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administrative assistant office manager

assistant facility manager

Bayut KSA - بيوت السعودية

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 Bayut in Saudi is an integral part of the Dubizzle Group and is now looking to hire an experienced Facility Supervisor who will be responsible for ensuring the smooth operation of our facilities and providing comprehensive administrative support. Also, to oversee facility maintenance, manage administrative tasks, support procurement and foster a conducive work environment.
 
 
 
 In this role you will:
 
 
 
 
 Facility Management:
 
 
 
 ● Oversee day-to-day facility operations, including maintenance, repairs, and space utilisation;
 
 
 ● Coordinate with vendors, contractors, and service providers for facility-related tasks;
 
 
 ● Conduct regular inspections to identify maintenance needs and address them promptly;
 
 
 ● Develop and implement strategies to optimise facility operations and ensure workplace safety.
 
 
 
 Vendor Management
 
 
 
 ● Identify and evaluate potential suppliers, negotiate contracts, and manage vendor relationships to secure favourable terms and pricing.
 
 
 
 Procurement and Inventory Management:
 
 
 
 ● Handle procurement processes to maintain inventory levels and ensure monthly stock count;
 
 
 ● Track assets: Handing over, taking over of assets for new joiners /leavers;
 
 
 ● Ensure accurate records of store items, managing stock levels, and replenishing supplies;
 
 
 ● Coordinate with finance to process invoices and track expenses related to procurement.
 
 
 
 Administrative Support:
 
 
 
 ● Assist in administrative tasks, including managing correspondence, scheduling, and record-keeping;
 
 
 ● Handle office supplies, equipment inventory, and procurement processes efficiently;
 
 
 ● Support the development and implementation of administrative policies and procedures;
 
 
 ● Serve as a point of contact for internal and external queries, redirecting them appropriately.
 
 
 
 Health and Safety Compliance:
 
 
 
 ● Ensure compliance with health, safety, and environmental regulations;
 
 
 ● Participate in risk assessments, maintain records, and assist in emergency preparedness;
 
 
 ● Coordinate and participate in training sessions on safety protocols and emergency procedures.
 
 
 
 Financial Oversight:
 
 
 
 ● Support budget planning and monitoring for facility and administrative operations;
 
 
 ● Identify cost-effective solutions and contribute to cost-saving initiatives;
 
 
 ● Maintain accurate financial records and generate reports as required.
 
 
 
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 
 ● Bachelor's degree preferably in Management Marketing.
 
 
 
 Experience
 
 
 
 ● Minimum 3 years of experience in facility management or administrative roles.
 
 
 
 Knowledge
 
 
 
 ● Proficient in ERP and Excel;
 
 
 ● Knowledge of industry standards, regulations, and best practices in facilities management.
 
 
 
 Skills
 
 
 
 ● Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers;
 
 
 ● High communication and influencing skills;
 
 
 ● Good Analytical and problem-solving skills;
 
 
 ● Swift and economical Decision-making skills;
 
 
 ● The ability to lead and manage teams and projects.
 
 
 
 Traits
 
 
 
 ● Work in a highly collaborative manner with internal and external stakeholders to effectively communicate the value proposition
 
 
 ● Professionally represent the Company before brands, partners, and vendors for business development/ procurement;
 
 
 ● Attention to detail but also the ability to see the implications for the bigger picture;
 
 
 ● Commercial awareness;
 
 
 ● Customer service savviness;
 
 
 ● Well organised;
 
 
 ● Ability to handle a complex and varied workload.
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 <li>
 Learning &amp; Development
 
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
 </li>
 </ul>
 
 #KSABayut
 
</div>

Assistant Facility Manager

Confidential Government

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Manager
 
 
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. The role plays a key part in coordinating internal activities, supporting management, and maintaining an efficient and professional office environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and administrative tasks.
 
 
 &bull; Provide administrative and executive support to management and project teams.
 
 
 &bull; Coordinate meetings, schedules, calendars, and business travel arrangements.
 
 
 &bull; Prepare correspondence, reports, presentations, and official documents.
 
 
 &bull; Act as a point of contact for internal staff, clients, and external partners.
 
 
 &bull; Maintain office records, filing systems, and documentation.
 
