administrative assistant

office manager

office administrator

admin assistant

administrative officer

administrative supervisor

<div>
 
 We are looking for an Admin Supervisor to be responsible for overseeing the administrative functions of the organization, ensuring efficient operations, and providing leadership to the administrative staff. This role involves managing office procedures, coordinating office activities, and supporting various departments to ensure smooth business operations.
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
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 Assign and review tasks, provide feedback, and conduct performance evaluations.
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 Oversee daily office operations, ensuring a productive and organized work environment.
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 Develop and implement office policies and procedures to enhance efficiency.
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 Monitor and manage office supplies and equipment, ensuring timely replenishment and maintenance.
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 Administrative Support: Provide high-level administrative support to senior management and other departments.
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 Coordinate and manage meetings, events, and travel arrangements.
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 Prepare and edit correspondence, reports, and presentations as needed.
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 Document and Records Management: Ensure proper management and organization of company documents and records.
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 Oversee document filing systems and ensure compliance with data protection regulations.
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 Manage both physical and electronic filing systems to maintain confidentiality and accessibility. Budget and Expense Management: Assist in budgeting and financial tracking for administrative expenses.
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 Monitor office expenditures and ensure adherence to budgetary constraints.
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 Customer and Client Relations: Act as a liaison between the organization and clients or visitors. Handle inquiries and resolve issues or complaints in a professional manner.
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 Qualifications &amp; Experience
 
 
 
 
 
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 Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.
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 Minimum of 4-5 years of experience in an administrative or supervisory role.
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 </ul>
 
 
</div>

Administrative Supervisor

Confidential Company

The Planner (Operations) supports the Supervisor Operation in ensuring effective planning and scheduling of preventive and corrective maintenance activities. The role is responsible for updating records, coordinating data, preparing reports, and maintaining accurate documentation in CMMS to enable cost-effective maintenance of plant and equipment and ensure smooth flow of operation. 1. Assist in preparing preventive and corrective maintenance schedules in CMMS to ensure timely upkeep of plant and equipment.2. Input, update, and validate work orders, labor hours, and material costs in CMMS for accurate reporting and tracking.3. Collect, compile, and correlate data from various sources to generate periodic reports for the Supervisor Planner and management review.4. Maintain accurate records of equipment assets, maintenance history, and any updates such as new installations or disposals in the CMMS system.5. Extract and organize technical data from Operation & Maintenance manuals to prepare draft maintenance checklists.6. Coordinate with internal teams for receipt, filing, and distribution of Operations & Maintenance manuals.7. Monitor and track work progress, flagging any delays or variances in schedules to the Supervisor Planner.8. Support in reviewing maintenance backlog and resource requirements to help optimize planning.9. Prepare draft reports, charts, and dashboards to provide visibility on maintenance performance and resource utilization.10. Provide administrative and technical support to the Planning Section and assist in process improvement initiatives as directed by the Supervisor Planner.

PLANNER - OPERATION

betterhomes

<div>
 Established in 1986, Betterhomes is one of Dubai's most trusted and well-known real estate companies, providing sales, leasing, and property management services across the UAE. Headquartered in Motor City, Betterhomes is built on integrity, professionalism, and exceptional customer service values that continue to drive our success today.
 
 
 We are currently seeking an experienced Administration Manager who will be responsible and accountable for managing the team of admin support staff providing management reports, sales figures, and office responsibilities. Overseeing all sales and leasing related paperwork and ensuring that accurate and up to date information is available on relevant systems including overseeing invoicing, receipting, commission claims.
 
 
 Reporting to the
 
 Head of Operations
 
 , the Administration Manager will play a critical role in helping the Company and its subgroups in achieving strategic profit objectives.
 
 
 The Administration Manager oversees a team of approximately 20 Client Liaison Administrators and Receptionists, and 3 Team Leaders based in different branches throughout UAE. This is a great opportunity for a proactive and organized professional to join a dynamic and growing company.
 
 
 
 Major Duties &amp; Responsibilities
 
 
 
 
 Prepare and implement administrative processes and procedures to support the Residential Department in achieving the overall Sales &amp; Leasing strategy.
 
