administrative assistant Jobs in Indianapolis

administrative assistant

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assistant - administrative ii Jobs in Indianapolis

assistant - administrative ii

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maintenance assistant Jobs in Indianapolis

maintenance assistant

assistant dispatcher

Maxim Crane Works, LP

<div>
 <strong>
  Purpose
  <br/>
  <br/>
 </strong>
 This position is designed so that the Assistant Dispatcher gains training and hands-on experience across the full range and scope of the duties and responsibilities of the branch Dispatcher, in doing this they follow established company policies and procedures. The Assistant Dispatcher is responsible for assisting the Dispatcher in coordinating, scheduling, assigning labor and equipment, and performing other administrative duties to ensure equipment reaches our customers in a timely manner. They may also on occasion, for short periods, perform the duties of the Dispatcher.
 <br/>
 <br/>
 <strong>
  Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Draw bars assigning cranes, trucks, and employees to all jobs the day before to provide an accurate daily activity spread sheet.
  </li>
  <li>
   Process all new hires and assist in maintaining training database and assist in badging.
  </li>
  <li>
   Evaluates, processes, and transmits information, instructions, and permits.
  </li>
  <li>
   Monitors weather activity and evaluate how to proceed based on weather-related regulations and policies
  </li>
  <li>
   Prepares daily dispatch reports and determine schedules.
  </li>
  <li>
   Coordinate with billing to ensure rates and job tickets are submitted accurately and timely.
  </li>
  <li>
   Works with the Compliance Specialist to ensure Maxim operates in accordance with DOT and other regulations.
  </li>
  <li>
   Assists in the creation of appropriate maps and direction charts to assure compliance with applicable permit laws
  </li>
  <li>
   Assists in the dispatch of labor and equipment, also maintains communication with operators and drivers.
  </li>
  <li>
   Communicates with local unions timely to ensure customer orders are filled and satisfied.
  </li>
  <li>
   Checks that inspections have been completed and are correctly filed; refers any discrepancies and service issues to service.
  </li>
  <li>
   Performs weekly spot checks on rigging stock for cranes and warehouse stock.
  </li>
  <li>
   Checks to ensure all items needed in the JDS are ready for the operator to perform the job.
  </li>
  <li>
   Reviews ELD compliance for cranes assigned to that branch
  </li>
  <li>
   Performs other duties as assigned or required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Education:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED required
  </li>
  <li>
   Associate or Technical degree preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years&rsquo; prior experience as an equipment operator, driver, or in an administrative support role.
  </li>
  <li>
   Prior transportation and/or heavy equipment experience is preferred
  </li>
  <li>
   Must have experience drawing bars and permitting
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Moderate level communication skills, must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence. Also must be able to effectively present information in one-on-one and in small group situations to other employees
  </li>
  <li>
   Advanced level attention to detail
  </li>
  <li>
   Moderate level PC skills, including proficiency in MS applications, especially Word, Excel, and Powerpoint.
  </li>
  <li>
   Advanced ability to problem resolve and make sound decisions during high pressure situations
  </li>
  <li>
   Expert multitasker with ability to meet deadlines
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Will be required to step in for Lead Dispatcher as requested, directed or assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Demands:
  <br/>
  <br/>
 </strong>
 The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee may occasionally lift and/or move up to 25 pounds.
 <br/>
 <br/>
 <strong>
  Work Environment:
  <br/>
  <br/>
 </strong>
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is in a typical office setting.
 <br/>
 <br/>
 Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.
 <br/>
 <br/>
 Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
</div>


