office assistant

assistant to ceo

executive secretary

personal assistant/administrative officer Jobs in Karachi

personal assistant/administrative officer

accounts manager & assistant to ceo Jobs in Karachi

accounts manager & assistant to ceo

assistant to the ceo

Humara Ghar (Pvt) Ltd.

Job Description for the position of Personal Assistant to the CEO &ndash; Humara Ghar Pvt. Ltd.Job Description: Personal Assistant to CEOCompany: Humara Ghar Pvt. Ltd. Position: Personal Assistant to the CEO Location: Karachi Employment Type: Full-timeRole OverviewThe Personal Assistant (PA) to the CEO will provide high-level administrative, operational, and coordination support. The role requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently. The PA will act as a bridge between the CEO, internal teams, external partners, and clients.Key Responsibilities1. Administrative &amp; Executive Support<ul><li>Manage CEO&rsquo;s daily schedule, including meetings, appointments, and travel itineraries.</li><li>Handle incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Prepare documents, presentations, and reports as required.</li><li>Maintain confidentiality of sensitive corporate and personal information.</li></ul>2. Travel &amp; Visa Management<ul><li>Complete application forms for local and international travel.</li><li>Manage ticket bookings (airline, hotel reservations, transport).</li><li>Fill visa application forms and guide on the visa process (how to apply, required documents, submission steps).</li><li>Track visa timelines and follow-ups.</li></ul>3. Meeting &amp; Coordination Tasks<ul><li>Schedule internal and external meetings with clients, vendors, and stakeholders.</li><li>Arrange meeting venues, documentation, and minutes of meetings.</li><li>Coordinate with departments for timely execution of CEO&rsquo;s instructions.</li></ul>4. Operations &amp; Support<ul><li>Handle indoor and outdoor tasks including banking, paperwork submission, courier, and official errands.</li><li>Assist in completing forms, applications, official letters, and documentation.</li><li>Support HR and administrative tasks when required.</li><li>Manage CEO&rsquo;s task list and ensure deadlines are met.</li></ul>Requirements<ul><li>Excellent communication skills (verbal &amp; written).</li><li>Strong command of computer applications (MS Office, Google Workspace, online forms).</li><li>Ability to fill application forms accurately and professionally.</li><li>Knowledge of ticket booking platforms and basic travel coordination.</li><li>Understanding of visa application processes and documentation requirements.</li><li>Strong organizational and time-management skills.</li><li>Ability to handle both indoor and outdoor work tasks efficiently.</li><li>Confidential, responsible, and capable of working under pressure.</li><li>Minimum 2&ndash;3 years of experience in a similar role preferred.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Personal Assistant to the CEO

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Assistant to CEO. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary, or Data Entry Officer.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Interested candidates may send their resume to hr@digitechio.com with the subject line: &ldquo;Assistant to CEO &rdquo;.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant to CEO

Sam Logistics pvt ltd

<ul><li>Provided high-level administrative and operational support directly to the CEO, ensuring smooth daily operations and effective time management.</li><li>Managed the CEO&rsquo;s calendar, scheduled meetings, coordinated travel arrangements, and prepared briefing materials.</li><li>Acted as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Assisted in the preparation of presentations, reports, and internal communications.</li><li>Participated in strategic meetings, recorded minutes, and followed up on action items to ensure timely completion.</li><li>Coordinated special projects and initiatives as directed by the CEO, often involving cross-functional collaboration.</li><li>Handled sensitive and confidential information with discretion and integrity.</li><li>Supported the CEO in managing priorities, deadlines, and communications to optimize decision-making processes.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Karachi: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul>Work Location: In person

Premier Tubular Inspection Service Pvt Ltd.

