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admin assistant

admin assistants (female)

administrative support

Vistas Global

Job Title: Administrative AssistantLocation: Doha, QatarEmployment Type: Full-timeSalary: 4,000 QAR per monthJob Summary:We are seeking a reliable and organized Administrative Assistant to join our team on a full-time basis. The ideal candidate will have a valid Qatar ID (QID) with at least 3 months validity and be ready to transfer sponsorship immediately. This role focuses on daily office management, document handling, and support to the operations team.Key Responsibilities:Answer and direct phone calls, emails, and messages.Organize and schedule meetings, appointments, and travel arrangements.Maintain physical and digital filing systems (invoices, contracts, correspondence).Prepare and edit correspondence, reports, and presentations.Monitor office supplies and place orders when necessary.Process basic payroll, petty cash, or reimbursement requests.Greet visitors and direct them to the appropriate departments.Assist in preparing weekly staff schedules and attendance records.Requirements:Experience: 1&ndash;2 years of administrative or clerical experience (Local experience preferred).Education: High school diploma, Bachelors or equivalent; a certificate in office administration is a plus.Language: English (fluent &ndash; spoken &amp; written); Arabic (spoken is an advantage).IT Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and basic internet research.Pay: QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 3 months of validity on your QID</li><li>Do you agree with the salary provided?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Administrative Assistant

CV Sumber Daya Global

The Taleb Group of Companies in Doha, Qatar is Now Hiring! Job Position: Admin Assistants (Female)Job Location: Doha, QatarQualification: Any DegreeExperience:<ul><li>Have a minimum of 2 years working experience in administrative field</li><li>Experience in schools will be an added qualification.</li></ul>Other requirements:<ul><li>Proficient in spoken and written English</li><li>Should have a computer knowledge (MS Office - Excell and Word)</li><li>Candidates from the Philippines are welcome to apply</li></ul>Applications: Interested candidates should send their current CV/Resume with information on educational background and working history.Job Type: Full-timePay: From QAR2,300.00 per monthExperience:<ul><li>admin: 2 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Work Location: In person

Admin Assistants (Female)

Confidential

<h3>Role Overview</h3>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.<h3>Key Responsibilities</h3><ul><li>Provide general administrative and clerical support.</li><li>Assist with the preparation, formatting and submission of bid and tender documents.</li><li>Support the coordination of RFPs, RFQs and other commercial proposals.</li><li>Maintain accurate records, filing systems and document registers.</li><li>Prepare reports, letters, presentations and business correspondence.</li><li>Coordinate meetings, calendars and travel arrangements.</li><li>Liaise with internal departments to collect documents required for tender submissions.</li><li>Perform data entry and maintain confidentiality of commercial information.</li><li>Support procurement, HR and finance with administrative tasks as required.</li><li>Carry out other administrative duties as assigned.</li></ul><h3>Requirements</h3><ul><li>Diploma or Bachelor's degree in Business Administration or a related discipline.</li><li>Minimum 2 years' experience in an administrative role.</li><li>Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.</li><li>Familiarity with tender documentation, document control and submission processes is an advantage.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).</li><li>High level of accuracy, attention to detail and ability to work under tight deadlines.</li></ul>

Admin Assistant

QNB Group

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 
 Job Purpose Summary
 
 
 
 The incumbent will provide routine administrative support to Operations Control &amp; Quality Assurance through the scanning, filing and retrieval of documents and data, management of internal and external mail through QPost, and coordination of office supply requirements through the Coupa system. The role also includes receiving supplies and approved items from vendors or stores, maintaining proper records, and ensuring timely support to the department in accordance with QNB policies and procedures.
 
