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Oia Properties

About Oia PropertiesOia Properties is a leading real estate agency operating in Abu Dhabi and Dubai, specializing in the sale and re-sale in Secondary market of residential properties.We are recognized for our customer-centric approach, aiming to connect clients not only to their homes but also to their communities. We provide expertise in marketing and sales of luxury real estate, ensuring attention to detail and high-quality customer service.Primary Purpose We are seeking a detail-oriented and proactive Administrative Officer to provide comprehensive administrative and operational assistance to our Sales team. The role involves coordinating documentation, supporting client registrations, and ensuring smooth communication between clients, developers, and internal departments.Key Responsibilities:&middot; Manage incoming and outgoing calls, ensuring timely responses.&middot; Respond promptly to emails and client inquiries.&middot; Receive and handle customer inquiries professionally.&middot; Update the sales team on upcoming events and provide necessary support.&middot; Communicate and register with developers and agencies.&middot; Coordinate driver schedules and track driver overtime&middot; Order and manage office supplies.&middot; Maintain office cleanliness and ensure smooth day-to-day operations.&middot; Ensure employee adherence to company policies.&middot; Provide general administrative support to Sales, Marketing, HR, Accounts, Listings, and assist with directives from the CEO.Qualifications and Experience:<ul><li>Proven experience in administration.</li><li>Bachelor&rsquo;s Degree in any administration-related field.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail with strong documentation and filing practices.</li><li>Ability to work in a fast-paced, dynamic environment.</li></ul>Job Type: Full-timeJob Type: Full-time

Administrative Officer (UAE National)

MAP Vision General Contracting L L C

Job Title: Admin Officer (Office Based) Location: UAE Salary: AED 3,500 &ndash; 4,000 (based on experience) Availability: Immediate JoiningJob Responsibilities:<ul><li>Oversee day-to-day administrative and operational activities to ensure smooth office and site operations.</li><li>Manage vendor coordination, procurement, and service agreements efficiently.</li><li>Handle fleet management including vehicle allocation, maintenance schedules, and documentation.</li><li>Maintain and organize administrative records, contracts, and office supplies.</li><li>Support HR and site teams with logistics, employee coordination, and mobilization requirements.</li><li>Ensure compliance with company policies and assist in implementing administrative procedures.</li><li>Coordinate with internal departments and external suppliers to meet operational needs.</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in a similar administrative or operations role.</li><li>Strong organizational and multitasking abilities.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office applications (Word, Excel, Outlook).</li><li>Ability to work independently and handle multiple priorities.</li><li>Valid UAE Driving License will be an added advantage</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Visa Status?</li><li>Expected Salary?</li><li>Expected Joining Date?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin Officer: 3 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Abu Dhabi) (Preferred)</li></ul>Work Location: Remote

Hiring - Admin Officer

Mazrui International

<div>
 
 
 Location :-
 
 Abu Dhabi, Musaffah Industrial Area
 
 
 
 
 
 
 Petrochem Performance Chemicals (PPC)
 
 is seeking a dedicated and organized
 
 Admin Support Officer
 
 to join our team. This position is
 
 open exclusively to Emiratis
 
 as part of our commitment to supporting
 
 Emiratisation
 
 in the workforce.
 
 
 
 
 
 
 Brief about company :-
 
 
 Petrochem Performance Chemicals (PPC)
 
 , a company of
 
 Mazrui Energy Services (MES)
 
 , specializes in drilling fluids and associated equipment services. We increase customer asset value through the provision of cost effective, customized technical solutions in the drilling and completion fluids, solids control, filtration equipment, and waste management services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Northern Iraq, Kuwait, and Yemen.
 
 PPC and MES
 
 are part of
 
 Mazrui International
 
 (Diversified holding group with businesses across different industries such as Oil &amp; Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.).
 
 
 
 
 
 
 Websites :-
 
 
 
 https://ppc.ae/
 
 (Petrochem Performance Chemicals)
 
 
 
 https://www.mazruiinternational.ae/
 
 (Main Holding Group)
 
 
 
 
 
 
 
 Job Objective :-
 
 To provide efficient administrative and coordination support across key functions &mdash; including Logistics, Operations, Sales, Administration, and Finance &mdash; ensuring smooth execution of daily activities, accuracy in documentation, and effective flow of information within Petrochem Performance Chemicals (PPC). The role plays a vital part in maintaining data integrity, preparing reports, facilitating communication through emails and calls, and supporting cross-functional teams to achieve overall operational efficiency and business objectives.
 
