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executive assistant to the ceo Jobs in Karachi

executive assistant to the ceo

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assistant to the ceo

Codup

<div>
 Overview:
 
 
 As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level.
 
 
 The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
 
 
 Tasks and Responsibilities:
 
 
 Strategic &amp; Executive Support
 
 
 <ul>
 <li>
 Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals
 </li>
 <li>
 Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements
 </li>
 <li>
 Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated
 
 
 </li>
 </ul>
 Operational Efficiency
 
 
 <ul>
 <li>
 Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation
 </li>
 <li>
 Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism
 </li>
 <li>
 Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records
 </li>
 <li>
 Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities
 
 
 </li>
 </ul>
 Relationship &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions
 </li>
 <li>
 Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships
 </li>
 <li>
 Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities
 
 
 </li>
 </ul>
 Culture &amp; Innovation Catalyst
 
 
 <ul>
 <li>
 Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup
 </li>
 <li>
 Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards)
 </li>
 <li>
 Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.
 
 
 </li>
 </ul>
 Education/Qualification Requirement:
 
 
 Must-have:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred)
 </li>
 <li>
 Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment
 </li>
 <li>
 Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. Excellent written and verbal communication skills (English mandatory, Urdu an asset)
 </li>
 <li>
 High degree of discretion, confidentiality, and integrity in handling sensitive information. Adaptability to work across time zones, coordinate globally, and travel when required
 
 
 </li>
 </ul>
 Desired:
 
 
 <ul>
 <li>
 Experience working in transformation-driven companies
 </li>
 <li>
 Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack)
 </li>
 <li>
 Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately
 </li>
 <li>
 Proactive mindset anticipates needs rather than waiting to be told
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 YHJpL8LvXg
</div>

Executive Assistant to the CEO

CODUP

<div>Overview:
As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level. 
The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
Tasks and Responsibilities: 
 
Strategic &amp; Executive Support<ul><li>
Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals.</li><li>
Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements.</li><li>
Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated.</li></ul>
Operational Efficiency<ul><li>
Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation.</li><li>
Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism.</li><li>
Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records.</li><li>
Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities.</li></ul>
Relationship &amp; Stakeholder Management<ul><li>
Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions.</li><li>
Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships.</li><li>
Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities.</li></ul>
Culture &amp; Innovation Catalyst<ul><li>
Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup</li><li>
Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards).</li><li>
Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.</li></ul> 
Education/Qualification Requirement:
Must-have:<ul><li>
Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred).</li><li>
Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment.</li><li>
Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. 
Excellent written and verbal communication skills (English mandatory, Urdu an asset).</li><li>
High degree of discretion, confidentiality, and integrity in handling sensitive information. 
Adaptability to work across time zones, coordinate globally, and travel when required.</li></ul>
Desired:<ul><li>
Experience working in transformation-driven companies.</li><li>
Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack).</li><li>
Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately.</li><li>
Proactive mindset anticipates needs rather than waiting to be told.</li></ul>
YHJpL8LvXg</div>