Assistant Dispatcher

Sani-Bright

<p>Join the Sani-Bright Team as a Customer Service Specialist/Dispatcher!</p><p>https://careers.hirebus.com/jobs/bd487c4a-bc38-481d-9e71-1fb414e45039</p><p>Are you ready to ignite your career with a dynamic role that puts your exceptional organizational, client service, and computer skills to the test? Look no further! We're on the hunt for a top-notch Customer Service Specialist to join our team and take your talents to the next level.</p><p><b>Position Highlights:</b></p><p>As our Customer Service Specialist, you'll be the driving force behind the exceptional customer service at Sani-Bright Carpet Cleaning.</p><p><b>What You&rsquo;ll Be Doing:</b></p><ul><li>Effectively manage incoming calls, texts, and emails</li><li>Identify and assess customers&rsquo; needs to achieve satisfaction</li><li>Build sustainable relationships of trust through open and interactive communication</li><li>Provide accurate, valid, and complete information by using the right methods/tools</li><li>Meet personal/team sales targets and call handling quotas</li><li>Schedule &amp; communicate with technicians to meet customer requirements</li><li>Assign jobs based on priority to the available workforce</li><li>Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution</li><li>Serve and assist walk-in customers at our area rug check-in counter</li><li>Keep records of customer interactions, process customer accounts, and file documents</li><li>Follow communication procedures, guidelines, and policies</li><li>Go the extra mile to engage customers</li></ul><p><b>What We Offer:</b></p><p>A vibrant and energetic work environment.</p><p>Expert, on-going customer service training &amp; coaching support to keep you at the top of your game.</p><p>The chance to be the go-to expert for high-end customer service.</p><p>Opportunities for personal and professional growth.</p><p>Competitive compensation, bonuses, and benefits.</p><p>The satisfaction of knowing you're a key player in our team&rsquo;s success.</p><p><b>Requirements to Shine:</b></p><p>A magnetic phone presence and a customer-service superpower.</p><p>Preferably, 2 years previous experience working as a CSR or Dispatcher.</p><p>Juggling multiple tasks with grace is your forte.</p><p>Ability to work 1 Saturday each month.</p><p>You have the charisma to present and sell our outstanding services.</p><p>Typing at the speed of light&mdash;50 words per minute or more.</p><p>Additional computer experience preferred (familiar with modern Microsoft (excel, outlook, word, etc) and Customer Record systems (for example: Quickbooks, ServiceTitan, etc.) on Windows PC)</p><p>Self-motivated and ready to rock.</p><p>Eligible to work in the United States.</p><p>A clean record (pass a background check and drug screen).</p><p>Dress to impress in smart casual attire.</p><p>If you're up for this thrilling challenge and ready to make a real impact, don't miss your chance to be our next Customer Service Specialist! Apply today and embark on a journey that will redefine your career path. Join Sani-Bright and become a vital part of our customer-centric service business!</p><p>Apply here: https://careers.hirebus.com/jobs/bd487c4a-bc38-481d-9e71-1fb414e45039</p><p>Job Type: Full-time</p><p>Pay: $43,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Customer Service Representative / Dispatcher - Join The Best In Indy!!!

Community Health Network

<div><div><div><div>Category</div>
<div>Patient Support</div>
</div><div><div>Job Family</div>
<div>Medical Assistant</div>
</div><div><div>Department</div>
<div>ENT Care-East</div>
</div><div><div>Schedule</div>
<div>Full-time</div>
</div><div><div>Facility</div>
<div>Community Hospital East</div>
<div><div><div>1500 North Ritter Avenue</div><br>
<div>Indianapolis</div>, <div>IN</div> <div>46219</div><br>
<div>United States</div></div></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>8:00am - 5:00pm, Monday - Friday</div><br>
</div></div><p></p><div><div><p><b>Join Community</b></p>
<p>
Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.</p>
<p><b>
Make a Difference</b></p>
<p>
The Medical Assistant will be responsible for assisting the provider of an ambulatory health care site with facilitation of patient visit and procedures, routine laboratory tests, referrals, and quality outcomes for the population of the practice. As an MA, you will also get to actively participate in Network quality initiatives regarding best practices.</p>
<p><b>
Exceptional Skills and Qualifications</b></p>
<p>
Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving.</p>
<ul>
<li> Graduate/certificate of completion from a recognized medical assisting program OR a High School Diploma/GED + one year of medical assistant experience in a physician practice within the past three years.</li>
<li><b> Medical Assistant certification required within 6 months of hire</b></li>
<li> Prepare exam rooms and treatment areas for patient use including required cleaning and stocking of supplies</li>
<li><b> </b>Room patients and manage an efficient flow of provider&rsquo;s caseload</li>
<li> Obtain necessary vital signs, EKGs, and/or specimen collection</li>
<li> Documentation of care using the EPIC EMR system</li>
<li> Perform Point of Care Testing based on patient&rsquo;s chief complaint and available protocols</li>
<li> Process referrals and medication refills</li>
<li> Maintain positive relationships with patients, providers, and staff</li>
</ul></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Medical Assistant - ENT - East

University of Florida

<div>
 <strong>
  Classification Title
  <br/>
  <br/>
 </strong>
 OPS Time Limited
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Seeking an OPS Research Assistant to support research projects in the Department of Orthopaedic Surgery and Sports Medicine at the University of Florida. The individual would work primarily with the UF Health Orthopaedics and Sports Medicine - World Equestrian Center. The OPS Research Assistant will assist in participant recruitment and screening, data collection, data management, and administering study protocol. The individual should be comfortable with human subject research in a hospital setting. Orthopaedic knowledge is not required but highly preferred. This OPS position will work Monday-Friday, mostly within the normal workday hours, some schedule flexibility is required.
 <br/>
 <br/>
 <strong>
  Duties Include
  <br/>
  <br/>
 </strong>
 The OPS Research Assistant will assist the Principal Investigator (PI) and Clinical Research Coordinator in participant recruitment and screening, data collection, data management, and administering study protocol. Responsibilities will take place in both Orthopaedic clinic and hospital settings. There will be interaction with outside registry data. Call patients to assist with completion of study data forms, ensuring all required information is obtained and documented. Redcap and other database input anticipated. This OPS position will work Monday&mdash;Friday, mostly within the normal workday hours, some schedule flexibility is required.
 <br/>
 <br/>
 <strong>
  Expected Salary
  <br/>
  <br/>
 </strong>
 Expected beginning salary $16/hour, commensurate with qualifications
 <br/>
 <br/>
 <strong>
  Minimum Requirements
  <br/>
  <br/>
 </strong>
 Bachelor&rsquo;s degree in a relevant scientific discipline or an equivalent combination of education, training and/or experience from which comparable knowledge, skill and abilities have been attained
 <br/>
 <br/>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 The ideal candidate should have had previous exposure to an orthopaedic clinical setting (or related clinical area) and be comfortable with human subject research in a hospital setting.
 <br/>
 <br/>
 <strong>
  Special Instructions To Applicants
  <br/>
  <br/>
 </strong>
 In order to be considered, you must upload your cover letter and resume.
 <br/>
 <br/>
 Application must be submitted by 11:55 p.m. (ET) of the posting end date.
 <br/>
 <br/>
 <strong>
  Health Assessment Required:
 </strong>
 Yes
</div>


