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administrative assistant ii - 79000884

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administrative assistant

Securance Consulting

Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.About Securance ConsultingSecurance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.About the RoleThe Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.What You'll Do<ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul>What We're Looking ForRequired:<ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul>Preferred:<ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul>Schedule &amp; Location<ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul>Mission:To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.Job Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul>Work Location: Hybrid remote in Tampa, FL 33635

Administrative Assistant

BayCare Health System

<div><div><div><div>At BayCare, we're proud to be one of the largest and most respected health care organizations in the Tampa Bay region. Our integrated network includes 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers, and thousands of physicians and providers. Supported by more than 30,000 dedicated team members, BayCare is committed to improving the health of our communities through a culture built on trust, dignity, respect, responsibility, and clinical excellence. 
Position Overview
BayCare is seeking a highly organized and professional Administrative Assistant to provide administrative and secretarial support to a Director within our Population Health Services Organization (PHSO). This role requires exceptional attention to detail, strong communication skills, and the ability to maintain the highest level of confidentiality.
Key responsibilities include:
<ul><li>Managing the Director's calendar, meetings, appointments, and travel arrangements
</li><li>Screening and directing telephone calls and correspondence
</li><li>Preparing reports, presentations, meeting minutes, and other documents
</li><li>Coordinating meetings and special projects
</li><li>Greeting and assisting visitors, team members, and business partners
</li><li>Maintaining confidential information with discretion and professionalism
</li>Providing general administrative support as needed 
<li>
</li></ul>Minimum Qualifications
Required
<ul><li>High School Diploma or GED
</li><li>Administrative support experience
</li><li>Strong organizational, communication, and computer skills
</li></ul>Preferred
<ul><li>Associate's Degree in a related field
</li>Advanced administrative or executive support experience 
<li>
</li></ul>Position Details
Facility: BayCare Health System &ndash; Admin Non-Hospital Related (PHSO)
Location: Concourse Center
Status: Full-Time, Non-Exempt
Schedule: Monday &ndash; Friday, 8:00 AM &ndash; 4:30 PM
Shift: Days (Shift 1)
Weekend Work: None
On-Call: No
Remote Work: Hybrid 
Why BayCare?
At BayCare, you'll be part of a purpose-driven organization that values collaboration, integrity, and professional growth. We invest in our team members so they can make a meaningful impact on the communities we serve every day. 
BayCare Health System is an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply.</div></div></div></div>

LoCicero Medical Group

LoCicero Health has an opening for a full-time administrative assistant to support the executive team. The ideal candidate is reliable, detail-oriented, organized, and has strong communication skills.Key Responsibilities<ul><li>Assist with company projects and provide general administrative support to executive leadership as needed</li></ul><ul><li>Prepare correspondence, reports, and presentations</li></ul><ul><li>Maintain electronic filing systems and ensure records are organized and up to date</li></ul><ul><li>Assist with data entry tasks as needed</li></ul><ul><li>Coordinate travel arrangements and meeting logistics</li></ul><ul><li>Candidates should be able to complete occasional local errands and travel within the area as required</li></ul>Qualifications, Knowledge, and Skills<ul><li>Bachelor&rsquo;s degree is required</li></ul><ul><li>Previous administrative or office support experience is required</li></ul><ul><li>Strong organizational and time management skills</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><ul><li>Ability to handle sensitive information with discretion</li></ul><ul><li>Self-motivated and a strong attention to detail</li></ul>About usLoCicero Health is a multi-specialty clinic, diagnostic center, infusion center, medication dispensary, and COLA-accredited laboratory with 6 locations across the Tampa Bay area. We are proud to provide our community with an integrated and patient-centered model of care.Please note that we require pre-employment drug screening of all final candidates for all positions.Work Location: In person

Kavaliro

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant
 
 
 
 
 Position Summary
 
 
 
 <ul>
 <li>
 Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
 </li>
 <li>
 The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Operational Support
 
 
 
 <ul>
 <li>
 Provide administrative support to leadership and back-office teams.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and expense reports.
 </li>
 <li>
 Manage calendars, meetings, documentation, and internal communications.
 </li>
 <li>
 Assist with special projects and company initiatives as needed.
 </li>
 <li>
 Maintain organized electronic records and business documentation.
 
 
 </li>
 </ul>
 
 HR &amp; Employee Support
 
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding activities.
 </li>
 <li>
 Support HR processes, employee communications, policy administration, and record maintenance.
 </li>
 <li>
 Coordinate completion of employment-related documentation.
 </li>
 <li>
 Serve as a resource for employees on administrative and HR-related questions.
 
 
 </li>
 </ul>
 
 Accounting &amp; Business Administration
 
 
 
 <ul>
 <li>
 Assist with expense tracking, invoice processing, and general administrative accounting tasks.
 </li>
 <li>
 Support collection and organization of financial documentation.
 </li>
 <li>
 Partner with internal teams to ensure accurate recordkeeping and reporting.
 </li>
 <li>
 Assist with vendor management and administrative compliance activities.
 
