administrative assistant

housekeeping supervisor

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administrative supervisor

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Offshore Admin Coordinator
 
 
 
 
 28/28 Rotation
 
 
 
 
 Excellent Salary Offered
 
 
 
 
 
 
 
 Job Role:
 
 
 
 
 
 
 1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 
 
 
 
 
 2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 
 
 
 
 
 3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 
 
 
 
 
 4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 
 
 reports.
 
 
 
 
 
 5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 
 
 
 
 
 6. Attend to all telephone calls and direct calls to respective persons.
 
 
 
 
 
 7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 
 
 
 
 
 8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 
 
 
 
 
 9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Minimum of 5 Years experience in administration in a remote or offshore environment
 </li>
 <li>
 School Leaving/diploma or Degree preferred.
 </li>
 </ul>
 
 
</div>

Offshore Admin Coordinator

UIG General Trading LLC

About the Role We&rsquo;re seeking a highly organized, proactive, and solution-oriented Admin Manager with a solid accounting background to lead our administration function and support financial operations. The right candidate will oversee office management, systems, vendors, documentation &mdash; while also coordinating closely with Finance on budgets, controls, and reporting.Key Responsibilities<ul><li>Lead and supervise the administration team and daily office operations.</li><li>Develop and implement administrative policies, procedures, and workflows.</li><li>Oversee leases, facilities, utilities, assets, and inventory management.</li><li>Maintain organized filing systems for contracts, invoices, and company records.</li><li>Support HR and Finance with onboarding, payroll documentation, reimbursements, and compliance files.</li><li>Prepare and track admin budgets, expense reports, and cost-control measures.</li><li>Review vendor invoices before submission to Finance and ensure proper approvals.</li><li>Coordinate with the accounting team on purchase orders, GRNs, petty cash, and payments.</li><li>Assist with month-end closing support related to administrative expenses.</li><li>Ensure compliance with company policies and local regulations (health &amp; safety, audits, etc.).</li><li>Continuously streamline processes to improve efficiency and transparency.</li></ul>Accounting &amp; Financial Skills Required<ul><li>Strong understanding of basic accounting principles.</li><li>Experience working with invoices, petty cash, purchase orders, and approvals.</li><li>Ability to reconcile admin expenses and track budget variances.</li><li>Experience with ERP/accounting systems (Odoo, SAP, QuickBooks, or similar).</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, or related field.</li><li>3&ndash;5 years of experience in administration management, including financial coordination.</li><li>Proven ability to manage teams and cross-department workflows.</li><li>Excellent organization, documentation, and communication skills.</li><li>Strong analytical mindset with attention to detail.</li><li>Proficiency in MS Office ; ERP experience is a must.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Preferred<ul><li>Experience in distribution, FMCG, retail, or corporate operations.</li><li>Knowledge of local compliance and documentation requirements.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>Stable and collaborative work environment.</li><li>Opportunity to shape and strengthen the administration function.</li><li>Professional growth and development.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Accounts & Admin Manager

