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assistant project manager systems

Metropolitan Transportation Authority

<div><div><div><div><b>Job ID:</b> 14863</div>
<div><b>Business Unit:</b> MTA Construction &amp; Development</div>
<div><b>Location:</b> New York, NY, United States</div>
</div><div><div><b>Regular/Temporary:</b> Regular</div>
<div><b>Department:</b> Systems-C&amp;D</div>
<div><b>Date Posted:</b> Mar 3, 2026</div>
</div></div><div><p><b>Description</b>
</p><div></div><div><div><p><b>This position is eligible for </b><b>telework</b><b>,</b><b> which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.
</b></p><div><div><div>JOB TITLE:</div><div><br>
Assistant Project Manager<br>
</div></div><br>
<div><div>AGENCY:</div><div><br>
Construction &amp; Development</div></div><div><div><br>
DEPT/DIV:</div><div><br>
Delivery/Systems</div></div><div><div><br>
REPORTS TO:</div><div><br>
Project Manager</div></div><div><div><br>
WORK LOCATION:</div><div><br>
2 Broadway</div></div><div><div><br>
HOURS OF WORK:</div><div><br>
8:30 AM to 5:00 PM or as required (7.5HR/DAY)</div></div><div><div><br>
JOB FAMILY: CON</div><div><br>
GRADE: 002</div></div><div><div><br>
SALARY RANGE:</div><div><br>
$84,893 to $106,117</div></div><div><div><br>
DEADLINE:</div><div><br>
Open Until Filled</div></div></div><div></div><div><b><br>
S</b><b>ummary</b></div><div></div><div><br>
The Assistant Project Manager manages capital project delivery within the Systems business unit in the MTA Construction Development (C&amp;D) Delivery Department. This position is part of the project management team responsible for ensuring that project delivery is safe, efficient, on schedule, within budget, and according to project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines.</div><div></div><div><br>
The Assistant Project Manager monitors project status and identifies project risks and issues. This position assists the Project Manager with management, coordination, field oversight, and inspection of capital projects. This position coordinates daily project delivery activities with C&amp;D staff, contractors, consultants, and agency forces to support the safe and efficient execution of capital projects.</div><div></div><p><b><br>
Responsibilities</b></p><div>
The Assistant Project Manager is responsible for successfully managing and mentoring staff to deliver complex capital projects.</div><div><br>
</div><div>Coordinate project activities through project close-out.</div><div><br>
</div><div>Monitor project performance against established baselines and pursue opportunities for improved performance.</div><div><br>
</div><div>Identify project issues and risks and ensure timely resolution and mitigation.</div><div></div><div><br>
Recommend solutions to senior management for the resolution of critical issues.</div><div><br>
</div><div>Manage project activities to minimize the impact on agency operations and the public.</div><div></div><div><br>
Coordinate project activities with the project team, C&amp;D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.</div><div><br>
</div><div>Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery.</div><div></div><div><br>
Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.</div><div></div><div><br>
Ensure that safety and quality are an integral part of project operations.</div><div><br>
</div><div>Manage the preparation and monitor implementation of project plans, quality plans, and work plans.</div><div><br>
</div><div>Coordinate with Safety and Quality Management staff.</div><div><br>
</div><div>Manage project documentation to ensure quality, completeness, and accuracy.</div><div></div><div><br>
Manage and monitor progress against project scope, schedule, and budget.</div><div><br>
</div><div>Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing the contractor/consultant evaluation process.</div><div><br>
</div><div>Review and approve contract invoices and other project charges based on established procedures.</div><div><br>
</div><div>Ensure that expenditures are correctly charged.</div><div><br>
</div><div>Manage comprehensive project document control and retention.</div><div></div><div><br>
Manage the preparation of reports, presentations, research, and studies.</div><div><br>
</div><div>Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.</div><div></div><div><br>
Manage staff selection, coaching, training, development, evaluation, and discipline/termination as needed.</div><div><br>
</div><div>Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.</div><div></div><div><b><br>
Education and Experience</b></div><div></div><div><br>
Bachelor's degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.</div><div><br>
</div><div>Must have a minimum of (3) years of related experience.</div><div><br>
</div><div>A Fundamentals of Engineering (FE) / Engineer-In-Training (EIT) certificate is desirable.</div><div></div><div><br>
A licensed Professional Engineer (PE) or Registered Architect (RA) is desirable.</div><div><br>
</div><div>PMP and CCM Certifications are preferred.</div><div></div><div><br>
Excellent communication and interpersonal skills.</div><div><br>
</div><div>Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).</div><div></div><p><b><br>
Other Information</b></p><div>
Pursuant to the New York State Public Officers Law &amp; the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the &quot;Commission&quot;).</div><div></div><p><b><br>
Selection Criteria</b></p><div>
Based on the evaluation of education, skills, experience, and interview.</div><div></div><p><b><br>
How to Apply</b></p><p>
MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the &quot;Careers&quot; link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.
</p><p><b>Equal Employment Opportunity</b></p><div>
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.</div><div></div><div><br>
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply<b>.</b></div></div></div></div></div><p></p>

