administrative assistant

assistant project manager

assistant manager

assistant store manager

administration assistant

assistant facility manager

Enova by Veolia

<div>
 
 
 
 Job Purpose
 
 
 
 
 To support the Facility Manager in overseeing the daily operations, maintenance, and management of the facility. The Assistant Manager - Facility will ensure the facility operates efficiently and safely, managing both the physical infrastructure and the associated services. This role involves coordinating maintenance activities, managing service providers, ensuring compliance with health and safety regulations, and contributing to the development and implementation of facility management strategies.
 
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Assist in managing the daily operations of the facility, including maintenance, security, and housekeeping services, ensuring smooth and efficient functioning.
 </li>
 <li>
 Coordinate and supervise facility maintenance activities, including preventive and corrective maintenance, to ensure the facility remains in optimal condition.
 </li>
 <li>
 Oversee the performance of external service providers, including contractors and vendors, ensuring adherence to service level agreements (SLAs) and quality standards.
 </li>
 <li>
 Conduct regular inspections of the facility to identify maintenance needs, safety hazards, and areas for improvement, addressing issues promptly.
 </li>
 <li>
 Develop and implement facility management policies and procedures in alignment with organizational objectives and regulatory requirements.
 </li>
 <li>
 Manage facility-related budgets, including tracking expenditures, forecasting costs, and ensuring cost-effective use of resources.
 </li>
 <li>
 Ensure compliance with health, safety, and environmental regulations, including conducting risk assessments and implementing safety protocols.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders to support facility operations and resolve any operational issues or concerns.
 </li>
 <li>
 Prepare and maintain accurate records of facility operations, maintenance activities, and service requests, providing reports and updates to the Facility Manager.
 </li>
 <li>
 Support the Facility Manager in strategic planning, including space utilization, facility upgrades, and capital improvement projects.
 </li>
 <li>
 Assist in the development and execution of emergency response plans, including conducting drills and ensuring readiness for potential incidents.
 </li>
 <li>
 Manage and oversee facility-related projects, including renovations and repairs, ensuring timely completion and adherence to project specifications.
 </li>
 <li>
 Provide guidance and training to facility staff, promoting a positive work environment and enhancing team performance.
 </li>
 </ul>
 
 
 
 
 
 Tools &amp; Methods, HSEQ:
 
 
 
 Abide by the Health, Safety, Environmental and Quality, (HSEQ) policy, procedures necessary for the good conduct and safety of the workplace. It is a requirement and moral obligation of each employee to be actively committed and accountable to the compliance of Enova&rsquo;s HSEQ policy, operating procedures, as well as being compliant with local legislation. The Employee shall seek clarification and guidance in specific cases or whenever one feels necessary.
 
 
 
 
 
 
 Customer Relations:
 
 
 
 Develop a pro-active working relationship with all authorities and assist in establishing areas for service improvement. Maintain Clear and Professional Communication with Clients / End users / Stakeholders, addressing their inquiries, providing updates on service progress, and explaining repair options or maintenance procedures in a courteous and understandable manner.
 
 
 
 
 
 
 
 Qualifications, Experiences, Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facility Management, Engineering, Business Administration, or a related field.
 </li>
 <li>
 8+ years&rsquo; experience in operations management including 2 years in a managerial role; exposure to Maintenance and Facilities Management especially in the areas of operations planning, HSEEQ, supplier relations management, client relations management, maintenance, and contract management
 </li>
 <li>
 In depth knowledge of the UAE laws and regulations as well as global best practices; decisiveness and judgment, innovative and conceptual skills, numerical and problem-solving skills, communication and influencing skills, interpersonal and negotiation skills, planning and organizing skills, leadership and teamwork skills, mentoring and coaching skills, project management skills, computer proficiency, risk management skills, and multiple stakeholder management skills.
 </li>
 </ul>
</div>

Assistant Facilities Manager

Transguard Group

<div>
 
 Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management &amp; Aviation. Transguard Group is the UAE&rsquo;s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees!
 
