administrative assistant/office administrator

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administrative assistant/office administrator Jobs in Boise

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US Department of Veterans Affairs

Nurse Manager (Administrative Operations, Primary Care)

Trinity Health

Employment Type: 
Part time
 
Shift: 
Day Shift
 
Description: 
GIFT PROCESSOR and DATABASE ANALYST
 
SUMMARY AND PURPOSE: 
Gift processing, donor acknowledgment, data entry, and general administrative tasks. Responsibilities include entering gifts into fund raising CRM software; scanning donor checks for deposit; entering donor credit card payments into online processing system; preparing cash deposits; entering departmental expenses into Accounts Payable system); preparing requisitions for invoices and tracking department purchase orders; managing special event revenue and expenses, maintaining various spreadsheets to track department’s performance and projects; leading finance operations at Festival of Trees; serving as liaison to Foundation Board Finance Committee; other duties as assigned.
 
REQUIREMENTS: 
<ul>
<li>High school diploma or equivalent required. Associate's degree in business, certification from a two-year college or technical school, or three years of related experience and/or training preferred.</li>
<li>Fundraising work experience in health care or non-profit organizations, preferred.</li>
<li>Experience working with donor database management software such as Blackbaud's CRM, Raiser's Edge, eTapestry, Donor Perfect or Salesforce software, strongly preferred.</li>
</ul>
•
 
WHAT YOU WILL DO: 
1. Gift Entry
 a. Enters daily gift and pledge data in batch into CRM database with accuracy and attention to detail, according to detailed instructions. Includes cash, credit card, online gifts, securities, payroll deduct, planned gifts, gifts in kind and others. Works to resolve complications arising from non-standard or liquid gifts.
 b. Checks and verifies daily gift/pledge transmittal against data entry reports.
 c. Produces gift acknowledgements and thank-you letters, receipts, pledge reminders, honor/memorial letters and ad hoc correspondence with donors. Contacts donors as needed to clarify gift intent or disposition.
 d. Maintains confidential donor files, posts contributions to donor’s records ensuring accurate donor giving history, revises demographic information as necessary, and establishes appropriate coding of donors and prospects.
 e. Responsible for reports as requested by supervisor and leadership team.
 f. Manages Gift Entry Portion of Procedure Manual.
 g. Assists with special projects, reports, mailings, events, and others as requested by supervisor.
 h. Work closely with the Finance department for weekly check deposits, credit card BBMS processing, wiring and stock transactions, payroll and recurring gift coding, gift reporting and reconciliation, troubleshooting and ensuring appropriate designation coding, obtain new pledge signatures and more.
 
2. Data Entry
 a. Updates and manages existing constituent records to ensure accuracy.
 b. Ensure preservation, integrity, accuracy and confidentiality of constituent data.
 c. Analyzes data to ensure accurate demographic and personal history information while maintaining the confidentiality of donor information.
 d. Regularly updates Groups/Committees to ensure up-to-date information for communications and solicitations.
 e. Work on database clean-up projects as assigned.
 
3. Process regional special event registration for signature events and others as assigned by Supervisor
 a. Event registration processing for the region.
 b. Assist and trains other gift entry personnel on process for event registration entry and reports.
 c. Process event registration in CRM database.
 d. Coordinate all materials for onsite registration process ensuring lists are up to date with most current payment information.
 e. Work with event manager to ensure guest information is accurate when utilizing third party software for onsite registration.
 f. Assist in maintain records and produce reports for major event registration.
 g. Run event reports as needed.
 h. Other event related tasks as assigned by Supervisor.
 
4. Reports
 a. Produce daily, weekly, monthly and ad hoc reports as assigned by Supervisor and leadership team.
 
5. Department support
 a. Administrative support for the department included but not limited to: Peoplesoft request processing, office supplies, etc.
 
Highlights and Benefits: 
When Saint Alphonsus takes care of you, you can take better care of our patients. We foster personal and professional growth and offer opportunities that empower our colleagues to develop their careers. Our belief in work-life balance compliments the natural beauty, diverse landscapes, and outdoor recreation lifestyle that is unique to Idaho and Oregon.
 
<ul>
<li>We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one.</li>
<li>Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop.</li>
<li>We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow.</li>
</ul>
Ministry/Facility Information: 
Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 90 ambulatory locations. Through innovative technologies, compassionate staff, and healing environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.
 
