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arabic secretary

Benaa Real Estate development Compagny

تعلن شركة بناء للتنمية العقارية عن وظيفة سكرتيرة من الجنسيات العربية للإنضمام إلي فريقها وذلك للقيام بالمهام الرئيسية التالية :التواصل اليومي مع العملاء (هاتفياً، واتساب، والبريد الإلكتروني) بطريقة احترافية ولبقة.تنظيم وإدارة المواعيد والاجتماعات للإدارة والفريق.التنسيق مع إدارة الشركة في كافة الأمور الإدارية والتنفيذية.القيام بجميع الأعمال المكتبية اليومية (أرشفة الملفات، المراسلات، استقبال الزوار، وتنظيم الوثائق).إعداد التقارير والعروض التقديمية باستخدام برامج Microsoft Office (Word, Excel, PowerPoint, Outlook).قراءة وفهم المخططات المعمارية واستخراج المعلومات المطلوبة منها بدقة.التعامل مع المستندات والملفات بسرية ومهنية عالية.المتطلبات:أن تكون المتقدمة أنثى عربية الجنسية.خبرة لا تقل عن سنتين في العمل كسكرتيرة أو مساعدة إدارية.يشترط أن تكون لديها خبرة سابقة في مكتب عقاري أو مكتب هندسي.إتقان تام لبرامج Microsoft Office (خاصة Word و Excel).القدرة على قراءة وفهم المخططات المعمارية.مهارات تواصل ممتازة باللغة العربية والإنجليزية.شخصية منظمة، دقيقة، سريعة البديهة، وقادرة على العمل تحت الضغط.الحفاظ على السرية التامة للمعلومات والمستندات. الإنضمام فورا.الراتب المدفوع: QAR٣٬٠٠٠٫٠٠&nbsp;لكل شهرالخبرة:<ul><li>العمل في شركات المقاولات: سنتان (مطلوب)</li></ul>موقع العمل: بشكل شخصي

Arabic Secretary

Alhamal Trading & Contracting W.L.L.

We are seeking a highly organized and experienced Legal Secretary to join our team.Requirements:<ul><li>Previous experience in a law firm or legal department is mandatory</li><li>Strong knowledge of legal documentation, correspondence, and filing systems</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office and document management systems</li><li>Strong attention to detail and ability to work under pressure</li><li>Ability to maintain confidentiality at all times</li></ul>Preferred Qualifications:<ul><li>Previous experience in Qatar or GCC legal environment</li><li>Arabic and English language proficiency (Arabic is an advantage)</li><li>Familiarity with contract drafting and legal administrative procedures</li></ul>Key Responsibilities:<ul><li>Support lawyers/legal team with drafting and formatting legal documents</li><li>Manage correspondence, filing, and document control</li><li>Schedule meetings, hearings, and follow-ups</li><li>Maintain confidentiality of all legal records and cases</li></ul>Job Type: Full-timeWork Location: In person

Legal Secretary - Preferred Arab

The Holding Group of Companies

We are seeking a highly organized, proactive, and professional Executive Secretary to provide high-level administrative support to senior management. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Provide comprehensive administrative and secretarial support to executives and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and format reports, presentations, and correspondence</li><li>Handle confidential documents and maintain organized filing systems</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Screen and direct phone calls and emails professionally</li><li>Maintain office supplies and ensure smooth day-to-day office operations</li><li>Assist in special projects and perform other administrative duties as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Exceptional organizational and time-management skills</li><li>Ability to handle sensitive information with confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li><li>Professional demeanor and interpersonal skills</li></ul>Preferred Qualifications<ul><li>Experience working in a corporate or multinational environment</li><li>Knowledge of office management systems and procedures</li><li>Familiarity with business correspondence and report writing</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per monthWork Location: In person

execcutive secretary

STERLING

Position Title: Executive Secretary Reporting To: CEO / Managing Director (or as assigned) Location: Qatar Role Purpose To provide high-level administrative and organizational support to senior management, ensuring efficient coordination of executive activities, confidentiality, and smooth day-to-day operations of the executive office. Key Responsibilities1. Executive Support Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups Act as the first point of contact between the executive office and internal/external stakeholders2. Communication &amp; Correspondence Draft, review, and manage professional correspondence (emails, letters, memos) Screen and prioritize incoming communications Ensure timely and accurate responses on behalf of the executive3. Documentation &amp; Reporting Prepare reports, presentations, and briefing documents Maintain organized filing systems (physical and digital) Track action items and ensure timely follow-up with relevant departments4. Coordination &amp; Liaison Coordinate with departments (Operations, Finance, HR, Supply Chain, etc.) to ensure alignment on tasks and deadlines Support in organizing executive meetings, board meetings, and committee sessions Liaise with external partners, landlords, franchisors, and stakeholders when required5. Confidentiality &amp; Governance Handle sensitive information with the highest level of confidentiality and professionalism Ensure proper documentation and record-keeping aligned with company policiesQualifications &amp; Experience: Bachelor&rsquo;s degree in Business Administration or related field Minimum 5&ndash;8 years of experience as an Executive Secretary or Personal Assistant to senior executives Experience in F&amp;B, retail, or multi-unit operations is a plus Skills &amp; Competencies Excellent written and verbal communication skills (English required; Arabic is a strong advantage) Strong organizational and time management skills High level of professionalism, discretion, and confidentiality Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to multitask and work under pressure Strong attention to detail and follow-throughKey Success Factors (KPIs) Accuracy and timeliness of executive scheduling and coordination Quality and professionalism of communications and reports Effectiveness in follow-up and task tracking Level of confidentiality and trust maintained Responsiveness to executive and stakeholder needsJob Types: Full-time, PermanentWork Location: In person

Executive Secretary

Al Jazeera Media Network

<div>
 
 Description
 
 
 
 
 Position at Al Jazeera Media Network
 
 
 
 
 Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.
 