 
 
 
 
 
 Key Responsibilities/Duties
 
 
 <ul>
 <li>
 Provide general administrative assistance to all teams, including Logistics, Operations, HR, Admin, Sales, Pre-Qualifications (PQ), Finance/Accounts etc.
 </li>
 <li>
 Maintain departmental records, ensuring accuracy and accessibility.
 
 
 </li>
 <li>
 Provide day-to-day administrative and coordination support to the logistics team for local and international shipments
 
 .
 
 </li>
 <li>
 Assist and support to prepare, update, and maintain shipping, delivery, and customs documentation (invoices, packing lists, delivery notes, etc.).
 </li>
 <li>
 Assist and support in handling email and phone coordination with transporters, freight forwarders, suppliers, and customers regarding shipment status, delivery schedules, and required documents.
 </li>
 <li>
 Assist and support to maintain accurate logistics data in Excel or ERP system &mdash; including shipment tracking, delivery confirmations, and inventory movements.
 </li>
 <li>
 Assist and support to prepare daily/weekly/monthly logistics reports and data summaries for management review.
 </li>
 <li>
 Assist and support to coordinate with warehouse and operations teams to ensure timely dispatch and receipt of goods.
 </li>
 <li>
 Supporting HR team in day-to-day admin activities such as onboarding/visa process of new joiners, medical insurance, issuance of Emirates ID, Labor Card including renewals etc., maintaining employee records, coordinating for scheduled meetings/interviews etc.
 </li>
 <li>
 Generate and provide reports as required.
 </li>
 <li>
 Support the scheduling and coordination of team meetings, events, and appointments.
 </li>
 <li>
 Ensure all administrative documents and processes adhere to company policies and regulatory requirements.
 </li>
 <li>
 Assist in the preparation of documents such as letters and reports.
 </li>
 <li>
 Assist in the dissemination of internal communications and announcements.
 </li>
 <li>
 Respond to email and phone inquiries promptly and professionally.
 </li>
 <li>
 Assist with special projects and tasks assigned by Manager.
 </li>
 <li>
 Coordinate with other departments to ensure smooth and efficient workflows.
 </li>
 <li>
 Assist in ensuring the accurate and timely processing of all invoices for the corporation.
 </li>
 <li>
 Assist in identifying the process improvement of AR function through automation.
 </li>
 <li>
 Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.
 </li>
 <li>
 Regular Follow-up of customers through emails and calls.
 </li>
 <li>
 Assisting to enter, remit and apply receipts to open invoices in system.
 </li>
 <li>
 Assist in preparation of receipt vouchers.
 </li>
 <li>
 Assist in preparation of cash and check deposits on a daily basis.
 </li>
 <li>
 Assist in Generation and dispatch of statement of accounts.
 </li>
 <li>
 Assist in weekly and monthly review of accounts receivables and actual collections
 </li>
 <li>
 Assist in Reconciliation of customers account.
 </li>
 <li>
 Participate in review meetings with BU Finance Manager and AR Team Leader
 </li>
 <li>
 Review and monitor the Unidentified, Unallocated and On Accounts Receipts
 </li>
 <li>
 Assist to Review inter-company related invoices and payments
 </li>
 <li>
 Coordination with the SBU&rsquo;s Sales and Operations Dept. for issues related to non-payments.
 </li>
 <li>
 Support to Clarify audit queries on receipts/manual invoices/customer reconciliations
 </li>
 <li>
 Support in Compliance of audit schedule circulated
 </li>
 <li>
 Support to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.
 </li>
 <li>
 Assist in achieving the collection targets.
 </li>
 <li>
 Any other task assigns from time to time.
 </li>
 </ul>
 
 
 
 
 
 Academic Qualifications
 
 
 <ul>
 <li>
 High school or Diploma or Bachelors equivalent combination of education.
 </li>
 </ul>
</div>

Admin Support Officer - UAE National (Emiratisation)