<ul>
<li>Top 15 Health Systems in the country by IBM Watson Health;</li>
<li>The region’s most advanced Trauma Center (Level II);</li>
<li>Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life</li>
</ul>
Saint Alphonsus and Trinity Health are committed to promoting diversity in its workforce and to providing an inclusive work environment where everyone is treated with fairness, dignity and respect. We are committed to recruit and retain a diverse staff reflective of the communities we serve. Saint Alphonsus and Trinity Health are equal opportunity employers and prohibit discrimination against any individual with regard to race, color, religion, gender, marital status, national origin, age, disability, sexual orientation, or any other characteristic protected by law.
 
Our Commitment
 
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Gift Processor Database Analyst

Crane Creek Country Club

Human Resources Specialist (Part-Time)Status: Non-Exempt (Part-Time) Department: Administration / Human Resources Reports To: Controller or In-House Accountant Schedule: Average 20&ndash;25 hours per week; hours vary based on payroll cycle and seasonal workload FLSA Classification: Non-Exempt Wage Range: $20.00 &ndash; $25.00 per hour, commensurate with experiencePosition SummaryThe Human Resources Specialist supports the human resources, payroll, and employee administration functions of the organization. This role serves as the primary point of contact for employees regarding payroll, benefits, and general human resource inquiries. The position is structured as part-time with flexible hours that fluctuate based on payroll processing schedules and seasonal workforce demands. During payroll weeks and peak operating seasons, hours may increase; during off-cycle weeks and slower seasons, hours may decrease.The Human Resources Specialist works under the direction of the Controller or in-house Accountant and in close coordination with organizational leadership to ensure accurate payroll processing, effective benefits administration, compliant HR practices, and well-documented personnel records. This role provides operational HR support while also assisting leadership with planning and decision-making related to the workforce and HR function.Essential Duties and ResponsibilitiesPayroll, Timekeeping &amp; Systems&middot; Serve as the primary payroll processor and administrator of payroll system, ensuring accurate and timely payroll execution in compliance with applicable laws and organizational policies&middot; Validate timekeeping records, tip allocations, and payroll inputs prior to submission&middot; Administer the payroll system, including employee setup, changes, benefits, and terminations&middot; Coordinate payroll processing with accounting to support posting, reconciliations, reporting, and internal controls&middot; Respond to employee payroll questions and resolve discrepancies in a timely and professional mannerEmployee Records, Onboarding &amp; Offboarding&middot; Coordinate employee onboarding and offboarding, including documentation, system access, benefits enrollment&middot; Maintain complete, accurate, and confidential employee personnel records&middot; Coordinate background checks, new hire reporting, and separation documentation&middot; Support department supervisors during employee transitions and staffing changesBenefits Administration&middot; Serve as the primary employee point of contact for benefits-related questions and support, coordinating responses in accordance with policies or management guidance&middot; Administer benefits enrollment, changes, terminations, and open enrollment processes&middot; Review and assist with benefits billing and reconciliation in coordination with accounting&middot; Maintain working relationships with benefits brokers, carriers, and related vendorsHR Policies, Employee Manual &amp; Procedures&middot; Maintain, revise, and communicate the employee handbook and HR-related policies&middot; Develop and maintain written procedures related to payroll, benefits, timekeeping, and HR administration&middot; Support leadership in the consistent interpretation and application of HR policies&middot; Assist with compliance efforts related to employment laws and organizational standardsTraining, Vendor Management &amp; Workforce Support&middot; Coordinate or conduct HR-related training for supervisors and staff&middot; Manage relationships with HR-related vendors including payroll, benefits, and compliance providers&middot; Support leadership with workforce planning, staffing analysis, and HR-related decision-making&middot; Prepare HR and payroll-related reports and support audits or review requestsSegregation of Duties &amp; Internal ControlsThe Human Resources Specialist performs assigned duties in accordance with established internal controls and confidentiality standards. This role prepares payroll and HR records; final review, approval, and oversight remain with the Controller and/or designated leadership.Qualifications and Requirements&middot; Associate or Bachelor&rsquo;s degree in Human Resources, Accounting, Business Administration, or related field preferred&middot; 2&ndash;5 years of experience in payroll and HR administration; hospitality or private club experience preferred&middot; Working knowledge of payroll processing, benefits administration, and employment compliance&middot; Strong organizational skills, attention to detail, and documentation discipline&middot; Proficiency with Microsoft Excel and general experience using HR/payroll systems&middot; High level of professionalism, integrity, and discretionAppendix A &ndash; Simplified Job Posting (Indeed)Human Resources Specialist (Part-Time)Crane Creek Country Club is seeking a part-time Human Resources Specialist to support payroll and HR functions. This role averages 20&ndash;25 hours per week with flexible scheduling that varies based on payroll cycles and seasonality.Responsibilities include payroll processing, timekeeping and tip validation, employee onboarding and offboarding, benefits administration, maintaining employee records, updating HR policies and the employee handbook, and serving as the primary employee point of contact for HR-related questions. The role works closely with accounting and club leadership.Requirements include prior payroll and HR experience, strong attention to detail, and comfort handling confidential information. Hospitality or private club experience is a plus.Pay Range: $20.00 &ndash; $25.00 per hour FLSA Status: Non-Exempt Schedule: Part-time, flexible hoursPay: $20.00 - $25.00 per hourWork Location: In person