 
 
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 To coordinate with Team Leaders for any updates/issues that needs to be addressed
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 To roll out new procedures in relation to daily operations for all groups
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 Maintain and update the info.bhomes.com
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 Update all Residential Forms, Policies and Procedure along with the Head of Leasing Department/Director of Sales.
 
 
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 Oversee the administration of all Residential offices and recommend processes for efficient admin operations.
 
 
 
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 Guide, train, appraise and maintain motivation of the team to ensure high degree of productivity, efficiency and commitment
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 To fill in positions for vacancies and facilitate training for new joiners
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 Conduct probation review for three (3) and six (6) months
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 Create monthly performance reviews for admins, receptionists and team leaders
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 Manage Leaves and Lieu Leave for Administrators, Receptionists and team leaders
 
 
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 Oversee and ensure the Admin support services team provides accurate and prompt support to the Sales and Leasing department to facilitate the efficient operating of the Residential Department.
 
 
 
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 Cancel receipts and liaise with the current CRM and Accounts Department in case of cancellations
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 Coordinate with Accounts department for all issues concerning commission claims and payment requests
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 Assist Consultants and Branch Managers in all their queries and issues
 
 
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 Generate effective reports and establish reporting formats for daily, weekly or monthly reports of key statistics and information for the Division Heads.
 
 
 
 
 Ensuring, as far as possible, that complaints and concerns that are received are attended to speedily and satisfactorily.
 
 
 
 
 Frequent updates to the Head of Group Operations and Director of Residential Sales and Leasing.
 
 
 
 
 Other Company related duties that may be assigned by the head of the department that are consistent with the department and Company mandate
 
 
 
 
 Requirements
 
 
 
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 Bachelor's degree with over 2 years of experience in a similar role within property industry in the UAE
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 Full adherence to local laws and procedures
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 Above average computer literacy (MS Office, Internet, Database Software, etc.)
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 Excellent written and oral communication in English
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 Highly structured and organized, methodical and detail oriented
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 Creative and analytical while possessing personal drive and initiative
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 Presentation skills
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 Deliver data and corresponding analysis to upper level management, and key external decision makers
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 Good time management and multitasking skills
 
 
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 Benefits
 
 
 
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 Private Health Insurance
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 Paid Time Off
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 Training &amp; Development
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 Annual Flight Ticket
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</div>

Administration Manager

Barrick General Trading LLC

The General Helper is responsible for assisting the retail division in day-to-day operational activities, primarily supporting and coordinating with drivers to ensure smooth, efficient, and timely delivery of goods to retail outlets and customers. The role involves handling loading/unloading tasks, documentation support, basic inventory coordination, and ensuring compliance with company standards for safety and service.Key Responsibilities:The General Helper is responsible for assisting the retail division in day-to-day operational activities, primarily supporting and coordinating with drivers to ensure smooth, efficient, and timely delivery to retail outlets and customers in F&amp;B Industyr.Driver Coordination &amp; Support&middot; Assist drivers with loading and unloading of goods at warehouses, retail outlets, and customer locations.&middot; Coordinate with drivers to ensure timely delivery schedules and proper route planning.&middot; Support in preparing delivery documents, invoices.&middot; Communicate delivery status and any operational issues to the supervisor.Operational Assistance&middot; Help in maintaining cleanliness and organization of storage and loading areas.&middot; Assist in checking product quantities and condition before dispatch.&middot; Support stock movement between retail stores, warehouses, and display areas as required.&middot; Ensure all handling and delivery operations follow company safety and hygiene standards.Retail Support&middot; Assist retail staff in replenishing stock on shelves or storage areas when required.&middot; Participate in periodic stock counts and physical inventory checks.&middot; Report any damaged or missing goods promptly to the supervisor.Administrative Tasks&middot; Maintain basic delivery logs and assist in updating records.&middot; Ensure proper filing and submission of delivery and support documents.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

General Helper - Retail

Hilton Worldwide, Inc.

