administrative assistant cdd (rizzetta and company) Jobs in Tampa

administrative assistant cdd (rizzetta and company)

assistant manager i

hr administrator

human resources administrative assistant Jobs in Tampa

human resources administrative assistant

legal administrative assistant - tax | private client services Jobs in Tampa

legal administrative assistant - tax | private client services

administrative assistant

Second Avenue Realty

<div>Second Avenue is the premier platform for enabling institutions to deploy meaningful capital into single-deeded residential assets (SFR) while retaining control and valuable lines of sight into their investments over time. Second Avenue&rsquo;s proprietary technology and exclusive relationships have allowed it to bring scale to scattered single-family investment homes, a strategy that was previously untenable as an institutional asset class. The Company provides all aspects of sourcing, acquisition, and property management services for its clients.
We offer a positive culture and professional work environment. Please visit our website for additional background on our business platform &ndash; www.secondavenue.com
Job Summary
The Entry-Level Human Resources Administrative Assistant will provide administrative and clerical support to HR and the central operations office. This role is ideal for someone starting their career in HR who has strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The assistant will help maintain personnel records, coordinate employee onboarding, and support day-to-day HR and operational functions.
Duties and Responsibilities<ul><li>
Manage all office administrative activities, including routing of mail, FedEx deliveries and shipments.</li><li>
Ordering of office supplies and equipment, maintenance of office equipment, and other day-to-day office operations.</li><li>
Maintain and update employee personnel files, records, and databases.</li><li>
Managing phone calls, greeting visitors, organizing meetings, ordering supplies, and assisting Second Avenue Senior Management with Culture Building activities and communications.</li><li>
Support new hire onboarding, including preparing welcome packets and processing paperwork.</li><li>
Handle HR-related correspondence and respond to routine inquiries.</li><li>
Assist in benefits administration and help employees with forms or enrollment questions.</li><li>
Prepare HR reports, letters, and other documents as needed.</li><li>
Ensure compliance with company policies and labor laws in administrative processes.</li><li>
Help coordinate employee training sessions and events.</li><li>
Perform general office duties such as filing, data entry, photocopying, and scanning.</li><li>
Maintain conference rooms and organize breakrooms as needed.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications<ul><li>
Proficient MS Office skills.</li><li>
Excellent attention to detail.</li><li>
Highly organized and self-motivated.</li><li>
Able to consistently meet deadlines.</li><li>
Aptitude in problem-solving.</li><li>
Strong empathy and interpersonal skills.</li><li>
Attention to detail and analytically driven.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Detail-oriented and able to work in a fast-paced environment.</li><li>
Sense of urgency and desire to render excellent customer service.</li><li>
Ability to organize workload, to prioritize activities and follow-up appropriately.</li></ul>
Education and Experience<ul><li>
High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree in HR, Business Administration, or related field preferred).</li><li>
Previous office or administrative experience is preferred.</li></ul>
Job Competencies<ul><li>
Able to exhibit a proven track record with respect to goal achievement and adherence to planned timeframes</li><li>
Proven ability to interact effectively with a wide range of highly experienced peers, principals, prospects</li><li>
Successful track record with respect to prioritizing multiple initiatives &ndash; including rapid execution and sense of urgency regarding completion of key tasks.</li><li>
Strong work ethic, value system, high level of adaptability and team orientation.</li></ul>
Benefits<ul><li>
Medical, Dental and Vision Insurance, Employer Paid Short-Term/Long-Term Disability and Life AD&amp;D Insurance, 401k, PTO, and Paid Holidays.</li></ul> 
NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.
Second Avenue is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Human Resources Administrative Assistant

FirstService Residential

<div>Description 
 
This position is with Rizzetta and Company, Inc. who is an affiliate of FirstService Residential Florida, Inc.
 
 
The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts. 
 
This position is located in Wesley Chapel, Florida.
 
 
Essential Functions<ul><li>
Transcribe monthly meeting minutes.</li><li>
Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.</li><li>
Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.</li><li>
Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.</li><li>
Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.</li><li>
Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).</li><li>
Manage digital district files (set up new ones, maintain existing ones).</li><li>
Interact and assist clients and District staff with administrative needs.</li><li>
Non-essential duties include other job-related duties as assigned.</li></ul> 
 
Education Required
<ul><li>High School diploma or GED.</li></ul> 
 
Experience<ul><li>
Required minimum of two (2) years office work experience. Preferred - property management experience preferred. Job Knowledge</li><li>
Knowledge and application of Microsoft Word, Outlook and Excel is required.</li><li>
Knowledge of Community Development Districts desired. Job Skills</li><li>
Ability to work independently in a fast-paced environment.</li><li>
Ability to coordinate/manage multiple projects at the same time.</li><li>
Ability to interact and communicate effectively with colleagues and clients at all professional levels.</li><li>
Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.</li><li>
Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture.</li></ul> 
 
Work Environment 
 
Professional office environment. 
 