 
 
 
 
 We are currently recruiting for an
 
 Assistant Manager &ndash; Facilities Management Services
 
 to join our Integrated Facilities Management team in Dubai.
 
 
 
 
 
 
 Scope
 
 
 
 To assist and support the Facilities Manager/clients in managing day to day operational management for all FM services ensuring that Facility is fully maintained, functional and safe to use for building users. This includes overseeing maintenance activities, coordination with vendors and contractors, housekeeping and soft services ensuring compliance with relevant safety guidelines and implementation of facility projects.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Financial
 
 
 <ul>
 <li>
 Assist to Prepare a monthly report with operational data to support the review of the financial performance of the contract in question.
 </li>
 <li>
 Ensure FM services are delivered as per sold solution manpower resources only.
 </li>
 <li>
 Explore further business opportunities with the client; Manage the team structure and develop it as required to ensure the operations run smoothly and within budget.
 </li>
 <li>
 Identify and record continuous improvement initiatives - process improvement or cost improvement.
 </li>
 <li>
 Manage the project service delivery performance and ensure the SLA/KPI&rsquo;s are complying.
 </li>
 <li>
 Add value to the client&rsquo;s business by either presenting with initiatives that drive down costs or complementing their objectives by proposing initiatives in line with their business goals.
 </li>
 <li>
 Delivery of FM services inline with agreed contractual SLA/KPI&rsquo;s to ensure no penalties and deduction
 </li>
 </ul>
 
 
 
 
 
 Customer
 
 
 <ul>
 <li>
 Work with the team AFM/Engineers/Supervisors to devise and conduct any induction and continuation training required for new staff &ndash; the training package should be produced before any new staff take on their responsibilities. All training that is carried out is to be recorded in staff personnel files.
 </li>
 <li>
 Responsible for planning of all transport/accommodation requirements in advance of any contract start date &ndash; this will require close and constant liaison with the transport/accommodation division.
 </li>
 <li>
 Ensure that all service level agreements within the contract scope of works are maintained &ndash; these should be monitored monthly using the client evaluation forms, and any problems or issues should be resolved and escalated to senior management if required any support.
 </li>
 <li>
 Procurement of materials/services/projects to be done in close coordination with procurement team, procurement policies to be strictly followed.
 </li>
 <li>
 Management of Specialist Services contractors/vendors within TG scope or as managing agent.
 </li>
 <li>
 Ensure that all contract staff sickness, absence, and holidays are reported thus always adhering to all company policies and procedures.
 </li>
 <li>
 Liaise with the clients and customers on a regular basis to ensure that the highest standards are achieved and maintained to exceed customer expectations.
 </li>
 <li>
 Develop excellent working relationships with the client at equivalent level and hold regular client meetings to ensure the smooth running of the contract.
 </li>
 <li>
 Undertake site visits to view staff performance and discuss and resolve any issues raised by the client regarding the quality of service.
 </li>
 </ul>
 
 
 
 
 
 Process
 
 
 <ul>
 <li>
 Managing the Contract Service Delivery as per best industry practices, international FM standards and compliance to local statutory guidelines.
 </li>
 <li>
 Project planning from Mobilization stage to demobilization of contracts.
 </li>
 <li>
 Order project equipment and machinery.
 </li>
 <li>
 Regular communication meeting with clients.
 </li>
 <li>
 Contract staff induction and continuous training on best industry practices and established SOP&rsquo;s.
 </li>
 <li>
 Arrange and control local order purchases.
 </li>
 <li>
 Monitor and visit the contract teams at regular intervals.
 </li>
 <li>
 Monthly review of the account should be carried out with the Line Manager.
 </li>
 <li>
 Monitor resource utilization to ensure that the right number and talent are available for delivering service as agreed contractually.
 </li>
 <li>
 Work with other Managers, attend client meetings as and when required and assist Facility/Account Managers in obtaining the correct pricing for services during the preparation of new client and customer business proposals.
 </li>
 <li>
 Responsible for the preparation of the monthly staff meetings and for the daily/weekly briefings with the Managers and team Coordinators / Senior Supervisors
 </li>
 <li>
 Responsible for carrying out monthly site visits and providing the necessary feedback to the Managers and team supervisors.
 </li>
 <li>
 Create and monitor assigned contract SLA&rsquo;s and ensure that they are aligned to service delivery, client expectations.
 </li>
 <li>
 Monitor and control execution of maintenance contracts, review the preventive and corrective maintenance programs and supervise the implementation of employees through reviewing reports.
 </li>
 <li>
 Ensuring timely raising of invoices in coordination with central Admin and Finance Teams.
 </li>
 </ul>
 