 
 
 Essential Duties &amp; Responsibilities By Dimensions
 
 
 
 <ul>
 <li>
 Shareholder &amp; Financial:
 </li>
 <li>
 Support cost efficiency by maintaining proper control over office supplies, minimising wastage, and ensuring timely ordering of approved stationery items through the Coupa system.
 </li>
 <li>
 Customer (Internal &amp; External):
 </li>
 <li>
 Provide timely administrative support to internal stakeholders by ensuring accurate scanning, filing and retrieval of documents and data as requested.
 </li>
 <li>
 Coordinate with vendors, stores, and internal departments in relation to the receipt and delivery of stationery and office supplies.
 </li>
 <li>
 Manage the receipt, dispatch and tracking of internal and external mail with mail department, ensuring timely delivery and proper record maintenance.
 </li>
 <li>
 Internal (Processes, Products, Regulatory):
 </li>
 <li>
 Carry out document scanning activities and ensure records are saved, indexed and filed appropriately for easy retrieval and reference.
 </li>
 <li>
 Maintain complete and up-to-date physical and electronic filing systems in line with approved departmental procedures.
 </li>
 <li>
 Retrieve files, records, and supporting data from filing systems or shared repositories when requested by authorised staff.
 </li>
 <li>
 Handle the collection, dispatch and follow-up of internal and external mail through QPost and maintain related logs or acknowledgements, where required.
 </li>
 <li>
 Raise requests for office supplies and stationery through the Coupa system in accordance with approved procedures and business needs.
 </li>
 <li>
 Receive stationery and office supply deliveries from vendors or stores, verify the items against the request or delivery note, and arrange for proper storage or handover.
 </li>
 <li>
 Monitor stationery stock levels and highlight replenishment requirements to ensure continuity of office support functions.
 </li>
 <li>
 Learning &amp; Knowledge:
 </li>
 <li>
 Maintain an understanding of current best practices, document handling standards, filing disciplines, and administrative procedures relevant to the role.
 </li>
 <li>
 Develop good organisational skills, attention to detail, and the ability to manage routine administrative tasks accurately and efficiently.
 </li>
 <li>
 Legal, Regulatory, and Risk Framework Responsibilities:
 </li>
 <li>
 Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML &amp; CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).
 </li>
 <li>
 Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.
 </li>
 <li>
 Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
 </li>
 <li>
 Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements.
 </li>
 <li>
 Maintain appropriate knowledge to ensure full qualification to undertake the role.
 </li>
 <li>
 Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence
 
 
 </li>
 </ul>
 
 Education/Experience Requirements
 
 
 
 <ul>
 <li>
 Bachelor
 </li>
 <li>
 A minimum of 1 year experience preferred work experience in a similar capacity; with demonstrated sense of integrity in the discharge of duties; proven record of providing logistical and administrative support generally, including during events and meetings or as required.
 
 
 </li>
 </ul>
 Note: you will be required to attach the following:
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 ID Card (Front &amp; Back)
 </li>
 <li>
 Education Certificate
 </li>
 <li>
 Passport
 </li>
 </ul>
</div>

QNB3728 - Senior Clerk Operations Control

Qatar Chemical Company

<div>
 
 
 Job Purpose
 
 
 
 Provide high level Operational support to CCO including preparing statistical reports, handling information requests, and manage executives' schedules, calendars, and appointments including preparation of correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
 
 
 Assist Lead Commercial Governance &amp; Support in continuous improvement initiatives, coordinating and compiling updates on value initiatives, key performance indicators and adherence to Commercial Governance standards/processes.
 
 
 In addition, work as a focal point to Commercial Team and serve internal customers by answering their queries and processing their requests on a timely manner. Arrange, create, edit and proofread correspondence and reports and prepare a range of documents.
 
 
 
 
 
 
 
 
 
 Accountabilities
 
 
 