Perfect Technical Works & Landscaping LLC

Perfect Technical Works and Landscaping LLC (PTWL) is a leading landscaping and outdoor solutions company based in Dubai, UAE. Established in 2010, the company has built a strong reputation for delivering comprehensive, high-quality landscaping services that transform outdoor spaces for residential, commercial, and community properties. PTWL offers a 360&deg; service approach &mdash; from concept and design to execution and long-term maintenance &mdash; ensuring seamless project delivery under one roof. The firm&rsquo;s expertise covers landscape architecture, hardscape and softscape construction, irrigation systems, outdoor lighting, water features, and custom swimming pool design. With a focus on innovation, sustainability, and client satisfaction, PTWL blends technical precision with aesthetic vision to create functional, beautiful, and enduring outdoor environments that reflect the unique needs and preferences of each client.Facilities Management:<ul><li>Supervise the maintenance and cleanliness of camp facilities, including accommodation, dining areas, and recreational spaces.</li><li>Coordinate repairs and maintenance activities to ensure a safe and comfortable environment.</li><li>Handle environmental concerns and trash disposal.</li></ul>Accommodation and Logistics:<ul><li>Allocate living spaces to residents or workers.</li><li>Ensure that accommodations are equipped with necessary amenities and adhere to safety standards.</li><li>Organize the logistics of personnel's arrival and departure.</li><li>Taking charge of the company vehicles.</li></ul>Health and Safety:<ul><li>Implement and enforce health and safety policies and procedures.</li><li>Conduct regular safety inspections to identify and address potential hazards.</li><li>Provide first aid support and coordinate with medical services when necessary.</li></ul>Security:<ul><li>Implement security measures to safeguard the camp and its occupants.</li><li>Collaborate with security personnel to monitor and control access.</li><li>Respond to and manage emergency situations.</li></ul>Communication:<ul><li>Serve as a point of contact between camp residents, management, and external stakeholders.</li><li>Communicate relevant information and updates to the camp's occupants.</li><li>Respond to and settle resident complaints or issues.</li></ul>Administrative Tasks:<ul><li>Keep track of all camp operations documentation, such as supply, maintenance, and occupancy.</li><li>Prepare reports for management regarding camp activities and expenses.</li><li>Assist in budgeting and cost control.</li></ul>Team Management:<ul><li>Supervise and lead a team of support staff, including cleaners, cooks, and maintenance workers.</li><li>Provide training and guidance to ensure efficient and effective performance.</li></ul>Compliance:<ul><li>Ensure compliance with local regulations, industry standards, and company policies.</li><li>Keep abreast of changes in relevant regulations and implement necessary adjustments.</li></ul>Qualification:<ul><li>Prior experience in UAE is must.</li><li>3-4 yrs of experience</li></ul>Job Type: Full-timePay: From AED1.00 per month

Assistant Camp Boss

Confidential Company

The Planner (Operations) supports the Supervisor Operation in ensuring effective planning and scheduling of preventive and corrective maintenance activities. The role is responsible for updating records, coordinating data, preparing reports, and maintaining accurate documentation in CMMS to enable cost-effective maintenance of plant and equipment and ensure smooth flow of operation. 1. Assist in preparing preventive and corrective maintenance schedules in CMMS to ensure timely upkeep of plant and equipment.2. Input, update, and validate work orders, labor hours, and material costs in CMMS for accurate reporting and tracking.3. Collect, compile, and correlate data from various sources to generate periodic reports for the Supervisor Planner and management review.4. Maintain accurate records of equipment assets, maintenance history, and any updates such as new installations or disposals in the CMMS system.5. Extract and organize technical data from Operation & Maintenance manuals to prepare draft maintenance checklists.6. Coordinate with internal teams for receipt, filing, and distribution of Operations & Maintenance manuals.7. Monitor and track work progress, flagging any delays or variances in schedules to the Supervisor Planner.8. Support in reviewing maintenance backlog and resource requirements to help optimize planning.9. Prepare draft reports, charts, and dashboards to provide visibility on maintenance performance and resource utilization.10. Provide administrative and technical support to the Planning Section and assist in process improvement initiatives as directed by the Supervisor Planner.

PLANNER - OPERATION

Hilton Worldwide, Inc.