Call Cafe

Location: Karachi, Pakistan Salary: up to Rs.50,000 per month (depending on experience) Employment Type: Full-timeAbout the Role:Are you a strategic thinker with exceptional organizational skills? Do you thrive in a fast-paced environment where no two days are the same? Call Caf&eacute; is seeking a dynamic and highly capable Personal Assistant to serve as the right hand to our CEO. Our mission is to empower brands through exceptional customer interactions. At the heart of our growth is an ambitious, visionary CEO whose schedule is as demanding as it is impactful. We're seeking an extraordinary individual to serve as the CEO&rsquo;s right hand&mdash;someone sharp, proactive, and deeply committed to efficiency and execution.Role OverviewAs the Personal Assistant to the CEO, you will work in close partnership with the CEO, ensuring his day-to-day activities run smoothly. You will be the central point of coordination, enabling the CEO to focus on high-level strategic initiatives while you manage the details, communications, and operational rhythm of his work life.This is a role for someone who thrives in high-performance environments, handles confidential matters with absolute discretion, and can operate with autonomy, integrity, and emotional intelligence.Key Responsibilities<ul><li>Executive Calendar Management: Own the CEO&rsquo;s daily schedule. Plan, coordinate, and manage meetings, appointments, travel, and events to ensure optimal use of time.</li><li>Communication Liaison: Serve as the first point of contact for the CEO&mdash;screening calls, emails, and requests while ensuring timely and thoughtful follow-up.</li><li>Meeting Preparation &amp; Follow-Up: Draft agendas, take notes, and track action items. Ensure follow-ups are completed and that the CEO is fully prepared for each engagement.</li><li>Operational Support: Assist with personal errands, document management, email handling, and task prioritization.</li><li>Travel &amp; Logistics: Coordinate all travel arrangements&mdash;flights, hotels, ground transportation, and itineraries, both domestically and internationally.</li><li>Confidentiality &amp; Discretion: Manage sensitive information with the highest level of professionalism and discretion.</li></ul>&middot; Project Assistance: Support the CEO with ongoing internal initiatives, team coordination, and communications across departments.&middot; Delegation &amp; Gatekeeping: Act as a strategic gatekeeper, ensuring only high-priority matters reach the CEO&rsquo;s attention and delegating tasks where appropriate.&middot; Time Optimization: Proactively find ways to reduce distractions, streamline processes, and enhance the CEO&rsquo;s productivity.Ideal Candidate Profile<ul><li>Minimun Bachelor's degree, Master&rsquo;s in Business, Management, or Communications is preferred.</li><li>3+ years of experience supporting C-level executives</li><li>Exceptional written and verbal communication skills (English &amp; Urdu)</li><li>High emotional intelligence, discretion, and professionalism</li><li>Strong organizational and time-management skills</li><li>Ability to handle multiple priorities and remain composed under pressure</li><li>Tech-savvy with experience using productivity tools (Google Workspace, Slack, Zoom, Calendly, etc.)</li><li>A proactive mindset with a service-oriented attitude</li></ul>What We Offer<ul><li>Highly competitive salary Rs.50,000+/month (depending on your skills and experience)</li><li>A front-row seat to executive decision-making and leadership</li><li>Opportunity to work closely with a visionary leader and dynamic team</li><li>Exposure to strategic operations, business development, and organizational growth</li><li>A role with impact and responsibility in a company that values initiative and excellence</li></ul>Job Type: Full-timePay: Up to Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Karachi Shahra-E-Faisal: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant : 4 years (Required)</li></ul>Work Location: In person

Personal Assistant to the CEO – Call Café

Scaleup Connect

Job Title: Personal Assistant to CEOEmployment Type: onsiteShift timings: 10:00 am - 6:00 pmLocation: NazimabadOverviewThe Personal Assistant (PA) to the CEO provides high-level administrative and executive support, ensuring the CEO&rsquo;s time is managed efficiently and operations run smoothly. This role requires a highly organized, proactive, and experienced professional capable of handling confidential information, managing complex schedules, coordinating communications, and supporting both professional and personal tasks.Key Responsibilities&middot; Manage and organize the CEO&rsquo;s calendar, appointments, and meetings.&middot; Handle correspondence, including emails, phone calls, and messages.&middot; Coordinate travel arrangements, accommodations, and itineraries.&middot; Assist with personal errands and tasks as needed.&middot; Prepare reports, presentations, and documents.&middot; Act as a liaison between the CEO, staff, clients, or external partners.&middot; Maintain confidentiality and discretion regarding sensitive information.&middot; Support special projects and initiatives as directed by the CEO.Requirements&middot; Minimum 2 years proven experience as a Personal Assistant or Executive Assistant.&middot; Strong organizational and time-management skills.&middot; Excellent communication and interpersonal abilities.&middot; Proficiency in office software (e.g., Microsoft Office, Google Workspace).&middot; Ability to multitask and prioritize effectively.&middot; Discretion and confidentiality.&middot; Professionalism and adaptability.Gender: Female (preferred)Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Personal Assistant to CEO

RBS Associates Pvt. Ltd.

