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assistant office operations specialist

Tiffany & Co.

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3>Tiffany and Company has an opening for an Office Operations Specialist at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
Facility Management
<ul><li>Determine budget and execute indirect procurement across the JDIW office and the shop, overseeing the full lifecycle of purchase orders, tracking, and reconciliation. This includes tools, components, Argon and Oxygen tanks, and all facility-related services such as suppliers, equipment maintenance and repairs, and external support services
</li><li>Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
</li><li>Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
</li><li>Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
</li><li>Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
</li><li>Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
</li><li>Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
</li><li>Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
</li><li>Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
</li><li>Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
</li><li>Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
</li><li>Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
</li></ul>Administrative Support to Senior Leaders
<ul><li>Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
</li><li>Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
</li><li>Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
</li><li>Prepare and submit expense reports for the Vice President and Senior Director
</li><li>Coordinate trade show appointments and manage entry logistics as required
</li><li>Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
</li><li>Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
</li><li>Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
</li><li>Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
</li><li>Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
</li></ul>Jewelry Design and Innovation Workshop (JDIW) Lead Contact
<ul><li>Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
</li><li>Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
</li><li>Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
</li><li>Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
</li><li>Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
</li></ul>Personnel and System Management
<ul><li>Provide day-to-day IT support for the Model Making team, ensuring timely resolution of technical needs and continuity of operations
</li><li>Develop, maintain, and oversee content for the JDIW intranet page
</li><li>Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
</li><li>Track, update, and approve shop employee attendance in Kronos and SharePoint, supporting Monthly MBR reporting for a team of 11 Model Makers
</li><li>Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
</li><li>Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
</li></ul>Innovation Documentation
<ul><li>Support the creation and ongoing maintenance of physical and digital research and development libraries
</li><li>Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
</li><li>Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
</li><li>Support leadership with special projects and strategic initiatives as assigned
</li><li>Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
</li></ul>Required Qualifications
<ul><li>At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
</li><li>Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
</li><li>Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
</li><li>Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
</li><li>Strong attention to detail with a consistent commitment to accuracy and operational excellence
</li><li>Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
</li><li>Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
</li></ul>Preferred Requirements
<ul><li>Bachelor's degree
</li><li>Prior experience supporting leadership within luxury, design, fashion, or other creative industries
</li></ul>The hiring range for this position ranges from $33.66 - $45.54 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">TIFFANY &amp; CO.
 
MAISON
 
</h2><div>Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany &amp; Co. is one of the world&rsquo;s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany &amp; Co. since its inception, uniting the jeweler&rsquo;s core values of inventiveness, craft and joy in designs that endure across generations.
 
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.</div></div></div></div></div></div></div>

Assistant - Office Operations Specialist

Medical Training Institute of New York

<div></div><div><div>Assistant Registrar</div>
<div>Student Support Specialist</div>
<div> 
Job details 
 
Work type: Full-time/part-time (hourly) 
Location: New York City 
Categories: Staff</div>
<div></div><div>Job type 
Full-Time/Part-Time
<div>Pay</div>
<div><div>$20 - $24 an hour</div></div>
<div></div>Shift and schedule: Monday - Friday 
Weekends and Evenings as needed. 
 
Medical Training Institute of New York is an educational institution with ten years of experience in healthcare training. We pride ourselves in our quality of training and the professionals who graduate from our institution. We offer Pharmacy Technology, Medical Billing &amp; coding classes, Dialysis, and Dental. Phlebotomy, EKG, Nursing Assistant, Patient Care Technician, and Medical Assistant. As an Assistant Registrar and Student Support Specialist at the Medical Training Institute of New York, you have an established set of duties and responsibilities to ensure the optimal environment for teaching and learning and the ideal functioning of the school as an educational institution. You are responsible for providing high-level customer service to prospective students and informed and personalized guidance during the admissions process. 
 
