administrative assistant

Cherished Ceremonies Weddings

Job Overview Cherished Ceremonies Weddings is a premier wedding planning and event coordination company dedicated to creating unforgettable celebrations. We specialise in personalised wedding planning, event design, vendor coordination, and day-of event management, ensuring every detail is handled with care and professionalism. We are seeking a highly organised and proactive Administrative Assistant to join our dedicated team. This is a full-time position based in our office in Tampa, Florida, United States. The ideal candidate will be the backbone of our daily operations, providing essential support to our wedding planners and contributing to the seamless execution of our clients' dream events. Responsibilities • Manage company calendars, schedule client consultations, and coordinate internal team meetings. • Serve as the first point of contact for client and vendor enquiries via phone and email, providing a professional and welcoming experience. • Assist with the preparation, proofreading, and distribution of client proposals, contracts, and event timelines. • Maintain and organise client files, vendor databases, and other critical company documents with meticulous attention to detail. • Liaise with vendors to confirm bookings, track payments, and communicate event details. • Provide general administrative support, including data entry, filing, managing office supplies, and preparing reports. • Support the event planning team with ad-hoc research and administrative tasks as needed to ensure successful event delivery. Qualifications • Proven experience working as an Administrative Assistant or in a similar office support role. • Exceptional organisational and time-management skills, with a proven ability to prioritise tasks and meet deadlines in a fast-paced environment. • Excellent written and verbal communication skills. • High level of proficiency in the Microsoft Office Suite (Word, Excel, Outlook). • A proactive, detail-oriented approach to problem-solving. • Strong interpersonal skills and the ability to work effectively both independently and as part of a collaborative team. • Experience within the events, wedding, or hospitality industry is advantageous but not essential. What We Offer • A competitive salary of $26 - $39 USD per hour, dependent on experience. • An opportunity to be part of a creative, passionate, and supportive team. • A dynamic work environment where you will play a key role in creating joyous and memorable occasions.

Administrative assistant

State of Florida

Requisition No: 878586
 
Agency: Business and Professional Regulation
 
Working Title: ADMINISTRATIVE ASSISTANT II - 79000884
 
Pay Plan: Career Service
 
Position Number: 79000884
 
Salary: $1,523.81 - $1,750.31 Biweekly
 
Posting Closing Date: 07/20/2026
 
Total Compensation Estimator Tool
 
Division of Florida Condominiums, Timeshares and Mobile Homes
 Administrative Assistant II
 Position Number: 79000884
 Hiring Salary: $1,523.81 – $1,750.31 Biweekly
 
** Open Competitive **
 
Anticipated Vacancy
 
Our Organization and Mission: 
The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.
 
The Work You Will Do: 
This position is located within the Bureau of Compliance of the Division of Condominiums, Timeshares and Mobile Homes. This position is a part of the administrative assistant team and is responsible for the administrative functions in the office.
 
Your Specific Responsibilities: 
The incumbent in this position is responsible for the Division’s mail, assigning various citizen complaints to appropriate staff, and assisting with Public Records requests. This includes:
 
Opens and processes incoming complaints and sends acknowledgement letters to the public.
 Answers and routes telephone calls and coordinates reception duties, including greeting visitors to the office.
 Processes incoming and outgoing mail and packages.
 Monitors supplies and is responsible for all aspects of purchasing and vendor contact, including repairs and maintenance.
 Coordinates and completes public records requests.
 Reviews consumer complaints routed in the Department's Document Imaging System, open compliance cases in the Department's Licensing System, and assigns complaints to the appropriate staff members.
 Keeps track of walk-ins and ensures they are properly entered into Versa.
 Assists with hiring packages for new staff members including, but not limited to, scheduling interviews and work samples, collecting documents from the applicants, compiling documents and information for the hiring package, and forwarding documents to the Division HR Liaison.
 This position will arrange travel schedules and reservations, maintain the calendar(s), and coordinate meetings for the FEA and IS teams.
 Performs other related work duties as required.
 
Knowledge, Skills, and Abilities: 
Ability to work independently.
 Ability to plan, organize, and coordinate work assignments.
 Ability to communicate effectively with members within and outside of the organization.
 Good writing and reading comprehension.
 Customer service oriented.
 Good with time management and coordination.
 Ability to establish and maintain effective working relationships with others.
 Ability to prepare correspondence and administrative reports. Proficient in the use of technology including software, hardware, and data systems.
 
