administrative assistant

executive administrative assistant Jobs in Tampa

executive administrative assistant

executive administrative assistant – arza consulting group, inc. Jobs in Tampa

medical administrative assistant Jobs in Tampa

medical administrative assistant

office assistant

executive assistant

HCA Florida South Tampa Hospital

<div><h5 class="jobSectionHeader">Introduction - Position is based at South Tampa Main Campus (Tuesday's at West Tampa Campus)</h5>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida West Tampa Hospital (part of HCA Florida South Tampa Hospital) you can be a part of an organization that is devoted to giving back!<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida West Tampa Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida West Tampa Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!
What you will do in this role:
<ul><li>You will use independent discretion in resolving issues and handling confidential information.
</li><li>You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul>
What Qualifications you will need:<ul><li>
Associates degree in Business or related field preferred.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Customer service friendly - as the first impression of our administrative suite upon entrance</li><li>
Ability to handle confidential information appropriately.</li><li>
Ability to handle multiple patient/family concerns and others who come into the office.</li><li>
High degree of flexibility is required.</li><li>
Good interpersonal skills.</li><li>
Good organizational skills.</li><li>
Ability to multi-task and work independently with minimum supervision.</li><li>
Detail oriented.</li><li>
Ability to effectively communicate.</li><li>
Tasks initiative.</li><li>
Critical thinking skills and ability to think outside of the box.</li><li>
Ability to work and participate in a team environment within and across departments.</li><li>
Willing to assist with other duties as assigned.</li><li>
Professional/Polished demeanor</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul>
For over 40 years, HCA Florida South Tampa Hospital has been providing comprehensive healthcare services. We provide high-quality medical care. We also provide surgery, outpatient therapies, and acute care. With a team of skilled colleagues, it's no wonder we have a reputation for excellence. The over 180-bed acute care hospital is accredited by the Joint Commission. We provide 24-hour Emergency Care, Behavioral Healthcare, and Cardiovascular Services. We also provide General Surgery and Imaging &amp; Diagnostic Services. As South Tampa Hospital and ER, we provide high quality, advanced care. We are one of the best-performing hospitals in the Tampa Bay area. We believe excellent people make excellence happen. If this sounds like the type of meaningful work you'd like to be a part of, we hope you'll consider our careers at West Tampa Hospital.
HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019). In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Administrative Assistant

Mountain Moving Strategies, Inc.

Arza Consulting Group is an established consulting firm with expertise in education marketing. For years, the firm has helped clients strengthen their market presence and achieve sustained growth across the education sector. The role requires discretion, strong judgment, and the ability to navigate complex priorities within the fields of education, governmental relations, and client engagement. This position deals with high profile individuals and requires meticulous planning and thorough coordination.The ideal candidate must be capable of working in a rigorous and fast-paced professional environment to achieve elevated demands. All applicants must thrive off of high expectations and welcome ongoing constructive feedback. This individual must have an exceptional attention to detail, thrive in a fast‑paced and highly intensive work environment, maintain strict professional confidentiality, and consistently deliver timely work. Also have a strong desire to win and contribute to a culture of excellence. Our organization fosters a family‑centered, empathetic environment where every team member feels supported. During challenging moments, we stand together, ensuring our team has the guidance and encouragement they need to succeed. The position offers flexibility to work remotely, ideally in the Orlando, Tampa or Sarasota area.If you meet the qualifications of this description and are outside of these regions, please apply and we will still consider you for the role.KEY RESPONSIBILITIES<ul><li>Provide high‑level administrative support to Senior Leadership.</li><li>Schedule and manage in‑person client meetings, prepare agendas, and track follow‑up items.</li><li>Coordinate with meeting attendees to confirm details regarding locations, times, and meeting purpose.</li><li>Schedule and manage virtual meetings with clients and partners.</li><li>Communicate with virtual meeting attendees to confirm times and meeting objectives.</li><li>Attend virtual meetings to take notes, document follow‑up items, and coordinate with Senior Leadership on a final action plan.</li><li>Manage phone calls, emails, and correspondence with clients, school administrators, and external stakeholders.</li><li>Coordinate travel arrangements, reservations, and related accommodations</li><li>Assist with special projects as assigned.</li><li>Manage and maintain shared executive calendars, including scheduling, confirming appointments, arranging meeting spaces, and posting organizational calendar items.</li></ul>Qualifications<ul><li>Excellent verbal and written communication skills.</li><li>The candidate will have a competitive attitude and thrive in a team-oriented environment.</li><li>Ability to prioritize tasks, manage multiple deadlines and work independently.</li><li>Proficiency in Microsoft Office.</li><li>Knowledge of the Salesforce platform a plus but not required.</li></ul>Benefits:<ul><li>Work from home within the Tampa, Sarasota or Orlando metro area.</li><li>$50-$70K per year.</li><li>Full time position.</li><li>The firm allows flexibility in aligning work schedules with individual needs.</li><li>401K Benefits.</li><li>Annual bonus based on performance.</li><li>Growth opportunity within the company.</li></ul>Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li></ul>Work Location: Hybrid remote in Tampa, FL 33611

