administrative assistant Jobs in Charge Jobs In Dubai

administrative assistant

executive assistant Jobs in Charge Jobs In Dubai

executive assistant

office administrator Jobs in Charge Jobs In Dubai

office administrator

office manager Jobs in Charge Jobs In Dubai

office manager

admin executive Jobs in Charge Jobs In Dubai

admin executive

assistant administrator

DDA Real Estate

DDA Real Estate is seeking an ambitious and energetic Assistant Admin with experience in conveyancing based in Dubai, to join our team!What we offer:&ndash; Company with over 18 years of experience based in Dubai Media City&ndash; Lead generation and full marketing support&ndash; Training, weekly meetings with developers on new properties Increased commission from developers, flexible scheduleResponsibilities:1) Conveyancing2) Full deal support3) Document management, POA4)Knowledge of listing administration5)Abu Dhabi Real Estate ExperienceRequirements:1) Based in Dubai (candidates from other countries will not be considered)2) Experience in conveyancing (experience in real estate sales)3) Work schedule: 2/2, working day - 12 hours4) Base salary &ndash; AED 4000 (depends on your experience) + bonuses (for each F contract &ndash; AED 100 for rent, AED 200 for sales) + POA service from AED 300-500 (notarially authorized representativeThe position requires a driver's license.If you're ready to accept the challenge and join our team, apply now!Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Assistant Administrator

Nationwide Middle East Properties LLC

<div>
 
 
 The Personal Assistant &amp; Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO&rsquo;s overall business objectives in the real estate sector.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
 
 </li>
 <li>
 Assist in preparing reports, presentations, proposals, and business documents for the CEO
 
 </li>
 <li>
 Organize and manage CEO&rsquo;s appointments, client meetings, and follow-ups
 
 </li>
 <li>
 Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
 
 </li>
 <li>
 Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
 
 </li>
 <li>
 Coordinate real estate transactions, listings, and communications with clients
 
 </li>
 <li>
 Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
 
 </li>
 <li>
 Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
 
 </li>
 <li>
 Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
 
 </li>
 <li>
 Perform additional administrative duties and support projects as required by the CEO
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Excellent organizational, communication, and interpersonal skills
 
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
 
 </li>
 <li>
 Experience with CRM systems and sales tracking tools
 
 </li>
 <li>
 Strong attention to detail and time management skills
 
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment
 
 </li>
 <li>
 Previous experience in administrative support or a similar role, preferably supporting senior management or executives
 
 </li>
 <li>
 Knowledge of the sales process and client relations
 
 </li>
 <li>
 Real estate industry experience is mandatory
 
 </li>
 <li>
 Familiarity with real estate portals such as Bayut and Property Finder is a must
 
 </li>
 <li>
 Strong customer service skills and the ability to build relationships with clients
 
 </li>
 <li>
 High school diploma or equivalent; further education or certifications in administration or real estate is a plus.
 
 </li>
 </ul>
</div>

Personal Assistant & Sales Administrator

Spoton Training Institute - Institute of Global Technology and Innovation

Office Administrator / Assistant (Arabic Speaking)Location: Burjuman &ndash; Dubai, UAECompany: Spoton Training InstituteJob DescriptionWe are looking for a responsible and organized Office Administrator / Assistant (Arabic Speaking) to support daily operations at our training institute. The candidate will handle administrative tasks, student inquiries, and coordination between trainers, students, and management.The ideal candidate should be fluent in Arabic and English, friendly, professional, and able to work in a fast-paced environment.Responsibilities<ul><li>Handle inquiries in Arabic and English (phone, WhatsApp, email, in person).</li></ul><ul><li>Assist with course scheduling and coordination with trainers.</li></ul><ul><li>Support marketing activities (WhatsApp, emails, basic follow-ups).</li></ul><ul><li>Provide overall administrative support to management.</li></ul>Requirements<ul><li>Fluent in Arabic and English (mandatory)</li></ul><ul><li>Previous experience in office administration or customer service (preferred)</li></ul><ul><li>Good communication and interpersonal skills</li></ul><ul><li>Organized, responsible, and proactive</li></ul><ul><li>Friendly and customer-service oriented</li></ul>HIRING URGENTLY!!! Apply via WhatsApp or post your CV on Indeed: +971 58 525 6717Job Types: Part-time, Contract