Job Description:</div>
<div> 
The Office of the Registrar provides quality service and support to students, faculty, administrators, alumni, and the external community through timely and accurate handling of enrollment activities and records in accordance with academic policies, professional standards, and governmental regulations. The Assistant Registrar and Student Support Specialist will be responsible for promoting student satisfaction and service. The Assistant Registrar and Student Support Specialist is a proactive member of the Registrar team, providing oversight and support of day-to-day functions with the ability to resolve issues. This position requires a fully in-person work schedule on our Manhattan campus and does not qualify for remote work. 
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES</div>
<ul><li>Serve as the front-line customer service representative to students, faculty, and staff.</li>
<li>Manage cross-registration, reverse transfer, consortiums, and Non-Credit applications.</li>
<li>Respond to and professionally manage Admissions@mtiofnewyork.com email while remaining in compliance with FERPA guidelines.</li>
<li>Responsible for processing and approving student registrations and withdrawals.</li>
<li>Represent the Office of the Registrar at the Student Solution Center by providing in-person support, including resolving registration, financial aid, and bursar issues.</li>
<li>Process graduation applications and assist with TAP processing and audits.</li>
<li>Responsible for the timely completion of all in-person and online transcript requests.</li>
<li>Support, troubleshoot, and guide students, advisors, faculty, staff, and other departments within the college.</li>
<li>Maintain the integrity, accuracy, retention, and security of student records.</li>
<li>Ensure campus-wide compliance with FERPA regulations.</li>
<li>Assist with managing student workers.</li>
<li>Assist students with inquiries and issues in person and via phone while ensuring compliance with FERPA.</li>
<li>Assist the Associate Registrar in providing leadership in the daily operations of the office and to provide a service-oriented office to students, faculty, staff, external office visitors and agencies.</li>
<li>Other duties as assigned.</li>
</ul><div>Requirements: 
Minimum Qualifications:</div>
<ul><li>Bachelor's degree from an accredited college or university.</li>
<li>One (1) year of full-time and responsible experience in higher education to include customer service.</li>
<li>Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).</li>
<li>Knowledge and understanding of FERPA and student records privacy policies.</li>
<li>Ability to display and execute good customer service skills and good listening skills.</li>
<li>Cultural competence and ability to communicate effectively, in writing and verbally, with diverse constituencies.</li>
<li>Strong verbal and written communication skills and the ability to work within a team.</li>
<li>Ability to multi-task, prioritize, and execute tasks with strong attention to detail.</li>
<li>Availability and ability to work a flexible schedule during peak periods, including evenings and/or weekends.</li>
</ul>
<div></div><div>Preferred Qualifications:</div>
<ul><li>Master's degree from an accredited college or university.</li>
<li>Reporting experience.</li></ul></div>

School Assistant Registrar

Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 
 Executive Assistant
 
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 
 
 
 Position Overview
 
 
 
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 
 Executive Assistant
 
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 
 
 
 Perks
 
 
 
 <ul>
 <li>
 Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
 </li>
 <li>
 Comprehensive benefits available after 30 days
 </li>
 <li>
 Stable weekday schedule with meaningful work supporting mission-driven leadership
 </li>
 <li>
 Opportunity to work closely with the President and contribute directly to organizational impact
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Prepare and manage board communications and meeting materials
 </li>
 <li>
 Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
 </li>
 <li>
 Support office operations, including supplies, facilities coordination, and vendor interface
 </li>
 <li>
 Troubleshoot basic conference room and technology needs
 </li>
 <li>
 Maintain organization-wide confidentiality and professional communication standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior executives in an Executive Assistant capacity
 </li>
 <li>
 Experience in nonprofit, philanthropy, or mission-driven environments preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
 </li>
 <li>
 Demonstrated ability to manage office operations and administrative logistics
 </li>
 <li>
 Poised, professional demeanor with a collaborative and service-oriented approach
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 Compensation is based on salary alignment between $37-$38/hr.
 
 
 
 HOW TO APPLY:
 
 For immediate consideration, please submit your resume here!
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>