 
 High Level Operational Support
 
 
 <ul>
 <li>
 Organize, maintain CCO files of correspondence, records, forms, applications etc., following up on pending matters
 </li>
 <li>
 Prepare documents, forms, applications etc. based on requests received from Departments
 </li>
 <li>
 Read and analyse incoming e-mails, faxes, memos, submissions, and reports in order to determine their significance and plan their distribution and action
 </li>
 <li>
 Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spread sheets
 </li>
 <li>
 Screen telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible
 </li>
 <li>
 Route or answers routine correspondence not requiring CCO&rsquo;s attention
 </li>
 <li>
 Make travel arrangements and process expense claims for CCO, Strategic Procurement Manager and Procurement Operations Manager
 </li>
 <li>
 Organize and publish the Group messages on behalf of the CCO
 </li>
 <li>
 Receive and respond to incoming inquiries for the CCO and the Group when required
 </li>
 <li>
 Screen and proofread incoming correspondence and communication to determine the urgency/importance
 </li>
 <li>
 Provide full support to Procurement Operations Manager and Strategic Procurement Manager on their day-to-day requirements
 </li>
 <li>
 Support all employees in Strategic Department &amp; Procurement Operations Department, Material Warehouse and Business services for gate passes, Developee trainings, IT support, schedule meetings, document approval, stationary, handle business card requests, follow up on completing their trainings, camera permits for Material Warehouse, coordinate for reallocation of offices, submit furniture requests and name plates
 </li>
 <li>
 Create SES &amp; PRs, upload SOW for Commercial, Strategic Procurement department, Procurement Operations Department Dept PR allocations for Procurement section
 </li>
 <li>
 Respond to queries from external parties both inside and outside Qatar related to Q-Chem products and provide them the contact details for sales/purchasing
 </li>
 <li>
 Handle DHL AWB to courier documents/Materials from Amwal tower
 </li>
 <li>
 Extend support to mobilize Contractors for Procurement Operations department and Strategic Procurement department
 </li>
 <li>
 Coordinate with Woqod monthly for Diesel and Petrol prices
 </li>
 </ul>
 
 
 Commercial Governance &amp; Support
 
 
 <ul>
 <li>
 Coordinate with the value initiative owners to update the progress on each initiative for presentation to Commercial Leadership
 </li>
 <li>
 Regularly update value initiative Master record for each of the Category teams
 </li>
 <li>
 Maintain central record of End Use Certificates signed by Q-Chem Commercial
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support on Sanctions Screening of suppliers, ERM, CRM, ESG initiatives, digitalization journey in Commercial and tracking progress on Corporate Objectives related to Commercial Group
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support on Category Performance monitoring and reporting
 </li>
 <li>
 Liaise with RIM Group for periodic reporting of the relevant Strategic Procurement and Procurement Operations Departments&rsquo; KBDs
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support in the relevant coordination and correspondences with shareholders, sister companies, and QatarEnergy Tawteen leadership
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support and liaise with L&amp;D team for Commercial Group required trainings programs
 </li>
 </ul>
 
 
 Meetings and Calendar
 
 
 <ul>
 <li>
 Organise and schedule meetings, appointments, and bookings
 </li>
 <li>
 Remind attendees of forth-coming meetings and prepare meeting agenda
 </li>
 <li>
 Arrange meeting facilities, take minutes of meeting, assuring secretarial follow through
 </li>
 <li>
 Prepare management weekly meetings, KPI&rsquo;s scorecards and others as requested
 </li>
 </ul>
 
 
 Record Keeping
 
 
 <ul>
 <li>
 Maintain office files and records in accordance with internal procedures
 </li>
 <li>
 Maintain CCO filling of highly confidential documents for Chief reference
 </li>
 <li>
 Maintain a record keeping matrix and keep it updated to meet Group&rsquo;s criteria
 </li>
 </ul>
 
 
 Customer Service
 
 
 <ul>
 <li>
 Organize and expedite flow of work through CCO office and initiate follow-up action
 </li>
 <li>
 Receive and screen internal customers and their calls
 </li>
 <li>
 Answer employees' queries in a timely and professional manner
 </li>
 </ul>
 
 
 Policies, Systems, Processes &amp; Procedures
 
 
 <ul>
 <li>
 Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices in order to increase productivity and operational efficiency
 </li>
 <li>
 Implement all relevant Section&rsquo;s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner
 </li>
 </ul>
 
 
 Quality, Health, Security, Safety and Environment
 
 
 <ul>
 <li>
 Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services
 </li>
 </ul>
 
 
 Reporting
 
 
 <ul>
 <li>
 Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards
 </li>
 </ul>
 
 
 Qatarization
 
 
 <ul>
 <li>
 Contribute to the development of Qatari employees. This accountability is applicable to expatriate employees only
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 Education
 
 
 
 
 Require
 
 d : Bachelor's Degree in any discipline
 
 
 
 
 
 
 Experience
 
 
 
 
 Requi
 
 red: 3-5 years of experience in Oil and Gas/Petrochemical Industry
 
 
 
 Prefer
 
 red : 2 years at a professional level in Procurement
 
 
 
 
 
