receptionist cum admin assistant Jobs in Doha Qatar

receptionist cum admin assistant

accounting assistant

admin assistant

administration executive Jobs in Doha Qatar

administration executive

administrative assistant Jobs in Doha Qatar

administrative assistant

administrative support assistant

Top Events Organization

<p>Administrative Assistant &ndash; Duties &amp; Responsibilities (Brief)</p><ul><li>Manage phone calls, emails, and visitor inquiries</li><li>Schedule meetings and maintain calendars</li><li>Assist the CEO with daily tasks, correspondence, and meeting coordination</li><li>Prepare and organize documents, reports, quotations, and tender submissions</li><li>Maintain filing systems and confidential records</li><li>Support procurement and follow-ups with suppliers/clients</li><li>Manage office supplies and general administrative tasks</li><li>Provide customer service and internal team support</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,000.00 - QAR4,000.00 per month</p>

Administrative Assistant

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22335
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> HSE Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**</b></p><br>
<p></p>
<p><b>
Primary Functions</b></p>
<ul>
<li>Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.</li>
<li>Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.</li>
<li>Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.</li></ul><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p>
<ul>
<li>Organize and maintain HSE-related documents, records, and files (both electronic and physical).</li>
<li>Input HSE data into databases, spreadsheets, and management systems.</li>
<li>Assist in developing, revising, and implementing HSE policies and procedures.</li>
<li>Analyze incident data to identify trends and recommend corrective actions.</li>
<li>Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.</li>
<li>Ensure that appropriate safety equipment and gear for HSE team are available and maintained.</li>
<li>Maintain up-to-date HSES folders and follow-up reports from HSE personnel.</li>
<li>Manage and maintain Intelex Incident Management System.</li>
<li>Perform an audit on the quality of HSE inspection and incident data.</li>
<li>Assist the HSES Manager in day-to-day HSE activities.</li>
<li>Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.</li>
<li>Monitor the HSES Activity plan and ensure activities are completed as scheduled.</li>
<li>Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.</li>
<li>Act as a point of contact between HSE teams and other departments, clients, and external partners.</li>
<li>Arrange and coordinate HSE meetings, training sessions, and workshops.</li>
<li>Disseminate HSE policies, procedures, and updates to staff.</li>
<li>Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.</li>
<li>Prepare materials for HSE audits and reviews, ensuring documentation is in order.</li>
<li>Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.</li>
<li>Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.</li>
<li>Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.</li>
<li>Manage travel arrangements for HSE staff attending training, conferences, or site visits.</li>
<li>Help track HSE budgets and expenditures, providing administrative support for financial processes.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Preferred Diploma/Degree in Business Administration or a related field is preferred.</li>
<li>Relevant certifications such IOSH Managing Safely may be preferred</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Required 2 years of experience as an administrative role or similar</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology
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Administrative Assistant (QFAB)

Inspire Management Training Center

<p>Seeking an Admin Assistant (Civil) for a short-term project in Qatar to provide administrative support to the civil engineering team. Responsibilities include maintaining project records, preparing reports, coordinating with internal and external stakeholders, and assisting engineers with documentation and follow-ups. Requires a diploma or degree in Civil Engineering or related field, 3+ years of administrative experience in construction or engineering projects, strong English communication skills, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize project files, drawings, and documentation.</li><li>Assist engineers with correspondence, reports, and documentation follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents with proper formatting.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the civil engineering team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Civil Engineering or related field.</li><li>Minimum 3 years of administrative experience in construction or engineering projects.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (Construction Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (Civil)

<p>Seeking an <b>Admin Assistant (MEP)</b> for a short-term project in Qatar to provide administrative support to the MEP team. Responsibilities include maintaining project records, assisting engineers with documentation, coordinating with contractors and stakeholders, and preparing reports in Arabic and English. Requires a diploma or degree in Mechanical, Electrical, or related field, 3+ years of administrative experience in MEP or construction projects, fluency in Arabic and English, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize MEP project files, drawings, and documentation.</li><li>Assist MEP engineers with correspondence, reports, and follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents in Arabic and English.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the MEP team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Mechanical, Electrical, or related field.</li><li>Minimum 3 years of administrative experience in MEP or construction projects.</li><li>Fluency in Arabic and English (writing and speaking).</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (MEP Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (MEP)

