administrative assistant

administrative coordinator (level v admin) Jobs in Boise

administrative specialist ii

Ada County

<div><div><div><h2 class="jobSectionHeader">General Summary</h2></div> 
<div> 
 
 
Please Note: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community&rsquo;s quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. 
 
We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:<ul><li>
Excellent medical, dental, and vision insurance</li><li>
Generous vacation and sick leave starting on day one</li><li>
11 paid holidays annually</li><li>
Participation in one of the nation&rsquo;s best state retirement systems, with 11.96% employer contribution</li><li>
457(b) deferred compensation plan with up to 3% county match, plus a401(k)</li><li>
Paid parental leave, life insurance, and robust wellness programs</li><li>
Ongoing training opportunities and career pathing 
</li></ul>
The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance. 
 
Our Mission is to support court systems that put people first and ensure access to the court. 
 
POSITION GENERAL SUMMARY: 
Performs typing, filing, secretarial and varied administrative tasks in support of the Trial Court Administrator's Office. 
 
DISTINGUISHING FEATURES OF THE CLASS: 
Works under general supervision and acts under own initiative. Performs advanced work of a confidential nature that requires thorough knowledge of practices and policies. Coordinates activities across multiple offices and departments. An Administrative Specialist I is distinguished from an Administrative Specialist II because a I services only one division of TCA and II services all of TCA.</div>
<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div><ul><li>Welcomes visitors and answers questions about court processes and procedures;</li><li>
Screens incoming telephone calls, answers questions, routes calls, and takes messages;</li><li>
Opens, sorts, and distributes mail;</li><li>
Composes letters, e-mails, and other correspondence, and disseminates information;</li><li>
Prepares and handles correspondence of a sensitive and confidential nature;</li><li>
Proofreads material for accuracy, completeness and punctuation;</li><li>
Maintains office files, indices, lists, and other records;</li><li>
Prepares and submits bills for payment, audits and processes witness claim forms for payment;</li><li>
Creates and processes requests for service;</li><li>
Orders office supplies and printing;</li><li>
Schedules conference rooms, meetings, and ensures rooms are properly prepared;</li><li>
Makes travel arrangements and processes registrations and travel related paperwork;</li><li>
Sorts, compiles and monitors weekly bail bond forfeiture lists, and overdue bail bond list;</li><li>
Prepares demand letters and other correspondence to bail bond agents;</li><li>
Coordinates the instant drug test for the judges, prepares bills, and keeps information logs and collects drug test fees;</li><li>
Receives and distributes felony pre-sentence investigations;</li><li>
Maintains the court's law library and updates codes for all judges and courtrooms;</li><li>
Assists with new judges' investitures ceremony and retired judges' retirement ceremonies;</li><li>
Schedules and assigns cases to retired district and magistrate judges, and assigns judges for all disqualified cases in Ada, Elmore, Valley and Boise counties;</li><li>
Generates yearly magistrate criminal court calendar and related documents;</li><li>
Provides weekly calendar updates to the Assistant Trial Court Administrator;</li><li>
Maintains and updates Sentencing Resource Manual for the judges, updates procedures manuals.</li></ul> 

ADDITIONAL FUNCTIONS:<ul><li>
Provides coverage for court personnel as necessary;</li><li>
Participates in training new employees;</li><li>
Assists with and completes miscellaneous projects as assigned;</li><li>
Coordinates Designated Examiner coverage for mental commitment hearings;</li><li>
Performs related functions as required.</li></ul></div>
<div><h2 class="jobSectionHeader">Job Requirements</h2></div>
<div><ul><li>High school diploma or equivalent;
</li><li>Considerable knowledge of modern office equipment, terminology, practices and procedures typically gained from three years of progressively responsible work experience;
</li><li>Knowledge of business English grammar, spelling and punctuation, and arithmetic;
</li><li>Skill in the operation of a personal computer and the MS Office Suite;
</li><li>Skill in proofreading material;
</li><li>Skill organizing projects, developing timelines, and schedules;
</li><li>Skill in communicating with culturally diverse populations;
</li><li>Skill typing from rough draft copy at a rate of 50 words per minute with a high degree of accuracy;
</li><li>Ability to prioritize and complete work assignments independently;
</li><li>Ability to deal with confidential information in a responsible manner;
</li><li>Ability to manage multiple projects in an effective and timely manner;
</li><li>Ability to summarize the proceedings of a conference in written form;
</li><li>Ability to meet and deal effectively with the public, some of whom may be irate or under stress, in a tactful and courteous manner;
</li><li>Ability to maintain complex clerical records;
</li><li>Ability to maintain effective working relationships.</li></ul> 