 
 </li>
 </ul>
 
 General Office Support
 
 
 
 <ul>
 <li>
 Support multiple departments and adapt to changing business needs.
 </li>
 <li>
 Learn company operations and provide cross-functional support where needed.
 </li>
 <li>
 Help ensure processes are completed accurately and efficiently.
 </li>
 <li>
 Identify opportunities to improve administrative workflows and organization.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 7+ years of administrative, operations, office management, or business support experience.
 </li>
 <li>
 Proven ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of proficiency with Microsoft Office Suite and business systems.
 </li>
 <li>
 Ability to work independently in a remote environment.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting HR, accounting, operations, or executive leadership teams.
 </li>
 <li>
 Familiarity with government contracting environments.
 </li>
 <li>
 Experience processing expense reports and coordinating travel.
 </li>
 <li>
 Basic accounting, bookkeeping, AP/AR, or financial administration experience.
 </li>
 <li>
 Demonstrated employment stability and career progression.
 
 
 </li>
 </ul>
 
 Desired Traits
 
 
 
 <ul>
 <li>
 Resourceful and self-sufficient.
 </li>
 <li>
 Highly organized and detail-oriented.
 </li>
 <li>
 Comfortable wearing multiple hats.
 </li>
 <li>
 Technically proficient and paperless-minded.
 </li>
 <ul>
 <li>
 Strong problem-solving skills.
 </li>
 </ul>
 <li>
 Professional, dependable, and proactive.
 </li>
 <li>
 Team-oriented with a willingness to learn all aspects of the business.
 </li>
 </ul>
 Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
 
 
 Job Requirements
 
 
 Remote
</div>

Tampa General Hospital

<div></div><div><div>Description<div></div> 
Responsible for providing administrative support for the department logistics and flow. Daily functions may include, but are not limited to preparing spreadsheets and presentations, conducting payroll, tracking budgets and financial reconciliations, managing calendars, scheduling meetings, and special projects as assigned. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.<div> 
</div></div><div>
Qualifications<div>
</div><ul><li>
High School diploma or GED</li><li>
Three (3) years of progressive administrative support experience</li><li>
Education beyond high school may substitute for one year of experience</li><li>
Proficient in the use of MS Office, Word and Excel software</li></ul><div>
</div></div><div>
Primary Location: Tampa</div><div>
Work Locations: TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div>
Eligible for Remote Work: On Site</div><div>
Job: Office/Administrative/Clerical</div><div>
Organization: Florida Health Sciences Center Tampa General Hospital</div><div>
Schedule: Full-time</div><div>
Scheduled Days: Monday, Tuesday, Wednesday, Thursday, Friday</div><div>
Shift: Day Job</div><div>
Job Type: On Site</div><div>
Shift Hours: Day</div><div>
Minimum Salary: 17.91</div><div>
Job Posting: Jul 29, 2026, 3:55:16 PM</div></div>

Administrative Assistant - Emergency Department

The Jaeb Center for Health Research

The Jaeb Center for Health Research is seeking an Administrative Research Assistant to support multiple clinical research teams. This position is ideal for an organized, detail-oriented individual with strong communication and computer skills who enjoys working in a collaborative office environment, while also demonstrating the ability to work independently.Responsibilities<ul><li>Collaborate with and provide administrative support to clinical research teams</li><li>Triage incoming phone calls, routing inquiries, and messages to the appropriate team members</li><li>Download, organize, track, and maintain study data (e.g., device files)</li><li>Support the collection, tracking, and maintenance of study records to ensure accuracy and compliance</li><li>Schedule meetings, prepare agendas, and record meeting minutes</li><li>Assist with study start-up activities, document management, and data entry</li><li>Order, track, and ship study supplies and materials</li><li>Manage project emails and perform general office duties</li><li>Assist with reports, presentations, and other project-related tasks</li></ul>Qualifications<ul><li>Associate's or bachelor's degree preferred</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Attention to detail</li><li>Proficiency in Microsoft Office</li></ul>Salary is commensurate with education and experience and ranges from $33,000 to $39,000 annually, plus an excellent benefits package. This is a full-time, Monday&ndash;Friday, on-site position in the Tampa Bay area.How to ApplyCandidates may apply by emailing a cover letter outlining their current interests and relevant experience, along with a curriculum vitae (resume), and a completed application available on our Careers page. EOE M/F/V/D/DFWPJob Type: Full-timePay: $33,000.00 - $39,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33647: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Research Assistant – Clinical Research

Aviata Health Group

<div>Aviata Health Group is looking for a qualified Weekend Receptionist to join our family! 
Weekends only - part time
We are searching for an Receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.
If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!
Benefits<ul><li>
Pay rate: Competitive pay, along with holiday pay.</li><li>
Access to online learning 24/7:. Use it for free to help grow your own personal and professional development.</li></ul>
Major Responsibilities<ul><li>
Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor.</li><li>
Coordinating work within the department as well as with other departments and responding to inquiries or requests for information.</li><li>
Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions.</li><li>
Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings.</li><li>
Prepares preliminary work on various projects.</li><li>
Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution.</li><li>
Organizes, monitors, and maintains general administrative records and filing systems.</li><li>
Provides customer service to resident/families as necessary.</li><li>
Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department</li><li>
Enters missed punches for staff and agency employees. Reconciles hours daily.</li><li>
Coordinates room setups and refreshments for meetings and conferences.</li><li>
Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.</li></ul>
Qualifications<ul><li>
High School Diploma or GED equivalent.</li><li>
Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum.</li><li>
You must be qualified, compassionate, and dedicated to a job well done.</li></ul>
 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Receptionist

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35 administrative assistant jobs In Tampa

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Emergency Department

Administrative Research Assistant – Clinical Research

Receptionist