Assistant Project Manager (Systems)

Career Group

<div>
 <p>
  Household Manager/Personal Assistant to Family and CEO
 </p>
 <p>
  <br/>
 </p>
 <p>
  A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary
  </strong>
  range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Tribeca, NYC
  <strong>
   -
  </strong>
  hybrid role working remotely, running errands around NYC or with the principal onsite as needed &ndash; flexibility is key.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  no set hours, but 24/7 mentality is needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   2+ years of PA/House Management experience &ndash; must have experience working around and with children and enjoy this!
  </li>
  <li>
   NYC savvy
  </li>
  <li>
   You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
  </li>
  <li>
   Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
  </li>
  <li>
   You care about tech and data security.
  </li>
  <li>
   You are a Zoom, Google Meet, conference set-up guru.
  </li>
  <li>
   Strong communication skills
  </li>
  <li>
   Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
  </li>
  <li>
   You can keep up with very high functioning, fast workers.
  </li>
  <li>
   You probably buy your Christmas presents in August.
  </li>
  <li>
   Friends ask you to organize their closets or their finances.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Please submit your resume to apply!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Personal Assistant to Chief Executive Officer

Stake Property Group

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <p>
  Stake Property Group is a real estate investment and development firm based in New York, specializing in value-add and opportunistic acquisitions. The company focuses on multifamily and mixed-use assets, leveraging in-house construction management expertise and a deep understanding of the market. Founded by Michael Yakubov, Stake Property Group combines institutional-level discipline with an entrepreneurial approach. The firm's mission is to uncover hidden property potential and create long-term value for stakeholders.
  <br/>
 </p>
 <strong>
  Role Description
  <br/>
 </strong>
 <p>
  This is a full-time, on-site Assistant Project Manager role located in New York, NY. The Assistant Project Manager will support project execution by coordinating with expeditors, managing logistics, assisting in project management activities, and ensuring inspection procedures are met. Additionally, the role includes monitoring timelines, keeping project documentation organized, and maintaining constant communication between internal teams, vendors, and stakeholders to ensure successful project delivery.
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Expediting and experience working as an Expeditor in a construction or development environment.
  </li>
  <li>
   Strong Project Management skills, including the ability to handle planning, scheduling, and oversight of project milestones.
  </li>
  <li>
   Knowledge of Inspection procedures and requirements within real estate or construction projects.
  </li>
  <li>
   Experience in Logistics Management with a focus on coordinating resources and ensuring smooth processes.
  </li>
  <li>
   Strong organizational and communication skills, with the ability to multitask and adhere to deadlines.
  </li>
  <li>
   Proficiency in project management tools and software.
  </li>
  <li>
   Familiarity with New York City building and zoning codes is a plus.
  </li>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Real Estate, Engineering, or a related field is preferred.
  </li>
 </ul>
</div>


