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administrative receptionist

Value Engineering

Pay: Up to 110,000 (PKR) per monthNote: Its and onsite positionJob SummaryWe are looking for a proactive and organised Talent Acquisition Executive with prior administrative experience to manage the end-to-end recruitment process while providing HR and administrative support. The ideal candidate should have excellent communication, coordination, and organisational skills, with the ability to manage multiple hiring requirements efficiently.Key ResponsibilitiesTalent Acquisition<ul><li>Manage the complete recruitment lifecycle, from sourcing to onboarding.</li><li>Post job advertisements on job portals, social media, and other recruitment platforms.</li><li>Screen CVs and shortlist candidates based on job requirements.</li><li>Coordinate and schedule interviews with hiring managers</li><li>.Conduct initial candidate assessments and reference checks.</li><li>Maintain an updated candidate database and recruitment tracker.</li><li>Ensure a positive candidate experience throughout the hiring process.</li></ul>Administrative Responsibilities<ul><li>Maintain employee records and HR documentation.Prepare offer letters, appointment letters, and onboarding documents.</li><li>Coordinate employee onboarding and induction programmes.</li><li>Manage office correspondence, filing, and document control.</li><li>Assist with attendance records, leave management, and other HR administrative tasks.</li><li>Coordinate with internal departments for recruitment and administrative requirements.</li><li>Support HR projects and ensure compliance with company policies.</li></ul>Requirements<ul><li>Bachelor's degree in human resources, Business Administration, or a related field.2&ndash;4 years of experience in Talent Acquisition with administrative responsibilities.</li><li>Strong knowledge of recruitment platforms and sourcing techniques.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>Strong organisational, multitasking, and time management skills.</li><li>Ability to maintain confidentiality and handle sensitive information professionally.</li></ul>Preferred Skills<ul><li>Experience using Applicant Tracking Systems (ATS).</li><li>Knowledge of HR policies and recruitment best practices.</li><li>Strong problem-solving and coordination skills.</li><li>Ability to work independently and in a fast-paced environment.</li></ul>Pay: Rs110,000.00 per monthWork Location: In person

Talent Acquisition & HR Administration Executive

KB FACILITIES MANAGEMENT

ADMIN ASSISTANT MAINTINANCEJOB DESCRIPTION:KBFM are looking to recruit an experienced Admin Assistant Maintenance to join our team located at the head office in DHA phase 1, Lahore.Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong clerical skills and be proficient in various software applications, including Google Suite and QuickBooks. This role is essential in ensuring the smooth operation of our administrative functions, providing excellent phone etiquette, and maintaining accurate data entry.Key Duties:<ul><li>Answering incoming calls including dealing with customers regarding product, pricing and delivery lead-times</li><li>Providing written quotations by email</li><li>Processing online orders Raising order paperwork including invoices</li><li>Liaising with suppliers</li><li>Dealing with customer complaints.</li><li>Order checking</li><li>Client assistant</li><li>Customer relationship</li><li>Chasing invoices</li><li>Raising Purchase Orders</li><li>Booking Engineers to Jobs</li><li>General admin &amp; customer service duties</li></ul>Job Type: Full-timeMonday &ndash; Friday 09:00 &ndash; 18:00 (UK time), 14:00pm &ndash; 23:00pm (PK time)Salary: Rs 45000 to 50000Work Location: In personJob Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthApplication Question(s):<ul><li>Are you available to work right away?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

Admin Assistant Maintenance

Rafi Group Land Development

The incumbent would be required to have:&middot; Coordinate with embassies, consulates, immigration authorities, and government departments to facilitate visa processing and regulatory approvals.&middot; Manage executive visa applications, business visas, and other immigration-related documentation.&middot; Ensure compliance with visa regulations, documentation requirements, and applicable government procedures.&middot; Manage public relations and government liaison activities by coordinating with relevant authorities, including MOFA, DGIP, NADRA, FBR, SECP, embassies, consulates, and other regulatory bodies for approvals, documentation, and compliance.&middot; Coordinate with regulatory authorities to obtain approvals, licenses, permits, and other statutory documentation.&middot; Build and maintain positive relationships with external stakeholders.&middot; Assist management with administrative, regulatory, and stakeholder engagement activities as required.Location: Head Office, LahoreRequirement : Bachelor&rsquo;s degree in Business Administration or related field up to 5 years of relevant experience as processing executive visas, business visas, and immigration documentation. Ability to handle confidential information with professionalism and discretion.Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Visa &amp; Govt Affairs : 5 years (Required)</li></ul>Work Location: In person