Minimum Requirements: 
Two (2) years of relevant experience in customer service and administrative functions.
 
The Benefits of Working for the State of Florida: 
“Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
 
State of Florida retirement package: 3% employee contribution required.
 Nine annual paid holidays and one personal holiday
 Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
 Ability to earn up to 104 hours of paid sick leave annually.
 The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
 The State of Florida provides a $25,000 life insurance policy to eligible employees.
 Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
 Tax deferred medical and childcare reimbursement accounts are available.
 Tuition waiver program to attend an approved State of Florida College or University
 
***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***
 
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
 
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
 
SPECIAL REMINDERS: 
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
 
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
 
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.
 
The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
 
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
 
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
 
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.
 
Location: 
TAMPA, FL, US, 33602
 
#job-location.job-location-inline { display: inline; }
 
Nearest Major Market: Tampa

ADMINISTRATIVE ASSISTANT II - 79000884

Job Overview Cherished Ceremonies Weddings, a premier wedding planning and event coordination company, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We specialise in creating unforgettable, personalised celebrations by managing every detail with the utmost care and professionalism. This is a Full-time, remote position for a candidate based in the United States, offering an excellent opportunity to support a creative team in a dynamic industry. The successful candidate will be the administrative backbone of our operations, ensuring our planners can focus on delivering exceptional experiences for our clients. Job Title: Virtual Assistant Company: Cherished Ceremonies Weddings Location: Remote (United States) Employment Type: Full-time Salary: $26 - $39 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and support tasks. Your primary duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for lead planners with clients and vendors. * Handling email correspondence, responding to initial client enquiries promptly and professionally. * Assisting with vendor research, outreach, and coordination to build and maintain our network of trusted partners. * Preparing, sending, and tracking client contracts, proposals, and invoices. * Maintaining and updating client records within our CRM system to ensure all information is accurate and current. * Developing and managing detailed event timelines, checklists, and planning documents. * Providing general administrative support to the team as required, including data entry and document preparation. * Assisting with the scheduling and preparation of content for our social media channels. Qualifications The ideal candidate will be a self-starter with a passion for organisation and a keen eye for detail. Key qualifications include: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar administrative role. * Exceptional organisational, multitasking, and time-management skills. * Excellent written and verbal communication skills with a professional and friendly demeanour. * High level of proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint). * Ability to work independently, take initiative, and manage tasks with minimal supervision. * A strong sense of discretion and confidentiality when handling client information. * Previous experience in the wedding, events, or hospitality industry is highly desirable. * Familiarity with project management software (such as Asana or Trello) and CRM systems is considered an asset. Benefits We value our team members and are pleased to offer: * A competitive hourly wage. * The flexibility and convenience of a fully remote working environment. * The opportunity to be an integral part of a passionate and creative team. * A chance to contribute to creating beautiful and memorable events for our clients.

virtual assistant

**Job Overview** Cherished Ceremonies Weddings is a premier wedding planning and event coordination company dedicated to creating unforgettable celebrations. We specialise in personalised wedding planning, event design, vendor coordination, and day-of event management, ensuring every detail is handled with care and professionalism. We are seeking a meticulous and highly organised Data Entry Clerk to join our dynamic team. The ideal candidate will be responsible for accurately inputting, updating, and maintaining the critical information that underpins our bespoke services. This role is essential to our operational efficiency and contributes directly to the flawless execution of our clients' special days. Job Title: Data entry clerk Location: Tampa, Florida, United States Employment Type: FULL_TIME Salary: $26 - $39 USD per hour **Responsibilities** * Accurately and efficiently enter client, vendor, and event information into our company databases and management systems. * Review data for deficiencies or errors, correcting any inconsistencies and checking output to ensure the highest level of accuracy. * Maintain and update records, including vendor contracts, client details, and event schedules, ensuring all information is current. * Generate reports, store completed work in designated locations, and perform backup operations to safeguard data. * Handle confidential client and company information with strict discretion and integrity. * Assist the wedding planning team with administrative tasks related to data management and organisation. * Ensure digital files and records are systematically organised for easy retrieval by team members. **Qualifications** * Proven experience as a Data Entry Clerk or in a similar administrative role. * Excellent typing speed and accuracy, with a strong focus on detail and data integrity. * Proficiency in Microsoft Office Suite, particularly MS Excel. * Familiarity with data management software and CRM systems is highly advantageous. * Superb organisational and time-management skills, with the ability to prioritise tasks effectively. * Strong written and verbal communication skills. * Ability to work independently and as a collaborative member of a fast-paced team. * Previous experience within the events, hospitality, or wedding industry is desirable but not essential.

