accounting clerk/administrative assistant

administrative assistant

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accounting clerk/administrative assistant Jobs in Tampa

assistant office manager

staff accountant

accounting clerk administrative assistant

Kavaliro

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant
 
 
 
 
 Position Summary
 
 
 
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 Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
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 The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.
 
 
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 Key Responsibilities
 
 
 
 
 Administrative &amp; Operational Support
 
 
 
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 Provide administrative support to leadership and back-office teams.
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 Coordinate travel arrangements, itineraries, and expense reports.
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 Manage calendars, meetings, documentation, and internal communications.
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 Assist with special projects and company initiatives as needed.
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 Maintain organized electronic records and business documentation.
 
 
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 HR &amp; Employee Support
 
 
 
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 Assist with onboarding and offboarding activities.
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 Support HR processes, employee communications, policy administration, and record maintenance.
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 Coordinate completion of employment-related documentation.
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 Serve as a resource for employees on administrative and HR-related questions.
 
 
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 Accounting &amp; Business Administration
 
 
 
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 Assist with expense tracking, invoice processing, and general administrative accounting tasks.
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 Support collection and organization of financial documentation.
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 Partner with internal teams to ensure accurate recordkeeping and reporting.
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 Assist with vendor management and administrative compliance activities.
 
 
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 General Office Support
 
 
 
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 Support multiple departments and adapt to changing business needs.
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 Learn company operations and provide cross-functional support where needed.
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 Help ensure processes are completed accurately and efficiently.
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 Identify opportunities to improve administrative workflows and organization.
 
 
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 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
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 7+ years of administrative, operations, office management, or business support experience.
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 Proven ability to manage multiple priorities simultaneously.
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 Strong organizational and time management skills.
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 Excellent written and verbal communication skills.
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 High level of proficiency with Microsoft Office Suite and business systems.
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 Ability to work independently in a remote environment.
 
 
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 </ul>
 
 Preferred
 
 
 
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 Experience supporting HR, accounting, operations, or executive leadership teams.
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 Familiarity with government contracting environments.
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 Experience processing expense reports and coordinating travel.
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 Basic accounting, bookkeeping, AP/AR, or financial administration experience.
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 Demonstrated employment stability and career progression.
 
 
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 </ul>
 
 Desired Traits
 
 
 
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 Resourceful and self-sufficient.
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 Highly organized and detail-oriented.
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 Comfortable wearing multiple hats.
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 Technically proficient and paperless-minded.
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 Strong problem-solving skills.
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 </ul>
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 Professional, dependable, and proactive.
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 Team-oriented with a willingness to learn all aspects of the business.
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 </ul>
 Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
 
 
 Job Requirements
 
 
 Remote
</div>

Administrative Assistant

Detail Planners

Job OverviewDetail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.DutiesAdministrative and Vendor Support<ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul>Receipt and Expense Management<ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.Shipping, Supplies and Inventory<ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul>Program and Operational Organization<ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul>Experience<ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul>Preferred Qualifications<ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul>Equivalent professional experience will be considered in place of a degree.The Person Who Will Succeed in This RoleYou will be successful in this role if you:<ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul>What Success Looks LikeWithin the first several months, the Administrative Operations Coordinator will:<ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul>Schedule and Work EnvironmentThis is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.Some local errands, supply coordination or shipment handling may be required.Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:<ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.Pay: $48,500.00 - $56,000.00 per yearWork Location: In person