Executive Administrative Assistant – Arza Consulting Group, Inc.

Aneto Software

Job Overview We are seeking a highly organized and proactive Virtual Assistant to provide comprehensive administrative support to our team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is perfect for someone who thrives in a remote work environment and is eager to contribute to the success of our organization. Spanish and English is preferred.Responsibilities<ul><li>Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Conduct proofreading of documents to ensure accuracy and professionalism.</li><li>Handle clerical tasks such as data entry, filing, and maintaining organized records.</li><li>Exhibit excellent phone etiquette while responding to inquiries and managing communications.</li><li>Provide support on some personal tasks</li><li>Maintain a high level of confidentiality in handling sensitive information.</li><li>Collaborate with team members to streamline processes and improve efficiency.</li><li>Assist in the generation of daily and monthly reports</li></ul>Experience<ul><li>Proven experience as a Virtual Assistant or in a similar administrative role is preferred.</li><li>Strong computer literacy with proficiency in Google Suite and other relevant software applications.</li><li>Experience in providing personal assistant services is a plus.</li><li>Familiarity with calendar management tools and event planning software is advantageous.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively.</li><li>Strong verbal and written communication skills are essential for this role.</li></ul>If you are a motivated individual looking for an opportunity to make an impact in a dynamic environment, we encourage you to apply for this position as a Virtual Assistant.Job Type: Full-timePay: $29,500.00 - $32,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you ok with us performing a background check?</li></ul>Experience:<ul><li>Google sheets: 1 year (Preferred)</li><li>Report generation: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: Remote

Full time Virtual assistant

Hillsborough County, FL

<div>Salary: $21.64 - $28.13
Job Overview
Performs administrative and office support activities providing customer service, clerical, secretarial, processing and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series will report to a Department Director or an Assistant County Administrator.
Core Competencies
<ul><li>Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
</li><li>Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
</li><li>Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
</li><li>Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
</li></ul>Tier 1 
<div></div><div> 
<div><div><div>Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
<ul><li>Independently performs a wide variety of paraprofessional administrative, secretarial and confidential functions and duties supporting a director or agency head.
</li><li>Manages and closely monitors director&rsquo;s or agency head&rsquo;s calendar; schedules and coordinates appointments, conferences and itineraries; makes travel and lodging arrangements; completes travel reimbursement documentation.
</li><li>Initiates and schedules tentative appointments for director or agency head; reserves venue, coordinates attendees; assembles handout materials, slideshow presentations and equipment.
</li><li>Reviews outgoing correspondence for internal consistency and proper conformance with administrative policies, approvals and signatures, as well as formatting, grammatical construction and typographical errors.
</li><li>Initiates and composes agendas, minutes, correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature of director or agency head.
</li><li>Interprets, recommends and implements improvements to administrative policies and internal workflow procedures.
</li><li>Independently determines for the director or agency head, priority status and special attention to important matters received or observed, such as incoming postal mail, electronic mail, correspondence, statements, face-to-face customers, phone calls and internal staff actions.
</li><li>In the director or agency head&rsquo;s absence, ensures that requests for action or information are completed or referred to appropriate staff member or area of responsibility; determines whether director or agency head should be notified of high-priority or emergent matters.
</li><li>Makes recommendations and advises director or agency head on budgetary matters concerning office expenditures, such as equipment and supplies and monetary benefits, such as payroll, salary, and overtime.
 
