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as senior administrative coordinator headquarters hq

Turner Construction Company

<div>Location: This role is based in the New York City office and requires regular in-office presence..
Position Description: Serve as a highly trusted and highly organized professional, providing coordination for daily headquarters (HQ) administrative activities including calendar management, expense support, and light travel needs for multiple executives. Facilitate team enablement for cross-functional scheduling, meeting and event logistics, hospitality coordination, and provide administrative support for HQ initiatives. Proactive and service-oriented, able to handle confidential information with discretion, communicate clearly, and improve systems and processes using technology, Artificial Intelligence (AI), and automation.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide proactive and professional executive-level support with high autonomy to multiple senior executives, anticipate needs, simplify coordination, and facilitate smooth day-to-day flow.</li><li>
Own complex calendar management across leaders (e.g., prioritization, conflicts, time-zone management, meeting hygiene, agendas, and follow-ups) and coordinate shared HQ cross-functional calendars, assist with flow of meetings, leadership touchpoints, and milestone moments.</li><li>
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.</li><li>
Coordinate light business travel logistics, as requested.</li><li>
Promote team enablement to facilitate headquarters (HQ) meeting and event coordination.</li><li>
Manage conference room strategy and meeting logistics (e.g., space planning, confirmations, tech readiness, attendee communications).</li><li>
Plan and execute HQ events and in-office meetings (e.g., hospitality coordination, catering, room set-up, run-of-show, vendor coordination, and day-of support).</li><li>
Capture notes, decisions, and action items for leadership meetings as needed; track follow-ups to closure, risks, and dependencies.</li><li>
Provide administrative and coordination support for select HQ initiatives, Departments, or other projects as needed and as capacity allows.</li><li>
Identify repetitive tasks and propose recommendations that enhance team efficiency, systems, processes, and service delivery. Contribute to development and embrace Artificial Intelligence (AI) and automation for continuous improvement of coordination-related Standard Operating Procedures (SOPs).</li><li>
Collaborate with HQ Office Manager and Information Services (IS) team for executive-level office needs; triage requests and escalate to appropriate entity for support (e.g., Security, Safety, facilities).</li><li>
Keep leaders informed of relevant office announcements and changes that impact schedules, safety, or local operations.</li><li>
Develop and maintain stakeholder/contact lists and distribution groups; support recurring communications and information sharing across HQ functions.</li><li>
Coordinate purchasing and vendor engagements (e.g., quotes, purchase orders/invoices, budgets) related to events, hospitality, and HQ operations.</li><li>
Other activities, duties, and responsibilities as assigned.
</li></ul>Qualifications:<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s Degree from accredited degree program and/or professional administrative certification, with minimum 6 years of relevant general office or administrative services experience required, in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience, or equivalent combination of education, training, or experience
</li><li>Commissioned Notary Public, desired
</li><li>Project management skills, able to prioritize, problem solve, and manage competing workload assignments with demanding time frames; able to stay composed and deliver high-quality work in fast-paced environment
</li><li>Effective active listening skills and follow up on commitments and deadlines
</li><li>High degree of organization, attention to detail, and accuracy
</li><li>High standards of accountability and integrity, exercise discretion, and maintain confidential information
</li><li>Demonstrate approachable, proactive, positive, and professional presence</li><li>
Excellent relationship-building skills with C-suite leaders, engage professionally with stakeholders across organizational levels, and vendors
</li><li>Professional verbal communication, business writing, and proofreading skills
</li><li>Exhibit sound judgment, anticipate requirements, and address issues proactively
</li><li>Event and meeting planning skills
</li><li>Proficient computer and database skills, Microsoft Office suite of applications , and collaboration tools (e.g., MS Teams, SharePoint)
</li><li>Knowledge of data privacy, information security, and confidential records handling aligned with company policy
</li><li>Limited travel, as directed</li></ul>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
*The salary range for this position in NYC is estimated to be $112k - $140K. Actual compensation packages within that range are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. *
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

AS Senior Administrative Coordinator - Headquarters (HQ)

Ventas, Inc.

<div>
 
 Job Description
 
 
 
 Ventas is a leading S&amp;P 500 company enabling exceptional environments that benefit a large and growing aging population. With an enterprise value exceeding $50 billion and a portfolio of more than 1,400 properties across North America and the United Kingdom, Ventas is a preeminent participant in the longevity economy. Its largest business is private-pay senior housing, which includes over 850 communities providing valuable care and services to more than 90,000 residents. The Ventas portfolio also includes outpatient medical buildings, research centers and healthcare facilities that attract strong institutional demand from the largest health systems, biomedical companies and universities and other research institutions in the world. Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value. The experienced Ventas team shares a commitment to each other and to the Company&rsquo;s mission of helping people live longer, healthier, happier lives.
 
