personal assistant

administrative assistant

Bay Area Legal Services

Are you interested in making a difference in your community? Are you passionate about helping others who are in need across different groups? Do you value work life balance? If you answer yes to these questions, Bay Area Legal Services may be the workplace for you!Our Mission: Providing the highest quality legal counsel by:<ul><li>Assisting individuals and non-profit groups with limited access to legal services;</li><li>Resolving the legal problems of clients; and</li><li>Preserving the independence, hope, and dignity of those we serve.</li></ul>Our Vision: Creating pathways to justice through high-quality legal services, education and community partnerships.Our firm includes over 160 dedicated staff members comprised of attorneys, paralegals, and support staff who work to carry out our mission and vision daily.Position Title: Administrative Assistant Legal (Full-time, Hybrid-3 days in office &amp; 2 days remote), Senior Advocacy UnitBay Area Legal Services (BALS) is seeking to fill a full-time position on our Senior Advocacy Unit Team. The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into case management system, running grant reports if needed; preparing documents based on attorneys&rsquo; draft; proofreading, modifying documents, scheduling meetings, assisting with case information. Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in Job Description for position. Supports staff who are facilitating or directly providing legal services to low-income clients.Illustrative Duties:<ul><li>Opening case file organization; file maintenance to insure compliance with grant requirements; Interview applicants for legal assistance and establishing preliminary eligibility; Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys.</li><li>Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc.</li><li>Prepare closing letters and client evaluation/satisfaction surveys, copy &amp; file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with &amp; verify Team Leader check off is complete, close briefs &amp; files in case management system.</li><li>Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.)</li><li>Copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed.</li><li>Arrange outreach events to educate various under-served communities within Pasco County about the services offered.</li></ul>Minimum Qualifications:<ul><li>High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position.</li><li>Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook.</li><li>Excellent written and verbal communications skills, very detailed and deadline oriented.</li><li>Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems.</li><li>Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data.</li><li>Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction.</li><li>Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.</li></ul>Preferred Qualifications<ul><li>Bilingual in English and Spanish</li><li>Experience with a non-profit organization</li><li>Demonstrated success working as an effective team member</li></ul>Compensation<ul><li>Starting hourly rate for external applicants is $23.90/hr. (increases based on relevant experience).</li><li>Reimbursement for travel expenses for work events (mileage etc.)</li><li>Bay Area offers a comprehensive benefit package including a 4% match for the 403b retirement plan with immediate vesting as well as Medical, Dental, Vision, Life, Disability coverage and more.</li><li>Bay Area also offers generous time off and work life balance with 13 paid holidays and three (3) weeks&rsquo; vacation for the 1st year of employment and a 37.5 hour work week.</li></ul>This position requires successful completion of a level II background screening based on the required duties and responsibilitiesHow to Apply<ul><li>Send your resume and cover letter to recruiting@bals.org</li><li>Include where you applied for this position (ex: bals.org, LinkedIn, Indeed, etc.).</li></ul>Bay Area Legal Services is an equal opportunity employer. Qualified applicants will be considered for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.Pay: From $23.90 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li><li>Wellness program</li><li>Work from home</li></ul>Work Location: Hybrid remote in Tampa, FL 33605

Legal Administrative Assistant-Senior Advocacy Unit

Temp Experts

<div>Legal Assistant &ndash; Litigation 
Tampa, FL 
Direct Hire 
In-Office
TempExperts is seeking an experienced Litigation Legal Assistant for a respected law firm in Tampa, FL. This position supports multiple attorneys within a busy litigation practice, providing comprehensive administrative and legal assistance in both Federal and State matters. The ideal candidate will have strong organizational skills, attention to detail, and a deep understanding of court procedures and legal documentation.
Responsibilities:
<ul><li>Provide legal administrative support to litigation attorneys, including case management, document preparation, and correspondence.
</li><li>File pleadings and other documents in Federal and State courts, ensuring compliance with all procedural requirements.
</li><li>Manage case openings, conflicts checks, billing, training, and records coordination.
</li><li>Draft, proofread, and edit correspondence, pleadings, and other legal documents with accuracy and professionalism.
</li><li>Track firm, attorney, and client expenses; process reimbursements and payments.
</li><li>Assist with client billing, including narrative entry, tracking billable tasks, and preparing final invoices.
</li><li>Schedule hearings, court appearances, and client meetings in coordination with attorneys.
</li><li>Calculate legal deadlines and ensure timely completion of required filings.
</li><li>Maintain organized electronic and physical case files.
</li><li>Handle incoming and outgoing mail, calls, and emails with professionalism and confidentiality.
</li><li>Assist with business development event coordination as needed.
</li><li>Deliver consistent, high-quality service to clients, attorneys, and colleagues.
</li></ul>
Requirements/Education:
<ul><li>3&ndash;5 years of law firm experience required, preferably as a litigation legal assistant.
</li><li>Strong knowledge of Federal and State court filing procedures.
</li><li>Experience supporting multiple attorneys simultaneously.
</li><li>Excellent written and verbal communication skills.
</li><li>Proficiency with Microsoft Office and legal document management systems.
</li><li>Exceptional attention to detail, organization, and time management.
</li><li>Must be able to work onsite; this position is not remote or hybrid.
</li></ul>
TempExperts is an Equal Opportunity Employer.</div>