 
 
 
 
 Innovation
 
 
 <ul>
 <li>
 Execute energy management projects on the contract by identifying opportunities for improvement and seeking guidance from the energy manager.
 </li>
 </ul>
 
 
 
 
 
 Selection Criteria
 
 
 
 
 
 <ul>
 <li>
 Bachelor of Engineering/Science in Mechanical, Electrical, Electronics, Mechatronics Engineering or Equivalent.
 </li>
 <li>
 Technical Knowledge of FM standards and processes.
 </li>
 <li>
 Minimum experience of 5 years or above on management and service delivery of structured contracts (Where standard SLA/KPI applicable).
 </li>
 <li>
 Knowledge of CAFM system and effective implementation of full modules.
 </li>
 <li>
 Driving license is mandatory.
 </li>
 <li>
 Strong soft skills such as MS Word/Excel/PowerPoint and report writing skills.
 </li>
 <li>
 Experience of handling contracts with both Hard and Soft services
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 </ul>
</div>

Assistant Manager-Facilities Management Hard Services

Affordable Plus

We are looking for a highly capable and hands-on Facilities Management Assistant to support our operations team. The ideal candidate will possess strong technical aptitude, exceptional organizational skills, and a proven ability to manage critical maintenance documentation. A valid UAE driving license is mandatory.Key ResponsibilitiesTechnical Reporting &amp; Documentation (Core Focus)<ul><li>Crucially responsible for generating and analyzing Planned Preventative Maintenance (PPM) reports from the CAFM system (Maximo/Concept Evolution), ensuring scheduling compliance and tracking performance metrics.</li><li>Compile comprehensive overall building maintenance reports, summarizing all reactive and preventative work completed, service contract status, and key performance indicators.</li><li>Maintain meticulous records and documentation for all completed work orders, asset histories, and compliance inspections.</li></ul>Maintenance Execution &amp; Problem Solving<ul><li>Serve as the first responder to on-site issues, demonstrating the ability to diagnose and fix basic operational issues across building systems (HVAC, minor electrical/plumbing faults) before escalation.</li><li>Coordinate and escort technicians/contractors, ensuring work is completed safely, to standard, and with minimum disruption.</li><li>Must possess a valid UAE Driving License to facilitate rapid response and travel between sites as required.</li></ul>Compliance &amp; Administrative Support<ul><li>Provide essential support to the Facilities Manager in ensuring full regulatory compliance with Dubai Civil Defence, DEWA, and other relevant UAE authorities.</li><li>Manage and track all incoming service requests via the CAFM system, ensuring timely assignment and resolution.</li><li>Assist in vendor coordination, procurement paperwork, and tracking service delivery against SLAs.</li></ul>Required Qualifications &amp; Experience<ul><li>Experience: Minimum 2-4 years of hands-on technical or facilities coordination experience, preferably within the UAE.</li><li>Mandatory: Valid UAE Driving License.</li><li>Technical Skills: Proven ability to read and understand technical reports.</li><li>Core Competencies: Demonstrated ability to diagnose and implement fixes for general building maintenance issues.</li><li>Education: Diploma or Bachelor&rsquo;s degree in a relevant technical or mechanical engineering field is preferred.</li><li>Language: Fluency in English is required.</li></ul>Key Competencies<ul><li>PPM Reporting &amp; Analysis</li><li>Technical Problem-Solving (Hands-on)</li><li>Driving &amp; Site Mobility</li><li>Maintenance Documentation &amp; Records Management</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Immediate Join?</li></ul>Experience:<ul><li>Facilities Management- C Level: 4 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant Manager-Facilities Management

