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ai / software engineering intern

senior software engineer

associate software engineer

Cano Health

<div>It's rewarding to be on a team of people that truly believe in making an impact!
We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us.
Job Summary
The Medical Assistant (MA) plays a key role in supporting high-quality patient care by assisting physicians and clinical staff in the examination, treatment, and overall care coordination for patients. This role requires both clinical proficiency and administrative capability, ensuring seamless operations and an exceptional patient experience.
Essential Duties &amp; Responsibilities
Clinical Duties:<ul><li>
Interview patients and document top complaints, health concerns, and medical history.</li><li>
Accurately measure and record vital signs including blood pressure (manual/automatic), temperature, pulse, oxygen saturation, height, and weight.</li><li>
Perform pre-visit planning and intake procedures.</li><li>
Administer vaccines and injections, ensuring documentation in all applicable systems.</li><li>
Conduct point-of-care testing: COVID-19, flu, glucose, urine dipstick, PT/INR, etc.</li><li>
Conduct phlebotomy, prepare laboratory requisitions, and manage specimen collection and transport.</li><li>
Assist with EKGs, spirometry, RetinaVue imaging, and other diagnostic workflows.</li><li>
Maintain infection control standards including proper use of PPE and disposal of biohazard materials.</li><li>
Prepare and sanitize treatment/exam rooms in accordance with safety protocols.</li><li>
Operate emergency equipment such as AEDs as needed.</li></ul>
Administrative Duties:<ul><li>
Support providers by prepping encounters in the EMR (e.g., eCW), including documentation setup and chart reviews.</li><li>
Reconcile medications and assist with prescription refill requests.</li><li>
Schedule appointments and manage follow-up coordination.</li><li>
Print and review End-of-Visit Summaries with patients.</li><li>
Coordinate referrals and hand-offs to specialists or care coordinators as needed.</li><li>
Update visit status, verify pharmacy details, and close encounters in a timely manner.</li><li>
Participate in care gap closure efforts by documenting and assisting with HEDIS measures (PHQ-9, COA, fall risk, cancer screenings, A1c, etc.).</li></ul>
Care Coordination &amp; Patient Engagement:<ul><li>
Assist with appointment confirmations and follow scheduling protocols.</li><li>
Support transportation scheduling when applicable.</li><li>
Promote and assist with Patient Portal enrollment.</li><li>
Make outreach calls for wellness checks, emergency preparedness, or appointment rescheduling.</li><li>
Serve as a compassionate advocate for patients, helping them navigate care and recoveries post-hospitalization or urgent care visits.</li><li>
Collaborate with front desk and clinical teams to ensure smooth clinic flow.</li></ul>
Operational &amp; Systems Support:<ul><li>
Clear telephone encounters and respond promptly to clinical messages.</li><li>
Maintain up-to-date e-filing of documentation (within 48 hours).</li><li>
Monitor faxes and EMR &ldquo;Jellybeans&rdquo; and task buckets for timely action.</li><li>
Utilize tools such as Availity, state immunization portals, lab portals (LabCorp, Quest), diagnostic/specialist portals, and internal ticketing systems (Cano.Net).</li><li>
Understand and support prior authorization processes.</li></ul>
Education &amp; Experience<ul><li>
High School Diploma or equivalent.</li><li>
Graduation from an accredited Medical Assistant program or Medical Assistant certification.</li><li>
Active and current Basic Life Support (BLS) certification.</li><li>
Minimum of two (2) years of relevant experience as a Medical Assistant.</li><li>
Fluency in both English and Spanish is required.</li><li>
Proficiency with electronic medical records (preferably eCW).</li><li>
Ability to lift, move, and assist patients as needed (Gait training/ADA training recommended).</li><li>
Certification in Medical Translation</li></ul>
Education Requirements
Required/Preferred
Education Level
Discipline
Required
High School Diploma or equivalent
Knowledge, Skills &amp; Proficiencies<ul><li>
Microsoft Office (Excel, Word, PowerPoint, Teams).</li><li>
Power BI and Oracle (expense management).</li><li>
TripMaster or similar transportation scheduling software.</li><li>
RingCentral communication platform.</li><li>
Workday (HR/time management platform).</li></ul>
Behavioral Competencies:<ul><li>
Compassionate and patient-centered approach to care.</li><li>
Strong interpersonal and communication skills.</li><li>
Team player with a collaborative mindset.</li><li>
Adaptable, organized, and detail-oriented.</li><li>
Committed to upholding confidentiality, integrity, and quality standards.</li></ul>
Incentive
This position is eligible to receive a performance bonus each calendar year based upon the Company&rsquo;s achievement of certain financial targets and the achievement of metrics relevant to your position. 
Benefits
At Cano Health, we are convinced that our success comes from our amazing team of associates. Our commitment is to offer you an exclusive associate benefit package, which is competitive and affordable, to help you take care of yourself and your family. Our plans include medical, dental and vision benefits, 401(k) retirement savings plan, paid time off, company holidays, short-term and long-term disability, life insurance and many more.
Job Requirements
Physical Requirements
This position works under usual office conditions. The associate is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. Physical demands include ability to lift up to 50 lbs. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions
Work will involve constant driving/traveling to assigned clinics/territories.
Travel Required
Amount of Expected Travel
Details
Yes
0-25%
Flexibility to travel to clinical sites as needed.
Tools &amp; Equipment Used
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.
Disclaimer
The duties and responsibilities described above are designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain, or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Cano Health is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Join our team that is making a difference!
Please see Cano Health&rsquo;s Notice of E-Verify Participation and the Right to Work post here</div>