Legal Assistant – Litigation

Morgan & Morgan

<div><div>At Morgan &amp; Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.</div>
Summary

This role will work closely with a lead attorney and litigation paralegal. Successful candidates will be responsible for areas including but not limited to the following.

Responsibilities
<ul>
<li>Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics</li>
<li>Maintain pleadings and discovery indexes</li>
<li>Organize exhibits, documents, evidence, briefs, and appendices</li>
<li>Implement and improve upon administrative processes for more efficient workflow</li>
<li>Collect, examine, and organize evidence and other legal documents for attorney review and case preparation</li>
<li>Draft and proofread correspondence and legal documents, such as pleadings and contracts</li>
<li>Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice</li>
<li>Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney</li>
<li>Communicate with clients and witnesses to schedule meetings, interviews, and depositions</li>
<li>Manage, organize, and maintain documents in paper or electronic filing systems</li>
<li>Provide general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements</li>
<li>Performs other related duties as assigned to meet the needs of the business</li>
</ul>
Qualification
<ul>
<li>High school diploma or GED</li>
<li>Associate's Degree in Paralegal Studies, Bachelor's Degree, or a Paralegal Certificate (preferred)</li>
<li>Experience in Personal Injury, Workers Compensation, Premises, First Party or other injury related practice areas (preferred)</li>
<li>At least 2 years of experience as an Administrative Assistant preferably in a law firm setting or in a corporate legal department.</li>
<li>Highly organized with the ability to multitask, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision</li>
<li>Strong written and verbal communication skills, including good presentation skills</li>
</ul>
#LI-EM1<div>
Benefits

Morgan &amp; Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan &amp; Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.
Privacy Policy

Here is a link to Morgan &amp; Morgan's privacy policy.</div></div>

Litigation Assistant

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. 
 
Responsibilities:<ul><li>
Directly supports a C16 level manager and generally supports an entire department</li><li>
Manages day to day calendar(s) of senior management</li><li>
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li><li>
May prepare and review materials and correspondence for meetings</li><li>
Assist with creation/modification of presentations, spreadsheets, and other various documents</li><li>
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li><li>
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li><li>
Orders supplies and process invoices through Procure to Pay system</li><li>
Process and follow-up on Virtual Requests</li><li>
Assists in ad-hoc reports special projects as needed</li><li>
Trains, coaches or guides other administrative staff when required</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
Qualifications:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li></ul>
Education:<ul><li>
Bachelor's/University degree or equivalent experience</li></ul>
-
Job Family Group:
Business Strategy, Management &amp; Administration
-
Job Family:
Administrative Support
-
Time Type:
Full time
-
Primary Location:
Tampa Florida United States
-
Primary Location Full Time Salary Range:
$73,380.00 - $95,720.00 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Anticipated Posting Close Date:
Dec 30, 2025
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Senior Executive Assistant - HR Regulatory Engagement

Butterfly Pharmacy

We are looking for an organized, upbeat Personal Assistant to join our rapidly growing company! This person's core responsibilities would be relate to the CEO's personal tasks inside and outside of the office. The ideal candidate would be a champion multi-tasker and possess the ability to maintain order in an ever-changing environment managing between all the other companies that the CEO owns and his personal life.Responsibilities<ul><li>Assist CEO with management of all aspects of personal and professional life</li><li>Basic Accounting</li><li>Manage Schedules, make appointments</li><li>Travel with CEO</li><li>Assist with making and presenting PPT</li><li>Assisting in Marketing and managing social media</li><li>Willing to work long hours and weekends if needed</li></ul>Requirements<ul><li>Ability to flourish in an environment with many different people, identities, experiences, perspectives and approaches.</li><li>Outstanding organizational and time management skills</li><li>Ability to multitask and prioritize daily workload</li><li>MS Office and English proficiency</li><li>Discretion and confidentiality a must</li></ul>Job Types: Full-time, InternshipPay: $700.00 - $900.00 per weekAbility to Commute:<ul><li>Tampa, FL 33614 (Preferred)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33614: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Personal Assistant