Job Description - Personal Assistant Supervisor (Front Office) Waldorf Astoria Dubai Palm JumeirahA Personal Assistant Supervisor with Waldorf Astoria Dubai is responsible for managing the Personal Assistance section and ensures on-time and accurate handling of Guest and management messages, enquiries and emergencies.What will I be doingA Personal Assistant Supervisor manages the Switchboard Department and ensures on-time and accurate handling of Guest and management messages, enquiries and emergencies. Specifically, you are responsible for performing the following tasks to the highest standards:<ul><li>Overseeing the performance of Personal Assistance team, ensuring they adhere to hotel standards, provide excellent customer service, and handle calls efficiently.</li><li>Creating schedules for Personal Assistance team to ensure adequate coverage during peak times and adjusting staffing levels based on occupancy and call volume.</li><li>Conducting training sessions for new Personal Assistance team and providing ongoing coaching to improve their skills in handling calls, using hotel systems, and delivering exceptional service.</li><li>Monitoring calls for quality assurance purposes, providing feedback to Personal Assistance team, and implementing improvements to enhance guest satisfaction.</li><li>Assisting with escalated guest concerns or complaints related to telephone services, resolving issues promptly, and ensuring guest satisfaction.</li><li>To monitor the Kipsu application by actively engaging with guests to address promptly with their questions, requests or feedback.</li><li>Overseeing the maintenance and proper functioning of telephone systems, including troubleshooting technical issues and coordinating repairs as needed.</li><li>Liaising with other hotel departments such as front office and other Departments to ensure seamless communication and coordination.</li><li>Generating daily reports on call volume, service levels, and any notable incidents or concerns, providing insights to management for decision-making purposes.</li><li>Enforcing hotel policies and procedures related to Personal Assistance operations, ensuring compliance with privacy regulations and security protocols.</li><li>Identifying opportunities for process improvements, implementing new technologies or practices to enhance efficiency and guest experience.</li><li>Being prepared to handle emergency situations, such as medical emergencies or security incidents, by following established protocols and coordinating with appropriate personnel.</li><li>Proactively reaching out to guests to confirm reservations, assist with inquiries, and offer personalized services to enhance their overall experience.</li><li>Completing administrative duties such as updating phone directories, maintaining records, and managing inventory of supplies related to telephone operations.</li></ul>What are we looking forA Personal Assistant Supervisor (Telephone Operator Supervisor) serving Waldorf Astoria Hotels and Resorts brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:<ul><li>Minimum 3-5 years of experience in a luxury hotel or premium customer service environment, including at least 1-2 years in a supervisory or team leader role within the Communications or Guest Service department.</li><li>Proven experience in managing and training a team of Telephone Operators or Call Center Agents in a high-end hospitality setting.</li><li>Strong leadership and coaching skills with the ability to inspire, motivate, and develop team members.</li><li>Excellent communication and interpersonal skills, demonstrating a warm, professional, and polished manner at all times.</li><li>In-depth knowledge of hotel operations, emergency procedures, and communication protocols.</li><li>Exceptional telephone etiquette, active listening, and problem-resolution skills.</li><li>Strong organizational and multitasking abilities to oversee shift operations, manage workload distribution, and ensure service consistency.</li><li>Commitment to delivering discreet, accurate, and prompt service to both internal and external guests.</li><li>Ability to handle guest and team concerns with patience, professionalism, and discretion.</li><li>Technical proficiency in hotel systems such as Opera PMS, multi-line switchboards, and internal communication platforms.</li><li>Keen attention to detail, ensuring all calls, messages, and wake-up requests are handled accurately and efficiently.</li><li>Flexibility to work various shifts, including weekends, nights, and public holidays, as required by hotel operations.</li><li>Impeccable grooming and personal presentation reflecting the hotel's luxury brand standards.</li></ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>Previous experience as a Personal Assistant Supervisor or Telephone Operator Supervisor in a 5-star luxury hotel.</li><li>Proficiency in additional languages (verbal and written), such as Arabic, Russian, or French.</li><li>Familiarity with Hilton brand standards and communication procedures.</li></ul>What will it be like to work for HiltonHilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Personal Assistant Supervisor (Front Office) Waldorf Astoria Dubai Palm Jumeirah