Human Resources Specialist

Pearson

<div>Position Summary
The Board Relations &amp; Governance Associate/Specialist, Partnership Management serves as a concierge and primary support partner to new and existing Board members throughout the full Board member lifecycle. This role ensures that Board members are well-supported, informed, and compliant with all onboarding, training, meeting, and governance requirements.
This position plays a critical operational role in creating a positive, seamless Board experience by managing logistics, documentation, communications, and tracking of governance requirements. This position requires exceptional organization, attention to detail, professionalism, and a service-oriented mindset when working with Board members and senior leaders.
Key Responsibilities
Board Member Concierge &amp; Lifecycle Support
<ul><li>Serve as a day-to-day point of contact for Board members for logistical questions, onboarding needs, and governance requirements</li>
<li>Coordinate Board member onboarding, including:</li>
<li>Orientation materials and training schedules</li>
<li>Required acknowledgements, disclosures, and compliance documentation</li>
<li>Access to Board portals, calendars, and communication tools</li>
<li>Maintain and verify accurate Board member contact information and records</li>
<li>Process and track expense and mileage reimbursements</li>
<li>Coordinate conference registration, travel arrangements, and related logistics</li>
<li>Serve as a liaison to ensure Board members receive timely information and materials needed to fulfill their responsibilities</li>
<li>Track and maintain records of Board member terms, committee assignments, meeting attendance, and completion of required trainings to ensure compliance and accurate governance documentation.</li>
<li>Support offboarding and transitions for departing Board members</li>
</ul>Governance &amp; Compliance Support
<ul><li>Maintain accurate and up-to-date Board records, including:</li>
<li>Bylaws, policies, and governing documents</li>
<li>Board member agreements, disclosures, and certifications</li>
<li>Track compliance requirements and deadlines (e.g., trainings, filings, fingerprinting, background checks, financial disclosures)</li>
<li>Support compliance with open meetings, public records, and governance requirements as directed, including providing support of annual review of changes in legislative requirements</li>
<li>Support the drafting of Board governance policy revisions and track changes thereto, prepare Board memo&rsquo;s in support of the changes</li>
<li>Manage Epicenter Board minute processes, obtain necessary Board member signatures, and support Authorizer compliance requirements in various systems required state to state</li>
<li>Assist in audits, authorizer reviews, or compliance requests related to governance</li>
</ul>Communication &amp; Relationship Management
<ul><li>Draft and coordinate Board communications, including reminders, announcements, and updates</li>
<li>Ensure Board members receive timely, clear, and well-organized information</li>
<li>Support Board Chairs, committee leads, and senior staff with logistical and administrative needs</li>
<li>Maintain a professional, service-oriented relationship with Board members</li>
</ul>Board &amp; Committee Meeting Support
<ul><li>Coordinate logistics for Board and committee meetings, including:</li>
<li>Scheduling, tracking quorum, calendars, and meeting reminders</li>
<li>Preparation and distribution of agendas and meeting materials</li>
<li>Technology support for virtual or hybrid meetings</li>
<li>Draft, format, and organize meeting materials, minutes, and resolutions under leadership guidance</li>
<li>Track action items, votes, and follow-ups resulting from Board meetings</li>
</ul>Systems, Tools &amp; Continuous Improvement
<ul><li>Maintain Board management systems or portals to ensure accurate information and easy access for Board members</li>
<li>Develop and maintain checklists, trackers, and calendars to support Board operations and compliance</li>
<li>Identify opportunities to improve the Board member experience and operational efficiency</li>
</ul>Cross-Functional Coordination
<ul><li>Partner with Executive, Legal, Compliance, and Operations teams to ensure Board readiness and alignment</li>
<li>Support special projects related to governance, compliance, PSSO team or Board operations as assigned</li>
</ul>Compensation at Pearson is influenced by factors including skill set, experience, and location.
The full-time salary range for this role is $ 70,000 &ndash; $75,000 annually.
This position is eligible for Pearson&rsquo;s annual incentive program. Information on benefits can be found here.
Applications will be accepted through May 31,2026 . This window may be extended depending on business needs.
Who we are:
At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.
Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.
Job: Relationship Management
Job Family: GO\TO\MARKET
Organization: Virtual Learning
Schedule: FULL\_TIME
Workplace Type: Remote
Req ID: 23831
\#location</div>