Law Office of Jessenia Rosales, LLC

The Law Office of Jessenia Rosales serves clients throughout Florida in the practice of family law, criminal defense, civil litigation, personal injury and Immigration. We&rsquo;re seeking a professional, energetic, and compassionate Legal Intake Specialist to join our rapidly growing firm. As a vital member of our team, the Legal Intake Specialist initiates and manages the first contact with our potential clients, interviews and screens them, and analyzes their cases to determine if our firm can help them. Other administrative or clerical responsibilities may also be assigned as needed. The candidate must be fluent in both English and Spanish and possess excellent communication and customer service skills. The candidate also must also be self-motivated, highly organized, detail oriented and require minimal supervision.Responsibilities:<ul><li>Serve as the first point of contact for potential clients, managing incoming and outgoing calls, and responding to online inquiries and referrals in both English and Spanish with professionalism and compassion</li><li>Interview, screen, and evaluate prospective clients to assess their legal needs and determine if our firm can help them</li><li>Collect relevant information about potential clients' cases, such as personal details, facts, documents, witnesses, statute of limitations and other deadlines</li><li>Alert our attorney to potential conflicts of interest identified during the intake process</li><li>Maintain thorough and accurate records in our case management software, ensuring all potential client data is up-to-date and easily accessible</li><li>Schedule appointments with our attorney and prepare relevant materials as needed</li><li>Collaborate with our attorney and team members to facilitate the onboarding of new clients into the firm's workflow</li><li>Provide administrative support to the firm, including data entry, document preparation, and general office support tasks</li><li>Attend regular team meetings and participate in ongoing training opportunities to improve skills and learn best practices</li><li>Contribute to a positive, team-oriented work environment that fosters collaboration, continuous improvement, and client satisfaction</li></ul>Requirements:<ul><li>High school diploma or equivalent</li><li>Fluency in both English and Spanish, with excellent written and verbal communication skills in both languages</li><li>1-3 years of experience in a customer service, legal, or administrative role; Experience in a law firm or legal setting preferred</li><li>Familiarity with case management software, Microsoft 365 (Word, Excel, Outlook), and Adobe Acrobat</li><li>Strong organizational skills; Ability to prioritize and meet deadlines</li><li>A high level of empathy and the ability to maintain confidentiality and handle confidential or sensitive information with discretion</li><li>Strong problem-solving skills, including the ability to think critically and make informed decisions</li><li>Self-motivated, energetic and able to work both independently and as part of a team</li></ul>An employee evaluation will be performed after 90 days to determine suitability and consider an increase in compensation.Job Type: Full-timePay: $17.00 - $19.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>customer service: 3 years (Required)</li><li>legal: 3 years (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33626 (Required)</li></ul>Work Location: In person

Legal Intake Specialist

Heartland Dental

<div><div>Heartland Dental Temporary Dentist Position
Description:
If you are an outgoing and positive dentist looking for an excellent growing opportunity, apply for a temporary doctor position today! Heartland Dental supported offices are seeking a temporary dentist to provide high-quality care in fast-paced and well-established practices in a variety of states. This position includes excellent compensation and we will take care of all travel arrangements.
Why join the Heartland Dental family?<ul><li>
You want the opportunity to work with a highly-qualified team in a state-of-the-art facility</li><li>
You want to diagnose and treatment plan your own cases</li><li>
You want to resource and network with colleague dentists</li><li>
You want to earn an excellent income with guaranteed salary and benefits</li><li>
You want to benefit from existing relationships with suppliers, vendors, and insurance companies</li><li>
You want to benefit from superior non-clinical, administrative support in areas such as accounting, human resources, information technology, management information systems, marketing, payroll administration, personnel recruitment and supply and equipment procurement</li></ul></div><div>
Pay:
As a Heartland Dental supported locum tenens dentist, we understand you work hard, we offer excellent compensation and will take care of travel and lodging expenses. 
Responsibilities:<ul><li>
Examining patients to determine oral health needs, utilizing x-rays and other diagnostic equipment and procedures</li><li>
Educating patients on the benefits of proper oral and dental hygiene</li><li>
Assist with leading and supervising office team members</li></ul></div><div>
Educational requirements:<ul><li>
DMD or DDS degree</li><li>
Ability to obtain current dental licensure in states of practice (we will assist in licensure process)</li><li>
Accepting new, tenured and retired dentists</li></ul> 
Company retains the sole discretion to change the duties of the position at any time. 
 
We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.</div></div>

Temporary Doctor Position - Tampa, Florida

Explore 23+ Administrative assistant in Tampa this December. Find roles across top companies and apply now to boost your career.