 
Physical Demands 
 
Physical demands are essentially those of sedentary work. 
 
 
EEO Statement 
 
Rizzetta &amp; Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.&quot; 
 
 
Disclaimer 
 
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div>

Administrative Assistant CDD (Rizzetta and Company)

Johnson Pope Bokor Ruppel & Burns

<div>Johnson Pope Bokor Ruppel &amp; Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm or family office setting. The LAA will perform a wide variety of legal administrative duties to attorneys specializing in the representation of ultra-high net worth individuals, families, and their related businesses. This role requires the highest level of discretion, professionalism, and attention to detail while managing administrative and secretarial support for complex legal matters involving sophisticated tax, estate planning, corporate, probate, and trust administration matters.

Position Overview

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex tax, estate planning, corporate, probate, and trust administration matters while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in preparing documents, coordinating with clients, maintaining accurate records, and supporting attorneys in the delivery of exceptional client service.

Key Responsibilities:
<ul>
<li>Prepare, proofread, and edit correspondence, including transmittal letters and correspondence to the Internal Revenue Service, ensuring accuracy in spelling, grammar, format, and content.</li>
<li>Manage attorney calendars and open matters, including scheduling client meetings, hearings, and deadlines.</li>
<li>Organize, maintain, and update client files (both electronic and physical), including estate planning binders and probate administration documents.</li>
<li>Review and edit pre-bills, ensuring they are ready for attorneys&rsquo; review and approval.</li>
<li>Drafting correspondence to clients with invoices and addressing billing related questions.</li>
<li>Submit new business intake and conflicts checks and opening/closing of client matters.</li>
<li>Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.</li>
<li>Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.</li>
</ul>
Essential Knowledge, Skills, and Abilities:
<ul>
<li>Attention to detail with strong organizational and time management abilities.</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.</li>
<li>Excellent communication skills, both written and oral.</li>
<li>Strong organizational and administrative skills.</li>
<li>Client service-oriented with the ability to effectively communicate with clients and team members.</li>
<li>Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.</li>
<li>Confidentiality and professionalism in handling sensitive information.</li>
<li>Ability to work extra hours as needed.</li>
<li>Self-motivated with a willingness to learn.</li>
</ul>
Educational/Job Experience Requirements:
<ul>
<li>High school diploma from an accredited institution.</li>
<li>A minimum of three (3) years of experience in a law firm or family office setting is preferred.</li>
<li>Experience with trust and estate, corporate diligence, or tax.</li>
<li>Is a notary public or is eligible and will apply shortly following acceptance of the role.</li>
</ul>
Office Location: Tampa, FL

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

 Johnson Pope Bokor Ruppel &amp; Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant&rsquo;s or employee&rsquo;s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).</div>

LEGAL ADMINISTRATIVE ASSISTANT – TAX | PRIVATE CLIENT SERVICES

JP firm

<div>Description:

Johnson Pope Bokor Ruppel &amp; Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm or family office setting. The LAA will perform a wide variety of legal administrative duties to attorneys specializing in the representation of ultra-high net worth individuals, families, and their related businesses. This role requires the highest level of discretion, professionalism, and attention to detail while managing administrative and secretarial support for complex legal matters involving sophisticated tax, estate planning, corporate, probate, and trust administration matters.
Why Join Johnson Pope?
At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida&rsquo;s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.
Position Overview
Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex tax, estate planning, corporate, probate, and trust administration matters while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in preparing documents, coordinating with clients, maintaining accurate records, and supporting attorneys in the delivery of exceptional client service.
Requirements:

Key Responsibilities:<ul><li>
 Prepare, proofread, and edit correspondence, including transmittal letters and correspondence to the Internal Revenue Service, ensuring accuracy in spelling, grammar, format, and content.</li><li>
Manage attorney calendars and open matters, including scheduling client meetings, hearings, and deadlines.</li><li>
Organize, maintain, and update client files (both electronic and physical), including estate planning binders and probate administration documents.</li><li>
Review and edit pre-bills, ensuring they are ready for attorneys&rsquo; review and approval.</li><li>
Drafting correspondence to clients with invoices and addressing billing related questions.</li><li>
Submit new business intake and conflicts checks and opening/closing of client matters.</li><li>
Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.</li><li>
Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.</li></ul>
Essential Knowledge, Skills, and Abilities:<ul><li>
Attention to detail with strong organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.</li><li>
Excellent communication skills, both written and oral.</li><li>
Strong organizational and administrative skills.</li><li>
Client service-oriented with the ability to effectively communicate with clients and team members.</li><li>
Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.</li><li>
Confidentiality and professionalism in handling sensitive information.</li><li>
Ability to work extra hours as needed.</li><li>
Self-motivated with a willingness to learn.</li></ul>
Educational/Job Experience Requirements:<ul><li>
High school diploma from an accredited institution.</li><li>
A minimum of three (3) years of experience in a law firm or family office setting is preferred.</li><li>
Experience with trust and estate, corporate diligence, or tax.</li><li>
Is a notary public or is eligible and will apply shortly following acceptance of the role.</li></ul>
Office Location: Tampa, FL
Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.
Equal Opportunity Employment:
Johnson Pope Bokor Ruppel &amp; Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant&rsquo;s or employee&rsquo;s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).</div>