Almanal

<p>We are looking for a proactive and well-organized Document Controller cum Admin to join.</p><p>This hybrid role combines responsibilities in document control and administrative support to ensure smooth office operations and efficient project documentation management.</p><p>Key Responsibilities</p><p>Document Control:</p><ul><li>Establish and maintain a structured filing and document control system (hard copy &amp; electronic).</li><li>Manage incoming and outgoing correspondence, contracts, and project documents.</li><li>Support project managers and engineers with timely document submissions.</li><li>Archive documents in line with company quality.</li></ul><p>Administration:</p><ul><li>Provide general administrative support to management and project teams.</li><li>Handle telephone calls, emails, and correspondence professionally.</li><li>Manage office supplies, records, and coordinate with vendors when required.</li><li>Prepare meeting agendas, minutes, and follow-up action lists.</li><li>HR-related tasks (attendance tracking, leave records, etc.).</li><li>Support finance team with filing invoices, receipts, and administrative paperwork.</li></ul><p>Qualifications &amp; Skills</p><ul><li>2&ndash;5 years&rsquo; experience in administration and document control.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management software.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Good communication skills in English (Arabic is a plus).</li><li>Ability to handle confidential information with discretion</li></ul><p>Job Type: Full-time</p><p>Send your resume to:</p><p>info@almanal-acc.com</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p>

Admin/Document Controller /administrative support(Female)TAGALOG

Capstone Property

<div>
 <p>
  The HR and Admin Support is responsible for providing day-to-day administrative and operational support to the HR and Administration functions. This role ensures the smooth execution of HR processes, maintains employee records, assists with recruitment, onboarding, training, and general office administration, while maintaining confidentiality and compliance with company policies.
 </p>
 <p>
  <strong>
   Key Responsibilities: Human Resources Support
  </strong>
 </p>
 <ul>
  <li>
   Assist in the recruitment process, including posting job ads, scheduling interviews, and coordinating with candidates.
  </li>
  <li>
   Prepare employment offers, contracts, and onboarding documentation.
  </li>
  <li>
   Maintain and update employee records (both physical and digital) ensuring accuracy and confidentiality.
  </li>
  <li>
   Support the attendance management system, leave tracking, and monthly payroll inputs.
  </li>
  <li>
   Assist in the implementation of HR policies, procedures, and company memos.
  </li>
  <li>
   Coordinate training sessions, workshops, and performance appraisal activities.
  </li>
  <li>
   Handle employee requests regarding HR issues, such as letters, benefits, and documentation.
  </li>
  <li>
   Support employee engagement initiatives and internal communications.
  </li>
 </ul>
 <p>
  <strong>
   Administration Support
  </strong>
 </p>
 <ul>
  <li>
   Manage general office administration including supplies, maintenance, and service requests.
  </li>
  <li>
   Handle correspondence, filing, and document control.
  </li>
  <li>
   Coordinate travel arrangements, accommodation, and logistics for staff or visitors.
  </li>
  <li>
   Support in organizing company events, meetings, and office activities.
  </li>
  <li>
   Ensure the office environment is well-organized, professional, and compliant with health and safety standards.
  </li>
  <li>
   Assist with vendor coordination, quotations, and purchase requisitions.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications and Skills:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
  </li>
  <li>
   2&ndash;3 years of experience in HR and/or administrative roles.
  </li>
  <li>
   Familiarity with HR software and MS Office Suite.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Attention to detail and a high level of discretion with confidential information.
  </li>
  <li>
   Ability to work independently and collaboratively in a fast-paced environment.
  </li>
 </ul>
 <p>
  <strong>
   Key Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Confidentiality and professionalism
  </li>
  <li>
   Accuracy and attention to detail
  </li>
  <li>
   Time management and prioritization
  </li>
  <li>
   Problem-solving attitude
  </li>
  <li>
   Teamwork and adaptability
  </li>
 </ul>
 <p>
 </p>
</div>


HR & Admin Support

NUMERIC TRADING and CONTRACTING

<p><b>Job description</b></p><p>We are looking for a proactive and organized Administrative Assistant to join our team. The ideal candidate will handle day-to-day administrative tasks, support different departments, and ensure smooth office operations.</p><p>Key Responsibilities:</p><ul><li>Manage office correspondence, phone calls, and emails.</li></ul><ul><li>Prepare reports, documents, and meeting notes.</li></ul><ul><li>Organize and maintain files and records.</li></ul><ul><li>Arrange meetings, appointments, and travel schedules.</li></ul><ul><li>Assist HR and accounts departments with documentation and data entry.</li></ul><ul><li>coordinate sales and delivery</li></ul><ul><li>Provide general administrative support to management and staff.</li></ul><p>Requirements:</p><ul><li>Minimum of a diploma or degree in administration or business preferred.</li></ul><ul><li>1&ndash;3 years of experience in an administrative or office assistant role.</li></ul><ul><li>Good communication and interpersonal skills.</li></ul><ul><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Organized, reliable, and able to multitask effectively.</li></ul><p>Job Type: Full-time</p>

Admin Assistant

Explore 1967+ Administrative support assistant in Doha Qatar this December. Find roles across top companies and apply now to boost your career.