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admin coordinator (karachi) Jobs in Karachi

admin coordinator (karachi)

back office hr coordinator

Robust Support and Solutions

We're looking to hire a &quot;HR Coordination&quot; for our back office in Karachi.Location: Fortune Tower, PECHS, BLOCK 6Job timings: 8PM to 5AM (Night Shift)&ndash; Six days a week &ndash; Monday till Saturday &ndash; On-site Position.We are seeking a detail-oriented and proactive Back Office HR Coordinator to support daily HR operations. The ideal candidate will be responsible for managing attendance and time tracking, handling employee documentation, assisting in engagement activities, and supporting various HR operational tasks.Key Responsibilities:<ul><li>Monitor and report daily attendance and time tracking data using Excel.</li><li>Maintain HR trackers for various operational processes and compliance needs.</li><li>Identify and escalate disciplinary issues based on attendance or office behavior.</li><li>Coordinate issuance and tracking of employee office access cards and medical insurance cards.</li><li>Support employee engagement activities and internal communications.</li><li>Greet and assist candidates arriving for onsite interviews in a professional and welcoming manner.</li><li>Manage the availability of conference rooms and schedule meetings as required.</li><li>Assist in administrative and operational HR tasks as assigned by the HR Manager.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of experience in an HR support or coordination role preferred.</li><li>Strong proficiency in MS Excel (data entry, basic formulas, reporting).</li><li>Good organizational and communication skills.</li><li>Ability to handle sensitive information with discretion.</li><li>Detail-oriented and proactive in identifying issues and streamlining processes.</li></ul>Salary budget : PKR 50,000-60,000 + Benefits including Medical Insurance for self &amp; immediate family, 24 paid leave, leave encashment, performance-based bonus, annual salary incrementIf you have the required qualifications for this role, please apply by sharing your resume at ashahed@xclusivetradinginc.comJob Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthApplication Question(s):<ul><li>Are you comfortable in working onsite at the night shift (US Time zone) (Job /['timings: 8pm-5am Pakistan time)</li><li>Share your last drawn salary and your salary expectations?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Coordinator: 2 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: In person

Back Office HR Coordinator

We're looking to hire a &quot;HR Coordination&quot; for our back office in Karachi.Location: Fortune Tower, PECHS, BLOCK 6Job timings: 8PM to 5AM (Night Shift)&ndash; Six days a week &ndash; Monday till Saturday &ndash; On-site Position.We are seeking a detail-oriented and proactive Back Office HR Coordinator to support daily HR operations. The ideal candidate will be responsible for managing attendance and time tracking, handling employee documentation, assisting in engagement activities, and supporting various HR operational tasks.Key Responsibilities:<ul><li>Monitor and report daily attendance and time tracking data using Excel.</li><li>Maintain HR trackers for various operational processes and compliance needs.</li><li>Identify and escalate disciplinary issues based on attendance or office behavior.</li><li>Coordinate issuance and tracking of employee office access cards and medical insurance cards.</li><li>Support employee engagement activities and internal communications.</li><li>Greet and assist candidates arriving for onsite interviews in a professional and welcoming manner.</li><li>Manage the availability of conference rooms and schedule meetings as required.</li><li>Assist in administrative and operational HR tasks as assigned by the HR Manager.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of experience in an HR support or coordination role preferred.</li><li>Strong proficiency in MS Excel (data entry, basic formulas, reporting).</li><li>Good organizational and communication skills.</li><li>Ability to handle sensitive information with discretion.</li><li>Detail-oriented and proactive in identifying issues and streamlining processes.</li></ul>Salary budget : PKR 50,000-60,000 + Benefits including Medical Insurance for self &amp; immediate family, 24 paid leave, leave encashment, performance-based bonus, annual salary incrementIf you have the required qualifications for this role, please apply by sharing your resume at ashahed@xclusivetradinginc.comJob Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Are you comfortable in working onsite at the night shift (US Time zone) (Job /['timings: 8pm-5am Pakistan time)</li><li>Share your last drawn salary and your salary expectations?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Coordinator: 2 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: In person