VISA & GOVERNMENT AFFAIRS OFFICER

Devflovv

We&rsquo;re Hiring: Virtual Assistant / Customer Support Representative (CSR)Location: Onsite &mdash; Raiwind Road, LahoreCompany: Devflovv (for a U.S.-based Dental Health Company)Timings: 8:00 PM &ndash; 5:00 AM (Night Shift)Are you an organized, proactive, and customer-focused professional looking to grow your career in a dynamic environment?Devflovv is hiring a Virtual Assistant / CSR to support our client in the Dental Healthcare industry.Key Responsibilities:&gt; Handle patient inquiries via calls, emails, and messages with professionalism and empathy&gt; Schedule and confirm dental appointments&gt; Maintain accurate patient records and follow up on outstanding matters&gt; Provide administrative support to the dental office team&gt; Coordinate with U.S. clients and staff in real timeRequirements: &gt; Excellent English communication skills (verbal &amp; written)&gt; Previous experience in customer service or virtual assistance (healthcare background preferred)&gt; Strong organizational and multitasking abilities&gt; Proficiency in MS Office, Google Workspace, and CRM tools&gt; Willingness to work night shifts (U.S. hours)Perks &amp; Benefits:&gt; Door-to-door pick &amp; drop service for female employees&gt; In-house meals&gt; Health insurance&gt; Unlimited tea &amp; coffee&gt; A collaborative and supportive culturef you're looking for a challenging and rewarding role in a fast-paced environment, we&rsquo;d love to hear from you!Apply here or email your cv at misha.sohail@devflovv.comJob Type: Full-timePay: Rs90,000.00 - Rs110,000.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>Work Location: In person

Virtual Assistant-CSR

Imperial limited

We are looking for a proactive and detail-oriented Management Intern (Supply Chain) to support our Supply Chain team in daily operations. This internship offers hands-on experience in procurement, inventory management, logistics, vendor coordination, and supply chain planning. It is an excellent opportunity for students or fresh graduates who want to build a career in supply chain management.Key Responsibilities<ul><li>Assist in procurement and purchasing activities.</li><li>Support inventory monitoring and stock record management.</li><li>Coordinate with vendors and suppliers regarding orders and deliveries.</li><li>Help prepare purchase orders, delivery schedules, and supply chain reports.</li><li>Track incoming and outgoing shipments and update records.</li><li>Maintain accurate documentation of procurement and inventory transactions.</li><li>Assist in analysing supply chain data and preparing reports.</li><li>Support warehouse and logistics operations when required.</li><li>Coordinate with internal departments to ensure timely material availability.</li><li>Perform other supply chain and administrative tasks assigned by the supervisor.</li></ul>Hard Requirements<ul><li>Bachelor's degree in Supply Chain Management.</li><li>Basic understanding of supply chain, procurement, inventory, and logistics.</li><li>Proficiency in Microsoft Excel, Word, and PowerPoint.</li><li>Strong analytical and problem-solving skills.</li><li>Good communication and organisational skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li></ul>What We Offer<ul><li>Practical exposure to end-to-end supply chain operations.</li><li>Hands-on experience in procurement, inventory, and logistics.</li><li>Mentorship from experienced supply chain professionals.</li><li>Opportunity to work on real business projects.</li><li>Professional development and learning opportunities.</li><li>Potential for future full-time employment based on performance.</li></ul>Pay: Rs30,000.00 per monthWork Location: In person

Management Intern (Supply Chain)

