administrative assistant / executive support

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administrative assistant / executive support Jobs in Tampa

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executive assistant

Temp Experts

<div>Executive Assistant 
Tampa, FL 
Temp to Perm
TempExperts is seeking a highly experienced Executive Assistant to provide dedicated support to a senior executive within a fast-paced, globally connected organization located in Tampa, FL. This role requires a polished professional who can manage complex administrative functions, coordinate high-level initiatives, and operate with discretion in a dynamic environment.
Responsibilities:
<ul><li>Manage daily administrative operations for a senior executive, ensuring efficiency and organization.
</li><li>Maintain and coordinate a complex, frequently changing calendar across multiple time zones.
</li><li>Arrange detailed domestic and international travel, including itineraries and logistics.
</li><li>Prepare, edit, and format correspondence, reports, and presentations.
</li><li>Organize and maintain confidential files, records, and documentation.
</li><li>Serve as a liaison between internal teams, external partners, and executive leadership.
</li><li>Coordinate meetings, including agenda preparation, note-taking, and follow-up on action items.
</li><li>Support special projects, research initiatives, and executive-level priorities.
</li><li>Assist with planning and execution of meetings and off-site events as needed.
</li><li>Provide flexible support, including occasional availability outside standard business hours.
</li></ul>Requirements/Education:
<ul><li>10+ years of experience supporting senior or C-level executives in a complex business environment.
</li><li>Proven ability to manage intricate calendaring and travel coordination across multiple regions.
</li><li>Strong communication, organizational, and time management skills.
</li><li>High level of attention to detail and ability to manage competing priorities.
</li><li>Demonstrated professionalism and ability to handle sensitive and confidential information.
</li><li>Experience working in a fast-paced, deadline-driven environment.
</li><li>Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
</li><li>Experience supporting executives in a global or multi-regional organization.
</li><li>Ability to travel occasionally in support of executive needs.
</li></ul>
TempExperts is an Equal Opportunity Employer.</div>

Executive Assistant

Moffitt Cancer Center

<div>Job Summary:
Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities:
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications:
 High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications &ndash; including Word, Excel, PowerPoint, and Outlook is required. 

Preferred Experience:
Associate&rsquo;s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt&rsquo;s policies and practices &ndash; including human resources and purchasing. 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Population Sci Adm Staff 
Schedule: Full Time, Day Shift, M-F, 8-5</div>

EXECUTIVE ASSISTANT TO VP ACD

Seitz GmbH

Administrative Assistant / Executive SupportLocation: Tampa, Florida (On-site) Duration: Full-timeAbout the CompanySEITZ INCFounded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise.Role OverviewWe are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units.This role goes beyond traditional administration&mdash;it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage calendars, appointments, and scheduling priorities</li><li>Organize meetings, prepare agendas, and track follow-ups</li><li>Draft professional correspondence (strong written English required)</li><li>Coordinate domestic &amp; international travel, including expense reports</li><li>Maintain organized records, files, and documentation</li></ul>Coordination &amp; Communication<ul><li>Act as a central point of contact across departments</li><li>Track deadlines, deliverables, and internal follow-ups</li><li>Ensure smooth and structured communication flow</li></ul>Project &amp; Operational Support<ul><li>Support ongoing projects with administrative coordination</li><li>Maintain trackers, reports, and status updates</li><li>Assist in preparing presentations and decision-making materials</li></ul>Executive Support<ul><li>Proactively support leadership with day-to-day priorities</li><li>Manage and prioritize incoming requests</li><li>Handle confidential and sensitive information with discretion</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>2&ndash;7 years of experience in administrative or executive support roles</li><li>Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint)</li><li>Excellent written and verbal communication skills in English</li><li>Basic understanding of accounting (AP/AR preferred)</li><li>High level of digital and system literacy</li></ul>Key Skills<ul><li>Strong organizational and multitasking abilities</li><li>Attention to detail and structured working style</li><li>Excellent communication and coordination skills</li><li>Professionalism, discretion, and reliability</li><li>Proactive, problem-solving mindset</li></ul>Work Details<ul><li>Location: Tampa, Florida (on-site role)</li><li>Working Hours: Standard business hours</li><li>Reporting to: Executive VP of Operations</li></ul>Why Join Us<ul><li>Work with a globally established German company</li><li>Exposure to international business operations</li><li>Structured and professional work environment</li><li>Growth opportunities into senior administrative roles</li></ul>Pay: $30,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have 3+ years of executive/administrative support experience?</li><li>Are you comfortable managing calendars and travel for senior leadership?</li><li>Do you have experience with Microsoft Outlook and Excel at an advanced level?</li><li>Are you willing to work on-site in Tampa, FL?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33634 (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant / Executive Support

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

Ascendo Resources

<div>
 
 Ascendo is seeking experienced Administrative Assistants for an opportunity located in Tampa!
 