 
 
 About The Role
 
 
 
 The Executive Assistant &amp; Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment. The position provides high-level administrative and office support in a dynamic, fast-paced environment and requires a proactive, detail-oriented individual. Key responsibilities include:
 
 
 <ul>
 <li>
 Manage executive calendars, travel arrangements, meeting coordination and expense reporting.
 </li>
 <li>
 Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality.
 </li>
 <li>
 Prepare and organize reports, presentations and correspondence for executive leadership.
 </li>
 <li>
 Provide administrative support to executives, managers and staff, including document management and recordkeeping.
 </li>
 <li>
 Oversee daily office operations including incoming communications, mail distribution and conference room coordination.
 </li>
 <li>
 Manage vendor relationships, office services and facilities requests in partnership with building management.
 </li>
 <li>
 Maintain office and kitchen inventory, ensuring timely ordering, stocking and organization of supplies.
 </li>
 <li>
 Support office logistics and culture initiatives including onboarding coordination, guest support, company events and special projects.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Accounting, Finance, or a related field.
 </li>
 <li>
 5+ years of executive administrative support experience, ideally in a financial services, investment banking, or private equity setting.
 </li>
 <li>
 Must be located in New York, NY surrounding area or willing to relocate for the duration of employment.
 </li>
 <li>
 Willingness to adapt and thrive in a blended work environment with 4-days in office, seamlessly transitioning between remote work and in-office operations.
 </li>
 <li>
 Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
 </li>
 <li>
 Proven ability to effectively support and communicate with top executives in a dynamic, fast-paced environment.
 </li>
 <li>
 Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.
 </li>
 <li>
 High degree of professionalism and discretion in handling confidential information.
 </li>
 <li>
 Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.
 </li>
 <li>
 Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
 
 
 </li>
 </ul>
 
 The estimated base salary range for this position is $95,000-$125,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.
 
 
 
 
 In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.
 
 
 
 Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.
 
 
 Ventas, Inc. is an Equal Opportunity Employer.
 
 
 Ventas, Inc. does not accept unsolicited resumes from staffing agencies, search firms or any third parties.
 
 
</div>

Executive Assistant & Office Coordinator

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3>Tiffany and Company has an opening for an Office Operations Specialist at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
Facility Management
<ul><li>Determine budget and execute indirect procurement across the JDIW office and the shop, overseeing the full lifecycle of purchase orders, tracking, and reconciliation. This includes tools, components, Argon and Oxygen tanks, and all facility-related services such as suppliers, equipment maintenance and repairs, and external support services
</li><li>Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
</li><li>Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
</li><li>Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
</li><li>Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
</li><li>Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
</li><li>Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
</li><li>Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
</li><li>Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
</li><li>Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
</li><li>Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
</li><li>Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
</li></ul>Administrative Support to Senior Leaders
<ul><li>Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
</li><li>Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
</li><li>Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
</li><li>Prepare and submit expense reports for the Vice President and Senior Director
</li><li>Coordinate trade show appointments and manage entry logistics as required
</li><li>Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
</li><li>Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
</li><li>Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
</li><li>Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
</li><li>Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
</li></ul>Jewelry Design and Innovation Workshop (JDIW) Lead Contact
<ul><li>Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
</li><li>Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
</li><li>Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
</li><li>Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
</li><li>Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
</li></ul>Personnel and System Management
<ul><li>Provide day-to-day IT support for the Model Making team, ensuring timely resolution of technical needs and continuity of operations
</li><li>Develop, maintain, and oversee content for the JDIW intranet page
</li><li>Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
</li><li>Track, update, and approve shop employee attendance in Kronos and SharePoint, supporting Monthly MBR reporting for a team of 11 Model Makers
</li><li>Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
</li><li>Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
</li></ul>Innovation Documentation
<ul><li>Support the creation and ongoing maintenance of physical and digital research and development libraries
</li><li>Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
</li><li>Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
</li><li>Support leadership with special projects and strategic initiatives as assigned
</li><li>Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
</li></ul>Required Qualifications
<ul><li>At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
</li><li>Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
</li><li>Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
</li><li>Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
</li><li>Strong attention to detail with a consistent commitment to accuracy and operational excellence
</li><li>Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
</li><li>Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
</li></ul>Preferred Requirements
<ul><li>Bachelor's degree
</li><li>Prior experience supporting leadership within luxury, design, fashion, or other creative industries
</li></ul>The hiring range for this position ranges from $33.66 - $45.54 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">TIFFANY &amp; CO.
 
MAISON
 
</h2><div>Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany &amp; Co. is one of the world&rsquo;s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany &amp; Co. since its inception, uniting the jeweler&rsquo;s core values of inventiveness, craft and joy in designs that endure across generations.
 
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.</div></div></div></div></div></div></div>

Assistant - Office Operations Specialist

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 We are partnering with a leading private equity firm that is continuing to grow and is adding high‑quality administrative support. The group is known for its collaborative culture, high standards, and strong internal partnerships across functions. This role reports directly into senior leadership, including the Chief of Staff and a senior administrative leader.
 
 
 
 THE ROLE
 
 
 
 This is a
 
 Junior Executive Assistant
 
 position supporting up to
 
 10 team members
 
 , with the most senior at
 
 Director level
 
 .
 
 
 This role will partner closely with internal coordination teams in a collaborative function.
 