Emrill Services L.L.C

• Responsible for the preparation and adherence to appropriate contract management plans and reports • Responsible for allocated total facility management services including housekeeping, MEP and building services, security, concierge, and administration, in accordance with contractual requirements, including the preparation of reports as required. • Manage all technical and non-technical (Engineering / Housekeeping functions/ Security/ Administration) direct and subcontracted services, ensuring all services are delivered in a consistent and compliant manner • Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter supply and service contracts in coordination with contracts / Stores and Purchase department. • Routinely inspect all contracted services to ensure performance measures are being maintained.• Lead the operations team in identifying and quantifying risk and opportunity in the contracts. • Train subordinates in all required aspects of the technical and non- technical services. • Actively encourage multi skills staff to increase flexibility and job satisfaction. • Conduct regular Safety inspection at work site. • Report any incidents within the time frame as set in the escalation matrix. • Support central stores in Identifying and Sourcing Spares & Consumables for all equipment’s and maintaining optimum inventory Preparing Breakdown analysis reports and review with Sub-Ordinates. Establish contract specific continuous improvement strategies which promote efficiency, energy reduction and best practices. • Support / execute Champion the implementation and support the use of CAFM on every contract and use it to report proactive and reactive performance.• To manage excellent relationships with clients, our suppliers, and other partners. • Act as a role model for people management processes ensuring they are followed to clarify objectives, actively management performance and develop skills (1-2-1’s, Team Talks and team reviews).• Retention of staff; always challenging levels of resource to improve efficiency and improve profitability. • To set objectives for direct reports and renew bi-monthly. Ensure same approach and mechanisms for all staff within area of responsibility. • Support the development of business wide FM initiatives including contract renewals and cost reduction strategies, contract management plan and customer improvement plan.

Dubai World Trade Centre

Assist in sourcing and overseeing contracts and service providers for Hard FM <ul> <li>Prepare / review scope of work documents for procurement of various services and goods whether minor or major in nature</li> <li>Analyze bids from contractors for repairs, renovations, and maintenance. Evaluate KPI s and SLA s of the contractors/Suppliers</li> <li>Assist in routine inspection and basic troubleshooting of MEP, HVAC, and BMS systems</li> <li>Manage and supervise the TFM company, contractors and service providers to ensure timely and efficient service delivery across all FM services</li> <li>Based on site visits and inspection of assets should advise on measures/ideas to improve the efficiency and cost-effectiveness of the facility</li> <li>Support in managing AMC contractors</li> <li>Track KPIs/SLA compliance of TFM and AMC</li> <li>Review and approve permits and Fit-out requests technically</li> <li>Review all handover documents of Expansion projects from Real Estate team</li> <li>Assist with utility consumption tracking, budgeting data, and weekly reporting</li> <li>Coordinate FM support for all events hosted at DEC, ensuring readiness of MEP systems, rapid response capability, and post-event evaluations</li> <li>Ensuring that basic facilities are well-maintained and that the Service Providers are conducting proactive maintenance and implementing a predictive, reactive, or preventive maintenance approach</li> </ul> <ul> <li>Prepare and present monthly performance reports, including contractor KPIs, SLA compliance, cost analysis, and improvement plans</li> <li>Conduct regular site inspections to preserve and enhance the physical condition of the property ensuring values are maximized, asset value is preserved and risk is minimized</li> <li>Provide evaluations and reporting for use in decision making on contractor compliance, performance and quality</li> <li>Raise non-compliance reports (NCRs) as required</li> <li>Review the training plans for all FM staffs. Develop staff development programs such as skills enhancement trainings and sessions</li> <li>Monitor and manage the FM Service provider and other output-based service contractor s performance related to Workforce Management and staff competence</li> <li>Desk oriented</li> <li>Frequent visit to sites assigned will be required as and when required</li> <li>May visit local authorities offices for applications and inquiries</li> </ul>