 
 
 
 
 Candidates MUST have the following:
 
 
 
 
 <ul>
 <li>
 High School Diploma/GED
 </li>
 <li>
 Associates/Bachelors Degree highly desired
 </li>
 <li>
 3+ years of Administrative Assistant experience
 </li>
 <li>
 Proficient with MS Office, Data Entry, and Typing
 </li>
 <li>
 Experience within a Law Firm setting highly desired
 </li>
 </ul>
 
 
 
 
 Qualified candidates will be contacted IMMEDIATELY!! APPLY NOW!!
 
 
 
</div>

Administrative Assistant

Advanced Executive Services, LLC

Job Overview Our company is seeking a reliable and detail-oriented Administrative Assistant to support a growing Association Management business. This is a part-time, independent contractor position offering 10&ndash;12 hours per week with flexible, work-from-home scheduling. Candidates based in or near Tampa, FL are preferred.Responsibilities<ul><li>General administrative support</li><li>Email management and correspondence (Webmail platforms)</li><li>Data entry and spreadsheet management (Excel)</li><li>Basic bookkeeping tasks using QuickBooks</li><li>Assisting with day-to-day operational tasks as needed</li></ul>Qualifications<ul><li>Prior administrative experience preferred</li><li>Proficiency in Microsoft Excel and web-based email systems</li><li>Familiarity with QuickBooks is a plus</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and meet deadlines</li></ul>Compensation<ul><li>$18&ndash;$20 per hour, based on experience</li></ul>Pay: $18.00 - $20.00 per hourExpected hours: 10.0 &ndash; 12.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

<div><div>Summary 
</div><div>
Position Highlights: 
</div><ul><li>
Medical Assistants are essential members of the clinic team. They contribute to the healthcare of patients by assisting with exams and procedures, organizing and managing patient flow, and taking on other responsibilities based on the needs of the department.</li></ul><div>
The Ideal Candidate 
</div><ul><li>
The ideal candidate will have the following:<ul><li>
Prior experience in an outpatient clinic setting as a Medical Assistant.</li><li>
Prior experience performing phlebotomy.</li></ul></li></ul><div>
Responsibilities: 
</div><ul><li>
Assists patients with ambulation and/or movement on/off exam table, chairs and/or in and out of wheelchairs utilizing proper body mechanics and safety measures such as, lift equipment.</li><li>
After proper patient identification, performs initial patient screening, including vital signs, screening questions, allergy information, and medication history as appropriate. Notifies appropriate staff of positive screening or abnormal vital signs. Documents collected data completely and accurately in medical record including staff notifications. Loads images in preparation for provider visit, as needed. Ensures clinic patient flow is smooth and efficient. Keeps patients and clinical team informed of delays. Communicates effectively to patients, providers, nurses, and other team members.</li><li>
Assists practitioner in patient procedures/treatments/examinations, including room preparation, patient positioning, supplies, and equipment. Departs from clinic those patients that do not require nursing intervention. Maintains and uses principles of aseptic techniques and universal precautions when performing clinical duties and tasks.</li><li>
Maintains the knowledge and skill necessary to provide care or services based on physical, psychosocial, educational, safety, and related criteria appropriate to the age of the patients served in the assigned service area. Utilizes computerized systems according to departmental needs.</li><li>
Provides support to the provider during clinic by assisting with phone calls and faxes.</li><li>
Recognizes emergency situations and implements emergency procedures. Administers first aid and CPR.</li></ul><div>
Credentials and Qualifications (per Medical Assistant level): 
</div><ul><li>Moffitt accepted certifications listed below.</li></ul><div> 
</div><div>
Medical Assistant Trainee: 
</div><ul><li>
High school diploma or GED, required.</li><li>
BLS, required.</li><li>
Completion of Medical Assistant Program</li><li>
CMA Certification required within 6 months from date of hire.</li></ul><div> 
</div><div>
Clinical Assistant: 
</div><ul><li>
High school diploma or GED, required.</li><li>
BLS, required.</li><li>
1 year of experience as a Medical Assistant in an outpatient clinic setting or equivalent role</li><li>
CMA Certification required within 6 months from date of hire.</li></ul></div>

CERTIFIED MEDICAL ASSISTANT MAC FLOAT

Explore 63+ Executive assistant in Tampa this April. Find roles across top companies and apply now to boost your career.

63 executive assistant jobs In Tampa

Executive Assistant

EXECUTIVE ASSISTANT TO VP ACD

Administrative Assistant / Executive Support

Administrative Coordinator (TEMPORARY)

Administrative Assistant

Administrative Assistant

CERTIFIED MEDICAL ASSISTANT MAC FLOAT