Legal Administrative Assistant - Tax | Private Client Services

Sanchez & Associates PA

OverviewCOMPETITIVE PAY COMMENSURATE WITH EXPERIENCE We are seeking a dedicated and professional Part Time Legal Bilingual Receptionist to join our team. This role is essential for creating a welcoming environment for our clients and managing the front desk operations efficiently. The ideal candidate will possess strong communication skills in both English and Spanish, along with a variety of administrative and customer service skills.Responsibilities<ul><li>Greet and assist clients as they arrive, ensuring a positive first impression.</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.</li><li>Perform data entry tasks, maintaining accurate records and filing systems.</li><li>Provide clerical support including typing documents, proofreading materials, and managing office correspondence.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Maintain office organization by managing supplies and ensuring the front desk area is tidy.</li><li>Offer exceptional customer service by addressing client inquiries and providing support in both English and Spanish.</li><li>Collaborate with team members to ensure smooth office operations.</li></ul>Experience<ul><li>Proven experience in an office environment with a focus on administrative duties.</li><li>Familiarity with front desk operations and customer service best practices.</li><li>Proficient in Microsoft Office Suite (Outlook, Word and Excel)</li><li>Experience with multi-line phone systems is preferred.</li><li>Strong organizational skills with the ability to manage time effectively.</li><li>Excellent typing skills with attention to detail for data entry tasks.</li></ul>Job Type: Part-timePay: From $14.00 per hourExpected hours: 25 &ndash; 30 per weekWork Location: In person

Part Time Bilingual Legal Receptionist

State of Florida

<div>Requisition No: 859817
Agency: Justice Administrative Commission
Working Title: STATE ATTORNEY'S OFFICE, 13TH CIRCUIT- ASSISTANT STATE ATTORNEY - 21006207
 Pay Plan: St.AttorneysJAC PIB
Position Number: 21006207
Salary: $102,220.00 MINIMUM
Posting Closing Date: 09/19/2025
Total Compensation Estimator Tool 
<div></div>
<div>
Position Title: Lead Trial Attorney, Assistant State Attorney</div>
<div>
Division: Special Victim Unit</div>
<div>
Salary: $102,220 minimum. Salary commensurate with experience.</div> 
<div></div>
<div>
 ***How to Apply***</div> 
<div>
</div><div>Application packet must be submitted to be considered for an interview.
</div><div>Complete application packet found at Complete application packet found at https://hillsboroughsao.gov/employment/employment-general-information/</div> 
<div>
</div><div>Email completed application packet to Employment@hillsboroughsao.gov</div> 
<div></div>
<div>
All full-time permanent employees receive our substantial benefit package, including low-cost health insurance; paid annual leave, sick leave, and holidays; and membership in the Florida Retirement System. For more information visit: https://hillsboroughsao.gov/employment/employment-general-information/</div> 
<div></div>
<div>
Position Description:</div> 
<div></div>
<div>
A Lead Trial Attorney (LTA) in our Special Victims Unit(SVU) is responsible for handling complicated criminal prosecutions, including sex crimes against adults, sex crimes against children, child abuse and neglect cases. This is a trial position with a heavy focus on conducting jury trials to handle some of our most serious cases.</div> 
<div></div>

Assistant State Attorneys represent the State of Florida in all criminal and civil cases as prescribed by law and at the pleasure and direction of the elected State Attorney.

The Office of the State Attorney for the Thirteenth Judicial Circuit is responsible for prosecuting all criminal violations of state law that occur throughout the Circuit, which encompasses all of Hillsborough County, including the incorporated cities of Tampa, Temple Terrace, and Plant City.
In addition to the primary responsibility of prosecuting criminal offenses, our office is actively involved in a variety of community organizations dedicated to preventing crime, reducing recidivism, and supporting victims. Our office also proactively engages in the community in order to improve communication, facilitate transparency, and promote trust with the citizens of Hillsborough County. 