Job Description - Personal Assistant Supervisor (Front Office) Waldorf Astoria Dubai Palm JumeirahA Personal Assistant Supervisor with Waldorf Astoria Dubai is responsible for managing the Personal Assistance section and ensures on-time and accurate handling of Guest and management messages, enquiries and emergencies.What will I be doingA Personal Assistant Supervisor manages the Switchboard Department and ensures on-time and accurate handling of Guest and management messages, enquiries and emergencies. Specifically, you are responsible for performing the following tasks to the highest standards:<ul><li>Overseeing the performance of Personal Assistance team, ensuring they adhere to hotel standards, provide excellent customer service, and handle calls efficiently.</li><li>Creating schedules for Personal Assistance team to ensure adequate coverage during peak times and adjusting staffing levels based on occupancy and call volume.</li><li>Conducting training sessions for new Personal Assistance team and providing ongoing coaching to improve their skills in handling calls, using hotel systems, and delivering exceptional service.</li><li>Monitoring calls for quality assurance purposes, providing feedback to Personal Assistance team, and implementing improvements to enhance guest satisfaction.</li><li>Assisting with escalated guest concerns or complaints related to telephone services, resolving issues promptly, and ensuring guest satisfaction.</li><li>To monitor the Kipsu application by actively engaging with guests to address promptly with their questions, requests or feedback.</li><li>Overseeing the maintenance and proper functioning of telephone systems, including troubleshooting technical issues and coordinating repairs as needed.</li><li>Liaising with other hotel departments such as front office and other Departments to ensure seamless communication and coordination.</li><li>Generating daily reports on call volume, service levels, and any notable incidents or concerns, providing insights to management for decision-making purposes.</li><li>Enforcing hotel policies and procedures related to Personal Assistance operations, ensuring compliance with privacy regulations and security protocols.</li><li>Identifying opportunities for process improvements, implementing new technologies or practices to enhance efficiency and guest experience.</li><li>Being prepared to handle emergency situations, such as medical emergencies or security incidents, by following established protocols and coordinating with appropriate personnel.</li><li>Proactively reaching out to guests to confirm reservations, assist with inquiries, and offer personalized services to enhance their overall experience.</li><li>Completing administrative duties such as updating phone directories, maintaining records, and managing inventory of supplies related to telephone operations.</li></ul>What are we looking forA Personal Assistant Supervisor (Telephone Operator Supervisor) serving Waldorf Astoria Hotels and Resorts brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:<ul><li>Minimum 3-5 years of experience in a luxury hotel or premium customer service environment, including at least 1-2 years in a supervisory or team leader role within the Communications or Guest Service department.</li><li>Proven experience in managing and training a team of Telephone Operators or Call Center Agents in a high-end hospitality setting.</li><li>Strong leadership and coaching skills with the ability to inspire, motivate, and develop team members.</li><li>Excellent communication and interpersonal skills, demonstrating a warm, professional, and polished manner at all times.</li><li>In-depth knowledge of hotel operations, emergency procedures, and communication protocols.</li><li>Exceptional telephone etiquette, active listening, and problem-resolution skills.</li><li>Strong organizational and multitasking abilities to oversee shift operations, manage workload distribution, and ensure service consistency.</li><li>Commitment to delivering discreet, accurate, and prompt service to both internal and external guests.</li><li>Ability to handle guest and team concerns with patience, professionalism, and discretion.</li><li>Technical proficiency in hotel systems such as Opera PMS, multi-line switchboards, and internal communication platforms.</li><li>Keen attention to detail, ensuring all calls, messages, and wake-up requests are handled accurately and efficiently.</li><li>Flexibility to work various shifts, including weekends, nights, and public holidays, as required by hotel operations.</li><li>Impeccable grooming and personal presentation reflecting the hotel's luxury brand standards.</li></ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>Previous experience as a Personal Assistant Supervisor or Telephone Operator Supervisor in a 5-star luxury hotel.</li><li>Proficiency in additional languages (verbal and written), such as Arabic, Russian, or French.</li><li>Familiarity with Hilton brand standards and communication procedures.</li></ul>What will it be like to work for HiltonHilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Personal Assistant Supervisor (Front Office) Waldorf Astoria Dubai Palm Jumeirah