Data entry clerk

McConnaughhay, Coonrod, Pope, Weaver & Stern, P.A.

POSITION TITLE: LEGAL ASSISTANTJOB LOCATION: Tampa, FL &ndash; Workers&rsquo; Compensation DepartmentMINIMUM QUALIFICATIONS: High school diploma or its equivalent and 1+ years of legal secretarial experience. Workers&rsquo; compensation/insurance defense experience highly preferred. Must be highly organized, detail oriented and able to multi-task. SCHEDULE: Full-Time, Monday through Friday, 8am to 5pmBRIEF DESCRIPTION OF DUTIES: Specialized clerical work performing typing, filing and general legal secretarial duties. Transcribes correspondence and various types of legal documents from dictating equipment. Maintains electronic and paper calendars for assigned attorneys including scheduling of legal events such as court dates, hearings, depositions, mediations, etc. with courts and other involved parties. Data input of attorney time entries for billing statements. Uses computer programs and document management systems and takes advantage of new technology to enhance job performance. Organizes and maintains case files. Maintains positive &ldquo;success for all&rdquo; team relations. Maintain the firm&rsquo;s core values of client commitment, honesty, integrity, accountability, teamwork, diversity, equity, inclusion, and belonging to support a positive work environment.HOW TO APPLY: Submit a completed McConnaughhay, Coonrod, Weaver, &amp; Stern, P.A. employment application by visiting: https://www.mcconnaughhay.com/careers/application-form/Notify the Human Resources Department in advance if you require special disability accommodations to participate in the employment process.McConnaughhay, Coonrod, Weaver, &amp; Stern, P.A. is headquartered in Tallahassee with offices in locations throughout the state of Florida and southern Georgia. We are a leader in providing litigation services to insurers and employers - including large corporations, mid-sized companies and small businesses. We are recognized for our defense work in workers&rsquo; compensation, and the full spectrum of civil litigation. The firm provides a competitive benefit package, opportunities for professional growth, and understands the importance of maintaining an appropriate work life balance.McConnaughhay Coonrod is an At-Will EmployerMcConnaughhay Coonrod employs only U.S. citizens and lawfully authorized aliens who can provide evidence of their identity and employment eligibility as required by federal law.Equal Opportunity EmployerMcConnaughhay Coonrod does not tolerate violence in the workplace.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant

Ybor City Center for Rehabilitation and Healing

Now Hiring: Staffing Coordinator / Central Supply: 
Ybor City Center for Rehabilitation and Healing is an 80-bed Skilled Nursing Facility offering post-acute healing and rehabilitation facility conveniently located in Tampa, FL.
 
We are located at 1709 N Taliaferro Ave, Tampa, FL
 
Why Work For Us? Because We Offer Our Employees: 
<ul>
<li>Daily Pay – Work today, get paid today!</li>
<li>Health Insurance – through Blue Cross Blue Shield</li>
<li>Dental Vision Insurance</li>
<li>Paid Time Off Holiday Pay</li>
<li>401(k) Retirement Plan</li>
<li>Flexible Scheduling</li>
<li>Direct Deposit</li>
<li>Opportunities for Overtime</li>
<li>Doctegrity – 24/7 telemedicine access for employees and families</li>
<li>Wonderschool – Support for child care and early education options</li>
<li>Panda Perks Benefits – Financial wellness tools, employee discounts, and more</li>
<li>Comfortable Staffing Ratios</li>
<li>A Supportive Team Environment – where everyone is treated with respect, dignity, and compassion</li>
<li>Proud Partner of the Tampa Bay Buccaneers – join the spirited KARE KREWE of Ybor City!</li>
</ul>
This role requires Florida AHCA Clearinghouse background screening.
 
https://info.flclearinghouse.com
 
Staffing Coordinator Job Summary: 
The Staffing Coordinator for Nursing Services will be responsible for the design and implementation of staffing patterns for licensed RNs, LPNs, CNAs and other nursing assistant employees in accordance with the staffing needs of the facility, defined by resident population, and the time frame set forth by the facility.
 