OTHER REQUIREMENTS:<ul>
<li>The Incumbent is subject to a criminal records check.</li></ul></div>
<div><h2 class="jobSectionHeader">Work Environment &amp; Physical Demands</h2></div>
<div><ul><li>Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;</li><li>
May be required to lift up to 20 lbs.;</li><li>
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.</li></ul> 

DISCLAIMER: 
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran&rsquo;s Preference for all County jobs except for those deemed &ldquo;key positions&rdquo; in accordance with Title 65, Chapter 5 of Idaho Code.</div></div></div>

Administrative Specialist II

GAS Global

<div>
 
 
 
 Long term contract assignment that can transition to direct after 6 months in Boise, ID
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Administrative Specialist/Assistant will collaborate with various department and project teams to complete administrative tasks related to construction projects. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in Microsoft Office Suite.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Maintain and update HR-related data in Excel spreadsheets and internal databases with a high degree of accuracy and confidentiality
 </li>
 <li>
 Ability to drive organizational efficiency through expert calendar management, travel coordination, event management, and cross- functional collaboration
 </li>
 <li>
 Submit and track employee and temporary staff access requests
 </li>
 <li>
 Receive and process purchase orders
 </li>
 <li>
 Provide administrative support to Payroll by managing and verifying employee and temporary staff time record
 </li>
 </ul>
 
 
 
 
 
 Skills Requested:
 
 
 <ul>
 <li>
 5+ years of experience supporting senior leaders across operations and multiple departments a +
 </li>
 <li>
 Recognized for discretion, attention to detail, and a people-first approach in fast-paced, high-growth environments
 </li>
 <li>
 Proficient in Microsoft Office products including Word, Excel, Outlook, Teams.
 </li>
 <li>
 Experience and ability to navigate and adapt to various outside online platforms to access client documents and information.
 </li>
 <li>
 Must possess a professional demeanor and positive attitude.
 </li>
 <li>
 Strong professional interpersonal, written, and verbal communication skills.
 </li>
 <li>
 Able to take direction and provide timely feedback on progress of tasks.
 </li>
 <li>
 Exceptional attention to detail, organization and active listening skills.
 </li>
 <li>
 Ability to manage multiple tasks.
 </li>
 </ul>
 
 
 
 
 
 Education/Training/Certifications
 
 
 <ul>
 <li>
 High School Degree or GED
 </li>
 </ul>
 
 
 
 
 *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.
 
 
 
 
 
 JOB-10046257
 
 
 
</div>

Administrative Assistant

Opal Gene Skincare

Job Summary for Wax Specialist / Receptionist: Location: Opal Gene Skin Studio Boise, IDJob Type: Full-time (all shifts include evenings and weekends)Summary Overview: We are seeking a friendly, detail-oriented Wax Specialist / Receptionist to join our team at Opal Gene Skin Studio. This dual-role position combines providing high-quality waxing services with front desk responsibilities, ensuring clients receive exceptional care from arrival to departure.**Our ideal candidate would be someone who is experienced in both roles but willing to expand into facials in a timely manner after starting.**Wax Specialist Duties<ul><li>Perform professional face and body waxing services in a safe, hygienic manner</li><li>Consult with clients to understand their needs and recommend appropriate services</li><li>Maintain cleanliness and sanitation of treatment rooms and tools</li><li>Ensure client comfort and satisfaction throughout services</li><li>Educate clients on aftercare and skincare routines</li><li>Stay updated on waxing techniques and industry trends</li></ul>Receptionist Duties<ul><li>Greet clients warmly and create a welcoming environment</li><li>Schedule, confirm, and manage appointments</li><li>Answer phone calls, texts, and emails in a timely, professional manner</li><li>Process payments and handle retail product sales</li><li>Maintain accurate client records and service notes</li><li>Keep the front desk and waiting area clean and organized</li></ul>Qualifications<ul><li>Valid esthetician or cosmetology license (required for waxing services)</li><li>Previous waxing experience preferred (3 years minimum)</li><li>Strong customer service and communication skills</li><li>Ability to multitask and work in a fast-paced environment</li><li>Basic computer and booking system knowledge</li><li>Professional appearance and positive attitude</li></ul>Preferred Skills<ul><li>Experience in a spa or salon setting</li><li>Sales experience (retail or service upgrades)</li><li>Knowledge of skincare products and treatments</li><li>Teamwork collaboration and support</li></ul>Work Environment<ul><li>Spa setting with treatment rooms and front desk area</li><li>May require evening and weekend availability</li><li>Standing for extended periods and performing repetitive tasks</li></ul>Compensation &amp; Benefits<ul><li>Hourly wage + service commissions + tips</li><li>Employee discounts on services and products</li><li>Ongoing training and professional development</li></ul>How to Apply:Please submit your resume and a brief cover letter. We look forward to meeting you!Pay: $30,000.00 - $35,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Opportunities for advancement</li></ul>Experience:<ul><li>Body waxing: 3 years (Required)</li></ul>License/Certification:<ul><li>Esthetician License (Required)</li></ul>Work Location: In person