Administrative Operations Coordinator

Trademark Metals Recycling

<div>Job Details
Division: Trademark Metals Recycling LLC
Location: Tampa, FL, United States
Other Available Locations: Orlando, FL
Compensation: Annual earnings average approximately $60,000, including overtime, weekly production bonuses, and annual profit sharing.<div><div><div><h2 class="jobSectionHeader"> 
About Nucor:</h2></div><div>
Welcome to Nucor, where our unique culture sets us apart. Joining Nucor means becoming part of North America's largest steel and steel products manufacturer, offering unmatched career opportunities and stability. We are known for our innovative sustainability practices and are the continent's largest recycler. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success. Experience a workplace where safety, efficiency, and meaningful personal connections define every day, enriching both our teammates and the communities we serve.
Nucor supports its teammates with top-tier benefits like Medical, Dental, Vision, and Disability Insurance, 401K and Roth accounts, Profit Sharing, Pay-for-Performance bonuses, Paid Parental Leave, Tuition Reimbursement, Stock Program, Scholarships, and more.</div></div><div><div><h2 class="jobSectionHeader">
Need to Know:</h2></div><div><ul><li>
Join a stable, industry-leading company backed by Nucor, North America's largest recycler and steel producer.</li><li>
Be the go-to administrative expert supporting multiple teams, leaders, and operational processes.</li><li>
Work in a fast-paced environment where organization, problem-solving, and customer service are highly valued.</li><li>
Enjoy opportunities for career growth through cross-training, skill development, and internal promotions.</li><li>
Become part of a team-oriented culture where safety, respect, and teamwork drive everyday success.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
What You'll Do:</h2></div><div>
As an Office Coordinator, you will serve as a critical administrative resource supporting multiple recycling facilities, operational leaders, and front-line teammates. This role ensures business processes, reporting, compliance activities, financial transactions, and customer service functions are completed accurately and on time. The Office Coordinator helps keep daily operations running efficiently by providing support to facility management, commercial teams, scale operations, and accounting functions while maintaining a high level of organization and professionalism. 
Duties of the role include but are not limited to:<ul><li>Support daily, weekly, and monthly administrative functions for assigned facilities.</li><li>Process ticket adjustments, freight entries, reports, bill payments, compliance documentation, and account reconciliations.</li><li>Provide support and guidance to scale and cashier operators regarding systems, procedures, cash handling, and purchasing compliance.</li><li>Assist Facility Managers with purchase orders, inventory issues, ticket purchases, and operational compliance questions.</li><li>Partner with Commercial Team members to support customer service requests, freight administration, pricing updates, and adjustments.</li><li>Provide backup support for Commercial Administration functions during absences or transitions.</li><li>Assist with month-end close activities and administrative audits.</li><li>Maintain positive internal and external customer relationships through professional communication and service.</li><li>Cross-train in Scale Operator and Cashier functions to provide procedural support and training.</li><li>Complete additional assignments as directed by the Office Supervisor.</li></ul> 
Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.</div></div><div><div><h2 class="jobSectionHeader">
What We're Looking For:</h2></div><div>
Required:<ul><li> 
Minimum 3 years of office or administrative experience.</li><li>Strong customer service and communication skills.</li><li>Ability to work independently in a fast-paced environment.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency with Microsoft Office applications, including Excel and Word.</li><li>Ability to follow written and verbal instructions with limited supervision.</li><li>Dependable attendance and reliability.</li><li>Ability to meet deadlines while managing shifting priorities.</li></ul> 
Preferred:<ul><li> 
Experience in the scrap recycling, construction, manufacturing, or industrial industries.</li><li>Bilingual skills.</li><li>Prior experience supporting multi-site operations.</li><li>Experience with purchasing, accounting, freight, or compliance-related administrative functions.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Pay, Benefits &amp; Career Growth</h2></div><div><ul><li>Paid Weekly with Bonus and Profit Sharing</li><li>Clearly defined career pathways with unlimited growth opportunities</li><li>Paid Training</li><li>Paid Vacation</li><li>Paid Holidays</li><li>Parental Leave</li><li>Tuition Reimbursement</li><li>Scholarship Program</li><li>Low-cost medical, dental, vision after 30 days</li><li>Company-paid life and disability insurance</li><li>Company matching 401(k) plan</li><li>Employee stock purchase plan</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Our Commitment to a Drug-Free Workplace</h2></div><div>
Employment is contingent upon successfully passing a pre-employment drug screening, which includes both urine and hair follicle testing.</div></div></div> 
Nucor is an Equal Opportunity Employer and a drug-free workplace</div>

Office Coordinator I

Securance Consulting

Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.About Securance ConsultingSecurance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.About the RoleThe Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.What You'll Do<ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul>What We're Looking ForRequired:<ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul>Preferred:<ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul>Schedule &amp; Location<ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul>Mission:To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.Job Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul>Work Location: Hybrid remote in Tampa, FL 33635

