
 ii. Direct I-9 administrators to the correct existing resources in the HRSC
 
 
 iii. Initiate I-9 corrections in the Service Center
 
 
 iv. Initiate manual I-9s links upon request
 
 
 v. Maintain the users of the I-9 Service Center
 
 
 
 <ul>
 <li>
 Liaise with our vendor when defects are identified and track fixes
 </li>
 <li>
 Supports the Talent Acquisition Partners with scheduling of interviews and phone screens both in-person and via web conference
 </li>
 <li>
 Performs reference checks on behalf of the university for newly hired staff members
 </li>
 <li>
 Providing excellent customer service by responding to inquiries from HR Administrators and other university stakeholders such Office of Student Employment and Office of General Counsel
 </li>
 <li>
 
 Assisting with compliance administrative tasks as needed including review of background check results and I-9 records maintenance
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 &middot; Effective written, verbal and interpersonal skills
 
 
 &middot; Effective organization, planning and time management to follow through on commitments
 
 
 &middot; Critical thinking: ability to use logic and reasoning to identify and resolve issues as they arise
 
 
 &middot; Ability to perform business transactions with a high degree of accuracy and ability to exercise strong business judgement
 
 
 &middot; Ability to develop and maintain workplace relationships built on collaboration, integrity and discretion
 
 
 &middot; Collaboration &amp; service orientation: ability and willingness to look for ways to help people.
 
 
 &middot; Previous experience within an HR function including HR systems such as Workday and knowledge of processing I-9s is strongly preferred
 
</div>

Administrative Specialist /HR Assistant

Beacon Hill

<div>
 
 This is a 6‑month Administrative Assistant role supporting two senior leaders at a large, well‑established financial services organization. . The position is hybrid out of the Boston office, working Monday-Friday, 9:00 AM-5:00 PM, and offers standard full‑time hours at $30/hour The role is well‑suited for a detail‑oriented admin who thrives in a fast‑paced, professional environment and enjoys supporting senior leadership and cross‑functional teams.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide daily administrative support to two senior leaders, including complex calendar management and meeting coordination
 </li>
 <li>
 Coordinate local and global meetings across U.S. and non‑U.S. teams, including agendas and logistics
 </li>
 <li>
 Prepare and assist with PowerPoint presentations and department reports
 </li>
 <li>
 Partner with AV teams to support internal and external meetings and events
 </li>
 <li>
 Manage onboarding logistics for new hires and transfers, including equipment ordering
 </li>
 <li>
 Process expenses in compliance with internal guidelines
 </li>
 <li>
 Coordinate catering and logistics for meetings and events
 </li>
 </ul>
 
 
 Candidate Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree with 4-6+ years of administrative or operational support experience
 </li>
 <li>
 Proven experience supporting senior leaders and managing competing calendar priorities
 </li>
 <li>
 Strong project management and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication skills; comfortable working cross‑functionally
 </li>
 <li>
 Highly organized, detail‑oriented, and adaptable to changing priorities
 </li>
 <li>
 Proficiency with Microsoft Office, especially PowerPoint
 </li>
 </ul>
 
 Qualified and interested candidates are encouraged to apply today for immediate consideration.
 
 
 
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Administrative Assistant

American business solutions inc

Description of Services: &bull; Assist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign. &bull; Draft agendas, itineraries, and other Safety correspondence and documentation. &bull; Assist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for South Station managers. &bull; Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment. Assist with entering requisitions, receiving, and invoices, as needed. &bull; Produce and distribute correspondence, meeting minutes, memos, and other communications. &bull; Support safety training and safety events, including: o Sending invitations, notifications o Responding to questions and following up on comments o Scheduling rooms/space o Ordering food and supplies o Making copies of training/event materials o Staffing events and taking meeting notes &bull; Assist with Document Management upgrade/transition/requisitions, including migration to approved report/document templates, file and folder naming conventions, and archiving. &bull; Serve as the main point of contact for greeting visitors. &bull; Complete projects and special assignments as requested by directors and senior level staff. &bull; Support and enhance the administrative needs of senior leadership by helping to carry out the organization&rsquo;s mission, goals, and objectives. Core skills include: &bull; Experience coordinating calendars using Outlook/Teams and scheduling meetings. &bull; Excellent written and oral communication skills, strong attention to detail, high level of &bull; organization, problem solving and planning skills. &bull; Outlook as well as experience with a variety of software-based systems. &bull; Advanced level skills in Excel to perform data collection, analysis, trending, and reporting functions. &bull; Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager

C-SUITE ASSISTANTS

<div>
 
 
 Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
 
 
 
 
 
 
 A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
 </li>
 <li>
 Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
 </li>
 <li>
 Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
 </li>
 <li>
 Prepare documents, basic reports, presentations and notes from meetings and calls
 </li>
 <li>
 Acting as a liaison to property manager, household staff, handle some repairs
 </li>
 <li>
 Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
 </li>
 <li>
 Plan dinners/events for the home
 </li>
 <li>
 </li>
 <li>
 
 Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
 
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
 </li>
 <li>
 Bachelor&rsquo;s Degree
 </li>
 <li>
 Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
 </li>
 <li>
 High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
 </li>
 <li>
 Excellent Microsoft Office skills; Tech savvy.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Personal Assistant

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
 <li>
 
 
 
 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
 <li>
 
 
 
 Manage internal and external correspondence.
 
 
 
 </li>
 <li>
 
 
 
 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
 <li>
 
 
 
 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
 </li>
 <li>
 
 
 
 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
 </li>
 <li>
 
 
 
 Perform expense reporting.
 
 
 
 </li>
 <li>
 
 
 
 Provide additional support as needed.
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
 <li>
 
 
 
 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
 </li>
 <li>
 
 
 
 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
 </li>
 <li>
 
 
 
 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
 </li>
 <li>
 
 
 
 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
 </li>
 <li>
 
 
 
 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Explore 290+ Administrative personal assistant in Boston this April. Find roles across top companies and apply now to boost your career.

290 administrative personal assistant jobs In Boston

Paralegal/Administrative Assistant

Paralegal/Administrative Assistant

Administrative Specialist /HR Assistant

Administrative Assistant

Administrative Assistant

Personal Assistant

Administrative Assistant