Expert BOS

Position: Country Manager &ndash; Pakistan Back OfficeReports to: CEO / Group Operations HeadLocation: Pakistan (On-Site)Type: Full-TimeRole Overview:We are seeking a highly capable Country Manager to lead and oversee our Pakistan-based back-office operations. This role will be responsible for all aspects of business management&mdash;from recruitment and HR to lease management, team leadership, and operational efficiency. The Country Manager will serve as the key link between Pakistan operations and global leadership, ensuring the back office runs smoothly, profitably, and in full alignment with company goals.Key Responsibilities:<ul><li>Full Operational Oversight &ndash; Manage day-to-day operations of the Pakistan back-office team, ensuring high performance and efficiency.</li><li>Team Leadership &ndash; Recruit, train, and manage employees across multiple departments, fostering a culture of accountability and growth.</li><li>Recruitment &amp; HR &ndash; Oversee hiring, onboarding, performance reviews, and employee engagement.</li><li>Lease &amp; Facility Management &ndash; Handle office leases, vendor relationships, and facility upkeep.</li><li>Financial &amp; Administrative Control &ndash; Monitor budgets, expenses, and operational KPIs; ensure compliance with company policies.</li><li>Process Optimization &ndash; Streamline workflows, introduce best practices, and implement performance improvement plans.</li><li>Liaison with Global HQ &ndash; Report regularly to senior leadership, ensuring transparency and alignment on priorities.</li><li>Problem Solving &amp; Crisis Management &ndash; Address operational challenges quickly and effectively.</li></ul>Qualifications:<ul><li>7+ years in operations, administration, or senior management, preferably in a BPO or multinational back-office environment.</li><li>Strong leadership and team management skills.</li><li>Solid understanding of HR processes, finance basics, and facilities management.</li><li>Excellent communication and reporting abilities.</li><li>Ability to thrive in a fast-paced, high-growth environment.</li></ul>Job Type: Full-timePay: Rs350,000.00 - Rs500,000.00 per monthApplication Question(s):<ul><li>Years of experience in senior operations/administration management?</li><li>Largest team size you have directly managed?</li><li>Have you previously overseen HR, finance, and facilities/leases together?</li><li>Have you worked with or reported into an international/global HQ before?</li></ul>Work Location: In person

Country Manager

1AZ0 Marketing (Pvt) Ltd.

HR CoordinatorWe seek to employ an HR Coordinator with outstanding written, verbal, and interpersonal communication skills. An HR Coordinator is expected to be a conceptual thinker with fantastic organizational and time management skills. You will have excellent administrative and IT skills with the ability to multitask and adapt in a fast-paced environment.HR Coordinator Responsibilities:<ul><li>Assist with all internal and external HR related inquiries or requests.</li><li>Maintain both hard and digital copies of employees' records.</li><li>Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.</li><li>Assist with performance management procedures.</li><li>Schedule meetings, interviews, HR events and maintain agendas.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations and update records of new staff.</li><li>Produce and submit reports on general HR activity.</li><li>Assist with payroll and adhoc HR projects.</li><li>Support other assigned functions.</li><li>Keep up-to-date with the latest HR trends and best practice.</li></ul>Job Type: Part-timeJob Type: Part-timePay: Up to Rs40,000.00 per monthLanguage:<ul><li>Fluent In English (Required)</li></ul>Location:<ul><li>Karachi Gulshan-E-Iqbal (Required)</li></ul>Work Location: In person

Human Resources Recruiter (Female Only)

Robust Support &amp; Solutions is looking to hire &quot;Surveillance Manager&quot;.Office Location: PECHS, BLOCK 6Night Shift: 8PM to 5AM &ndash; Six days a week &ndash; Monday till Saturday &ndash; On-site Position.Job Overview:Job Title: Surveillance Manager &ndash; Back Office OperationsDepartment: Control Panel (CP) / Compliance &amp; SecurityLocation: Back Office (Pakistan) &ndash; Supporting U.S. Retail Store OperationsReports To: Chief of Staff / AGM &ndash; Back Office OperationsPosition OverviewThe Surveillance Manager will oversee and manage the company&rsquo;s store surveillance operations from the back office, ensuring effective live monitoring, loss prevention, and employee activity tracking across all Xclusive Trading Inc. retail locations in the U.S. This role is critical in safeguarding company assets, ensuring compliance, and maintaining operational integrity.Key Responsibilities:1. Surveillance Operations Management- Supervise and coordinate the Live Monitoring team responsible for real-time store surveillance across multiple U.S. markets.- Oversee the Loss Prevention team to proactively identify, investigate, and mitigate potential theft, fraud, or policy violations.- Manage the Employee Tracking team to ensure accurate monitoring of staff presence, behavior, and productivity in compliance with company standards.- Ensure coverage scheduling and resource allocation to maintain 24/7/365 operational readiness.2. Compliance &amp; Reporting- Implement and enforce store compliance monitoring protocols.- Ensure incident reports are documented, investigated, and escalated in a timely manner.- Review and validate surveillance footage for legal or HR purposes when required.- Provide weekly, monthly, and quarterly reports on surveillance KPIs, loss prevention incidents, and employee tracking insights.3. Process &amp; Technology Optimization- Work with IT and CP departments to enhance surveillance tools, AI-based analytics, and automation systems.- Identify blind spots and propose technical upgrades or procedural changes to strengthen monitoring efficiency.- Train and mentor surveillance staff on operational procedures, company policies, and emerging security technologies.4. Interdepartmental Coordination- Liaise with U.S.-based field managers, compliance officers, and HR teams to address findings from surveillance.- Collaborate with the Time Verification Department for retrospective monitoring and attendance verification.- Support investigations in coordination with Legal, HR, and Compliance departments.Requirements:Experience: Minimum 3&ndash;5 years of experience in surveillance, loss prevention, or security management (retail experience preferred). Experience of managing remote teams in a high-volume, multi-location environment.Skills &amp; Competencies:Strong leadership and team management skills.Excellent analytical skills and attention to detail.Proficiency in using surveillance systems, live monitoring tools, and incident management software.Ability to handle confidential information with integrity.Effective communication skills (English proficiency required).Ability to work under pressure and make quick decisions in critical situations.Job Type: Full-timePay: Rs100,000.00 - Rs110,000.00 per monthApplication Question(s):<ul><li>Please share your current/ last drawn salary and expecting salary for this role?</li><li>Are you comfortable in working at a night shift, ONSITE(9pm-6am), 6 days a week?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>surveillance, loss prevention, or security management: 5 years (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Surveillance Manager