 
 Other Job Specific Requirements and/or Vocational Accreditations
 
 
 <ul>
 <li>
 MS Office
 </li>
 <li>
 Good communication skills
 </li>
 <li>
 Knowledge on SAP (Esp. Reporting and Analytics)
 </li>
 <li>
 Internet applications (e.g. online travel bookings, airplane ticketing and other means of transportation)
 </li>
 <li>
 Fax, Copier, and other office machines
 </li>
 </ul>
</div>

Senior Commercial Coordinator

ON&SYS

Key Responsibilities<ul><li>Greet and welcome visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming phone calls to the appropriate departments.</li><li>Manage the reception area and maintain a clean, organized, and professional environment.</li><li>Handle incoming and outgoing correspondence, including emails, couriers, and mail.</li><li>Maintain visitor records and issue visitor passes when required.</li><li>Schedule appointments, meetings, and conference room bookings.</li><li>Coordinate with internal departments regarding visitor and administrative requirements.</li><li>Provide administrative support, including filing, data entry, photocopying, and document management.</li><li>Monitor office supplies and coordinate procurement when necessary.</li><li>Assist with travel arrangements, accommodation bookings, and logistics as required.</li><li>Respond to general inquiries and provide accurate information to visitors and callers.</li><li>Ensure compliance with company policies, security procedures, and confidentiality requirements.</li><li>Support HR and administration teams with various office-related activities.</li></ul>Pay: From QAR3,000.00 per monthWork Location: In person

FRONT DESK EXECUTIVE

The Clean Team

Job OverviewWe are seeking a highly organized, proactive, and people-centric Operations &amp; Administrative Supervisor to lead our front-line coordination team. In this role, you will be the central hub of our daily operations, ensuring seamless communication between our staff, field personnel, and clients.This is not a passive desk job; it is a fast-paced, communication-heavy role that requires exceptional multitasking, quick problem-solving, and top-tier interpersonal skills. If you thrive in a dynamic environment where you can lead a team and directly impact client satisfaction, we want to hear from you.Key Responsibilities:Team Leadership &amp; Task Distribution:<ul><li>Supervise &amp; Empower: Oversee the daily workflow of the administrative support team, ensuring high morale and productivity.</li><li>Task Delegation: Efficiently distribute daily administrative tasks, inbound requests, and scheduling duties across the team based on current priorities.</li><li>Performance Monitoring: Provide ongoing coaching, feedback, and support to team members to maintain high service standards.</li></ul>Operational Coordination &amp; Dispatch<ul><li>Staff Mobilization: Conduct active outreach and daily check-ins with field staff to confirm schedules, availability, and shift attendance.</li><li>Logistics &amp; Transport Management: Coordinate and oversee the daily scheduling of staff pick-ups and drop-offs, ensuring optimal routing and punctual arrivals.</li><li>Client Briefing Delivery: Contact cleaning and field personnel directly to communicate specific client instructions, special requests, and site-to-site updates.</li></ul>Problem Solving &amp; Client Relations<ul><li>Real-Time Troubleshooting: Act as the first point of escalation for daily operational hiccups (e.g., staff delays, scheduling conflicts, last-minute cancellations) and resolve them swiftly.</li><li>Quality Assurance: Follow up with clients and field staff to ensure instructions were executed perfectly and service standards were met.</li></ul>Qualifications &amp; Requirements<ul><li>Experience: 2&ndash;4 years of experience in an administrative supervisor, dispatch coordination, logistics, or high-volume team lead role.</li><li>Communication Skills: Exceptional verbal and written communication skills. You must be comfortable spending a significant portion of your day on the phone directing staff and speaking with stakeholders.</li><li>Interpersonal Prowess: Outstanding &quot;people skills&quot; with the ability to motivate field staff, manage diverse personalities, and remain calm under pressure.</li><li>Problem-Solving: Strong critical-thinking skills with a proven track record of solving logistical puzzles on the fly.</li><li>Tech Savvy: Proficiency with scheduling software, CRM tools, and the MS Office Suite (Excel, Word, Outlook).</li></ul>What We Offer<ul><li>Competitive salary and performance-based incentives.</li><li>A vibrant, supportive, and collaborative team culture.</li><li>Opportunities for professional growth and career advancement.</li></ul>Work Location: In person

Operations / Admin Supervisor

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