BayCare Health System

<div><div><div><div>At BayCare, we're proud to be one of the largest and most respected health care organizations in the Tampa Bay region. Our integrated network includes 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers, and thousands of physicians and providers. Supported by more than 30,000 dedicated team members, BayCare is committed to improving the health of our communities through a culture built on trust, dignity, respect, responsibility, and clinical excellence. 
Position Overview
BayCare is seeking a highly organized and professional Administrative Assistant to provide administrative and secretarial support to a Director within our Population Health Services Organization (PHSO). This role requires exceptional attention to detail, strong communication skills, and the ability to maintain the highest level of confidentiality.
Key responsibilities include:
<ul><li>Managing the Director's calendar, meetings, appointments, and travel arrangements
</li><li>Screening and directing telephone calls and correspondence
</li><li>Preparing reports, presentations, meeting minutes, and other documents
</li><li>Coordinating meetings and special projects
</li><li>Greeting and assisting visitors, team members, and business partners
</li><li>Maintaining confidential information with discretion and professionalism
</li>Providing general administrative support as needed 
<li>
</li></ul>Minimum Qualifications
Required
<ul><li>High School Diploma or GED
</li><li>Administrative support experience
</li><li>Strong organizational, communication, and computer skills
</li></ul>Preferred
<ul><li>Associate's Degree in a related field
</li>Advanced administrative or executive support experience 
<li>
</li></ul>Position Details
Facility: BayCare Health System &ndash; Admin Non-Hospital Related (PHSO)
Location: Concourse Center
Status: Full-Time, Non-Exempt
Schedule: Monday &ndash; Friday, 8:00 AM &ndash; 4:30 PM
Shift: Days (Shift 1)
Weekend Work: None
On-Call: No
Remote Work: Hybrid 
Why BayCare?
At BayCare, you'll be part of a purpose-driven organization that values collaboration, integrity, and professional growth. We invest in our team members so they can make a meaningful impact on the communities we serve every day. 
BayCare Health System is an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply.</div></div></div></div>

LoCicero Medical Group

LoCicero Health has an opening for a full-time administrative assistant to support the executive team. The ideal candidate is reliable, detail-oriented, organized, and has strong communication skills.Key Responsibilities<ul><li>Assist with company projects and provide general administrative support to executive leadership as needed</li></ul><ul><li>Prepare correspondence, reports, and presentations</li></ul><ul><li>Maintain electronic filing systems and ensure records are organized and up to date</li></ul><ul><li>Assist with data entry tasks as needed</li></ul><ul><li>Coordinate travel arrangements and meeting logistics</li></ul><ul><li>Candidates should be able to complete occasional local errands and travel within the area as required</li></ul>Qualifications, Knowledge, and Skills<ul><li>Bachelor&rsquo;s degree is required</li></ul><ul><li>Previous administrative or office support experience is required</li></ul><ul><li>Strong organizational and time management skills</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><ul><li>Ability to handle sensitive information with discretion</li></ul><ul><li>Self-motivated and a strong attention to detail</li></ul>About usLoCicero Health is a multi-specialty clinic, diagnostic center, infusion center, medication dispensary, and COLA-accredited laboratory with 6 locations across the Tampa Bay area. We are proud to provide our community with an integrated and patient-centered model of care.Please note that we require pre-employment drug screening of all final candidates for all positions.Work Location: In person

Aviata Health Group

<div>Aviata Health Group is looking for a qualified Weekend Receptionist to join our family! 
Weekends only - part time
We are searching for an Receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.
If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!
Benefits<ul><li>
Pay rate: Competitive pay, along with holiday pay.</li><li>
Access to online learning 24/7:. Use it for free to help grow your own personal and professional development.</li></ul>
Major Responsibilities<ul><li>
Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor.</li><li>
Coordinating work within the department as well as with other departments and responding to inquiries or requests for information.</li><li>
Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions.</li><li>
Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings.</li><li>
Prepares preliminary work on various projects.</li><li>
Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution.</li><li>
Organizes, monitors, and maintains general administrative records and filing systems.</li><li>
Provides customer service to resident/families as necessary.</li><li>
Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department</li><li>
Enters missed punches for staff and agency employees. Reconciles hours daily.</li><li>
Coordinates room setups and refreshments for meetings and conferences.</li><li>
Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.</li></ul>
Qualifications<ul><li>
High School Diploma or GED equivalent.</li><li>
Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum.</li><li>
You must be qualified, compassionate, and dedicated to a job well done.</li></ul>
 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Receptionist

Explore 46+ Accounting clerk administrative assistant in Tampa this August. Find roles across top companies and apply now to boost your career.

46 accounting clerk administrative assistant jobs In Tampa

Administrative Assistant

Administrative Operations Coordinator

Office Coordinator I

Administrative Assistant

Administrative Assistant

Administrative Assistant

Receptionist