Islamic Aid

About Islamic AidIslamic Aid is working in partnership with the University of Child Health Sciences (UCHS) and The Children's Hospital Lahore (CHL) to strengthen child healthcare, improve facilities, enhance institutional capacity and improve the quality of services for children and their families.This position is based full-time at UCHS and CHL. The postholder will work closely with Islamic Aid, UCHS and CHL teams and will provide finance, administration, compliance and project support across Islamic Aid's programmes and operations within the partnership.This is an excellent opportunity for a highly organised, trustworthy and proactive professional who enjoys working with numbers, systems and people while contributing to projects that improve healthcare for children.Role PurposeTo support the effective financial, administrative and project management of Islamic Aid's work at UCHS and CHL by maintaining accurate financial records, processing payments, supporting procurement and reporting, coordinating project administration, and ensuring compliance with FBR, statutory, donor and organisational requirements.Key Responsibilities1. Finance and Bookkeeping<ul><li>Maintain accurate accounting records using QuickBooks.</li><li>Record income, expenditure, receipts, payments, journals and advances.</li><li>Apply correct project, programme and budget codes.</li><li>Prepare bank, cash, supplier and advance reconciliations.</li><li>Assist with monthly management accounts, annual accounts, budgets and forecasts.</li><li>Maintain complete supporting documentation for all financial transactions.</li><li>Follow up outstanding advances and reconciliation differences.</li><li>Support internal, external and donor audits.</li></ul>2. Payments and Banking<ul><li>Prepare supplier, contractor, staff and other authorised payments.</li><li>Verify that payments are supported by approved budgets, invoices, procurement documentation and appropriate authorisation.</li><li>Support online banking, payment schedules, bank deposits and cheque preparation.</li><li>Maintain petty cash and staff advance records.</li><li>Monitor outstanding supplier balances and advances.</li><li>Ensure confidentiality of financial, payroll and banking information.</li></ul>3. Procurement and Supplier Management<ul><li>Obtain quotations and support procurement activities.</li><li>Prepare purchase orders and procurement documentation.</li><li>Maintain supplier and contractor records.</li><li>Track orders, deliveries and outstanding commitments.</li><li>Ensure procurement documentation is complete before payments are processed.</li><li>Support transparent procurement and value for money.</li></ul>4. Administration<ul><li>Support day-to-day office administration.</li><li>Maintain organised electronic and paper filing systems.</li><li>Maintain registers for contracts, assets, equipment, warranties and insurance.</li><li>Coordinate meetings, travel and administrative arrangements.</li><li>Monitor contract and licence renewal dates.</li><li>Liaise with suppliers and service providers.</li></ul>5. Project Administration<ul><li>Maintain project registers showing budgets, timelines and implementation status.</li><li>Keep project files, meeting notes and action trackers up to date.</li><li>Follow up agreed actions, approvals and outstanding documentation.</li><li>Organise supporting evidence including invoices, photographs, completion records and handover documentation.</li></ul>6. Construction and Refurbishment Support<ul><li>Maintain expenditure trackers for refurbishment, maintenance and equipment projects.</li><li>Verify invoices against contracts, purchase orders and supporting documentation.</li><li>Coordinate with technical staff before contractor payments are processed.</li><li>Maintain records of contract values, approved variations and payments.</li><li>Support site documentation, completion certificates and handover records.</li></ul>7. FBR, Statutory and NGO Compliance<ul><li>Support compliance with FBR, tax and other statutory requirements.</li><li>Prepare and maintain records required for withholding taxes, tax deductions and statutory reporting.</li><li>Monitor compliance deadlines and support timely submissions.</li><li>Maintain documentation required by Islamic Aid, regulators and relevant authorities.</li><li>Support compliance with requirements of the Punjab Charity Commission and other applicable regulatory bodies.</li><li>Maintain records required for grants, donor reporting and compliance reviews.</li><li>Ensure procurement, financial and project documentation meets internal and donor audit standards.</li><li>Support internal, external, donor and regulatory audits.</li><li>Keep up to date with changes in taxation, financial regulations and NGO compliance requirements.</li></ul>8. Digital Systems and Information Management<ul><li>Maintain accurate records and reports using QuickBooks.</li><li>Demonstrate expert-level proficiency in Google Workspace, including Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Create professional reports, templates, trackers and shared working documents.