Medical Assistant

Envelop Group

<div>As part of the Envelop Group family of companies, Open Control Systems (OCS) delivers quality driven, custom solutions, while focusing on partnerships to promote environmental balance, cost effectiveness, efficiency and superior customer satisfaction. Differing from traditional solutions, OCS offers customized field level system architecture, allowing for more accurate, time sensitive data analysis.
The Building Automation Controls Engineer is responsible for designing, programming, commissioning, and supporting commercial HVAC Building Automation Systems (BAS/DDC). This role will split time between the office and customer job sites, where you will configure controllers, develop control sequences, commission systems, and work directly with installation teams to deliver fully operational building automation solutions.
What you'll do:<ul><li>
Configure and program HVAC building automation and control systems (direct digital controls) and create sequence of operations.
</li><li>Develop and test software programs to operate the system.</li><li>
Apply field change information for as-built drawings and software.
</li><li>Perform tasks as required to execute and fully complete assigned projects including: system programming, integration, system and network commissioning and project closeout.</li><li>
Complete hardware design and software programming using established standards.</li><li>
Manage and complete the loading, device verification, and commissioning of all system controllers as required. Validate complete system functionality and resolve issues with subcontractors and others to ensure proper operation. Provide accurate project as-built and commissioning documentation.</li><li>
Perform site-specific training for owner/operator on the total system in full or with assistance. Ensure owner/operator has been trained. Provide proper documentation and manuals for system operation.</li><li>
Perform other duties as assigned.</li></ul>
Required skills, knowledge, and experience:<ul><li>
Bachelor's degree in (mechanical) engineering or equivalent training and experience in a similar field.</li><li>
3+ years of technical, hands-on experience with systems design, commissioning and programming of digital HVAC controls systems.</li><li>
Proficiency working with Alerton, Tridium, or Siemens required.
</li><li>Knowledge of the concepts of HVAC controls in new construction, renovation/retrofit project types, components, and systems with the ability to program and commission pre and post installation, preferred.</li><li>
Strong communication, interpersonal, and presentation skills.</li><li>
Must be highly organized and possess the ability to work in a high paced environment with the ability to prioritize tasks to meet the schedules given by leadership.</li><li>
Demonstrated ability to operate independently and autonomously and take ownership of all tasks.</li></ul>
Physical Demands:<ul><li>
Work is performed in an office environment and requires the ability to operate standard office equipment including but not limited to laptop, email, smartphone, and tablet.</li><li>
Travel to customer job sites which requires the ability to work in a variety of circumstances, including but not limited to standing, walking, bending, kneeling, crouching, crawling, climbing ladders, scaffolds, and high-lift equipment; working in ducts, crawl spaces, roofs, basements, above ceilings, and in outside/inside/heat/cold/day/night conditions.</li><li>
Must be able to maintain a professional appearance.</li><li>
May be required to satisfy requirements imposed by specific projects, customers, or company.</li><li>
Must be able to carry and move equipment and tools weighing up to 25 pounds unassisted.</li></ul> 
Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future. 
#OCS</div>