Dr Nasma Salah Medical Centre

Job Type: Full-timeJob Description:Dr. Nasma Salah Medical Centre is seeking a highly skilled and experienced Female Arabic Clinic Supervisor with a background in aesthetic clinics in the UAE. The ideal candidate will be responsible for overseeing daily operations, ensuring excellent patient care, and maintaining compliance with medical regulations.Key Responsibilities:<ul><li>Supervise daily clinic operations, including staff management, patient flow, and appointment scheduling.</li><li>Ensure exceptional patient experience by providing high-quality customer service and resolving any concerns.</li><li>Oversee the performance of reception, administrative, and clinical staff, ensuring smooth workflow.</li><li>Maintain compliance with DHA (Dubai Health Authority) regulations and clinic policies.</li><li>Coordinate with doctors, nurses, and aesthetic specialists to optimize clinic efficiency.</li><li>Handle inventory management and procurement of medical and cosmetic supplies.</li><li>Monitor and improve clinic performance, ensuring KPIs are met.</li><li>Train, mentor, and evaluate staff performance to maintain a professional and efficient working environment.</li><li>Implement marketing initiatives and collaborate with the management team to promote clinic services.</li><li>Address patient feedback and concerns to ensure satisfaction and retention.</li></ul>Requirements:<ul><li>Fluent in Arabic and English (both written and spoken).</li><li>Proven experience as a Clinic Supervisor in a UAE-based aesthetic/dermatology/plastic surgery clinic.</li><li>Strong knowledge of aesthetic treatments, patient care, and clinic operations.</li><li>Familiarity with DHA regulations and UAE healthcare compliance standards.</li><li>Excellent leadership, organizational, and communication skills.</li><li>Ability to work in a fast-paced environment and handle patient concerns professionally.</li><li>Proficiency in clinic management software and Microsoft Office Suite.</li><li>Strong problem-solving skills and attention to detail.</li></ul>Preferred Qualifications:<ul><li>Bachelor's degree in healthcare administration, business management, or a related field.</li><li>Experience in marketing and business development within the aesthetic industry.</li><li>Knowledge of insurance claims processing and patient documentation requirements.</li></ul>Benefits:<ul><li>Competitive salary based on experience</li><li>Professional development opportunities</li><li>Friendly and dynamic work environment</li></ul>Job Type: Full-timePay: AED10,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Nationality</li><li>Is your UAE residence visa on your own or family or you can provide a NOC letter?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Managing aesthetic clinic: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Female Arabic Clinic Supervisor with UAE Aesthetic Clinic Experience

Hemam

Masters or Doctoral degree in Psychology, Education, Special Education or related field.Minimum 2 years of experience as BCBA.Job Description:<ul><li>Provide supervision as a Board Certified Behavior Analyst (BCBA) to the other members of the therapy team as required in the Centre, school classrooms, home, and community settings</li><li>Provide parent, teacher, and staff training in relation to ABA therapy</li><li>Conduct functional assessments/analyses</li><li>Conduct Applied Behavior Analysis and Verbal Behavior treatment plans (e.g., goals, objectives, and interventions) and monitor client progress towards goals</li><li>Create an ongoing data collection system to establish a baseline and programmatic efficacy for all client&rsquo;s and to analyze data on a frequent and ongoing basis to guide programming</li><li>Consult and collaborate with schools, day-cares, medical professionals, and other disciplines</li><li>Assist with administrative tasks and oversight</li><li>Meeting with families, teachers or doctors to discuss the child&rsquo;s treatment and progress and recommend ways to address behavioral issues</li><li>Deliver service against the performance standards set by the governing body for education in Dubai, Knowledge and Human Development Authority</li><li>Comply with safety and operational standards set by the Community Development Authority</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Clinic Supervisor: 2 years (Preferred)</li></ul>License/Certification:<ul><li>BCBA or QBA or IBA Certification (Preferred)</li></ul>

Board Certified Behaviour Analyst (BCBA) or (QBA)

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