</li><li>Manage shared drives, folder structures, document control and user permissions.</li><li>Coordinate collaborative workflows and maintain organised project documentation.</li><li>Identify practical improvements that increase efficiency and reduce errors.</li><li>Follow data protection and information security requirements.</li></ul>9. Working Relationships<ul><li>Build positive working relationships with Islamic Aid colleagues, UCHS, CHL, suppliers, contractors and consultants.</li><li>Provide responsive support to programme staff and budget holders.</li><li>Follow up outstanding actions professionally and consistently.</li><li>Contribute positively to meetings, planning and problem solving.</li><li>Undertake other reasonable duties appropriate to the role.</li></ul>Authority and AccountabilityThe postholder may:<ul><li>Prepare financial transactions, reconciliations and reports.</li><li>Request missing approvals or supporting documentation.</li><li>Return incomplete invoices or claims for correction.</li><li>Recommend payments and procurement actions.</li><li>Escalate financial, compliance or project concerns.</li></ul>Person SpecificationEssential<ul><li>Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related discipline.</li><li>4&ndash;5 years' relevant experience in finance, administration or project support.</li><li>Practical experience of bookkeeping, payments, reconciliations and financial reporting.</li><li>Strong working knowledge of QuickBooks or a comparable accounting package.</li><li>Expert-level proficiency in Google Workspace, particularly Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Advanced Microsoft Excel or Google Sheets skills.</li><li>Experience maintaining procurement, supplier, contract or asset records.</li><li>Good understanding of Pakistan FBR regulations, withholding taxes and statutory financial compliance.</li><li>Knowledge of compliance requirements applicable to NGOs, charities and donor-funded programmes.</li><li>Experience preparing documentation for internal, external or donor audits.</li><li>Strong organisational, administrative and document management skills.</li><li>Excellent attention to detail and ability to manage multiple priorities.</li><li>Good written and spoken English and Urdu.</li><li>High integrity, professionalism and discretion.</li><li>Strong interpersonal and communication skills.</li></ul>Desirable<ul><li>Part-qualified ACCA, CA, ACMA, CIMA or equivalent professional qualification.</li><li>Experience within an NGO, charity, healthcare institution or donor-funded programme.</li><li>Experience supporting refurbishment, maintenance or construction projects.</li><li>Familiarity with the Punjab Charity Commission, SECP, Economic Affairs Division and other relevant regulatory authorities.</li><li>Experience preparing statutory returns, tax filings and regulatory submissions.</li><li>Familiarity with donor budgeting, grant management and financial reporting requirements.</li><li>Basic project coordination experience.</li></ul>Key Performance IndicatorsDuring the first year, the postholder will be expected to ensure that:<ul><li>Financial records are accurate, complete and up to date.</li><li>Monthly reconciliations are completed on time.</li><li>Payments are supported by complete approvals and documentation.</li><li>Financial and budget reports are produced accurately and on schedule.</li><li>Procurement, supplier and asset records remain current.</li><li>FBR, statutory and NGO compliance requirements are met on time.</li><li>Audit information is complete and readily available.</li><li>Project registers and documentation remain accurate and current.</li><li>Construction and refurbishment payments are supported by appropriate documentation.</li><li>Google Workspace is used effectively to improve collaboration, document management and operational efficiency.</li></ul>Safeguarding, Conduct and ConfidentialityIslamic Aid is committed to safeguarding children and adults at risk and to preventing sexual exploitation, abuse, harassment, fraud, bribery and corruption. The postholder must comply with all safeguarding, organisational and ethical policies and report concerns promptly through approved channels.The role requires strict confidentiality when handling financial records, banking information, contracts, procurement documentation, personnel records, donor information and regulatory documentation.Islamic Aid is an equal opportunities employer and is committed to promoting dignity, respect, diversity and inclusion. The postholder must maintain the highest standards of integrity, professionalism and accountability at all times.Role FlexibilityThis job description outlines the principal responsibilities of the role and is not exhaustive. Duties may reasonably change in response to programme priorities, funding, operational requirements or organisational development, following consultation with the postholder.Job Type: Full-timePay: Rs125,000.00 - Rs150,000.00 per monthExperience:<ul><li>QuickBooks: 3 years (Required)</li><li>NGO: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Finance and Admin Officer