HVAC Controls Engineer

International Fasteners Inc

International Fasteners, Inc is a leading distributor of quality construction fasteners throughout the United States. We are looking for an individual to work at our company headquarters Tampa warehouse and help us to uphold the highest standard of service that we provide for our customers. This Warehouse Associate role is an important part of all warehouse operations, including inventory management, order fulfillment, and shipping/receiving.Responsibilities:Participate in all aspects of daily functions including but not limited to the following:-Reviews and ensures all paperwork is prepared and included with shipment-Coordination of freight shipments and will call orders-Affixes shipping labels on packed cartons or stencils identifying shipping information on cartons-Compares identifying information of incoming and outgoing shipments to verify information against bills of lading, transfer slips, or other records-Sorts and stages the freight to ensure all deliveries go with the correct drivers-Regularly monitors inventory for discrepancies and completes periodic cycle counts-Observes levels of consumables or other packing materials and replenishes/requests as needed-Keeps the warehouse clean and organized to provide a safe workspaceRequirements:- Relevant experience in warehouse operations or a similar role.- Strong knowledge of warehouse operations, logistics, and inventory management.- Proficiency in using warehouse management systems (WMS) and other related software.- Excellent organizational and multitasking skills to handle multiple priorities simultaneously.- Strong problem-solving abilities to address operational challenges effectively.- Ability to work with a team of warehouse personnel.- Strong attention to detail.- Familiarity with order fulfillment processes and dispatching procedures.- Strong communication skills to collaborate with cross-functional teams.- Must be able to lift boxes up to 50lbs.- Forklift operation experience and/or Certification- Ability to consistently arrive at the warehouse for the beginning of their shift and works effectively for duration of the working period.Compensation:Salary based on experienceComprehensive Benefits Package; Vacation &amp; Sick time, Health &amp; Dental Insurance, &amp; access to a Profit-Sharing Plan for retirement.Ability to earn performance/accuracy based monthly bonusWarehouse Management Training for potential growth available.Job Type: Full-timePay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Warehouse Operations: 5 years (Required)</li></ul>Work Location: In person

Warehouse Associate

Tampa Electric Company

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POWER UP A CAREER WITH US
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Our people power everything we do.
At Tampa Electric, dependable electricity starts with dedicated individuals whose talent, skill and passion drive our success. We&rsquo;ve been lighting the way for West Central Florida for more than 125 years&mdash;and we&rsquo;re just getting started.
Join us and build a rewarding career with competitive pay, comprehensive benefits and a culture that supports your growth. Your potential finds its purpose at Tampa Electric.
We proudly deliver 99.98% electric service reliability to nearly 860,000 customers across 2,000 square miles of Hillsborough County and parts of Polk, Pasco and Pinellas counties. Through innovation and strategic investments, we&rsquo;re creating a cleaner, brighter energy future&mdash;while delivering exceptional service every step of the way.
We reflect the communities we serve and foster a workplace where every employee feels welcomed, valued and engaged. Join our team of energy experts and help shape the future of power.
Storm Duty Requirements
Tampa Electric and its sister companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our Tampa Electric customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.
Responding to storms will be considered a condition of employment.
Tampa Electric is proud to be an Equal Opportunity Employer. To learn more, please click on link below:
Disclosure Statements
 <div><div><div><div><div>Title: Treasury Analyst 
Company: Tampa Electric Company 
State and City: Florida - Tampa 
Shift: 8 Hr. X 5 Days<div><div> 
</div>
<div>POSITION CONCEPT
</div>
<div>The Treasury Analyst Associate will provide daily liquidity management for TECO Energy and its subsidiaries by maintaining cash balances through concentration of bank accounts and investment transactions. Review daily cash transactions for TECO Energy and its subsidiaries. Coordinate with banking representatives on implementing and monitoring required services. Works under general supervision of Corporate Cash Supervisor/Manager.</div><div> 

</div><div>Advancement to a higher level within the progression is based on value added to the Company through increased duties, responsibilities, and accomplishments. Advancement is not automatic, i.e., not based solely on time in the job, but will be based on the employee&rsquo;s performance, qualifications, and the business and/or technical needs of the department.</div><div> 