Independently processes, coordinates and adjusts payroll, timekeeping, schedules and leave requests for department or agency.
</li><li>Accesses, secures and monitors restricted, sensitive and confidential records or information to include but not limited to records involving- personnel, payroll, medical, performance or disciplinary.
</li><li>May provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative/secretarial staff to ensure accuracy, completion, timeliness and corrective action, as needed.
</li><li>May serve as representative and liaison for director or agency head by disseminating directives, instructions, assignments and following-up on the status of time sensitive items within the department or agency.
</li><li>May meet with customers, special interest groups, high-ranking officials, unions and others on behalf of director or agency head; or other professional staff, committee, council or board members.
</li>Performs other related duties as required. 
<li>
</li></ul></div></div> 
<div><div>Job Specifications
<ul><li>Knowledge of policies, procedures, precedents, regulations, executive orders, and rules of assigned department or agency.
</li><li>Knowledge of executive administration, such as word processing, managing files and records, transcription, designing forms and other related procedures.
</li><li>Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
</li><li>Knowledge of principles and processes for providing customer service, such as assessing customer needs, meeting quality standards for service, and evaluating customer satisfaction.
</li><li>Skill in communication and effective writing.
</li><li>Skill in using logic and reasoning to identify complex problems and evaluate and implement alternative solutions, conclusions or approaches.
</li><li>Ability to use discretion and independent judgment in evaluating information.
</li><li>Ability to transcribe documents and information from different sources.
</li><li>Ability to serve the public and represent the department director or agency head with courtesy and professionalism.
</li>Ability to effectively lead or supervise lower level administrative/clerical and administrative/secretary staff. 
<li>
</li></ul></div></div> 
<div><div>Physical Requirements
<ul><li>This job is performed in a professional office environment
</li><li>This job is largely a sedentary role
</li><li>Open filing cabinets, and bend/stand as necessary.
</li></ul>Work Category
<ul><li>Sedentary work ‐ Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 
</li></ul></div></div> 
<div><div>Minimum Qualifications Required
 <ul><li>Bachelor's degree in the related area; AND
</li><li>Three years of administrative/secretarial experience; OR
</li><li>An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.
</li></ul></div></div> 
</div></div>Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee&rsquo;s department, the County&rsquo;s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
Additional Job Requirements
A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
<div><ul><li>Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
</li></ul></div><ul><li>Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
</li><li>Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
</li><li>Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
</li>Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) 
<li>
</li></ul><div>2. Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E). 
</div>Career Progression
Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process. Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.</div>