Wax specialist, Esthetician, Receptionist

St. Luke's Health System

<div><h3 class="jobSectionHeader">Position Summary</h3>
We are seeking a dynamic and experienced Clinical Educator II to support our ambulatory medical specialty clinics and clinical research service lines. This part-time role is essential in sustaining high-quality clinical education, onboarding, and professional development across our outpatient settings.
This position plays a critical role in ensuring continuity of education and competency support while maintaining our approved staffing benchmarks.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Lead and coordinate clinical education programs for ambulatory specialty clinics and research teams</li><li>
Support new employee onboarding, orientation, and ongoing competency validation</li><li>
Develop and facilitate preceptor training, including Preceptor Foundations</li><li>
Coordinate and teach life support and certification courses, including:<ul><li>
BLS (Basic Life Support)</li><li>
ACLS (Advanced Cardiovascular Life Support)</li><li>
PALS (Pediatric Advanced Life Support)</li><li>
NRP (Neonatal Resuscitation Program)</li><li>
STABLE Program</li></ul></li><li>
Partner with clinical leaders to support evidence-based practice initiatives and quality improvement efforts</li><li>
Provide education and mentorship for students and staff, fostering professional growth and development</li><li>
Ensure compliance with regulatory and accreditation standards for clinical education</li><li>
Support both credentialed and non-credentialed training programs</li></ul><div>
Qualifications:</div><ul><li>
 Education: Bachelor's Degree in Nursing</li><li>
 Experience: 4 years related experience</li><li>
 Licenses/Certifications: RN Licensure in the State of Practice and Current Basic Life Support (BLS) Provider Certified through American Safety and Health Institute, American Heart Association, or American Red Cross.</li></ul><div></div><div> 
Location: Boise or Twin Falls</div><div>
Hybrid</div><div>
Local travel required</div></div>

Clinical Educator Medical Speciality Clinic's and Clinical Research

US Department of Veterans Affairs

Registered Nurse (Cardiac Catheterization Laboratory)

Trinity Health

Employment Type: 
Full time
 
Shift: 
Day Shift
 
Description: 
At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care.
 
The Saint Alphonsus Medical Group (SAMG) is looking to hire a detail-oriented and proactive Program Coordinator to support the Provider Urgent Care Float Pool!
 