</div><div>LEVEL 1: ASSOCIATE TREASURY ANALYST</div><div> 

</div><div>PRIMARY DUTIES AND RESPONSIBILITIES
</div><div><ul><li>Compliance, Audit &amp; Operational Support.
<ul><li>Support SOX compliance and audit requests, provide cash management support to operating companies, and assist with disaster recovery testing and procedures.</li>
</ul></li><li>Cash Forecasting, Liquidity &amp; Investments.
<ul><li>Assist with daily cash positioning, determine excess cash for short-term investments, and support borrowing decisions based on forecasted liquidity needs.</li>
</ul></li><li>Cash Transactions &amp; Payment Processing.
<ul><li>Prepare, initiate, and approve electronic payments, internal allocations, and intercompany billings; submit to Accounts Payable for SAP recording. Prepare and review cash management journal entries.</li>
</ul></li><li>Treasury Systems &amp; Security Administration
<ul><li>Maintain User access and entitlements, support system updates and issue resolution, assist with IT coordination, test new products, and train users.</li>
</ul></li><li>Cash Monitoring &amp; Fraud Review.
<ul><li>Review and analyze prior-day cash transactions to ensure proper recording and identify potential fraudulent activity.</li>
</ul></li><li>Bank Fee Management &amp; Cost Optimization.
<ul><li>Maintain bank fee analysis tools, monitor accounts and services, recommend cost-saving opportunities, and record/allocate bank fees to subsidiaries monthly.</li>
</ul></li><li>Bank Account Administration &amp; Relationships.
<ul><li>Maintain bank account records and data files, coordinate with banks to open/modify accounts, and manage service documentation and contracts.</li></ul></li></ul></div> 
</div>
<div><div>QUALIFICATIONS
</div>
</div><div><div>Education
</div>
<div><ul><li>Required: Bachelor&rsquo;s Degree in Accounting, Finance or related field from an accredited college/university.</li>
</ul>
</div><div>Licenses/Certifications
</div>
<div><ul><li>Preferred: CPA or CTP.</li>
</ul>
</div><div>Experience
</div>
<div><ul><li>Required: 1 year of related experience. May include internal/external, co-op /internship experience.</li>
<li>Preferred: Cash management experience. Experience with cash management/banking software.</li></ul></div> 
<div>
</div><div>Knowledge/Skills/Abilities
</div>
<div><ul><li>Required:
<ul><li>Ability to identify and solve problems and analyze financial/banking data.</li>
<li>Proficient in MS Word and Excel.</li>
<li>Ability to work in high pressure/high impact environment.</li>
</ul></li><li>Preferred:
<ul><li>Working knowledge of cash management/banking software.</li>
<li>Knowledge of segregation of duties and security controls .</li></ul></li></ul> 
</div>
</div><div></div>TECO offers a competitive Benefits package!!
Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, &amp; Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more! 

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to storms will be considered a condition of employment.
TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures. 

TECO Energy is proud to be an Equal Opportunity Employer.
TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.
In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.
Pay Transparency Non-Discrimination Statement 
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information. 41 CFR 60-1.35(c)
ADA policy 
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s. 

Application accommodations 
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed. 

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.</div></div></div></div></div>

Treasury Analyst

Centurion Selection

Associate Consultant position available in Construction RecruitmentLocation: Rivergate Tower (the beer can building), on the Riverwalk in downtown Tampa, FLSalary: $45,000 base + commissionHours: 8:30am &ndash; 5:30pmBenefits: HealthcareThe opportunityThis is a ground-floor opportunity to build a career in recruitment, one of the few industries where how much you earn is genuinely tied to how hard you work and how good you get.Centurion Selection is a rapidly growing executive search firm specializing in the U.S. construction market, with offices in Houston, Tampa, and London. We&rsquo;re looking for ambitious and driven professionals to join our Tampa team as Associate Consultants.You'll join our construction recruitment team in downtown Tampa, working directly with the Florida construction market. That means no getting lost three layers down in a corporate structure: you'll learn the trade from someone senior, get real hands-on training and guidance, and see exactly how a successful recruitment team works.Recruitment experience is not required. We'll teach you the industry, what we can't teach is drive and confidence on the phone, so that's what we hire for.What you'll be doing<ul><li>Learning the construction recruitment market across Florida, with hands-on training from day one</li><li>Speaking with candidates daily; a big part of this job happens on the telephone, so you need to be comfortable.</li><li>Research, identify and source high quality candidates within the construction market to service our client&rsquo;s recruitment needs.</li><li>Supporting live searches and developing the commercial skills (client contact, business development, negotiation) to progress into a full consultant role and beyond.</li><li>Work collaboratively with an ambitious team.</li></ul>Who we're looking for<ul><li>A confident communicator comfortable on calls; the phone is where recruitment happens</li><li>Ambitious, energetic, and commercially minded</li><li>Driven, competitive, and motivated to build a long-term career in recruitment with a career growth path</li><li>Sales, business development, or client-facing experience is a plus, but not essential.</li></ul>If you've worked in sales, hospitality, retail management, or anything else where you had to win people over and hit targets, you likely have the raw material for this job.Pay: $45,000.00 per yearApplication Question(s):<ul><li>Do you have experience in recruitment, sales, or retail sectors?</li></ul>Ability to Commute:<ul><li>Tampa, FL 33602 (Preferred)</li></ul>Work Location: In person