Senior Administrative Specialist

Catalent Pharma Solutions

<div>Executive Recruiter
Position Summary:
Work Schedule: Standard
Hybrid
Catalent is seeking an experienced Executive Recruiter to join our expanding Talent Acquisition organization. In this role, you will lead full‑cycle recruitment for Director‑level and above positions across our global network, helping shape the leadership talent that drives Catalent&rsquo;s mission of delivering hundreds of life‑enhancing medicines to patients worldwide.
As part of Catalent&rsquo;s HR community, you will partner closely with senior executives, influence hiring strategies, and contribute to enterprise‑wide initiatives that elevate our talent acquisition capabilities. This is an opportunity to play a visible, strategic role in a fast‑growing, mission‑driven organization.
Tampa FL and Bridgewater, NJ are our corporate headquarters.
The Role:<ul><li>
Partner with HR leaders and executive hiring managers to define staffing strategies, clarify role requirements, align on compensation, and ensure job descriptions and behavioral profiles are current and accurate.</li><li>
Manage the full lifecycle of executive requisitions&mdash;from approval through successful close&mdash;while maintaining transparency and momentum throughout the process.</li><li>
Design and execute recruitment strategies and programs that strengthen Catalent&rsquo;s leadership pipeline and reinforce our employer brand.</li><li>
Source and engage active candidates through databases, postings, internal systems, and employee referrals.</li><li>
Proactively identify and cultivate passive talent through networking, market mapping, cold outreach, social media, and industry events.</li><li>
Assess candidate motivators, provide consultative guidance, and influence decision making to ensure strong alignment between candidate expectations and organizational needs.</li><li>
Other duties as assigned</li></ul>
The Candidate:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business, or a related field.</li><li>
8+ years of recruiting experience in a high volume, fast paced environment.</li><li>
5+ years of executive level recruiting experience (agency, in-house executive search, or hybrid).</li><li>
Experience in pharmaceutical or biotechnology recruitment is highly preferred.</li><li>
Proven ability to partner with and coach senior executives (VP, SVP, President, C Suite) on market insights, talent trends, competitive intelligence, and compensation.</li><li>
Demonstrated success building and executing advanced sourcing strategies, including passive talent engagement, market mapping, Boolean search, and pipeline development.</li><li>
Track record of managing confidential executive searches end to end.</li><li>
Strong proficiency with Applicant Tracking Systems; Workday and Phenom experience preferred.</li></ul>
Pay:
&ldquo;The anticipated salary range for this position in New Jersey is $90,000 - $125,000 plus bonus, when eligible. The final salary offered to a successful candidate may vary, and will be dependent on several factors that may include but are not limited to: the type and length of experience within the job, type and length of experience within the industry, skillset, education, business needs, etc. Catalent is a multi-state employer, and this salary range may not reflect positions that work in other states.&rdquo;
Why you should join Catalent:<ul><li>
Competitive medical benefits and 401K</li><li>
152 hours of PTO + 8 Paid Holidays</li><li>
Dynamic, fast-paced work environment</li></ul>
Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.
personal initiative. dynamic pace. meaningful work.
Visit Catalent Careers to explore career opportunities.
Catalent is an Equal Opportunity Employer, including disability and veterans.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process. 
Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written &amp; signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
Important Security Notice to U.S. Job Seekers:
Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond&mdash; it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.
California Job Seekers can find our California Job Applicant Notice HERE.</div>

Executive Recruiter

Arbitration Forums Inc.