Position Summary& Highlights: 
<ul>
<li>As the Practice Manager for the Provider Urgent Care Float Pool, you will oversee the day-to-day operations including scheduling, PTO, and timekeeping system oversite (UKG) for 30 providers and/or APPs who support 12 urgent care clinic locations across the Treasure Valley.</li>
<li>This position will work on-site on the Boise Regional Medical Center campus.</li>
<li>Get quick and convenient urgent care at Saint Alphonsus in Boise, Meridian, Nampa, Caldwell, Star, and Fruitland. We provide same-day treatment for a variety of minor to moderate conditions.</li>
<li>Learn more about Saint Alphonsus Urgent Care locations here: https://www.saintalphonsus.org/services/urgent-care</li>
</ul>
What You Will Do: 
<ul>
<li>Coordinate with the clinic managers at the urgent care clinic locations and with two Lead APPS regarding provider staffing needs and work with the providers and APPs in the float pool regarding scheduling.</li>
<li>Oversee Provider and APP performance and quality measures with the result of meeting or exceeding the established financial and other objectives set in cooperation with Medical Group leadership.</li>
<li>Work closely with the 30 providers and/or APPs on their scheduling availability including support of PTO and timekeeping system (UKG) oversight.</li>
<li>Business development and growth of the Urgent Care program.</li>
<li>Help support provider scheduling for the Care on Demand and Mobile clinic.</li>
<li>Oversee upwards of 65+ providers who work as PRN at our urgent care locations, and manages the embedded providers schedule and PTO.</li>
<li>Execute on program administration with Service Line and operational directors and Medical Director in support of achieving timely and quality patient care and business development goals.</li>
<li>Responsible for program requirements being met; consistently meets quality standards and required timelines.</li>
<li>Learn and support implementation across the health system with our new scheduling software, Qgenda.</li>
<li>Prepare and provide timely and accurate reports including data/outcomes for program, compliance, status, and other program service reports, as needed.</li>
<li>Cultivate and strengthen professional relationships through consistent contact and timely follow through.</li>
<li>Communicate program or staffing needs or concerns to Director(s) in a timely manner.</li>
<li>Contribute new ideas for content, workflow improvements and program efficiencies.</li>
<li>Investigate participant and employee complaints or concerns.</li>
<li>Act as a resource to staff, internal and external providers for information, guidance and tools.</li>
<li>Prepare and provide timely and accurate reports including data/outcomes for program, compliance, status, participant volumes and other program service reports, as needed.</li>
<li>Have a strong working knowledge of program compliance requirements and risk for areas of responsibility.</li>
<li>Demonstrate ability to be an effective member a diverse multidisciplinary team.</li>
</ul>
Our ideal candidate will have: 
<ul>
<li>Knowledge of Saint Alphonsus outpatient clinic environment , protocols, and processes.</li>
<li>Experience working in an outpatient ambulatory clinic environment with physicians, providers, senior leadership, and peers.</li>
<li>Strong computer skills including payroll and timekeeping system, and Microsoft Office programs including Word, Excel, Outlook, and Teams.</li>
<li>Excellent communication, both written and verbal, with colleagues, physicians, providers, including solid phone etiquette.</li>
<li>Solid organizational and prioritization skills including consistent and timely follow through.</li>
<li>Professionalism and self-initiative and are capable of contributing new ideas for content, workflow improvements, and program efficiencies.</li>
<li>You enjoy working in a team environment and independently as well. You also areadaptable and flexible to evolve with the program.</li>
</ul>
Work Schedule: 
<ul>
<li>This position will work 40 hours per week, Monday - Fridays, around the hours of 8:00am - 5:00pm.</li>
</ul>
Work Location: 
<ul>
<li>Saint Alphonsus Medical Group Administrative Offices - 6140 W. Curtisian Ave. Boise, ID 83704</li>
<li>On the Saint Alphonsus Boise Regional Medical Center campus.</li>
</ul>
Minimum Requirements: 
<ul>
<li>Must possess knowledge normally acquired through completion of an associate degree in business or healthcare related field, with two (2) or more years of related experience; or equivalent combination of education and experience.</li>
<li>Experience as a program administrator or project manager preferred.</li>
</ul>
Highlights and Benefits
 
When Saint Alphonsus takes care of you, you can take better care of our patients. We foster personal and professional growth and offer opportunities that empower our colleagues to develop their careers. Our belief in work-life balance compliments the natural beauty, diverse landscapes, and outdoor recreation lifestyle that is unique to Idaho and Oregon.
 
<ul>
<li>We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one.</li>
<li>Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop.</li>
<li>We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow.</li>
</ul>
Visitwww.saintalphonsus.org/careersto learn more!
 
Saint Alphonsus Facility Information
 
Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 73 clinic locations. Through innovative technologies, compassionate staff, and healing
 environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.
 
<ul>
<li>Forbes America's Best Large Employers 2025;</li>
<li>Forbes America's Best Employers for Healthcare Professionals 2025;</li>
<li>Top 15 Health Systems in the country by IBM Watson Health;</li>
<li>The region’s most advanced Trauma Center (Level II);</li>
<li>Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life.</li>
</ul>
Our Commitment
 
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Practice Manager - Provider Urgent Care Float Pool (Not Remote) Full-Time

Nurse Practitioner (Transformation Recovery Center)

Explore 34+ Administrative specialist ii in Boise this April. Find roles across top companies and apply now to boost your career.