<div>
Job Duties may include, but are not limited to:</div> 
<div></div>
<ul>
<li>Assist State Attorney in presenting criminal cases in court.</li>
<li>Administer cases for felony, misdemeanor, juvenile, and other types of prosecutions.</li>
<li>Prepare indictments, informations and petitions.</li>
<li>Prepare cases for prosecution including discovery and depositions.</li>
<li>Develop trial strategy, conduct plea negotiations, and perform research.</li>
<li>Interact with victims, police, and witnesses to make critical decisions.</li>
<li>Attend all court hearings.</li>
<li>Prepare legal documents and reports for court proceedings.</li>
<li>Select jurors, argue motions, meet with judges and court personnel, and conduct trials in court.
</li><li>Attend and present evidence to grand juries.</li>
<li>Manage communication with stakeholders.</li>
<li>Train staff on legal issues and goals.</li>
<li>Organize and conduct workshops and seminars for stakeholders.</li>
<li>Provide administrative assistance to State Attorney as required.</li>
<li>Supervise attorneys and staff as assigned.</li>
<li>Participate in training opportunities provided by the office. This may include attendance at courses, training exercises, or training experiences.
</li><li>Comply with all public records statutes and policies.</li></ul> 
<div></div>
<div>
 Essential Requirements:</div> 
<div></div>
<ul>
<li>Dependable and routine in-office attendance.
</li><li>Ability to focus and pay attention to detail.</li>
<li>Ability to conduct legal research and apply legal analysis to factual scenarios in an ethical manner. Possess public speaking skills.</li>
<li>Efficient typing and computer skills and ability to operate office equipment.</li>
<li>Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.</li>
<li>Perform quality work within deadlines.</li>
<li>Ability to read and follow rules, regulations, policies and procedures.</li>
<li>Work effectively as a team contributor as well as independently.</li>
</ul><ul><li>Travel as required.</li>
</ul><ul><li>Ability to lift up to 10 lbs.
</li><li>Ability to work more than 40 hours per week. Attorneys may be required to attend court hearings conducted outside of normal office hours and are required to adequately prepare cases prior to court hearings.</li> 
</ul>
<div></div><div>Qualifications:</div><div> 
</div><div>A law degree from accredited law school, admittance to Florida Bar and continued membership in good standing. This includes compliance with all membership requirements.</div> 
<div>
</div><div>This position requires a person who can handle cases involving sensitive subject matter and vulnerable victims. Preferred experience in handling complicated criminal prosecutions, including sex crimes against adults, sex crimes against children, child abuse and neglect cases.</div> 
<div></div>
<div>
EOE/ADA Employer</div> 
<div></div>
<div>
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.</div> 
<div></div>
<div>
</div>The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

STATE ATTORNEY'S OFFICE, 13TH CIRCUIT- ASSISTANT STATE ATTORNEY

Levacy Legal

Levacy Legal is seeking a detail-oriented and motivated Title Assistant to join our growing real estate law firm. This position is primarily focused on title work with some receptionist responsibilities. The ideal candidate will have experience in title processing and be comfortable handling client communications at the front desk as needed.Key Responsibilities:<ul><li>Perform title processing tasks, including:</li><li>Ordering and reviewing title commitments</li><li>Coordinating with lenders, agents, and clients</li><li>Ordering payoffs and clearing title issues</li><li>Preparing title documents and closing packages</li><li>Support attorneys and paralegals with title-related administrative tasks</li><li>Ensure accuracy and timeliness in title processing and closing preparation</li><li>Maintain organized electronic and physical filing systems</li><li>Provide receptionist support as needed:</li><li>Answer phones and greet clients professionally</li><li>Manage scheduling and basic client communications</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience in title work is required (title company or real estate law firm)</li><li>Strong organizational skills with sharp attention to detail</li><li>Ability to handle multiple files and deadlines in a fast-paced environment</li><li>Professional demeanor and excellent customer service skills</li><li>Clear and confident communication, both written and verbal</li><li>Team-oriented, flexible, and able to take on receptionist duties as needed</li></ul>Growth Opportunity: This role offers advancement potential into a Title Processor, Closing Coordinator, or Paralegal position for candidates who demonstrate initiative, accuracy, and commitment to the team.About Levacy Legal: Levacy Legal is an investor-friendly law firm focused on real estate and business transactions. Our mission is to help clients Leave a Legacy through comprehensive legal services, with particular expertise in real estate and estate planning. We are dedicated to professional growth and creating a supportive, team-first work environment.Job Type: Full-timePay: $15.00 - $20.00 per hourExpected hours: 40 per weekWork Location: In person

Title Assistant (with Reception Duties) – Real Estate Law Firm

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