Specialist, Partnership Management

Leyline Advocates, LLC

Leyline Advocates Mental Health is looking for a CBRS specialist to work with adults and children with mental illnesses. Must be willing to work with English-speaking clients, as well as refugees with limited or no English skills (interpreters provided). Most appointments will be in-person in the community.Very flexible schedule. Schedule will be centered around late afternoons, evenings and/or weekends to cover times when children are not in school.Prior experience with providing CBRS is preferred. This position is paperwork intensive.Must have bachelor's degree. Degree must be in psychology or a health and human service field. Recommended that you have a laptop computer that can be used on the job.Benefits available including dental insurance, paid vacation, paid holidays, mileage reimbursement, bonuses. .Job Types: Full-time, Part-timePay: $24.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Mileage reimbursement</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Boise, ID 83705 (Required)</li></ul>Work Location: In person

CBRS Mental Health Specialist - part time

Online Accounting

Read This FirstThis is not a fast-paced, constantly changing role.This is a structured, detail-driven position where success comes from staying organized, following through, and getting things right the first time. If you enjoy routine, accuracy, and helping people behind the scenes, this role may be a great fit. Company Overview Online Accounting is dedicated to providing exceptional financial services tailored to business owners, executives, and independent professionals. Our experienced team is committed to supporting our clients&rsquo; success through personalized and expert assistance.We are seeking a proactive and organized Administrative Assistant/Office Administrator to join our dynamic team. In this role, you will be the backbone of our office operations, ensuring smooth daily functions and delivering outstanding support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming work environment.What You&rsquo;ll DoClient Communication:<ul><li>Respond to emails and client requests professionally</li><li>Assist clients with document uploads and portal access</li><li>Answer phones and route requests</li></ul>Workflow Coordination:<ul><li>Track incoming documents</li><li>Assign and update workflow tasks</li><li>Notify team members and maintain records</li></ul>Office Operations:<ul><li>Schedule meetings and manage calendars</li><li>Maintain organization and supplies</li><li>Provide basic administrative and tech support</li></ul>Team Support:<ul><li>Coordinate internal meetings and events</li><li>Support team needs as they arise</li></ul>You&rsquo;ll Succeed If You<ul><li>Follow through without reminders</li><li>Double-check your work naturally</li><li>Stay organized under pressure Communicate clearly and professionally</li><li>Prefer structured work environments</li></ul>This Role Is Not a Fit If You<ul><li>Dislike repetitive tasks</li><li>Prefer constant variety</li><li>Struggle with structure or process</li><li>Need frequent direction to stay on track</li></ul>Schedule<ul><li>Monday&ndash;Friday, in-office</li><li>Start time: 8:00 AM</li><li>36&ndash;40 hours per week</li><li>No expected overtime</li></ul>Requirements:<ul><li>3+ years of administrative or customer service experience</li><li>Strong communication skills</li><li>High attention to detail</li><li>Strong organizational skills</li><li>Reliable and punctual</li></ul>Preferred:<ul><li>Experience in administrative or workflow coordination roles</li></ul>Why People Stay<ul><li>Predictable schedule</li><li>Clear expectations</li><li>Organized systems</li><li>Supportive team environment</li><li>Opportunity for long-term stability</li></ul>Culture<ul><li>Passion &ndash; helping people</li><li>Prestige &ndash; pride in excellence</li><li>Kaizen &ndash; continuous improvement</li><li>Ohana &ndash; team support and respect</li></ul>How to Apply:Submit your resume and a cover letter outlining why you believe you might be a good fit for this position.If you&rsquo;re someone who takes pride in staying organized, supporting others, and keeping things running smoothly, we&rsquo;d love to hear from you. Apply today and our team will review your application promptly&mdash;qualified candidates can expect to hear from us soon.Pay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li></ul>Work Location: In person

