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accountant cum administrator Jobs in Dubai

accountant cum administrator

administrator project coordinator

Carpetland BHR

Admin &amp; Project Coordinator- Job Description<ul><li>Prepare and finalize Project/Retail jobs daily schedule.</li><li>Monitor emails, prepare site reports to update the site condition daily.</li><li>Coordinate with the salesman and supervisor to confirm the job schedules.</li><li>Prepare all types of gates passes for workers, undertaking letters, vehicles, and equipment as per site requirements.</li></ul>Admin Job Description<ul><li>Monitor daily attendance and overtime details, and finalize the monthly attendance for submission to the HR Department.</li><li>Process and track employee leave applications and book tickets for employees.</li><li>Arrange international travel tickets for deployed personnel as needed.</li><li>Preparing deployment travel expenses reimbursement.</li><li>Prepare the monthly report for purchased tickets and submit it to the HR Department.</li><li>Yearly uploading documents for Trakhees/JAFZA renewal and maintain the documents properly dated.</li><li>Maintain and updating records of warehouse employee&rsquo;s documents (PP, Visa, EID)</li></ul>note: Salary bracket is flexible and can be increased if candidate possess extra ordinary skills and is like plug &amp; Play.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge of flooring and furnishings materials , have you worked on any ERP systems and how good are you in MS</li></ul>Experience:<ul><li>Adminstration in handling manpoer allocation: 4 years (Required)</li><li>Software skill and AI: 4 years (Preferred)</li></ul>Work Location: In person

Administrator & Project Coordinator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999, and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul>Job Type: Full-timePay: AED18,000.00 - AED20,000.00 per month

Contracts Administrator

Jouzy Consulting Engineers

Job Title: Authority Coordinator EngineerLocation: Dubai, United Arab EmiratesDepartment: Engineering / Design CoordinationReports To: Design ManagerAbout CompanyJouzy Consulting Engineers is a leading multidisciplinary engineering consultancy established in Dubai in 1966. With a long-standing reputation for technical excellence, quality delivery, and trusted client partnerships, Jouzy provides design, supervision, and project management services across a wide range of building and infrastructure projects in the UAE.Position OverviewThe Authority Coordinator Engineer is responsible for managing and facilitating all coordination activities with relevant government authorities, service providers, and regulatory bodies to support project approvals, NOCs, permits, and design submissions. The role ensures timely communication, accurate documentation, and smooth follow-up across internal teams and external stakeholders to maintain project progress and regulatory compliance.Responsibilities<ul><li>Coordinate with local authorities, utility agencies, and external stakeholders for project-related approvals, NOCs, permits, and technical clearances.</li><li>Prepare, compile, review, and submit authority applications and supporting documents in line with project requirements and authority standards.</li><li>Track submission status, comments, and approval timelines, and maintain a clear follow-up log for all authority-related matters.</li><li>Liaise with internal design, BIM, supervision, and project teams to ensure technical information is complete, accurate, and submitted on time.</li><li>Arrange meetings, inspections, and technical clarifications with authorities whenever required and communicate outcomes to the relevant project teams.</li><li>Review authority comments and coordinate with engineers and consultants to ensure prompt closure and resubmission.</li><li>Maintain proper records of submissions, permits, drawings, approvals, correspondence, and related authority documentation.</li><li>Support project teams in understanding authority procedures, regulations, and submission requirements applicable to each project.</li><li>Monitor updates in authority rules, digital submission platforms, and regulatory requirements, and share relevant changes internally.</li><li>Assist in resolving authority-related issues that may affect project progress, design approvals, inspections, or construction activities.</li><li>Ensure all coordination activities are carried out in compliance with company standards, project schedules, and client expectations.</li><li>Prepare regular status reports highlighting pending approvals, risks, bottlenecks, and recommended actions.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, Infrastructure Engineering, or a related discipline.</li><li>3&ndash;7 years of relevant experience in authority coordination, design submissions, or project approvals within the UAE consultancy or construction sector.</li><li>Good working knowledge of UAE authorities and service agencies such as Dubai Municipality, Trakhees, DEWA, DCD, RTA, Nakheel, Emaar, or similar entities, depending on project type.</li><li>Familiarity with authority submission processes for building and/or infrastructure projects in Dubai and other Emirates.</li><li>Ability to read and understand engineering drawings, technical reports, and submission packages.</li><li>Strong organizational skills with the ability to manage multiple submissions, deadlines, and follow-ups at the same time.</li><li>Excellent communication and coordination skills in dealing with internal teams, clients, and external authorities.</li><li>Proficiency in Microsoft Office applications; familiarity with online authority portals and document management systems is an advantage.</li><li>Understanding of BIM deliverables, submission workflows, and ISO 19650 documentation practices is preferred where applicable.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Why JCEAt Jouzy Consulting Engineers, you will join a respected consultancy with a strong legacy in the UAE market, a collaborative technical environment, and exposure to landmark projects across multiple sectors. We offer an opportunity to grow your career while working alongside experienced professionals committed to quality, innovation, and professional excellence.Job Type: Full-time