Staffing Coordinator Major Duties and Critical Tasks: 
<ul>
<li>Establishes a master and a daily staffing pattern and schedule for nurses and nursing assistants.</li>
<li>Generates a master schedule, staffs according to budgeted hours per patient day, and budgets staffing ratio.</li>
<li>Advises management of scheduling/staffing changes.</li>
<li>Adequately staffs the facility’s nursing units according to facility procedures and policy.</li>
<li>Verifies the previous days’ time clock report and advises in the morning meeting of any discrepancies. Reports verified discrepancies to the payroll processor.</li>
<li>Attends morning meetings daily to review the daily schedule and advise of any openings.</li>
<li>Distributes and collects the department head's labor verification sheet.</li>
<li>Meets daily with Administrator, DON, and HR to ensure appropriate and accurate time records are kept and to be updated on Active and Terminated Staff Members.</li>
<li>Presents proposed schedules to the Director of Nursing for review before posting.</li>
<li>Must be able to travel up to 75%</li>
<li>Must be local to the NY State area</li>
</ul>
Staffing Coordinator Required Education and Experience: 
<ul>
<li>High school education or GED equivalent required, with college-level training preferred.</li>
<li>Previous experience with staffing preferred.</li>
<li>Certified Nursing Assistant preferred.</li>
<li>Must know staffing and orientation schedules.</li>
</ul>

Staffing Coordinator / Central Supply

AdventHealth Tampa

<div>Our promise to you:
Joining AdventHealth is about being part of something bigger. It&rsquo;s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
All the benefits and perks you need for you and your family:<ul><li>
Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance</li><li>
Paid Time Off from Day One</li><li>
403-B Retirement Plan</li><li>
4 Weeks 100% Paid Parental Leave</li><li>
Career Development</li><li>
Whole Person Well-being Resources</li><li>
Mental Health Resources and Support</li><li>
Pet Benefits</li></ul>
Schedule:
Full time
Shift:
Day (United States of America)
Address:
3100 E FLETCHER AVE
City:
TAMPA
State:
Florida
Postal Code:
33613
Job Description:
Performs treatments according to policy and procedure, providing patient care appropriate to age, mobility, acuity, and culture. Functions appropriately in clinical emergencies. Participates in practice changes resulting from performance improvement activities and supports quality standards and initiatives. Follows prescribed isolation guidelines, demonstrates appropriate use of protective equipment, performs handwashing according to policy, and enforces safety regulations. Exhibits a desire to learn and upgrades skills continuously. Communicates effectively with patients, families, and healthcare team members. Maintains a clean and safe environment for patients and staff. Assists in the delivery of patient care as a team member under the direction of a registered nurse. Documents and reports all procedures in accordance with department policy. Participates in obtaining a nursing history and reports abnormalities to the registered nurse. Assists in identifying patient needs Other duties as assigned.Knowledge, Skills, and Abilities:
 
<ul><li>N/A
</li></ul> 
Education:
 
<ul><li>High School Grad or Equiv [Required]
</li></ul> 
Field of Study:
 
<ul><li>N/A
</li></ul> 
Work Experience:
 
<ul><li>1+ applicable PCT experience [Preferred]
</li><li>Previous bedside patient care in an acute care unit, unit secretary, monitor technician, or equivalent medical experience [Preferred]
</li></ul> 
Additional Information:
 
<ul><li>N/A
</li></ul> 
Licenses and Certifications:
 
<ul><li>Basic Life Support - CPR Cert (BLS) [Required]
</li><li>Certified Nurse Assistant (CNA) [Required] OR
</li><li>Certified Patient Care Technician/Assistant (CPCT/A) [Required] OR
</li><li>Emergency Medical Tech Cert (EMT) [Required]</li></ul> 

Physical Requirements: (Please click the link below to view work requirements) 
Physical Requirements - https://tinyurl.com/msy4mja2
Pay Range:
$15.87 - $25.38 
Background Screening Requirement (Florida Law) 
Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. 
Applicants may review general information about Florida&rsquo;s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: 
https://info.flclearinghouse.com/
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.</div>

Patient Care Technician ICU Cardiology

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