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

<ul><li>Oversee daily administrative operations to ensure smooth office functioning.</li><li>Manage office supplies, maintenance, and vendor coordination.</li><li>Handle staff attendance, leave records, and documentation support.</li><li>Prepare letters, reports, and other official correspondence.</li><li>Assist in organizing meetings, appointments, and travel arrangements.</li><li>Maintain and update employee and company records.</li><li>Coordinate with various departments to support operational requirements.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Support HR and accounts teams with administrative assistance when required.</li><li>Supervise office housekeeping, safety, and facility manageme</li></ul>Experience: 1 yearJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin Officer

Penspen

<div><div>Key Responsibilities:
<ul>
<li>Handle daily office administration and documentation.
</li>
<li>Support project managers and engineering teams with reports, schedules, and correspondence.
</li>
<li>Prepare, organize, and maintain project files and records.
</li>
<li>Coordinate meetings, travel, and logistics for offshore teams.
</li>
<li>Ensure compliance with company and ADNOC administrative procedures.
</li>
<li>Communicate with clients, vendors, and internal departments.
</li>
<li>Assist in preparing project reports, timesheets, and trackers.
</li>
<li>Oversee office supplies, equipment, and general office needs.
</li>
</ul>Requirements:
<ul>
<li>Minimum 10 years of office administration experience in the oil and gas sector.
</li>
<li>Preferable ADNOC client experience.
</li>
<li>Experience working on or supporting offshore projects.
</li>
<li>Strong communication, coordination, and organizational skills.
</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint).
</li>
<li>Ability to work independently and support multiple teams.</li></ul> 

#LI-SS1</div></div>

Senior Office Administrator

AstroDew Air Conditioners Maintenance

Job Summary:<ul><li>Implement and enforce safety policies and procedures to ensure a safe working environment.</li><li>Conduct regular inspections and audits of workplace operations to identify hazards and implement corrective measures.</li><li>Monitor and report on compliance with local and international health, safety, and environmental regulations.</li><li>Provide training and safety awareness programs to employees at all levels.</li><li>Investigate accidents, incidents, and near misses, and recommend corrective actions.</li><li>Prepare and maintain safety documentation, reports, and records in accordance with company and regulatory requirements.</li><li>Collaborate with management and employees to identify risks and improve safety culture.</li><li>Ensure personal protective equipment (PPE) usage and safety measures are adhered to at all times.</li><li>Conduct safety drills and simulations to assess emergency preparedness.</li><li>Assist in the preparation of emergency response plans and procedures.</li><li>Ensure the safe handling, storage, and disposal of hazardous materials.</li><li>Applying Work Permit</li><li>Assist with scheduling, attendance tracking, and general office duties.</li><li>Coordinate with suppliers, contractors, and internal departments.</li><li>Support management with daily administrative tasks.</li></ul>Qualifications:<ul><li>Education: Graduate degree (preferably in Health, Safety, Environmental Science, or a related field).</li><li>Certifications: NEBOSH certification (or equivalent Safety Course).</li><li>Experience: Minimum of 2 years of experience in a similar HSE role in the UAE.</li><li>Knowledge: Strong understanding of UAE safety regulations and international safety standards.</li><li>Skills: Strong communication and organizational skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Language: Proficiency in English</li></ul>Job Type: Full-time

HSE OFFICER & ADMIN

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking a highly organized and proactive European Experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.
 
Key Responsibilities: 
<ul>
<li>Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.</li>
<li>Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.</li>
<li>Assist in the preparation of reports, presentations, and other documentation as required.</li>
<li>Coordinate communication between departments and serve as a point of contact for internal and external inquiries.</li>
<li>Support the onboarding process for new employees and assist with HR-related administrative tasks.</li>
<li>Manage office supplies and equipment, ensuring a well-stocked and efficient working environment.</li>
<li>Contribute to process improvements and the implementation of administrative best practices.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably in a multinational environment.</li>
<li>Strong fluency in English; knowledge of additional European languages is a plus.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.</li>
<li>Excellent organizational, time management, and multitasking abilities.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Knowledge of local UAE or Freezone company formation would be a big plus.</li>
<li>Should be conversant in any European language</li>
</ul>
Benefits: 
AED 12 to 14 K based on experience

European Experienced Admin Officer - Multinational Trading Company

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