admin assistant

administrative assistant

assistant-human resources

coordinator-admin

sr. personal assistant

administrative support

Top Events Organization

Office Management &amp; Operations<ul><li>Oversee day-to-day office operations to ensure efficiency and compliance with company policies</li><li>Manage office supplies, vendors, facilities, and service contracts</li><li>Coordinate maintenance, repairs, and health &amp; safety requirements</li><li>Implement and improve administrative systems and procedures</li></ul>Administrative Support<ul><li>Provide senior-level administrative support to management and executives</li><li>Manage calendars, meetings, travel arrangements, and correspondence</li><li>Prepare reports, presentations, and documentation</li><li>Handle confidential and sensitive information with discretion</li></ul>Team Coordination &amp; Leadership<ul><li>Supervise, train, and support junior administrative staff</li><li>Allocate tasks and ensure deadlines are met</li><li>Act as a point of escalation for administrative issues</li></ul>Financial &amp; Record Management<ul><li>Assist with budgeting, expense tracking, invoicing, and purchase orders</li><li>Maintain accurate records, filing systems, and databases</li><li>Support payroll and HR administration as required</li></ul>Communication &amp; Liaison<ul><li>Act as the first point of contact for internal and external stakeholders</li><li>Coordinate meetings, events, and company activities</li><li>Ensure clear and professional communication across departments</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Admin : 5 years (Required)</li></ul>

Senior Office Admin

Gloria Real Estate

Job Description: Gloria Real Estate is looking for a reliable and well-organized Female Secretary who is fluent in Arabic and English to support daily office operations and ensure smooth communication within the company. The ideal candidate will be professional, detail-oriented, and capable of handling administrative tasks efficiently.Key Responsibilities:<ul><li>Manage daily administrative and clerical duties</li><li>Handle phone calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and coordinate meetings</li><li>Maintain files, records, and office documentation</li><li>Assist management and team members with administrative support</li><li>Welcome clients and visitors in a professional manner</li><li>Ensure smooth office operations and follow up on pending tasks</li></ul>Requirements:<ul><li>Female candidate preferred</li><li>Fluent in Arabic and English (spoken and written)</li><li>Strong communication and organizational skills</li><li>Presentable, professional, and punctual</li><li>Experience in a secretary or administrative role is an advantage</li><li>Proficient in basic computer applications (MS Office, email, etc.)</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Opportunity for growth and long-term employment</li><li>Competitive salary package</li></ul>Apply Now: Join Gloria Real Estate and become a key part of our professional team.Job Type: Full-time

Female Secretary

MSSH

Job SummaryThe HR &amp; Admin Coordinator supports day-to-day human resources and administrative operations to ensure efficient office functioning and compliance with company policies. This role assists in HR processes such as recruitment coordination, onboarding, employee documentation, and basic employee relations, while also managing administrative tasks including office coordination, records management, and vendor support. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a dynamic work environment.Key Responsibilities Human Resources Support<ul><li>Assist in recruitment coordination including interview scheduling, candidate communication, and document collection.</li><li>Support onboarding and offboarding processes, ensuring timely completion of documentation and system updates.</li><li>Maintain employee files, HR records, and HRIS data with accuracy and confidentiality.</li><li>Coordinate visa, immigration, medical, and related documentation in line with Qatar requirements.</li><li>Support payroll preparation by compiling attendance, leave records, and employee data.</li><li>Assist in leave management, employee benefits administration, and end-of-service documentation.</li><li>Respond to routine HR-related employee inquiries and escalate issues when necessary.</li></ul>Administration &amp; Office Coordination<ul><li>Provide general administrative support to the HR and Admin departments.</li><li>Manage office supplies, assets, and inventory; liaise with vendors and service providers.</li><li>Coordinate meetings, training sessions, and company events, including logistics and documentation.</li><li>Handle incoming and outgoing correspondence, courier services, and document filing.</li><li>Support facility management, maintenance coordination, and office housekeeping requirements.</li></ul>Compliance &amp; Reporting<ul><li>Ensure HR and administrative activities comply with company policies and Qatar Labor Law.</li><li>Assist in preparing HR and administrative reports as required by management.</li><li>Support audits by maintaining accurate documentation and records.</li></ul>Qualifications &amp; Requirements<ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or related field.</li><li>2&ndash;3 years of experience in HR and administrative coordination roles.</li><li>Basic knowledge of Qatar Labor Law and HR procedures is preferred.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Strong multitasking ability and attention to detail.</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR Coordinator: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

HR & Admin Coordinator

Curve Solutions Qatar

<div>
 
 We are seeking a highly organized and proactive Administrative Assistant to join our dynamic advertising agency. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of day-to-day activities, helping the team remain productive and efficient. This role involves coordinating office activities, managing communications, and assisting various departments with administrative tasks in a fast-paced, creative environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 Office Management &amp; Coordination:
 
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 Manage office supplies, inventory, and equipment.
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 Coordinate with vendors and service providers to ensure smooth office operations.
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 Organize and schedule meetings, appointments, and events as needed.
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 Assist with planning and executing agency events, presentations, and client meetings.
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 Communication &amp; Correspondence:
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 Handle incoming calls, emails, and correspondence professionally and promptly.
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 Act as the first point of contact for clients and visitors, ensuring a welcoming atmosphere.
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 Manage internal communications and maintain company contact lists.
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 Document &amp; File Management:
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 Prepare, organize, and maintain electronic and physical documents and reports.
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 Assist with project documentation, including creative briefs, timelines, and contracts.
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 Maintain filing systems and ensure the confidentiality of sensitive information.
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 </ul>
 