Authority Coordinator Engineer

Zolo Real Estate LLC

Job Description:The Construction Manager will serve as the senior engineering authority within Horn Ridge in Garowe, Somalia, responsible for the overall leadership, planning, and delivery of all construction activities across civil, structural, architectural, and infrastructure domains. This role demands a highly accomplished professional with extensive international and cross-sector experience, capable of steering multidisciplinary teams and overseeing the execution of large-scale developments, including specialized real estate, hospitality, and retail projects. Reporting directly to the Project Coordinator, the Construction Manager will provide strategic direction, ensure full alignment between design, engineering, and site operations, and drive the successful completion of complex projects to international standards of safety, quality, and efficiency.Key Responsibilities:Project Leadership &amp; Management<ul><li>Lead and manage the full construction function, including civil, structural, and MEP teams, site engineers, supervisors, infrastructure teams, and surveyors.</li><li>Plan, coordinate, and execute all phases of construction in alignment with scope, project timelines, and budgets.</li><li>Liaise closely with consultants, contractors, and subcontractors to ensure technical and logistical coherence across all works.</li><li>Oversee the mobilization, supervision, and performance management of site personnel and subcontractors.</li><li>Implement and monitor health, safety, and environmental compliance in all project stages.</li></ul>Technical &amp; Engineering Oversight:<ul><li>Review and validate civil, structural, and MEP drawings, shop drawings, and specifications.</li><li>Ensure technical soundness and compliance with engineering standards, codes, and quality benchmarks.</li><li>Oversee, coordinate, and provide strategic supervision across all active projects.</li><li>Coordinate with design and engineering teams to resolve design discrepancies or site issues promptly.</li><li>Utilize engineering software such as AutoCAD, Revit, ETABS, and Primavera for design interpretation, planning, and monitoring.</li></ul>Quality, Cost, and Schedule Control:<ul><li>Establish and monitor project KPIs including cost, schedule, and quality metrics.</li><li>Conduct regular site inspections and progress meetings to identify and mitigate risks.</li><li>Review construction progress reports, site logs, and quality assurance documentation.</li><li>Manage change orders, value engineering proposals, and variation claims.</li></ul>Procurement &amp; Logistics Management:<ul><li>Oversee material procurement, logistics, and resource allocation for multiple concurrent projects.</li><li>Ensure proper coordination between suppliers, logistics teams, and site engineers to maintain smooth workflow.</li><li>Review and approve material submittals, procurement schedules, and vendor performance.</li></ul>Stakeholder Coordination:<ul><li>Act as the primary point of contact between construction operations and the Project Coordinator.</li><li>Liaise with local authorities, consultants, and stakeholders to ensure regulatory compliance.</li><li>Provide regular status updates, progress reports, and technical input to the executive management team.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in civil engineering or Structural Engineering.</li><li>Master&rsquo;s degree or postgraduate diploma in Construction Management (preferred).</li><li>Minimum 20 years of progressive experience in construction and engineering, with at least 10 years in senior management.</li><li>PMP Certification is preferred.</li><li>Proven experience delivering large-scale, mixed-use, or infrastructure projects</li><li>Demonstrated leadership in both civil works and infrastructure development.</li><li>Proficiency in engineering, design and project management software: AutoCAD, Revit, ETABS, Primavera (or MS Project).</li><li>Highly proficient in Microsoft Word, Excel, PowerPoint, and related reporting and presentation tools.</li><li>Solid understanding of construction methodologies, material science, and project delivery systems.</li><li>Ability to analyze complex civil, structural, and MEP layouts and translate them into practical construction execution plans.</li><li>Strong proficiency in interpreting and analyzing Bills of Quantities (BOQs), with demonstrated ability to break down, monitor, and control project costs, track financial performance,</li><li>Strong financial and contractual acumen, including familiarity with FIDIC or equivalent standards.</li></ul>Core Competencies:<ul><li>Strategic leadership and people management skills.</li><li>Strong analytical and decision-making capabilities under pressure.</li><li>Excellent communication and stakeholder negotiation abilities.</li><li>Organizational and multitasking skills to manage simultaneous complex projects.</li><li>Adaptability to work in diverse cultural and operational environments.</li><li>Ethical, transparent, and safety-conscious management style.</li><li>High level of technical literacy and attention to detail.</li></ul>Additional:- Willing to travel to Garowe, SomaliaJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you willing to travel to Garowe, Somalia?</li></ul>Experience:<ul><li>Construction : 10 years (Required)</li></ul>