 
 &bull; Coordinate with vendors, service providers, and facility management.
 
 
 &bull; Support HR and finance functions such as onboarding, attendance records, and invoicing coordination.
 
 
 &bull; Ensure confidentiality and proper handling of sensitive information.
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or a related field.
 
 
 &bull; 2&ndash;4 years of experience in an administrative or office management role.
 
 
 &bull; Strong organizational and multitasking skills.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent written and verbal communication skills in English (Arabic is a plus).
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 &bull; Attention to detail and time management
 
 
 &bull; Professional communication and interpersonal skills
 
 
 &bull; Ability to work independently and prioritize tasks
 
 
 &bull; Problem-solving and adaptability
 
</div>

Administrative Assistant Office Manager

Al-Futtaim

<div>Job Requisition ID: 174247
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 

The Assistant Facilities Manager is responsible for managing integrated facilities management contracts and ensuring customer satisfaction through Mobile Team Management, Vendor Management, and CAFM Management. The role focuses on delivering high-quality services, optimizing costs, and enhancing profitability. The manager oversees preventive and corrective maintenance, generates revenue from repair and refurbishment works, maintains customer service standards, upholds quality and safety norms, and facilitates employee engagement. Effective communication and leadership skills are crucial for managing client relations, team performance, and operational objectives. 

What You Will Do: 
<h4 class="jobSectionHeader">
AMC Management</h4> 

<ul>
<li>Execute AMC efficiently within the budget and ensure profitability.</li>
<li>Analyze and evaluate annual maintenance contract requirements, prepare HSE and operational risk assessments, and identify requirements for mobilization, transition, and performance management phases.</li>
<li>Meet and report to clients regularly to maintain good communication and rapport.</li>
<li>Track contract progress and ensure agreed SLAs and KPIs are met.</li>
<li>Resource planning for assigned contracts, including manpower, materials, replacement spares, and subcontracted specialized services.</li>
<li>Manage takeover and handover of the AMC.</li>
<li>Prepare and submit monthly and annual reports for assigned contracts.</li>
<li>Submit AMC invoices on time and obtain client acknowledgement.</li></ul> 

<h4 class="jobSectionHeader">
Corrective/Reactive, Planned Preventive Maintenance</h4> 

<ul>
<li>Conduct site inspections, conditional assessments of assets, and assess HSE and operational risks.</li>
<li>Identify critical systems and assets and ensure contingency plans are in place to avoid downtime and disruption.</li>
<li>Prepare contract-specific PPM procedures, schedules, and resource planning.</li>
<li>Prepare method statements, risk assessments, and PPM task sheets.</li>
<li>Tally and close all planned PPM work orders monthly.</li>
<li>Execute corrective and reactive maintenance efficiently, achieving SLAs and KPIs.</li>
<li>Handle escalations, emergencies, and resolve customer complaints with reports.</li>
<li>Ensure CRM work orders are tracked, updated, and closed daily.</li>
<li>Conduct daily site inspections to ensure quality of works and adherence to standards.</li>
<li>Schedule, coordinate, and oversee maintenance contracts of subcontractors.</li></ul> 

<h4 class="jobSectionHeader">
Repair, Refurbishment Works</h4> 

<ul>
<li>Generate revenue from repair, replacement, refurbishment, or retrofit works and achieve targets.</li>
<li>Make conditional assessments of assets and submit reports on necessary replacements based on aging and performance.</li>
<li>Prepare cost estimates and proposals for repair and refurbishment, and follow up with clients for approvals.</li>
<li>Execute casual jobs efficiently within budget and ensure profitability.</li>
<li>Submit customer invoices on time and resolve any payment issues with clients.</li></ul> 

<h4 class="jobSectionHeader">
Customer Service</h4> 

<ul>
<li>Contribute to the development of a customer-focused service and a positive corporate image.</li>
<li>Achieve and enhance customer satisfaction by meeting and exceeding customer requirements, SLAs, and KPIs.</li>
<li>Maintain regular communication and rapport with clients and their teams.</li></ul> 