Executive Assistant

City University of New York

<div>Administrative Specialist (HEOa)
POSITION DETAILS
The Higher Education Assistant serves as an Administrative Specialist for the Department of Mathematics, providing professional administrative and operational support to ensure the effective day-to-day functioning of the department. Under general supervision, the selected candidate will support faculty, staff, and students and assist with academic operations, personnel processes, scheduling, record keeping, and routine financial and administrative tasks.
This position assumes responsibilities previously handled by departmental administrative support staff and works closelywith the Department Administrative Officer to support departmental operations.
(Campus-specific Information and duties)
<ul><li>Provide primary administrative support for the Mathematics Department office, including responding to inquiries fromstudents, faculty, and staff.</li></ul>
<ul><li>Manage departmental email accounts, phone inquiries, and routine correspondence to ensure timely and accurate communication.</li></ul>
<ul><li>Maintain accurate and organized departmental files, records, and databases (electronic and paper).</li></ul>
<ul><li>Schedule meetings, reserve rooms, and assist with event and meeting logistics.</li></ul>
<ul><li>Assist with course scheduling logistics, including data entry and coordination with central administrative offices.</li></ul>
<ul><li>Provide administrative support to faculty related to courses, examinations, and instructional materials.</li></ul>
<ul><li>Respond to routine student inquiries regarding departmental procedures and refer students to appropriate offices whennecessary.</li></ul>
<ul><li>Assist with scholarship administration and student payment processes.</li></ul>
<ul><li>Support data collection and basic analysis related to academic and departmental operations to inform routine reporting and decision-making.</li></ul>
<ul><li>Assist with onboarding paperwork and administrative processing for adjunct faculty, college assistants, and otherdepartmental staff in coordination with Human Resources and relevant offices.</li></ul>
<ul><li>Support payroll, timekeeping, and scheduling processes under supervision.</li></ul>
<ul><li>Maintain records related to staff appointments, workloads, schedules, and assignments.</li></ul>
<ul><li>Assist with tracking and preparing information related to personnel budgeting and labor costs.</li></ul>
<ul><li>Assist with procurement requests, supply ordering, and inventory tracking.</li></ul>
<ul><li>Support departmental compliance with college policies and procedures.</li></ul>
<ul><li>Assist with P-Card reconciliation and documentation.</li></ul>
<ul><li>Assist with administrative tracking and record keeping for Mathematics Department Foundation accounts, underSupervision and in accordance with applicable guidelines.</li></ul>
<ul><li>Provide administrative support in response to departmental needs as they arise.</li></ul>
<ul><li>Maintain reliable attendance and availability consistent with departmental operating hours.</li></ul>
<ul><li>Demonstrate flexibility and responsiveness in supporting a dynamic academic environment.</li></ul>
<ul><li>Perform other related administrative duties as assigned.</li></ul>
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
<ul><li><div>Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.</div></li>
<li><div>
Works with appropriate offices related to personnel recruitment, expediting search activities</div></li>
<li><div>
Research coordinates and organizes materials for key events such as promotion and tenure reviews.</div></li>
<li><div>
Supervises and trains support staff and student workers.</div></li>
<li><div>
Manages budget and coordinates purchasing, accounting, and payroll.</div></li>
<li><div>
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
Job Title Name: Administrative Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $61,831 - $76,937. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
<ul><li><div>Go to www.cuny.edu and click on &quot;Employment&quot;</div></li>
<li><div>
Click &quot;Search job listings&quot;</div></li>
<li><div>
Click on &quot;More search options&quot;</div></li>
<li><div>
Search by Job Opening ID number 32030</div></li>
<li><div>
Click on the &quot;Apply Now&quot; button and follow the instructions.</div></li>
</ul>
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
April 17, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32030
Location: City College of New York
Job Type: Full-Time</div>

Administrative Specialist (HEOa)

The Bromley Companies

<div>
 
 
 Executive Assistant and Office Manager
 
 
 
 
 
 
 
 This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
 
 
 
 
 
 
 
 To apply for this position, please email your resume to
 
 EA@bromco.com
 
 with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
 
 
 
 
 
 
 Salary Range: $90,000-$100,000/year salary base
 
 
 Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 
 
 
 
 
 This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 
 
 
 
 
 The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 
 
 
 
 
 The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 
 
 
 
 
 It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
 </li>
 <li>
 Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
 </li>
 <li>
 Coordinate detailed travel itineraries for frequent domestic travel.
 </li>
 <li>
 Support the Chairman and Founder as needed for miscellaneous tasks.
 </li>
 <li>
 Collecting and organizing tax documentation for accountants for business entities and family foundation.
 </li>
 <li>
 Support for AI initiatives to be incorporated into daily office operations.
 </li>
 <li>
 Monthly expenses department coding on corporate credit cards.
 </li>
 <li>
 Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
 </li>
 <li>
 Occasional personal tasks to be completed, no more than 15% of workload.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; HR Support
 
 
 <ul>
 <li>
 Act as a central point of contact for the 12-person Manhattan office.
 </li>
 <li>
 Planning &amp; executing of company wide Annual Meeting in November with support of COO.
 </li>
 <li>
 Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
 </li>
 <li>
 Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
 </li>
 <li>
 Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
 </li>
 <li>
 Planning volunteer days and office activities.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience Requirements
 
 
 <ul>
 <li>
 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
 </li>
 <li>
 BA/BS degree or higher in a relevant field.
 </li>
 <li>
 Notary Public license in New York (will be required to obtain if not already licensed).
 </li>
 <li>
 Demonstrated experience within the real estate industry strongly preferred.
 </li>
 <li>
 Must be able to commute to the NYC office five days per week (M-F).
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
 </li>
 <li>
 Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
 </li>
 <li>
 High level of discretion and professionalism while handling sensitive financial and personal matters.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
 </li>
 </ul>
 
 
 
 
 
 About Bromley Companies
 
 
 
 The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 
</div>

Executive Assistant Office Manager

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
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 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
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 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
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 Prepare and submit expenses for Partners in accordance with company guidelines.
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 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
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 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
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 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
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 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
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 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
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 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
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 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
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 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
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 </ul>
 
 Hybrid &amp; In-Office Coordination
 
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 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
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 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
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 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
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 </ul>
 
 Culture &amp; Community
 
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 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
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 </ul>
 
 Flexibility &amp; Firm Support
 
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 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
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 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
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 8+ years of experience working in a fast-paced environment supporting senior executives.
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 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
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 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
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 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
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 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
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 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
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 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
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 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
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 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
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 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
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 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
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 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
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 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
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 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
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Executive Assistant/Office Manager

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