 
 
 
 
 
 Key duties include:
 
 
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 Calendar management and scheduling across a group of stakeholders
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 Coordinating internal meetings and logistics
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 Supporting up to 10 professionals with varying needs
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 Liaising with internal coordination teams and cross‑functional partners
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 Light administrative support for senior team members
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 Assisting with workflow efficiencies as the team continues to grow
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 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is eager to grow within a high‑performing environment, proactive, and comfortable supporting multiple stakeholders with shifting priorities. Collaboration is key, as the role works closely with senior coordinators, leadership, and other support staff.
 
 
 
 They should be:
 
 
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 Organized, proactive, and capable of handling a fast-paced environment
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 A clear communicator with strong coordination skills
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 Comfortable supporting multiple team members simultaneously
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 Team‑oriented, humble, and eager to learn
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 Adaptable and willing to take on varied tasks
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 Tech‑savvy and confident using Microsoft Office
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 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
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 Salary up to $100k base
 
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 Bonus targeted at 20%
 
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 Excellent benefits package
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 Close partnership with senior leaders and experienced EAs
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 Strong development and growth opportunities
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 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
 
 
</div>

Administrative Assistant

NoHo Hospitality Group

<div>
 
 
 NoHo Hospitality Group&nbsp;is seeking a&nbsp;Communications Coordinator&nbsp;to join their growing team.
 
 
 
 
 
 
 
 The Communications Coordinator&nbsp;(CC) supports all internal and external social media, marketing and public relations efforts led by the Communications team. The position requires maintenance of ongoing key administrative systems, assigned projects and varying daily errands. Aptitude for administration, organization, clear communication and follow through on tasks in accordance with NoHo Hospitality Group (NHG) company vision and standards is essential. This role is an ambassador of hospitality within our company.
 
 
 
 
 
 
 
 Who You Are:
 
 
 
 
 
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 College graduate or equivalent vocational training certificate.
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 1-3 years experience in a Social Media/Content Creation/Communications/Marketing/Public Relations position in the field of hospitality, preferably within a group of fine dining restaurants and hospitality operations.
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 Interest and passion for hospitality, marketing, social media, design, photography and public relations.
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 Excellent written and verbal communication skills with fluency in English, including the ability to produce technical and creative writing. Multilingualism will be considered an asset.
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 Interpersonal skills with fellow employees and supervisors. Ability to get along with diverse personalities. Be tactful, mature.
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 Organizational and multitasking abilities and sound administrative skills.
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 Strong computer skills including proficiency with Google Workspace (or similar platform), Adobe Creative Suite, with willingness to adapt to new digital platforms.
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 Experience with Instagram, Facebook, TikTok, as well as dominant social media management platforms (e.g. Sprout Social).
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 A keen and demonstrated interest in the restaurant industry, food media and culture.
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 </ul>
 
 
 
 
 
 What You Will Be Doing:
 
 
 
 
 
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 Provide administrative support to the Communications Manager, completing assigned tasks in a timely, efficient manner.
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 Comply with all departmental policies/service procedures/standards.
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 Perform responsibilities in accordance with company standards, policies and applicable laws.
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 Overseeing social media platforms including influencer campaigns and photoshoots.
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 Capture still photography and video in our spaces.
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 Edit photos for social media and press use in a timely manner.
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 Assist in monitoring and tracking all appearances of our chefs, restaurants and key principles in the media.
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 Maintain the database of press clips in print-resolution PDF format.
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 Populate company materials with brand insignia as directed.
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 Research and execute tasks relating to special projects.
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 </ul>
 
 
 
 
 
 Benefits:
 
 
 
 
 
 
 
 We offer medical, dental, and vision benefits day of hire for full time employees, as well as a 401(k), Paid Time Off, Employee Dining Discount, BRi Commuter Benefits, Flexible Spending Account (FSA) for full time employees, and Referral Reward Program.
 
 
 
 
 
 <ul>
 <li>
 
 Since first partnering in 2009, Chef Andrew Carmellini, Josh Pickard, and Luke Ostrom have opened a national portfolio of restaurants and culinary services at preeminent hotels, live music venues, and major metropolitan sports arenas and airports across New York City and Detroit, including Locanda Verde, The Dutch, Joe&rsquo;s Pub and The Library at The Public, Lafayette, Bar Primi, Leuca, Westlight, Little Fino, Mister Dips, San Morello, Evening Bar, The Brakeman, Penny Red&rsquo;s, Gilly&rsquo;s Clubhouse, Saksey&rsquo;s, Carne Mare, Caf&eacute; Carmellini and The Portrait Bar. The team actively runs food and beverage operations in five hotels, including The Greenwich Hotel, The William Vale, Shinola Hotel, and The Fifth Avenue Hotel. Known for delivering quality experiences and pertinent culinary culture, each place is a distinctly owned, handcrafted labor of love. They've received widespread critical acclaim, recognition on countless &ldquo;Best of&rdquo; lists, a Michelin star, multiple Michelin hotel keys, two coveted James Beard Foundation awards, and inclusion on The World&rsquo;s 50 Best Restaurants and 50 Best Bars lists. To learn more, visit&nbsp;nhgnyc.com&nbsp;or AndrewCarmellini.com.
 
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 </ul>
</div>

Communications Coordinator

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