<h4 class="jobSectionHeader">
QHSE</h4> 

<ul>
<li>Contribute to safe systems of work and the development of a quality management system.</li>
<li>Ensure compliance with safety standards and that personal actions do not jeopardize the safety and well-being of others.</li>
<li>Implement HSE policies, safe operating procedures, and safe work instructions to prevent incidents.</li>
<li>Ensure possession of appropriate tools and tackles, spare parts, and consumables by the team.</li>
<li>Ensure timely closeout of HSE action reports and NCRs.</li></ul> 

<h4 class="jobSectionHeader">
Employee Engagement</h4> 

<ul>
<li>Ensure job description, induction training, and tool arrangement for reporting employees.</li>
<li>Conduct performance development reviews and identify training requirements.</li>
<li>Enhance employee engagement through identification and implementation of organizational and employee needs.</li>
<li>Liaise with internal departments and shared services to maintain good relations.</li>
<li>Promote team building to ensure effective coordination and productivity.</li></ul> 
 
Required Skills To Be Successful: 
<ul>
<li>Ability to lead teams of supervisors and technicians with strong management skills.</li>
<li>Proficient in maintenance of mechanical, electrical, plumbing systems and assets.</li>
<li>Strong business acumen in procurement, finance, and administration.</li>
<li>Excellent computer skills, particularly with CAFM systems.</li></ul> 
 
What Qualifies You For The Role: 
<ul>
<li>Degree in Mechanical/Electrical Engineering.</li>
<li>8-10 years of experience in Facilities Management, specifically Integrated Facilities Management.</li>
<li>8 years of experience in KSA.</li>
<li>National and International certifications such as FMP/CFM or equivalent.</li>
<li>Knowledge of Health and Safety requirements.</li>
<li>KSA Driving License.</li>
<li>Proficiency in English and Arabic.</li>
<li>Soft Service Knowledge and subcontractor management.</li></ul> 


About Al-Futtaim Contracting 
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Assistant Facilities Manager

Almajdouie

Incubator Incharge Seeking an Incubator Incharge with expertise in falcon incubation to oversee operations and ensure optimal conditions. <ul> <li>Managing assistants</li> <li>Monitoring hatching progress</li> <li>Maintaining detailed records</li> </ul> Ideal candidates will have hands on experience with incubation machinery and strong organizational skills. A commitment to aligning incubation with breeding programs is essential. Breeding Assistant - Falcon & Parrots, Riyadh Exciting opportunity for a Breeding Assistant specializing in Falcon and Parrots in Riyadh. Support daily breeding operations, including feeding, cleaning, and monitoring tasks under supervision. <ul> <li>Record observations on bird health</li> <li>Maintain aviary hygiene while working collaboratively with the team</li> </ul> Previous experience in animal breeding, especially avian, is preferred. Falcon Expert - Imprinting & Training Seeking an experienced Falcon Expert to oversee the imprinting process. Ensure optimal behavior and performance in falcons through structured feeding and training routines. <ul> <li>Supervise breeding assistants</li> <li>Monitor falcon health</li> <li>Maintain accurate records</li> </ul> Strong expertise in falcon handling and behavior is essential. Breeding Operations Lead - Falcons & Parrots, Riyadh Lead breeding operations for falcons and parrots in Riyadh, ensuring optimal health and welfare. Supervise daily tasks, manage staff, and maintain vital records. <ul> <li>Report progress to the Breeding Manager</li> <li>Uphold compliance with facility protocols</li> </ul>

Animal Farm Manager Jobs in Riyadh

أديرا للضيافة | Adeera Hospitality - a PIF Company

<div>
 
 كن جزءًا من أحد المشاريع الفندقية الرائدة في قلب مركز الملك عبدالله المالي (كافد)! حيث يجتمع عمق الضيافة السعودية مع معايير التميّز العالمية. يقدم هذا الفندق الفاخر تجارب ضيافة متكاملة تشمل مطاعم راقية وخدمات مبتكرة، تعكس الطابع العصري لمدينة تنبض بالتطور والطموح.
 
 
 
 
 
 نرحب باستقبال طلبات التوظيف لمختلف الإدارات.
 