PRC Fertility Center

Job Title: Nursing Assistant Location: Ferticlinic PRC Fertility Centre- Dubai Employment Type: Full-TimeWe are looking for a caring and dedicated Nursing Assistant to join our healthcare team. The ideal candidate will support nurses and clinical staff in providing high-quality care to patients.Key Responsibilities:<ul><li>Assist nurses and healthcare staff in daily patient care</li><li>Monitor and record patient vital signs</li><li>Support patients with personal hygiene and basic care needs</li><li>Maintain cleanliness and organization of patient care areas</li><li>Ensure patient comfort and safety at all times</li><li>Follow infection control and facility protocols</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience as a Nursing Assistant / Healthcare Assistant</li></ul>Benefits:<ul><li>DHA License / Eligibility (preferred)</li><li>Good communication and interpersonal skills</li><li>Compassionate and patient-focused attitude</li><li>Ability to work in a team environment</li></ul>Job Type: Full-time

Certified Nursing Assistant

Reliant HR Consultancy

Job Summary: We are looking for a sharp, reliable, and personable Executive Assistant to support our executive leadership and overseeadministrative functions across our group of companies. This role is ideal for someone who wishes to utilize modern AI tools tothrive in a multi-faceted environment, possesses excellent people skills, and is open to learning new things. This role has two potential levels depending on the candidate’s experience and aspirations: Senior Level: A potential future General Manager (GM) who can manage administration, HR, and overall officeoperations. entry Level: A proactive and enthusiastic Executive Assistant with strong growth potential. We encourage female candidates to apply, based on demonstrated strength in multitasking, communication, and relationship-building.  Key Responsibilities: Provide direct executive support, including calendar and email management, travel coordination, and meetingarrangements. Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalismand diplomacy. Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. Supervise or assist support staff across business entities and ensure administrative processes are streamlined. Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave records. Assist with preparation of reports, presentations, and correspondence across both businesses. Organize and manage internal meetings, events, and team communications. Monitor and follow up on key projects, action points, and business deadlines. Maintain high levels of discretion and confidentiality in all dealings. Be open to learning basic technical aspects of the chemical trading business to improve communication and workflow. Be proactive and learning emerging AI technology and be able to collaborate and support IT consultants. Cross-trainingother members.  Qualifications & Requirements:  Previous experience as an Executive Assistant, Office Manager, or similar administrative role preferably with IT/techcompany. strong interpersonal and public relations skills with the ability to represent the company professionally. Highly organized, detail-oriented, and reliable. Comfortable handling multiple responsibilities across different business units. Strong command of English (written and spoken); additional languages are a plus.  Proficiency in Microsoft Office and general tech tools.  Bachelor&#x27;s degree preferred, though not mandatory with strong experience. A proactive mindset and willingness to grow with the company.  Preferred Attributes:  Female candidates preferred due to strong multitasking and people management skills. A natural problem solver with a sharp mind and good judgment. Prior exposure to HR or office operations is a strong plus. Experience in a trading or service-based company is an advantage.  What We Offer:   Collaborative, positive and team-working environment. Opportunity to be part of an innovative, AI-oriented agile company. Competitive salary + performance incentives.

Executive Assistant

Explore 4806+ Assistant facility manager in Dubai this November. Find roles across top companies and apply now to boost your career.

4806 assistant facility manager jobs IN Dubai

Assistant Facilities Manager

Assistant Manager-Facilities Management Hard Services

Executive Assistant Manager-Facilities Management

Assistant Facilities Manager

Assistant Facilities Manager

Certified Nursing Assistant

Executive Assistant