Office Administrative Assistant

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Mila International Group L.L.C-Fz

Job Title: Receptionist / Executive AdministratorLocation: Churchill Executive Towers, Business Bay, Dubai Working Hours: UK Shift (12:00 PM &ndash; 10:00 PM, Monday&ndash;Friday + Alternate Saturdays) Salary: 5,000 AED per month (basic)About UsWe are a growing international operations business supporting UK-based energy and engineering services. Our Dubai office plays a critical role in supporting daily operations, coordination, and executive support. We are now seeking a professional, organised, and confident Receptionist / Executive Administrator to be the front face of our Dubai office and provide high-level administrative support.Role OverviewThis is a dual-function role combining front-of-house reception duties with executive and office administration support. You will be responsible for managing the office environment, handling communications, supporting senior management, and ensuring the office operates smoothly and professionally at all times.Key ResponsibilitiesReception &amp; Front-of-House<ul><li>Acting as the first point of contact for all visitors and callers.</li><li>Managing incoming calls, emails, and general enquiries professionally.</li><li>Greeting visitors and coordinating meeting room usage.</li><li>Maintaining a professional and welcoming office environment.</li></ul>Executive &amp; Office Administration<ul><li>Providing day-to-day administrative support to senior management.</li><li>Managing calendars, scheduling meetings, and coordinating diaries.</li><li>Preparing documents, reports, and presentations when required.</li><li>Handling confidential information with discretion and professionalism.</li><li>Managing office supplies, vendors, and general office administration.</li><li>Supporting HR and operations with onboarding documentation and coordination.</li><li>Assisting with travel bookings, expenses, and internal coordination tasks.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience as a receptionist, executive assistant, or office administrator.</li><li>Excellent spoken and written English.</li><li>Strong organisational skills and attention to detail.</li><li>Professional appearance and communication style.</li><li>Ability to manage multiple priorities in a fast-paced office environment.</li><li>High level of discretion and confidentiality.</li><li>Confident using Microsoft Office and office systems.</li></ul>What We Offer<ul><li>Salary: 5,000 AED per month (basic)</li><li>UAE work visa and residency sponsorship</li><li>Private health insurance provided upon visa issuance</li><li>Annual leave in line with UAE Labour Law:</li><li>30 calendar days paid annual leave after one year of service</li><li>Accrued leave during the first year</li><li>Paid UAE public holidays</li><li>One paid weekly rest day</li><li>Office-based role in Churchill Executive Towers, Business Bay</li><li>Full training and structured onboarding</li><li>Supportive, professional working environment</li><li>Long-term career growth opportunities</li></ul>How to ApplyIf you are organised, professional, and looking to grow within a dynamic international business, we would like to hear from you.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Receptionist / Executive Administrator

Job description:About Us: We are a growing MEP technical services company handling mechanical, electrical, and plumbing projects across the UAE. We&rsquo;re looking for an experienced and proactive Office Administrator / Technical Office Assistant to support our daily office and site coordination.Key Responsibilities:<ul><li>Manage project documentation, daily reports, time sheets, and records.</li><li>Coordinate with site teams, engineers, and management for smooth operations.</li><li>Handle data entry, petty cash, invoices, and payment follow-ups.</li><li>Maintain organized digital and physical filing systems.</li><li>Prepare Excel reports, payment summaries, and project updates.</li><li>Assist in salary preparation and attendance tracking.</li><li>Draft and manage emails, calls, and schedules professionally.</li></ul>Requirements:<ul><li>1&ndash;2 years&rsquo; experience in MEP, construction, or technical services office work.</li><li>Strong knowledge of Microsoft Excel and Word; experience with QuickBooks or ERP is a plus.</li><li>Good English communication skills (Arabic preferred but not required).</li><li>Organized, detail-oriented, and able to work independently.</li><li>Must be currently residing in the UAE and available to work from the office.</li></ul>Notes:<ul><li>This is not a receptionist role.</li><li>Preference for female candidates with technical office experience.</li></ul>If you meet the above criteria and are looking to join a professional, fast-paced environment, please send your CVJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