 
 للاطلاع على التفاصيل والتقديم، يُرجى زيارة الرابط التالي:
 
 
 https://careers.adeera.com
 
 
 
 
 
 
 
 
 Be part of a landmark addition to the King Abdullah Financial District (KAFD) &mdash; a new luxury hotel at the heart of Riyadh&rsquo;s financial hub. Where authentic Saudi warmth meets global excellence, this hotel stands at the very heart of KAFD.
 
 
 
 
 
 A place alive with Saudi Arabia&rsquo;s progressive energy, through destination dining and curated experiences, capturing the pulse of a district in constant evolution.
 
 
 
 
 
 Available positions are open across all functions.
 
 
 
 
 
 To learn more and to apply please visit the link
 
 
 https://lnkd.in/dvB27XkR
 
 
 
 
 
 
 
 
 Positions:
 
 
 
 
 
 
 Culinary
 
 
 <ul>
 <li>
 Chef de Cuisine
 </li>
 <li>
 Saudi Restaurant Chef de Cuisine
 </li>
 <li>
 Executive Pastry Chef
 </li>
 <li>
 Chef De Partie
 </li>
 <li>
 Culinary Coordinator
 </li>
 <li>
 Executive Sous Chef
 </li>
 <li>
 Head Butcher
 </li>
 <li>
 Sous Chef
 </li>
 <li>
 Saudi Restaurant Sous Chef
 </li>
 </ul>
 
 
 
 
 
 Engineering
 
 
 <ul>
 <li>
 AC Technician
 </li>
 <li>
 Asst. Director of Engineering
 </li>
 <li>
 Boiler / Plant Room Supervisor
 </li>
 <li>
 Duty Engineer
 </li>
 <li>
 Electrician - Technician
 </li>
 <li>
 Engineering Coordinator
 </li>
 <li>
 Engineering Team Leader
 </li>
 <li>
 Kitchen Technician
 </li>
 <li>
 Plumber
 </li>
 </ul>
 
 
 
 
 
 Executive Office
 
 
 <ul>
 <li>
 Health &amp; Safety Manager
 </li>
 <li>
 PA to General Manager
 </li>
 </ul>
 
 
 
 
 
 Finance
 
 
 <ul>
 <li>
 Asst. Director of Finance
 </li>
 <li>
 Payroll Executive
 </li>
 <li>
 Procurement Executive
 </li>
 <li>
 Procurement Manager
 </li>
 </ul>
 
 
 
 
 
 Food &amp; Beverage
 
 
 <ul>
 <li>
 Assistant Director of F&amp;B
 </li>
 <li>
 Executive Lounge &amp; Pool Manager
 </li>
 <li>
 F&amp;B Coordinator
 </li>
 <li>
 Restaurant Manager
 </li>
 <li>
 Saudi Restaurant Manager
 </li>
 <li>
 Banquet Operations Manager
 </li>
 </ul>
 
 
 
 
 
 Information Technology
 
 
 <ul>
 <li>
 IT Specialist
 </li>
 </ul>
 
 
 
 
 
 Rooms
 
 
 <ul>
 <li>
 Chief Concierge
 </li>
 <li>
 Duty Manager
 </li>
 <li>
 Executive Housekeeper
 </li>
 <li>
 Guest Services Manager
 </li>
 <li>
 Housekeeping Manager
 </li>
 <li>
 Housekeeping Order Taker
 </li>
 <li>
 Housekeeping Room Attendant
 </li>
 <li>
 Housekeeping Team Leader
 </li>
 <li>
 Laundry Team Leader
 </li>
 <li>
 Rooms Coordinator
 </li>
 <li>
 Tailor
 </li>
 <li>
 Uniform Room Attendant
 </li>
 </ul>
 
 
 
 
 
 Sales &amp; Marketing
 
 
 <ul>
 <li>
 Assistant Director of Marketing
 </li>
 <li>
 Assistant Director of Sales
 </li>
 <li>
 Director of Events
 </li>
 <li>
 Director of Revenue
 </li>
 <li>
 Events Coordinator
 </li>
 <li>
 Reservations Supervisor
 </li>
 <li>
 Reservations Manager
 </li>
 <li>
 Sales Coordinator
 </li>
 <li>
 Sales Manager
 </li>
 </ul>
 
 
 
 
 
 Security
 
 
 <ul>
 <li>
 Director of Security
 </li>
 <li>
 Security Manager
 </li>
 </ul>
 
 
 