Top Line Resource Group (TLRG)

Location: DHA Phase 8, Lahore (On-site)Job Type: Full-TimeShift Timing: 5:00 PM &ndash; 2:00 AMPosition OverviewWe are seeking a customer-focused Insurance Specialist to support a growing U.S. independent insurance operation. This role services commercial and personal lines clients, obtains competitive quotes, coordinates renewals, manages policy changes, communicates with carriers, and helps deliver a first-class client experience.The right person communicates clearly, stays organized under pressure, takes ownership of open tasks, and solves problems before they affect the client. Commercial insurance experience is preferred; we will train a strong candidate with proven administrative and customer service skills.Prior experience with U.S. insurance carriers or an independent agency is strongly preferred for this role.Primary ResponsibilitiesCommercial Insurance<ul><li>Market new and renewal accounts to multiple admitted and surplus lines carriers</li><li>Obtain competitive quotes for General Liability, Business Owners Policies, Commercial Property, Workers' Compensation, Commercial Auto, Professional Liability, Cyber Liability, EPLI, Umbrella and Excess Liability, Inland Marine, and Directors and Officers coverage</li><li>Prepare professional comparisons of coverages, exclusions, deductibles, limits, and premiums</li><li>Review policies for coverage gaps and identify opportunities to improve protection or value</li><li>Follow up with underwriters to negotiate pricing, credits, exceptions, and coverage enhancements</li><li>Request loss runs, update applications, and track inspections and underwriting requirements through completion</li></ul>Personal Lines<ul><li>Quote and service homeowners, high-value homes, condo, renters, dwelling fire, personal auto, umbrella, earthquake, flood, and valuable articles coverage</li><li>Compare multiple carriers and summarize recommendations in clear client-facing language</li><li>Process endorsements and policy changes, assist with renewals, and remarket accounts when appropriate</li></ul>Client Service<ul><li>Answer incoming calls professionally and respond to client emails promptly</li><li>Process Certificates of Insurance, Evidence of Property Insurance, Auto ID Cards, and mortgagee changes</li><li>Order loss runs and inspections, request missing documents, and follow up on outstanding requirements</li><li>Assist clients with billing questions and claim reporting</li><li>Track claim status with carriers and keep clients informed</li><li>Schedule renewal review meetings and maintain clear notes for every open item</li></ul>Policy Servicing<ul><li>Process endorsements, cancellations, reinstatements, and policy rewrites</li><li>Review renewal policies for accuracy, including premiums, limits, deductibles, mortgage information, and insured details</li><li>Confirm completed changes, issued policies, and supporting documents are saved correctly in the agency management system</li></ul>Carrier RelationsCommunicate regularly with major admitted and surplus lines carriers to:<ul><li>Follow up on underwriting and policy issuance</li><li>Negotiate pricing and request available credits</li><li>Seek underwriting exceptions and coverage improvements</li><li>Confirm inspections and track requirements to completion</li></ul>Renewal Management<ul><li>Review renewal offers and identify material premium or coverage changes</li><li>Complete renewal marketing at least 45 days before expiration</li><li>Remarket accounts when premiums increase significantly or coverage needs change</li><li>Prepare side-by-side comparisons and recommend the best carrier option</li><li>Communicate renewal recommendations and follow up through binding</li><li>Track every renewal deadline and prevent avoidable lapses</li></ul>DocumentationMaintain complete, accurate electronic files for applications, quotes, policies, endorsements, certificates, inspection reports, loss runs, carrier correspondence, signed documents, and renewal proposals.Sales and Producer Support<ul><li>Follow up on quote opportunities and schedule producer appointments</li><li>Prepare proposal packets and request missing underwriting information</li><li>Obtain signatures, collect broker fees, and assist with binding new business</li></ul>Claims Support<ul><li>Help clients report claims and gather supporting documentation</li><li>Coordinate with adjusters and follow up with carriers</li><li>Keep insureds updated throughout the claim process</li><li>Maintain timely, accurate claim notes in the agency management system</li></ul>Tools &amp; SystemsFamiliarity with the following types of tools is expected:<ul><li>Agency management systems (e.g., QQ Catalyst or similar)</li><li>Microsoft Outlook and Google Workspace for communication</li><li>Excel, Word, Adobe Acrobat, and DocuSign for documents and analysis</li><li>Payment and rating platforms (e.g., ePayPolicy, carrier portals, comparative rating systems)</li><li>Familiarity with AI-powered agency tools is a plus</li></ul>Required Skills<ul><li>Outstanding customer service and professional phone etiquette</li><li>Excellent written and verbal communication</li><li>Strong organization and the ability to manage multiple deadlines</li><li>High attention to detail and consistent follow-through</li><li>Independent judgment, ownership, and problem-solving</li><li>A positive, team-oriented approach</li></ul>Preferred Qualifications<ul><li>Two or more years of insurance experience</li><li>Commercial insurance and independent agency experience</li><li>Experience with agency management systems</li><li>Experience reading policies and declarations</li><li>Strong Microsoft Excel skills and experience preparing insurance comparisons</li></ul>Pay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Do you have prior experience working with U.S. insurance carriers or an independent agency? If yes, how many years?</li><li>Have you worked with commercial lines, personal lines, or both?</li><li>Are you familiar with any agency management system (e.g., QQ Catalyst or similar)?</li></ul>Work Location: In person

U.S. Insurance Specialist

Explore 7+ Administrative receptionist in Lahore this August. Find roles across top companies and apply now to boost your career.