MEP Office Administrator & Coordinator (Female Preferred)

FIRST MEDICAL CENTER LLC

Job Title: Female Clinic AdministratorDepartment: Operations / AdministrationReports To: Clinic Manager / Operations ManagerLocation: Any company branch (based on business requirements)Job SummaryThe Clinic Administrator is responsible for the smooth day-to-day administrative and operational functioning of the clinic. This role ensures compliance with regulatory requirements, efficient coordination between departments, accurate documentation, patient satisfaction, and effective staff support.Key ResponsibilitiesAdministrative &amp; Operational Duties<ul><li>Oversee daily clinic operations to ensure smooth workflow and service delivery</li><li>Maintain accurate patient records, consent forms, and documentation</li><li>Ensure proper appointment scheduling and coordination with reception staff</li><li>Monitor attendance, duty rosters, and staff schedules</li><li>Handle internal reports, documentation, and correspondence</li></ul>Patient Coordination &amp; Service Quality<ul><li>Ensure a high standard of patient service and satisfaction</li><li>Address patient concerns, complaints, and escalations professionally</li><li>Monitor patient feedback, online reviews, and service quality indicators</li><li>Ensure patient privacy, confidentiality, and ethical practices</li></ul>Compliance &amp; Regulatory Responsibilities<ul><li>Ensure clinic compliance with DHA / MOH / relevant regulatory authority guidelines</li><li>Maintain licenses, permits, and required documentation</li><li>Coordinate audits, inspections, and corrective actions</li><li>Ensure infection control, safety protocols, and internal policies are followed</li></ul>Finance &amp; Billing Support<ul><li>Coordinate with reception and billing teams to ensure accurate invoicing</li><li>Monitor daily collections, discounts, and package sales</li><li>Support cash handling audits and billing error resolutions</li><li>Ensure documentation accuracy for incentive eligibility</li></ul>Inventory &amp; Stock Management<ul><li>Monitor clinic stock levels and coordinate timely replenishment</li><li>Track consumables, medications, and devices usage</li><li>Report discrepancies, shortages, or expiries immediately</li></ul>Staff Coordination &amp; Performance<ul><li>Support onboarding and training of new staff</li><li>Ensure staff adherence to company policies and SOPs</li><li>Assist management in performance monitoring and reporting</li><li>Coordinate internal communication between management and clinic staff</li></ul>Branch Coordination (if applicable)<ul><li>Support coordination between multiple clinic branches</li><li>Implement standard operating procedures across branches</li><li>Assist in cross-branch staff allocation when required</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or related field (preferred)</li><li>Minimum 2&ndash;4 years of experience in clinic or healthcare administration</li><li>Strong knowledge of medical clinic operations and healthcare regulations</li><li>Excellent organizational, communication, and leadership skills</li><li>Proficiency in clinic management software, EMR systems, and MS Office</li><li>Ability to handle confidential information with discretion</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Problem-solving and decision-making</li><li>Multitasking and time management</li><li>Patient-focused approach</li><li>Team coordination and leadership</li></ul>Working Conditions<ul><li>May be assigned to work in any company branch based on operational needs</li><li>May be required to work shifts, weekends, or extended hours as needed</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Work Location: In personApplication Deadline: 26/12/2025 Expected Start Date: 01/02/2026

Clinic Administrator

Explore 546+ Assistant administrator in Charge Jobs In Dubai this January. Find roles across top companies and apply now to boost your career.