Construction Manager

<div>
 
 
 Key Responsibilities
 
 
 
 
 Design Delivery
 
 
 <ul>
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 Be an active member of the design team in the delivery of a project from concept stage to project completion.
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 Ensure that designs meet all relevant international codes, IATA and ICAO standards, and UAE authority submission requirements (Dubai Municipality, Civil Defense, Estidama, etc.).
 </li>
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 Guarantee that all project deliverables (drawings, specifications, reports) meet contractual and regulatory requirements.
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 Ensure full technical coordination across disciplines and with sub-consultants.
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 Conduct reviews of deliverables at every stage for quality and compliance before submission.
 </li>
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 Act as the project&rsquo;s design coordinator and contribute to design management activities.
 </li>
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 Participate in coordination and approval meetings with clients and authorities.
 </li>
 </ul>
 
 
 Documentation
 
 
 <ul>
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 Ensure all design deliverables comply with Company/Client standards, as well as relevant UAE regulatory and aviation authority submission protocols (IATA/ICAO guidelines).
 </li>
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 Maintain systematic documentation for traceability and audit purposes.
 </li>
 </ul>
 
 
 Coordination
 
 
 <ul>
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 Coordinate works internally across all disciplines.
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 Coordinate externally with stakeholders, sub-consultants, statutory authorities, and aviation regulators.
 </li>
 </ul>
 
 
 Profile Specifications &ndash; Minimum Requirements
 
 
 <ul>
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 5&ndash;10 years of total experience, including large-scale projects; aviation sector experience is an advantage.
 </li>
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 Bachelor of Architecture / Master of Architecture Degree or equivalent.
 </li>
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 UAE / Country-specific Society of Engineers membership.
 </li>
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 International Accreditation (RIBA, AIA or equivalent) and Sustainability Certification (LEED, PQP, WELL, or equivalent) preferred.
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Statutory Authorities requirements and UAE codes/regulations (Dubai Municipality, Abu Dhabi UPC, Civil Defense, GCAA, etc.).
 </li>
 <li>
 IATA Airport Development Reference Manual (ADRM) and ICAO Annexes for airport planning and design.
 </li>
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 Fire &amp; Life Safety principles, accessibility standards, and sustainable design principles.
 </li>
 </ul>
 
 
 
 
 
 Software Skills
 
 
 <ul>
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 Strong proficiency in AutoCAD and Revit (BIM).
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 Knowledge of 3D rendering and visualization tools (Enscape, Lumion, Twinmotion, Unreal Engine).
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 Experience with parametric and computational design tools (Grasshopper, Rhino, Dynamo).
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 Familiarity with AI-driven architectural design tools (Spacemaker, TestFit, Autodesk Forma, ArchiGAN).
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 Ability to use collaborative project management platforms (BIM 360, Navisworks, Asite, Primavera Cloud).
 </li>
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 Awareness of digital twin platforms and integration with asset management systems.
 </li>
 </ul>
 
 
</div>

Architect

SkillersZone LLC

<div>
 We are seeking aAdministrative Customer Virtual Entry-Level Admin Assistant to support our customers and internal teams across the
 
 (MENA)
 
 region. This role combines front-line customer support with strong administrative coordination to ensure smooth day-to-day operations, accurate documentation, and timely resolution of customer inquiries. The ideal candidate is service-minded, detail-oriented, organized, and comfortable working in a multicultural, multilingual environment.
 