Assistant Project Manager

Rockefeller University

<div>Organization Overview: The ultimate objective of the work in my laboratory is to understand the cellular and molecular basis of vertebrate embryonic induction, with a special emphasis on germ layer and organ formation. Toward this aim, we perform comparative studies using both amphibian and mammalian model systems, including human embryonic stem cells. Overview:
<div>
The research assistant will work on a project studying coral stem cells. They will use micropattern technology and other tissue culture techniques to isolate, culture, and propagate coral stem cells. The research assistant will be supervised by the lab manager and will work directly with the head of the laboratory, Ali H. Brivanlou.</div>
Responsibilities:
<div>
Responsibilities include:</div><ul><li>
Participate in experimental design, data acquisition, and data management</li><li>
Develop and implement data analysis and visualization strategies, perform statistical analysis and help develop models to understand complex biological phenomena</li><li>
Assist in the development of custom protocols and tools to aid in data acquisition and analysis</li><li>
Prepare and present research findings to the research team</li><li>
Assist in upkeep of lab safety standards and daily operations</li></ul>
Qualifications:
<div>
Required:</div><ul><li>
Bachelor&rsquo;s degree in a relevant field such as Biology and Bioengineering</li><li>
Experience with confocal imaging techniques and equipment</li><li>
Knowledge in flow cytometry techniques</li><li>
Ability to work independently and in a team environment</li><li>
Detail-oriented with strong problem-solving skills</li><li>
Familiarity with scientific research and the publication process</li></ul><div>
Preferred:</div><ul><li>
Master&rsquo;s degree in a relevant field</li><li>
Experience in coral research</li></ul><div></div><div><br>
The Rockefeller University is an equal opportunity employer &ndash; veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.</div><div></div><div><br>
The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div><br>
<div></div>
Compensation Range: Min: USD $50,000.00/Yr. Compensation Range: Max: USD $55,000.00/Yr.</div>

Research Assistant | Laboratory of Synthetic Embryology

ABM Industries Inc.

<p></p><div><p><b>Pay: $30.94 per hour.</b>
</p><p>The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant&rsquo;s experience, skills, abilities, geographic location, and alignment with market data..
</p>
<p><b>Benefits: </b>ABM offers a comprehensive benefits package. For information about ABM&rsquo;s benefits, visit<i> </i>ABM Employee Benefits | Staff &amp; Management</p>
<p>
The 2nd Shift Administrative Assistant will assist in by providing office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its clients. The administrative assistant handles routine and advanced duties for supervisors and managers by being the initial point of contact, answering phones and filtering information respectively.</p><p></p><ul><li>
Weekly payroll of 120 plus employees and ensuring employees get paid in a timely fashion.</li><li>
Generating service request tickets reported by porters/matrons, supervisors, manager, and clients in the building.</li><li>
Closing out all service request tickets on a daily basis.</li><li>
Assigning tasks to porters/matrons.</li><li>
Assigning tickets and working alongside foreman to ensure smooth building operation.</li><li>
Working alongside Supervisors and Project Manager to simplify their daily tasks.</li><li>
Creating/uploading reports requested by Building Office and Supervision.</li><li>
Monitoring Tork Dashboard for toilet paper/hand towels throughout the building to ensure the building restrooms are fully stocked.</li><li>
Closing out QAT tickets.</li><li>
Closing out periodic work orders throughout the month.</li><li>
Generating work orders, scanning, and closing out on a monthly basis.</li><li>
Performing clerical duties to schedule safety talks, ensuring the porters/matrons are compliant with building operation changes.</li><li>
Keeping track of cleaning supply inventory and ensuring we have enough stock to operate the building.</li></ul><p></p><ul><li>
High school diploma or equivalent; associate or bachelor's degree preferred.</li><li>
Proven experience as an administrative assistant or in a related role.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Attention to detail and problem-solving abilities.</li><li>
Ability to work independently and as part of a team.</li><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to handle sensitive information with discretion.</li></ul><p><b>
Preferred Skills:</b></p><ul><li>
Experience with office management software, such as CRM and ERP systems.</li><li>
Knowledge of basic bookkeeping and office administration.</li><li>
Familiarity with project management tools and techniques.</li></ul><p></p><div>
<b>About Us</b>
<br>
<br>
ABM (NYSE: ABM) is one of the world&rsquo;s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM&rsquo;s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries &ndash; from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.
<br>
<br>
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
<br>
<br>
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
<br>
<br>
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you&rsquo;ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you&rsquo;re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
<br>
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.</div></div><p></p>