Administrative Assistant/Office Administrator

Be the Person Who Keeps Everything Running SmoothlyAt Online Accounting, exceptional client service depends on strong organization, clearcommunication, and reliable follow-through.We are looking for someone who naturally enjoys helping others, staying organized, andmaking sure nothing falls through the cracks. This role supports both our clients and ourinternal team &mdash; primarily through email communication, workflow tracking, and administrativecoordination.Most client communication happens through email, portal messaging, and phone, withoccasional in-person interactions.If you enjoy structure, helping people, and keeping things organized behind the scenes, this role may be a great fit for you.Why This Role MattersThis role helps ensure:✔ Clients receive timely responses✔ Documents are tracked correctly✔ Workflows stay organized✔ Employees get the support they need✔ The office runs smoothlyYou won&rsquo;t just complete tasks &mdash; you&rsquo;ll help create a reliable and professional experience forclients and teammates.This Role Is Perfect For Someone Who Naturally:✔ Takes ownership of responsibilities✔ Follows through without reminders✔ Stays organized even when busy✔ Communicates clearly and professionally✔ Notices details others miss✔ Enjoys helping people✔ Keeps track of many moving partsStrengths That Fit This Role WellWe use strengths-based hiring and development. The following strengths often succeed in this role: Responsibility &mdash; You take ownership and follow through Arranger &mdash; You enjoy coordinating moving parts Communication &mdash; You express ideas clearly Empathy &mdash; You understand client and team needs Positivity &mdash; You bring steady encouragement Relator &mdash; You build trusted relationships Harmony &mdash; You help teams work smoothlyYou don&rsquo;t need all of these &mdash; but several should sound like you.Primary Responsibilities:Customer &amp; Client Support Respond to client emails professionally and promptly Assist clients with portal access and document uploads Answer phone calls and route requests appropriately Follow up with clients for missing information Maintain professional communication with clientsWorkflow &amp; Tax Support Coordination(One of the Most Important Parts of This Role) Track incoming client documents Assign workflow templates in our system Notify team members when documents arrive Maintain accurate workflow checklists Keep client records organizedThis role plays a key part in keeping tax work moving forward.Office Administration Schedule client meetings and manage calendars Maintain office organization Order and track office supplies Provide basic technology assistance Support team members with administrative needsTeam &amp; Event Coordination Help organize team-building events Coordinate internal celebrations Support company meetings and activities Track event logisticsWork Schedule Full-time, in-office position Monday&ndash;Friday Start time: 8:00 AM Typical workload: 36&ndash;40 hours per week Efficiency is valued &mdash; overtime is rarely requiredThis schedule works best for someone who prefers structured mornings and consistentroutines.Requirements: Minimum 3 years of administrative, customer service, or office support experience Strong written and verbal communication skills Excellent organization skills Strong attention to detail Ability to manage multiple priorities Comfortable learning new technology systems Reliable and dependable Professional demeanorPreferred Experience (Not Required) Customer service experience Administrative support experience Experience supporting professional teams Event coordination experience Experience with scheduling or workflow trackingOur CultureAt Online Accounting, our work is guided by four core values:Passion &mdash; We love helping peoplePrestige &mdash; We take pride in excellenceKaizen &mdash; We are always improvingOhana &mdash; We support each other like familyWe believe strong teams are built on:✔ Reliability✔ Communication✔ Teamwork✔ RespectWhy People Enjoy Working Here✔ Supportive team environment✔ Clear expectations✔ Organized workflows✔ Opportunities to learn and grow✔ A culture that values people and relationshipsOur Hiring ProcessWe follow a structured hiring process to ensure the right fit:1. Application Review2. First Interview3. Panel Interview4. Skills Assessment5. Reference Check6. OfferHow to ApplyPlease submit: Your resume A brief cover letter explaining why this role interests youPay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Customer Support & Office Operations Coordinator

Explore 26+ Administrative specialist ii in Boise this May. Find roles across top companies and apply now to boost your career.