 
 You will serve as a key point of contact for customers via phone, email, chat, and messaging platforms, while also handling administrative tasks such as data entry, filing, appointment scheduling, reporting, and coordination with logistics, finance, sales, and technical teams. This role requires excellent communication skills, professionalism, discretion with sensitive information, and the ability to manage multiple priorities with a calm, solutions-focused approach.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Customer Service (Primary)
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 Respond promptly and professionally to customer inquiries through multiple channels (phone, email, chat, WhatsApp/other messaging tools where applicable)
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 Provide accurate information on products/services, pricing, availability, delivery timelines, warranties, return policies, and general support procedures
 </li>
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 Resolve complaints and service issues with empathy, patience, and clear follow-through, escalating complex cases to the appropriate department when needed
 </li>
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 Track and manage customer requests from first contact to closure, ensuring timely updates and adherence to service-level expectations
 </li>
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 Maintain a positive customer experience by demonstrating cultural awareness, courteous language, and appropriate communication etiquette across MENA markets
 </li>
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 Collect customer feedback and share insights with supervisors to improve service quality, processes, and recurring issue resolution
 </li>
 <li>
 Administrative Support (Core)
 </li>
 <li>
 Maintain accurate customer records, case notes, and service history in CRM/ERP systems, ensuring data quality and compliance
 </li>
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 Prepare and update documentation such as order forms, service tickets, delivery notes, customer correspondence, and internal reports
 </li>
 <li>
 Coordinate appointments, service visits, call-backs, and follow-ups; manage calendars and scheduling across teams
 </li>
 <li>
 Support internal workflows including filing, scanning, archiving, and organizing digital documents in shared drives/systems
 </li>
 <li>
 Assist with invoice queries and basic finance coordination (e.g., payment status checks, forwarding documents, confirming billing details) in collaboration with the finance team
 </li>
 <li>
 Generate weekly/monthly customer service summaries (e.g., volume of requests, resolution time, common issues, customer satisfaction inputs)
 </li>
 <li>
 Cross-Functional Coordination
 </li>
 <li>
 Liaise with operations, logistics, and warehouse teams to track deliveries, handle delays, and communicate updates to customers clearly
 </li>
 <li>
 Work closely with sales teams to support customer onboarding, account updates, and post-sales coordination
 </li>
 <li>
 Collaborate with technical support (if applicable) to ensure accurate troubleshooting, scheduling, and customer guidance
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Communicate consistently across different countries/time zones within MENA, ensuring handovers and continuity for ongoing cases
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma required; Bachelor&rsquo;s degree or diploma
 </li>
 <li>
 Basic of experience in customer service, administrative support, call center operations, hospitality, retail support, or a similar customer-facing role (MENA experience is a strong advantage)
 </li>
 <li>
 Proficiency with common office tools (Microsoft Office/Google Workspace), especially Excel/Sheets, email management, and document formatting
 </li>
 <li>
 Experience using CRM systems
 
 
 
 
 </li>
 </ul>
 
 Language Requirements (MENA-Focused)
 
 
 
 <ul>
 <li>
 Basic Arabic (spoken and written) is preferred for most MENA markets
 </li>
 <li>
 Basic English (spoken and written)
 
 
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Strong customer-first mindset with the ability to remain calm and professional under pressure
 </li>
 <li>
 Excellent verbal and written communication with clear, polite, and solution-oriented messaging
 </li>
 <li>
 Strong attention to detail and accuracy in documentation, data entry, and record-keeping
 </li>
 <li>
 Ability to prioritize tasks, manage multiple tickets, and meet deadlines in a fast-paced environment
 </li>
 <li>
 Problem-solving capability: identify root causes, propose solutions, and escalate effectively when needed
 </li>
 <li>
 High integrity and discretion when handling confidential customer and company information
 </li>
 <li>
 Cultural sensitivity and awareness of customer expectations across different MENA countries
 
 
 
 
 </li>
 </ul>
 
 Working Conditions and Schedule
 
 
 
 <ul>
 <li>
 Role may be office-based, hybrid, or remote depending on business needs and country regulations
 </li>
 <li>
 Typical working weeks in parts of MENA may follow , with flexibility required during peak periods.
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Some roles may require occasional coordination outside standard hours to support customers in different time zones or manage urgent cases
 
 
 
 
 </li>
 </ul>
 
 Performance Indicators (KPIs)
 
 
 Success in this role is commonly measured by:
 
 
 First response time and overall resolution time
 
 
 Quality and accuracy of case documentation
 
 
 Customer satisfaction feedback (CSAT) and complaint handling quality
 
 
 Ticket backlog management and follow-up consistency
 
 
 Adherence to policies, scripts/processes, and service standards
 
 
 Administrative accuracy (data quality, report timeliness, document compliance)
 
 
 
 Career Growth Opportunities
 
 
 This role offers clear development pathways, depending on performance and interest, including:
 
 
 Senior Customer Service Representative / Team Lead
 
 
 Customer Experience (CX) Specialist
 
 
 Office Administrator / Operations Coordinator
 
 
 Sales Support / Account Coordinator
 
 
 Quality Assurance (QA) or Training Specialist
 
 
 
 Equal Opportunity Statement
 
 
 We are committed to creating an inclusive workplace that respects diversity across the MENA region. All qualified applicants will be considered without discrimination based on nationality, gender, age, disability, or any other protected status in line with applicable local laws.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Administrative Customer Virtual Entry-Level Assistant

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