<div>DEPARTMENT: People Operations
JOB TITLE: Executive People Partner
JOB CODE: EPP
REPORTS TO: Director Head of People Operations
FLSA STATUS: Exempt
EMPLOYMENT TYPE: Full-Time
JOB PURPOSE
This role at Arbitration Forums is as unique as it is rewarding because of the AF IPAAL Values (Integrity, Passion, Accountability, Achievement, Leadership) and TRI Model (Trust, Respect, Inclusion).
The Executive People Partner serves as a strategic advisor to senior leaders, translating organizational direction into workforce readiness, leadership accountability, and talent outcomes. This role embeds the People Operations strategy into the business by strengthening leadership effectiveness, reinforcing accountability for performance and talent decisions, and ensuring the employee experience reflects Trust, Respect, and Inclusion.
The Executive People Partner partners directly with leadership to surface workforce risks, facilitate talent assessment and readiness discussions, and ensure leaders consistently apply people practices in ways that strengthen culture, performance, and long-term organizational capability. This role is not intended to own HR operations, but to influence leadership behavior, improve decision quality, and help shape the organizational conditions required for business success.
DEPARTMENTAL EXPECTATION OF EMPLOYEE<ul><li> Adheres to AF Policy and Procedures and the AF IPAAL Values and TRI Model</li><li> Acts as a role model within and outside AF.</li><li> Performs duties as workload necessitates.</li><li> Maintains a positive and respectful attitude.</li><li> Communicates regularly with the departmental leader about department issues.</li><li> Demonstrates flexible and efficient time management and ability to prioritize workload.</li><li> Consistently reports to work on time, prepared to perform duties of the position.</li><li> Meets Department productivity standards.</li></ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li> Serve as a strategic advisor to senior leaders on the people implications of business priorities, organizational changes, and workforce risks.</li><li> Translate the People Operations strategy into leadership expectations and practical actions that strengthen accountability, organizational health, and workforce readiness.</li><li> Ensure workforce implications are considered in leadership decision-making related to growth, restructuring, team effectiveness, and capability planning.</li><li> Provide leaders with insight and perspective that improve talent, structure, and people-related decisions across the organization.</li></ul>
Workforce Readiness and Talent Risk Ownership<ul><li> Lead structured workforce readiness discussions with leadership teams to assess organizational capability, bench strength, and alignment to business priorities.</li><li> Facilitate enterprise talent assessments, including force ranking, opportunity gap identification, and readiness conversations across leadership and employee populations.</li><li> Translate readiness findings into leadership actions tied to development, succession planning, talent movement, and performance expectations.</li><li> Monitor readiness trends and surface enterprise-level capability risks that may affect execution, growth, or organizational stability.</li><li> Partner with the Director, Head of People Operations to strengthen the organization&rsquo;s long-term talent readiness and workforce planning discipline.</li></ul>
Leadership Accountability and Performance Alignment<ul><li> Influence and reinforce leadership accountability for establishing, communicating, and sustaining clear performance expectations that align to enterprise standards and desired employee experience.</li><li> Facilitate leadership conversations related to performance differentiation, team effectiveness, and behavioral alignment to AF&rsquo;s IPAAL Values and TRI Model.</li><li> Reinforce manager ownership of performance management by ensuring leaders actively engage in assessment, development, and course correction discussions.</li><li> Support calibration discussions by improving leadership judgment, consistency, and evidence-based evaluation.</li><li> Coach leaders on how to address performance and leadership gaps early, clearly, and constructively.</li><li> Partner with the People Partner Lead to ensure performance and calibration expectations are supported by operational readiness and consistent execution across the organization.</li></ul>
Decision Support and Organizational Insight<ul><li> Provide leadership with workforce insight that informs strategic decisions related to team design, growth, talent gaps, and organizational effectiveness.</li><li> Identify people-related risks and opportunities before they materially affect business performance.</li><li> Prepare leadership-ready summaries, talent insights, and recommendations to support senior-level conversations on people, culture, and organizational health.</li><li> Use organizational patterns, talent data, and leadership themes to strengthen decision quality and reduce reactive responses.</li></ul>
Talent Assessment and Operating Rhythm Support<ul><li> Facilitate quarterly and annual talent readiness cycles aligned to enterprise performance timelines.</li><li> Support SLT and manager-level talent and calibration discussions through structured insight, clear standards, and consistent facilitation.</li><li> Reinforce the organization&rsquo;s Talent Operating System by ensuring talent assessment, performance differentiation, and workforce readiness conversations are embedded into leadership rhythm.</li><li> Help leaders connect talent outcomes to future planning, including development priorities and goal-setting readiness.</li></ul>
Organizational Experience and TRI Integration<ul><li> Reinforce Trust, Respect, and Inclusion as lived leadership behaviors rather than standalone initiatives.</li><li> Partner with leaders to strengthen consistency in communication, decision-making, and employee experience across teams.</li><li> Identify organizational patterns that affect trust, fairness, belonging, and accountability, and help leaders address them proactively.</li><li> Support leadership in creating environments where expectations are clear, development is encouraged, and employees feel valued and respected.</li></ul>
Change Leadership and Organizational Alignment<ul><li> Partner with leaders during organizational change to ensure workforce clarity, leadership readiness, and consistent communication.</li><li> Support organizational design and change discussions by helping leaders understand talent implications, readiness risks, and culture impact.</li><li> Provide guidance that helps leaders navigate change in ways that protect trust, reinforce expectations, and maintain alignment to enterprise direction.</li></ul>
Cross-Functional Partnership<ul><li> Collaborate with the People Partner Lead and functional People Partners to ensure strategic priorities are supported by consistent execution, while maintaining clear separation from operational governance responsibilities.</li><li> Partner across People Operations to ensure leadership-facing work aligns to established standards, rhythms, and organizational priorities.</li><li> Perform other related duties as assigned in support of the People Operations strategy and enterprise talent priorities.</li></ul>
QUALIFICATIONS
Required Qualifications<ul><li> Bachelor&rsquo;s degree in Human Resources, Business Administration, Organizational Development, Psychology, or a related field required.</li><li> Eight to twelve years of progressive experience in Human Resources, People Operations, Organizational Development, or a comparable strategic people partnership role.</li><li> Demonstrated experience partnering directly with senior leaders on organizational effectiveness, leadership capability, workforce planning, or talent strategy.</li><li> Experience facilitating talent assessment, calibration, succession, or workforce readiness discussions.</li><li> Strong business acumen with the ability to connect people decisions to organizational priorities, performance, and risk.</li><li> Ability to coach leaders, influence without formal authority, and navigate sensitive or high-impact conversations with discretion and sound judgment.</li><li> Strong written and verbal communication skills, including the ability to synthesize people insights for executive audiences.</li><li> High degree of integrity, credibility, confidentiality, and professionalism.</li></ul>
Preferred Qualifications<ul><li> Master&rsquo;s degree in Human Resources, Organizational Leadership, Business Administration, or related field preferred.</li><li> Professional certification such as SHRM-SCP, SPHR, or equivalent preferred.</li><li> Experience supporting executive leadership teams or enterprise-wide organizational change initiatives preferred.</li><li> Experience using people analytics, performance data, or workforce insights to inform leadership decision-making preferred.</li></ul>
Core Competencies and Skills<ul><li> Strategic Thinking and Business Acumen</li><li> Executive Influence and Leadership Partnership</li><li> Workforce Readiness and Talent Risk Assessment</li><li> Performance Differentiation and Calibration Facilitation</li><li> Leadership Accountability and Coaching</li><li> Organizational Effectiveness and Change Leadership</li><li> Judgment, Discretion, and Risk Awareness</li><li> Talent Assessment and Succession Insight</li><li> Communication, Facilitation, and Decision Support</li><li> Alignment to AF IPAAL Values and the TRI Model</li></ul>
AMERICANS WITH DISABILITY SPECIFICATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
This is a fully remote position requiring reliable high-speed internet access and a dedicated workspace.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div>