Al Ghandi Group Enterprises

Role Description:A Warranty Supervisor is responsible for communicating and controlling warranty claims from manufacturer system and supporting and guiding warranty administrators, internal staff or customers with their vehicle warranty needs, whilst perfectly recording the required information as per the manufacturer&rsquo;s warranty policy and procedures. They would also have to coach and work with warranty administrators, internal and external teams to ensure the manufacturer&rsquo;s warranty policy and procedures are followed with regards to recording, diagnosis and claiming. They would also ensure reconciliation from invoice to claim is checked and any deficiencies are raised for management intervention. They also ensure parts are tagged correctly, returned or stored as required for the specific period. Able to self-audit and understand any operational requirements or coaching to enable perfect warranty audits. They need to be vigilant and strict with manufacturer&rsquo;s warranty policy and procedures and ensure they deliver a class leading customer experience to allow the achievement of the highest level of customer satisfaction, resulting in &ldquo;completely satisfied&rdquo; customers.A warranty Supervisor is the main point of contact within the warranty team, work closely with service, parts, PDI and Bodyshop team, and is the link between operation and the manufacturer, and when required they will meet customer.Operational Responsibilities;<ul><li>Building relationships and trust with workshop and reception team.</li><li>Guarantees warranty claim management internally, whilst ensuring claims processing is on time, with providing any further requirements to enable claims payment, whilst closely monitoring rejected claims, claims for resubmission and pending payments.</li><li>Reconciles all warranty receivables with payments, any deficiency is raised to management for their investigation.</li><li>Works alongside parts to ensure any required manufacturer campaign/bulletin/ technical updates are available to support our customers.</li><li>Manages claim submission, whilst monitoring any required KPI&rsquo;s.</li><li>Identifying internal needs relating to warranty and confidently recommending and demonstrating appropriate coaching methods to enable non-rejected claims.</li><li>Ensure customer and vehicle data is reviewed and is updated and accurately recorded in DMS.</li><li>Confirm all paperwork and documentation is arranged and recorded correctly and is clear and fully explained to enable detailed understanding.</li><li>Ensure recall completion at branch level is as required and any non-compliance is raised to management for their intervention.</li><li>Process the claim as per manufacturer policy and procedures on time, providing any further requirements to enable claim payment, closely monitoring rejected claims, claims for submission and pending payments.</li><li>Manages claim submission and monitor any required KPI&rsquo;s.</li><li>Coach and work with workshop and parts team to ensure the manufacturer&rsquo;s warranty policy and procedures are followed regarding recording, diagnosis and claiming.</li><li>Ensure parts are tagged correctly, returned or stored as required for the specific period and in order.</li><li>Able to self-audit and understand any operational requirements or coaching to enable perfect warranty audits.</li><li>Timely information to workshop team related to warranty requirement, to ensure no claim rejection.</li><li>Continually verifies criteria requirements by manufacturer, keeping information supplied up to date, whilst ensuring training for themselves at required levels.</li><li>Keeps aftersales team updated on warranty policy and procedure changes, recall and service bulletin launches.</li><li>Ensure recall completion and raise to management for any non-compliance.</li><li>Files and maintains all the manufacturer required information.</li><li>Comply with all company policies and procedures including GM policy and procedures, security, health, safety, quality and environmental policies etc.</li></ul>Knowledge, Qualifications &amp; Skills required;<ul><li>Minimum of 2 years&rsquo; proven experience in a warranty supervisor role.</li><li>Excellent attention to details, and strict procedural compliance to meet manufacturer policy and procedures.</li><li>Disciplined time management.</li><li>Logical thinker with solid problem-solving attributes.</li><li>Able to work under pressure.</li><li>Skilled supervisory and administrative abilities inc. computer competency.</li><li>Able to work alongside workshop teams, reliable, assertive and flexible personality</li><li>Capable of managing multiple responsibilities simultaneously (multi-task).</li><li>Competent to manage teams to enable full understanding and specified requirements to meet manufacturer policy and procedures.</li><li>Excellent in verbal and written English communication.</li><li>Bachelor/Diploma of Engineering.</li><li>Understanding of vehicle and aftersales processes.</li><li>A strong understanding of automotive technology and the automotive industry.</li><li>Familiarity of DMS and manufacturer&rsquo;s warranty management systems.</li><li>Relevant training and/or certifications as a warranty supervisor.</li></ul>Job Type: Full-time

Warranty Supervisor

DOCTORS WALK DENTAL CLINIC

Job Title: Assistant Nurse &ndash; DentalDepartment: Dental ClinicReports To: Dentist / Senior Dental NurseJob SummaryThe Assistant Nurse supports dental practitioners in providing safe, effective, and high-quality dental care. This role involves preparing treatment areas, assisting during procedures, maintaining sterilization standards, and ensuring patient comfort throughout their visit.Key Responsibilities<ul><li>Assist dentists during examinations, treatments, and surgical procedures.</li><li>Prepare and sterilize dental instruments, equipment, and work areas.</li><li>Provide chairside assistance by handing instruments, mixing materials, and ensuring smooth workflow.</li><li>Take and record patient vital signs, update charts, and prepare treatment records.</li><li>Educate patients on oral hygiene and post-treatment care as directed by the dentist.</li><li>Ensure compliance with infection control protocols and safety standards.</li><li>Manage inventory of dental materials and request supplies when needed.</li><li>Provide empathetic support and reassurance to patients.</li><li>Perform other clinical or administrative tasks as assigned by the dentist or supervisor.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Certificate in Nursing/Dental Assisting (recognized program).</li><li>DHA license or eligibility (as per UAE regulations).</li><li>Previous experience in a dental clinic is preferred.</li><li>Knowledge of dental instruments, procedures, and sterilization techniques.</li><li>Strong communication and patient care skills.</li><li>Ability to work in a team-oriented and fast-paced environment.</li><li>Attention to detail and adherence to safety standards.</li></ul>Work Environment<ul><li>Clinical setting within a dental practice.</li><li>May involve long periods of standing and assisting during procedures.</li></ul>Job Type: Full-timeLocation: SATWA, DUBAISalary: To be discussedJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Assistant Nurse

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