 Team Support:
 
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 Assist department heads and team members with administrative tasks, including scheduling meetings, booking travel, and expense reporting.
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 Coordinate with HR on administrative support for onboarding new hires, including setting up workspaces and providing resources.
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 Provide support during agency campaigns by helping track timelines and ensuring coordination between departments.
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 </ul>
 
 Agency Operations:
 
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 Assist the finance department with invoicing, billing, and tracking expenses when needed.
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 Collaborate with the marketing and creative teams on projects that require administrative coordination.
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 Ensure the agency environment is well-maintained and reflects the brand&rsquo;s culture and standards.
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 </ul>
 
 
 
 
 Qualifications &amp; Requirements:
 
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 Proven experience as an Administrative Assistant or similar role in a fast-paced environment, preferably in the advertising, marketing, or media industry.
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 Excellent organizational and multitasking skills, with strong attention to detail.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management software (e.g., Trello, Asana).
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 Strong verbal and written communication skills.
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 Ability to prioritize tasks, meet deadlines, and handle confidential information.
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 A positive, can-do attitude with excellent problem-solving skills.
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 Team player with the ability to work independently and under minimal supervision.
 </li>
 </ul>
 
 Preferred:
 
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 Experience in an advertising, marketing, or creative agency environment.
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 Familiarity with basic accounting, invoicing, and budget tracking.
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 Knowledge of social media and digital marketing tools.
 </li>
 </ul>
</div>

Office Administrative Assistant

SkllSelect Consulting

Canada is offering Permanent Residency pathways for Administrative Assistants.Eligible candidates with administrative or office support experience may qualify to apply for Canadian Permanent Residency, allowing them and their families to live, work, and settle in Canada on a long-term basis.This immigration option provides access to public healthcare, education for dependents, and the opportunity to build a stable future in Canada under permanent resident status.Job Description:<ul><li>Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy</li><li>Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations</li><li>Schedule and confirm appointments and meetings of employer</li><li>Order office supplies and maintain inventory</li><li>Answer telephone and electronic enquiries and relay telephone calls and messages</li><li>Set up and maintain manual and computerized information filing systems</li><li>Determine and establish office procedures</li><li>Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person</li><li>Record and prepare minutes of meetings</li><li>Arrange travel schedules and make reservations</li><li>May compile data, statistics and other information to support research activities</li><li>May supervise and train office staff in procedures and in use of current software</li><li>May organize conferences.</li></ul>Job Type: PermanentLanguage:<ul><li>tagalog (Required)</li></ul>

Administrative Assistant Required

The Administrative Assistant plays an important role in the department by providing clerical support in all tasks handled by the department manager.- Assist the Brand Manager in a variety of administrative tasks such as writing letters, e-mails and other forms of correspondence as required- Ensure that operations are running smoothly by organizing documents, filing, scheduling appointments and perform other clerical tasks when required- Assist in travel arrangements and logistics tasks when needed- Assist in the processing of replenishment orders and setting priorities in the production report shared on weekly basis- Follow up on the status of orders for brands handled , ensuring timely delivery and accurateness of orders submitted and received- Follow up on the status of item repairs- Coordinate with concerned departments and key persons regarding the return of consignment items and making sure that all items are returned in good condition- -Accompany the brand manager in boutique visits as often as needed- Enter data into the system and spreadsheets ensuring its accuracy- Perform other tasks as requested by the department manager.Job Types: Full-time, Contract

Administrative Assistant

CRESCITA Contracting

Job DescriptionWe are looking for a highly organized and professional Office &amp; Administration Manager to manage office administration, coordinate teams, and ensure smooth day-to-day operations in a service-oriented environment. The role requires strong people management skills, excellent communication, and the ability to maintain high service and workplace standards.Key Responsibilities<ul><li>Lead, supervise, and coordinate the office administration and support staff</li><li>Assign daily tasks, monitor performance, and ensure team productivity</li><li>Oversee front office operations, client coordination, and internal communication</li><li>Manage office schedules, attendance, leave records, and staff coordination</li><li>Ensure proper filing, documentation, and record management systems</li><li>Prepare administrative reports and submit updates to senior management</li><li>Maintain professional office conduct, discipline, and service quality</li><li>Coordinate with vendors, service providers, and internal departments</li><li>Support management with administrative planning and operational follow-ups</li><li>Ensure compliance with company policies and service standards</li></ul>Requirements<ul><li>7&ndash;8 years of experience in office or administration management</li><li>Strong team handling and people management experience</li><li>Previous experience in the service industry is required</li><li>Excellent verbal and written communication skills</li><li>Fluency in English is mandatory</li><li>Ability to communicate in Hindi and Malayalam is a strong advantage due to client and staff interaction</li><li>High level of professionalism, organization, and interpersonal skills</li><li>Ability to handle multiple responsibilities and work under pressure</li><li>Must be legally eligible to work in Qatar or willing to complete employment visa formalities</li></ul>Benefits<ul><li>Competitive salary based on experience</li><li>Supportive and professional working environment</li><li>Long-term growth and career development opportunities</li></ul>Job Type: Permanent

Administrative Manager

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