 
 
 Stewarding
 
 
 <ul>
 <li>
 Chief Steward
 </li>
 <li>
 Stewarding Team Leader
 </li>
 </ul>
 
 
 
 
 
 Human Resources
 
 
 <ul>
 <li>
 Learning &amp; Development Coordinator
 </li>
 <li>
 Learning &amp; Development Manager
 </li>
 <li>
 People &amp; Culture Executive
 </li>
 <li>
 Talent Acquisition Manager
 </li>
 </ul>
</div>

Luxury Hotel - KAFD

TMG IT Solutions Arabia

We&rsquo;re Hiring | Assistant Manager &ndash; IT SalesReady to take your IT sales career to the next level? TechMantra is looking for a driven professional with strong B2B sales expertise across software, SaaS, cloud, and managed services.If you&rsquo;re skilled in business development, client relationship management, and closing high-impact deals, we&rsquo;d love to hear from you.Role: Assistant Manager &ndash; IT Sales Experience: 3&ndash;5 YearsWork Mode: OnsiteSend your resume to: careers@techmantraglobal.com &amp; noha.m@techmantraglobal.com www.techmantraglobal.com#WeAreHiring #ITSalesJobs #SalesCareers #B2BSales #TechSales #SaaSSales #CloudSales #ManagedServices #CareerOpportunity #TechMantra #HiringNow #SalesProfessionalsJob Type: Full-time

Assistant Manager – IT Sales

Infinite Sports KSA

JOB OVERVIEWWe are seeking a Teaching Assistant to support the smooth running of Infinite Active Camps and daily activities within Infinite Sports LLC. The role involves assisting with operational coordination, session delivery, administrative duties, and ensuring the safety and wellbeing of all participants. The ideal applicant will be organized, confident working with children, and able to communicate effectively with parents and school personnel.ROLES &amp; RESPONSIBILITIES1. Activity Sessions<ul><li>Lead fun and age-appropriate activities for children aged 3&ndash;12</li><li>Prepare and plan sessions each term, ensuring resources are ready in advance</li><li>Purchase approved materials within the monthly allocated budget</li></ul>2. Administration &amp; Operations<ul><li>Communicate with parents for updates or concerns</li><li>Record and report incidents to school staff and management</li><li>Attend a weekly office meeting</li><li>Mark attendance daily and ensure facility/equipment safety</li><li>Maintain student wellbeing, provide first aid when necessary, and ensure safeguarding protocols are followed</li></ul>3. Reporting<ul><li>The Teaching Assistant reports directly to the Active Site Lead &ndash; Infinite Sports LLC / Absolute Sports LLC</li></ul>KEY REQUIREMENTS / QUALIFICATIONS:<ul><li>Minimum high school education or relevant experience</li><li>Valid passport with at least 6 months remaining validity</li><li>Valid Iqama / ID</li><li>Fluent in English (Arabic is an advantage)</li><li>First Aid &amp; CPR certification</li><li>Child Safeguarding training (or willingness to complete before the start date)</li><li>Police Clearance from Absher as well as from the applicant&rsquo;s home country</li><li>Awareness of regulatory guidelines related to children&rsquo;s safety</li></ul>SKILLS &amp; PERSONAL ATTRIBUTES<ul><li>Strong organisational and time-management skills</li><li>Good interpersonal, oral and written communication abilities</li><li>Detail-oriented approach</li><li>Problem-solving and analytical thinking</li></ul>WORKING HOURS:<ul><li>Approximately 3.5 hours daily</li></ul>Schedule may fall anytime between 12:30 pm to 5:00 pm (Sunday to Thursday) (Friday &amp; Saturday are non-working days)Job Type: Part-timePay: ﷼100.00 per dayApplication Question(s):<ul><li>Do you have reliable means of transportation to commute to work?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>Fluent in English (Required)</li></ul>License/Certification:<ul><li> Iqama to work in Saudi Arabia (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>Application Deadline: 25/01/2026 Expected Start Date: 26/01/2026

Teaching Assistant (Part Time) - Female

Explore 824+ Assistant facility manager in Riyadh this January. Find roles across top companies and apply now to boost your career.