 
 
 
 The Ideal Candidate Should Meet The Below Criteria
 
 
 
 <ul>
 <li>
 Valid QID/ Residency permit
 </li>
 <li>
 Bilingual: Arabic and English
 </li>
 <li>
 Experience: 3 years in Administration Field
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 
 
 </li>
 </ul>
 
 Administration
 
 
 
 <ul>
 <li>
 Oversees all Operational matters (including IT, HR and Premises)
 </li>
 <li>
 Supports the editorial team in relation to field operations and other activities as required.
 </li>
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 Provide operational administrative and logistics support for News team
 </li>
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 Handle the administration and maintenance of the Bureau's infrastructure
 </li>
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 Responsible for identifying governance issues e.g. in Accounting Standards, Health &amp; Safety.
 </li>
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 Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
 </li>
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 Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
 </li>
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 Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
 </li>
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 Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
 </li>
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 Responsible for Risk Management and Contingency Planning / Disaster Recovery.
 </li>
 <li>
 Coordinate the shipping of all bureau equipment &amp; secure required documentation
 </li>
 <li>
 Sustain proper and accurate filing and tracking records for Administrative subjects
 </li>
 <li>
 Assist employees and refer them to the concerned person or department for any inquiries
 </li>
 <li>
 Arrange business travel arrangements for team members and visitors
 </li>
 <li>
 Prepare reports as required by International Services manager or Regional Director
 </li>
 <li>
 Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
 </li>
 <li>
 Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
 </li>
 <li>
 Handle the collection and delivery of mail - if there is no bureau secretary
 </li>
 <li>
 Assist in the planning and preparation of meetings, conferences and conference telephone calls.
 </li>
 <li>
 Responsible for the financial &amp; management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Experience: 3 years in a related field.
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 </li>
 </ul>
</div>

Officer – MEA Bureaus Administration IGS

ALI BIN ALI

<div>
 <ul>
 <li>
 &nbsp; &nbsp; Manage calendar pertaining to the VP/GC&rsquo;s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
 </li>
 <li>
 &nbsp; &nbsp; Provide general support to legal office visitors.
 </li>
 <li>
 &nbsp; &nbsp; Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp; Draft correspondences and other documents required by the VP/GC and legal counsels.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp; Interacts with external customers for document transmittal, follow up and coordination.
 </li>
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 &nbsp; &nbsp; Managing office expenditure and budgets.
 </li>
 <li>
 &nbsp; &nbsp; The point of contact for all legal inquiries and requests.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp;Address all employees&rsquo; queries regarding legal office management.
 </li>
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 &nbsp; &nbsp; Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
 </li>
 <li>
 &nbsp; &nbsp; Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
 </li>
 <li>
 &nbsp; &nbsp; Support the legal counsels in interacting with clients.
 </li>
 <li>
 &nbsp; &nbsp; Carries out legal researches and investigations in support to the legal counsels.
 </li>
 <li>
 &nbsp; &nbsp; Provide legal update to all departments and divisions.
 </li>
 <li>
 &nbsp; &nbsp; Organize the office layout and manage the supply of stationery and equipment
 </li>
 <li>
 &nbsp; &nbsp; Plan in-house or off-site activities, like parties, celebrations and conferences
 </li>
 <li>
 &nbsp; &nbsp; Follow up and manage the relationship with local and international law firms and other service providers.
 </li>
 <li>
 &nbsp; &nbsp; &nbsp;Act as project coordinator for all projects (locally &amp; internationally).
 </li>
 <li>
 Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
 </li>
 <li>
 
 &nbsp; &nbsp; &nbsp;Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Managing the administrative team in the legal department and organization the office operations and procedures.
 
 </li>
 </ul>
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
 
 </li>
 <li>
 Good knowledge of Office Administrator responsibilities, systems and procedures
 
 </li>
 <li>
 Acquainted of Qatar laws, regulations and courts procedures.
 
 </li>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
 </li>
 <li>
 Fluent in both English and Arabic
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Proficiency in MS Office (Word, Excel and Outlook)
 
 </li>
 <li>
 Excellent time management skills and ability to multi-task and prioritize work
 
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment
 
 </li>
 <li>
 A creative mind with an ability to suggest improvement.
 
 </li>
 <li>
 Charismatic and well-presented at all times.
 </li>
 </ul>
</div>

Office Manager

Excel Metal Industries

We are seeking a competent and organized individual to join our team as a Secretary cum Receptionist. In this role, you will be responsible for handling administrative tasks and managing our front desk operations. Your duties will include answering phone calls, receiving visitors, scheduling appointments, and providing administrative support to various departments. The ideal candidate should have excellent communication skills, strong organizational abilities, and proficiency in office software.Prior experience in a similar role is preferred. If you thrive in a fast-paced environment and can multitask effectively, we encourage you to apply for this position.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner.</li><li>Answer and direct phone calls to appropriate individuals.</li><li>Manage incoming and outgoing correspondence (e.g., emails, letters, packages).</li><li>Schedule appointments and maintain calendars.</li><li>Assist in organizing and coordinating meetings, conferences, and events.</li><li>Handle sensitive and confidential information with discretion.</li><li>Assist other departments as needed.</li></ul>Requirements:<ul><li>Proven work experience as a Secretary or Receptionist.</li><li>Proficiency in MS Office (MS Word, Excel, and Outlook).</li><li>Strong verbal and written communication abilities.</li><li>Ability to prioritize tasks and work independently.</li></ul>Job Types: Full-time, Permanent, ContractPay: QAR2,500.00 - QAR3,000.00 per monthWork Location: In person

RECEPTIONIST CUM SECRETARY

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