Research Assistant

Aptiva Health

<div><p><b>About Us:</b></p>
<p>Aptiva Health is a rapidly growing, multi-specialty medical group with several locations throughout Kentucky and one in Indianapolis dedicated to delivering comprehensive orthopedic and acute-injury care through a collaborative, multidisciplinary model. Our teams &mdash; including surgeons, physical therapists, athletic trainers, neuropsychologists, mental wellness practitioners and diagnostic imaging technologists &mdash; work together to provide coordinated, patient-centered services ranging from general wellness and orthopedic services to sports medicine and concussion management to women&rsquo;s pelvic health, dry needling, mental wellness and advanced imaging. Guided by our core values of transparency, fairness, innovation and hospitality, we&rsquo;re committed to creating an unrivaled experience for providers, team members, and the communities we serve. Join us and help shape the future of healthcare in the region!</p>
<p><b>Medical Assistant Job Responsibilities:</b></p>
<p>Our medical assistants work directly with patients and physicians. Day to day duties will include patient triage, front office assisting, x-ray assisting, preparing injections, and aiding with in-office procedures at our newest location in Indianapolis, IN.</p>
<p><b>Medical Assistant Job Duties</b>:</p>
<ul><li>Verifies patient information by interviewing patient; recording medical history; confirming purpose of visit.</li>
<li>Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary.</li>
<li>Assisting doctors by helping with office procedures such as injections.</li>
<li>Secures patient information and maintains patient confidence by completing and safeguarding medical records; completing diagnostic coding and procedure coding; keeping patient information confidential.</li>
<li>Counsels' patients by transmitting physician's orders and questions.</li>
<li>Maintains safe, secure, and healthy work environment by establishing and following standards and procedures, complying with legal regulations.</li>
<li>Keeps supplies ready by inventorying stock; placing orders; verifying receipt.</li>
<li>Keeps equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.</li>
<li>Updates job knowledge by participating in educational opportunities; reading professional publications.</li>
<li>Serves and protects the practice by adhering to professional standards, policies and procedures, federal, state, and local requirements.</li>
<li>Enhances practice reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.</li>
</ul>
<p><b>Medical Assistant Skills and Qualifications:</b></p>
<p>Supply Management, Verbal Communication, Infection Control, Creating a Safe, Effective Environment, Organization, Scheduling, Professionalism, Customer Focus, Confidentiality, Bedside Manner, Medical Teamwork</p>
<div><b>Requirement:</b></div>
<div>Must have received formal Medical Assisting education.</div></div><div></div>

Medical Assistant

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Fortis College

<p>About The Job</p><p>Fortis College in Indianapolis is seeking an experienced, highly motivated Dental Assisting Instructor to join its faculty. If you possess a desire to help others succeed, this is an opportunity for you to positively impact the lives and careers of our students and graduates.</p><p>Fortis College provides educational programs that deliver real-life career skills in high demand occupations that lead to employment upon graduation and a lifetime of professional growth.</p><p>Job Description</p><p>We are seeking an energetic and enthusiastic faculty member to teach in our Dental Assisting program. This is a part-time, professional position reporting directly to the Program Director. The primary responsibility will be to teach Dental Assisting courses. Applicants will also be expected to provide academic advising to students, assist the program director and participate in department training, meetings and graduation.</p><p>Requirements</p><ul><li>Diploma /Degree Required</li><li>Certification in Dental Assisting</li><li>At least three years of experience in the field of Dental Assisting</li><li>Excellent communication and interpersonal skills</li><li>Highly organized, motivated and results driven</li><li>Prior teaching experience preferred</li></ul><p>Job Type: Part-time</p><p>Pay: Up to $25.00 per hour</p><p>Schedule:</p><ul><li>Day shift</li><li>No weekends</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>License/Certification:</p><ul><li>Certified Dental Assistant or Registered Dental Assistant (Required)</li></ul><p>Work Location: In person</p>

Part Time Dental Assisting Instructor-Adjunct

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