Associate Consultant | $45,000 base + commission | On-site, Downtown Tampa, FL

Freese and Nichols

<div>Freese and Nichols is seeking a Water Conveyance Engineer to join one of our Florida offices Tampa . This role presents an exciting opportunity to play a crucial role in Water &amp; Wastewater Infrastructure projects.
In this role, you will lead the analysis, design, construction administration, and preparation of technical reports, plans, and specifications for various water and wastewater projects. Projects may include conveyance, utilities, pump/lift stations, treatment, and/or master planning infrastructure projects.
Why This Role Matters
<ul><li>Florida is booming : Rapid population growth is driving some of the nation&rsquo;s largest and most complex Water &amp; Wastewater Infrastructure projects.
</li><li>Unmatched technical challenges : Advanced reuse, nutrient removal, coastal resiliency, and regulatory complexity make Florida unlike any other treatment market.
</li><li>Florida is a strategic priority : We are intentionally growing our team in Florida as a long-term regional and national hub for excellence.
</li><li>High career visibility : This role interfaces directly with division, Water &amp; Wastewater practice, and national technical leadership.
</li></ul>Responsibilities:
<ul><li>Ensure quality client services, clarity on work products, and delivery of high-quality services within budget and schedule constraints
</li><li>Support business development with client relationship and management services, opportunity development, and proposal pursuits and preparation.
</li><li>Coordinate assigned work to ensure continuity, consistency, and quality
</li><li>Direct and supervise complex studies and investigations. Define tasks to be conducted by others, and provide general supervision, review, and approval. Responsible for collecting, correlating, and preparing recommendations and conclusions for final reports.
</li><li>Determine and schedule required project resources. Evaluate and analyze project decisions to ensure objectivity, soundness of design, and impact of those decisions on schedule, budget, and needs.
</li><li>Remain current on regulations and technological advancements
</li><li>Serve as Project Manager and sealing Professional Engineer for projects requiring intergroup skills and consultants
</li><li>Participate in the administration, interpretation, and implementation of contracts
</li></ul><h1 class="jobSectionHeader">Qualifications
</h1><ul><li>6+ years&rsquo; experience in water &amp; wastewater engineering with project management experience
</li><li>Bachelor&rsquo;s degree in Civil Engineering (or equivalent)
</li><li>Florida Professional Engineer (PE) license
</li><li>Ability to lead, motivate, and manage a project team and oversee excellent quality of work
</li><li>Excellent written and oral communication skills
</li></ul><h1 class="jobSectionHeader">About Freese and Nichols
</h1>At the heart of our culture is our LEADS values ( L earn continuously, E ngage as family, A ct with integrity, D eliver quality, and S erve always). Each year, our employee engagement survey confirms that our leaders and our employees live our values.
We strive to be the firm of choice for clients and employees through innovative approaches, practical results, and outstanding service. For more than 130 years, we have been planning and designing the infrastructure our communities need: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more.
Besides our comprehensive benefits package (see more at Benefits That Work for You ), we offer paid overtime for salaried employees, an annual bonus, and access to company cabins in Red River, New Mexico and Banner Elk, North Carolina. We are proud of our flexible work environment which includes a hybrid schedule with up to 40% of remote work, and an alternative work schedule program which provides a day off every other Friday.
Join our team of 1,300+ employees as we grow from Virginia to Colorado. Learn more about working here at Working at Freese and Nichols .
Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
<h3 class="jobSectionHeader">#LI-Hybrid</h3></div>

Water Conveyance Engineer

Detail Planners

Job OverviewDetail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.DutiesAdministrative and Vendor Support<ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul>Receipt and Expense Management<ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.Shipping, Supplies and Inventory<ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul>Program and Operational Organization<ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul>Experience<ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul>Preferred Qualifications<ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul>Equivalent professional experience will be considered in place of a degree.The Person Who Will Succeed in This RoleYou will be successful in this role if you:<ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul>What Success Looks LikeWithin the first several months, the Administrative Operations Coordinator will:<ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul>Schedule and Work EnvironmentThis is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.Some local errands, supply coordination or shipment handling may be required.Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:<ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.Pay: $48,500.00 - $56,000.00 per yearWork Location: In person

Administrative Operations Coordinator

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