Job Opportunity: Personal Assistant to COOCompany: Premier Tubular Inspection Services Position: Personal Assistant to COO Salary: Market CompetitiveLocation: KarachiAbout the Role: Premier Tubular Inspection Services is looking for a highly organised and proactivePersonal Assistant to support our Chief Operating Officer (COO). The ideal candidate will be professional, detail-oriented, and capable of managing a variety of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the COO&rsquo;s schedule, appointments, and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Coordinate internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist in day-to-day administrative tasks and project follow-ups.</li></ul>Requirements:<ul><li>Proven experience as an executive or personal assistant is preferred.</li><li>Excellent organizational and time management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure.</li></ul>Why Join Us:<ul><li>Work in a dynamic and professional environment.</li><li>Opportunity for growth and career development.</li><li>Competitive market-based salary.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs65,000.00 per monthWork Location: In person

Personal Assistant to COO

rapid-supplies

URGENT HIRING: Assistant to COO &amp; General Manager (Female Candidates Only) Location: DHA Phase 6, Karachi Company: Rapid Supplies Middle East Salary: PKR 40,000 &ndash; 80,000 per month Schedule: Monday&ndash;Friday, 9:00 AM &ndash; 6:00 PM (Alternate Saturdays Off)Rapid Supplies Middle East, a global leader in hospitality products, is seeking a motivated and detail-oriented female professional to join as an Assistant to the COO and General Manager. This role provides a unique opportunity to work closely with top leadership and gain exposure to high-level business operations and international client interactions.Key Responsibilities<ul><li>Manage communications and deal with close clients of the COO</li><li>Handle email correspondence of the COO professionally</li><li>Make calls to key clients of the COO as required</li><li>Prepare and maintain the day-to-day schedule of the COO and keep him updated</li><li>Send professional emails to clients on behalf of the COO</li><li>Arrange appointments and meetings with clients or internal team members</li><li>Assist in organizing and coordinating executive-level activities and tasks</li></ul>Candidate Requirements<ul><li>Female applicants only</li><li>Bachelor&rsquo;s degree completed</li><li>1&ndash;2 years of experience as an assistant to a senior leader or executive</li><li>Strong English communication skills&mdash;both written and verbal</li><li>Passionate, detail-oriented, proactive, energetic, and quick</li><li>Immediate joiner preferred</li><li>Residing in Karachi and available for on-site work</li></ul>What We Offer<ul><li>Competitive salary of PKR 40,000 &ndash; 80,000</li><li>Guidance and mentorship from experienced leaders</li><li>Exposure to international clients and global market operations</li><li>Opportunity to develop executive-level skills and strategic business understanding</li><li>Dynamic and collaborative work environment with growth potential</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs80,000.00 per monthExperience:<ul><li>Assistant : 1 year (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: In person

Assistant to COO and General Manager

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

SAM LOGISTICS (PVT.) LIMITED is looking for ADMIN ASSISTANT to strengthen their team.JOB RESPONSIBLITIES:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Makes travel arrangements for CEO such as booking flights, cars, and hotel or restaurant reservations.</li><li>Supports team by performing tasks related to organization and strong communication.</li></ul>JOB REQUIREMENTS:<ul><li>Qualification: Bachelors or equivalent</li></ul>ADMINISTRATIVE ASSISTANT SKILLS:<ul><li>Reporting Skills</li><li>Verbal Communication</li><li>Attention To Detail</li><li>Team Work</li><li>Flexibility</li><li>Editing and Proofreading</li><li>Microsoft Office Skills</li></ul>Note: Only fresh Resumes will be entertained. Please avoid sending experienced resumes.Job Type: Full-timeWork Location: In person

ADMIN ASSISTANT TRAINEE

Explore 2805+ Assistant to the ceo in Karachi this December. Find roles across top companies and apply now to boost your career.

2805 assistant to the ceo jobs IN Karachi

Personal Assistant to the CEO

Assistant to CEO

Assistant to CEO

Personal Assistant to COO

Assistant to COO and General Manager

Technical Personal Assistant (PA)

ADMIN ASSISTANT TRAINEE