Position: Personal Secretary to CEOLocation: KarachiJob Type: Full-TimeIndustry: Property Valuation Services&#11088; About UsRBS Associates Pvt. Ltd. is a leading valuation company providing certified and legally recognized property valuation services across Pakistan. We work with Commercial Banks, Courts, Real Estate Developers, Corporates, and Industries. We are looking for a confident and professional Personal Secretary to the CEO to manage executive tasks and ensure smooth coordination across the organization.&#11088; Job Responsibilities: Executive Assistance<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, and appointments</li><li>Screen and respond to emails, calls, and inquiries</li><li>Arrange travel itineraries, bookings, and official visits</li><li>Maintain confidentiality of sensitive and company-related information</li></ul>Administrative Tasks<ul><li>Prepare letters, reports, presentations, and official documents</li><li>Maintain filing systems (digital &amp; physical)</li><li>Monitor follow-ups on tasks assigned by the CEO to departments</li><li>Handle documentation related to property valuation reports, banking files, and court matters</li></ul>Communication &amp; Coordination<ul><li>Coordinate with internal teams, clients, banks, and court representatives</li><li>Handle professional communication on behalf of the CEO</li><li>Assist in client meetings, document reviews, and project updates</li><li>Ensure timely delivery of tasks and smooth workflow</li></ul>Office &amp; Project Support<ul><li>Manage office correspondence, courier, and recordkeeping</li><li>Assist in preparing proposals, quotations, and company forms</li><li>Support the CEO in business development and client management activities</li></ul>&#11088; Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Business Administration / Management preferred)</li><li>Minimum 1&ndash;3 years of experience as a Personal Secretary / Executive Assistant</li><li>Excellent communication skills (spoken &amp; written English + Urdu)</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email Management)</li><li>Professional behavior, strong ethics, and confidentiality</li><li>Ability to multitask and work under pressure</li><li>Strong organizational and time-management skills</li><li>Experience in a corporate environment is a plus</li><li>Knowledge of the property/real estate industries is an advantage (optional)</li></ul>&#11088; What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for growth and learning</li><li>Direct exposure to executive-level operations</li><li>Long-term career potential</li></ul>Job Type: Full-timeWork Location: In person

PERSONAL SECRETARY TO CEO

Sam Logistics pvt ltd

<ul><li>Provided high-level administrative and operational support directly to the CEO, ensuring smooth daily operations and effective time management.</li><li>Managed the CEO&rsquo;s calendar, scheduled meetings, coordinated travel arrangements, and prepared briefing materials.</li><li>Acted as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Assisted in the preparation of presentations, reports, and internal communications.</li><li>Participated in strategic meetings, recorded minutes, and followed up on action items to ensure timely completion.</li><li>Coordinated special projects and initiatives as directed by the CEO, often involving cross-functional collaboration.</li><li>Handled sensitive and confidential information with discretion and integrity.</li><li>Supported the CEO in managing priorities, deadlines, and communications to optimize decision-making processes.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Karachi: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul>Work Location: In person

Assistant to CEO

Telec Group of Companies

Executive Support:Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.Communication Management:Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.Draft and proofread correspondence, reports, and presentations on behalf of executives.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Assist in the preparation and distribution of reports, presentations, and other documentation as needed.Meeting Coordination:Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.Ensure follow-up on action items and deadlines resulting from executive meetings.Confidentiality and Discretion:Handle sensitive and confidential information with the utmost discretion and professionalism.Maintain a high level of confidentiality in all executive matters.Office Administration:Oversee general office operations to ensure efficiency and functionality.Order and maintain office supplies and equipment.Task Prioritization:Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.Qualifications:10+ years of experience as an Executive Secretary or similar role.Bachelor's degree in Business Administration, Secretarial Studies, or a related field.Strong organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in office software (e.g., Microsoft Office Suite).High level of confidentiality and discretion.Detail-oriented and capable of maintaining accuracy under pressure.Excellent time management and prioritization skills.Job Type: Full-timeWork Location: In person

Executive Assistant to COO

Explore 3090+ Assistant to the ceo in Karachi this December. Find roles across top companies and apply now to boost your career.

3090 assistant to the ceo jobs IN Karachi

Executive Assistant to the CEO

Executive Assistant to the CEO

Personal Assistant to the CEO – Call Café

Personal Assistant to CEO

PERSONAL SECRETARY TO CEO

Assistant to CEO

Executive Assistant to COO