2nd Shift Administrative Assistant

24 Seven Talent

<div>
 <p>
  <strong>
   Client Overview:
  </strong>
  Our client is a dynamic, high-growth skincare brand committed to innovation, creativity, and meaningful connections with our community. The team thrives on collaboration, trend-driven thinking, and pushing boundaries across digital and social platforms.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview:
  </strong>
  The Assistant Social Media Manager will support the development and execution of creative, strategic social media content across multiple platforms. The ideal candidate is beauty- and trend-obsessed, highly organized, and energized by a fast-paced, collaborative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Assistant Social Media Manager Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Conceptualize, write, execute, and edit engaging content across social platforms including Instagram, TikTok, YouTube, LinkedIn, and emerging AI-driven platforms
  </li>
  <li>
   Collaborate with the Senior Manager of Social Media to translate brand storytelling priorities into compelling social content
  </li>
  <li>
   Manage daily community engagement across all social channels to build loyalty and foster conversation
  </li>
  <li>
   Lead the brand&rsquo;s presence on AI and emerging social platforms by testing new tools, formats, and engagement strategies
  </li>
  <li>
   Identify cultural and social trends and translate them into timely, relevant content ideas
  </li>
  <li>
   Assist with briefing, reviewing, and coordinating user-generated content (UGC)
  </li>
  <li>
   Manage and grow the brand&rsquo;s customer advocacy and community platform through creative engagement
  </li>
  <li>
   Support global photoshoots and assist with asset organization and distribution
  </li>
  <li>
   Film and edit social-first content, including short-form videos optimized for organic and paid media
  </li>
  <li>
   Assist with briefing freelance creatives for motion and static content
  </li>
  <li>
   Write and edit copy that aligns with brand voice while balancing SEO and engagement best practices
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Assistant Social Media Manager Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
  <li>
   1&ndash;2 years of experience creating and managing social content for a brand (intern or coordinator experience welcome)
  </li>
  <li>
   Deep understanding of TikTok, Instagram, and emerging social media platforms
  </li>
  <li>
   Proven ability to film, edit, and produce high-impact short-form video content
  </li>
  <li>
   Extremely comfortable being on camera and directing or filming others
  </li>
  <li>
   Strong understanding of community management and audience engagement
  </li>
  <li>
   Awareness of evolving digital, social, and AI-driven trends
  </li>
  <li>
   Excellent writing and communication skills
  </li>
  <li>
   Strong organizational, prioritization, and project management abilities
  </li>
  <li>
   Detail-oriented, collaborative, and adaptable in a fast-moving environment
  </li>
  <li>
   Passion for beauty, skincare, and social media innovation
  </li>
 </ul>
</div>


Assistant Social Media Manager - Beauty

Electric Lighting Agencies

<p><b>Overview</b><br/>Electric Lighting Agencies (ELA + Synergy) is seeking a highly organized, proactive Executive Assistant to support ownership.</p><p>This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can manage multiple priorities with professionalism and discretion.</p><p><b>Duties Include </b></p><ul><li>Manage comprehensive calendar scheduling using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately coordinated.</li><li>Provide expert executive administrative support through efficient email management, document preparation, proofreading, transcription, and data entry.</li><li>Organize and coordinate events, meetings, and conferences including venue arrangements, catering, and logistics to ensure seamless execution.</li><li>Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls with courtesy and efficiency.</li><li>Oversee office management tasks such as filing, record keeping, inventory management, and maintaining a clean and organized front desk environment.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for electronic signatures to facilitate document workflows.</li><li>Perform clerical duties such as proofreading documents, transcribing recordings, managing data entry tasks, and maintaining accurate filing systems.</li><li>Deliver exceptional customer service by addressing inquiries promptly and professionally while maintaining positive relationships with clients and visitors.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an executive assistant or in a similar administrative role supporting senior executives or teams.</li><li>Demonstrated proficiency in office management tasks including filing systems, front desk duties, and multi-line phone systems.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy with expertise in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and electronic signature platforms like DocuSign.</li><li>Experience with event planning&mdash;coordinating logistics for meetings or company events&mdash;and project coordination is highly desirable.</li><li>Exceptional communication skills with a professional phone etiquette approach; capable of handling confidential information discreetly.</li><li>Attention to detail in proofreading documents and transcribing recordings accurately to ensure clarity and precision in all communications. Join us as an Executive Assistant if you&rsquo;re ready to bring your organizational talents to a vibrant team dedicated to excellence! This role offers the chance to develop your skills further while supporting impactful projects within a collaborative environment that values your contributions every step of the way.</li></ul><p>Pay: $75,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Explore 1066+ Assistant project manager systems in New York United States this March. Find roles across top companies and apply now to boost your career.