Executive People Partner

VSP Vision

<div>
 Job Type
 
 
 Full-time
 
 
 
 Description
 
 
 
 With general supervision, provide routine administrative support to department.
 
 
 
 Essential Functions
 
 
 
 Create and edit correspondence, presentations, and reports from rough drafts to completion ensuring accuracy of spelling, grammar, etc.
 
 
 Screen telephone calls and route to the appropriate department/person
 
 
 Open, review and distribute mail throughout the department to ensure mail is received by addressee
 
 
 Maintain department's records/files to ensure accurate record keeping, security, and confidentiality of files
 
 
 Maintain calendar(s), schedule meetings and appointments, and arrange travel and hotel accommodations as necessary to ensure effective time management
 
 
 Perform confidential administrative functions such as assembling reports or proposals for staff, customers, or outside agencies
 
 
 Maintain and order department's office supplies, forms, brochures, and/or advertising/sales materials
 
 
 
 Requirements
 
 
 
 
 Job Specifications
 
 
 
 
 Typically Has The Following Skills Or Abilities
 
 
 
 One to two years of administrative experience with at least one year providing Administrative support
 
 
 Demonstrated ability to successfully perform multiple tasks in a fast-paced environment
 
 
 Type 30 wpm
 
 
 Proficient with Microsoft Word
 
 
 Working knowledge of Microsoft Excel and PowerPoint
 
 
 Knowledge of desktop publishing
 
 
 Strong verbal and written communication skills
 
 
 Ability to type, proofread, revise, and edit up to 75% of the time
 
 
 Monitor and track expenses within budget guidelines
 
 
 
 Working Conditions
 
 
 
 The working environment is favorable. Lighting and temperature is adequate, there are no hazards or unpleasant conditions caused by noise, dust, etc.
 
 
 The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
 
 
 VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
 
 
 The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding Optical Outlets benefits, please visit opticaloutlets.com/careers
 
 
 Salary Description
 
 
 $21.00 - $25.00
</div>

Administrative Assistant

Explore 78+ Executive assistant in Tampa this April. Find roles across top companies and apply now to boost your career.