M.IRFAN M.AAMIR & BROS

Job Description &mdash; Office Coordinator Position: Office CoordinatorLocation: Karachi, PakistanEmployment type: Full-time, Office-basedReports to: Office DirectorAbout the companyWe are a dynamic construction company delivering commercial and residential projects. We value safety, clear communication, operational rigor, and a collaborative office culture. The Office Coordinator supports the Office Director by ensuring the smooth, efficient running of the office and acting as a central point of contact for project teams, vendors, and site staff.Position summaryThe Office Coordinator is responsible for day-to-day office operations, administrative support, and coordination across projects and departments. This role ensures the Office Director&rsquo;s priorities are implemented, office processes run reliably, and internal and external stakeholders receive timely, professional service.Key responsibilities<ul><li>Serve as the primary point of contact for the office: answer phone, greet visitors, manage incoming/outgoing correspondence, and route communications appropriately.</li><li>Manage the Office Director&rsquo;s calendar, schedule meetings, prepare agendas, coordinate meeting logistics, and take/track minutes and action items.</li><li>Oversee office administration: ordering supplies, maintaining office equipment, managing vendor relationships (maintenance, security, cleaners), and ensuring a safe, organized work environment.</li><li>Support HR-related tasks: assist with onboarding/offboarding, coordinate background checks and inductions, maintain personnel files (confidentially), and schedule training and safety orientations.</li><li>Coordinate procurement and small-purchase processes: maintain vendor lists, obtain quotes, track purchase orders, and help reconcile invoices with the accounting team.</li><li>Maintain office and project records: organize and file contracts, permits, insurance certificates, and administrative project documentation (both digital and physical filing systems).</li><li>Assist with expense reporting and petty cash management: verify receipts, prepare expense submissions, and liaise with finance for timely processing.</li><li>Support project teams by coordinating site visit logistics, arranging temporary access/badges, and facilitating communication between field and office staff.</li><li>Prepare basic reports, presentations, and correspondence for the Office Director and project managers.</li><li>Implement and improve office procedures and workflows to increase efficiency and reduce administrative bottlenecks.</li><li>Ensure compliance with company policies on records retention, confidentiality, and safety procedures.</li><li>Perform ad-hoc administrative tasks and special projects as assigned by the Office Director.</li></ul>Required qualifications &amp; experience<ul><li>High school diploma or equivalent; certificate or diploma in Office Administration, Business, or related field preferred.</li><li>2+ years of administrative or office coordination experience; experience in construction, engineering, or a trades-related environment strongly preferred.</li><li>Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning industry software (ERP, project management or construction management platforms).</li><li>Strong organizational skills and proven ability to manage multiple priorities and deadlines.</li></ul>Preferred skills &amp; competencies<ul><li>Excellent verbal and written communication skills; professional phone and email etiquette.</li><li>Meticulous attention to detail and strong follow-through.</li><li>Ability to build productive relationships with project teams, vendors and site personnel.</li><li>Discretion and the ability to handle confidential information sensitively.</li><li>Problem-solving mindset and initiative &mdash; able to anticipate needs and act autonomously.</li><li>Customer-service orientation and a calm, solutions-focused approach under pressure.</li><li>Basic numeracy and comfort preparing simple reconciliations and expense reports.</li></ul>Performance expectations / KPIs (examples)<ul><li>Office requests and inquiries responded to within 24 business hours.</li><li>Meeting logistics and Director calendar conflicts resolved proactively (target: 95% on-time coordination).</li><li>Onboarding paperwork and inductions completed within agreed timeframes.</li><li>Accuracy of administrative records and filing (target error rate &lt;1&ndash;2%).</li><li>Timely submission and basic reconciliation of expense reports (e.g., within 5 business days of receipt).</li></ul>Working conditions<ul><li>Standard office hours (9:00 AM &ndash; 6:00 PM)</li><li>Primarily office-based.</li><li>Role involves extended computer/phone use and frequent interaction with internal and external stakeholders.</li></ul>Job Type: Full-timeEducation:<ul><li>High School (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Office Coordinator

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 Financial and Regulatory Reporting is responsible for the timely and accurate delivery of complete and comprehensive financial and regulatory reporting and analysis, for their area, in line with applicable internal policies and external regulatory, statutory and control frameworks.
 
 
 Work includes:
 
 
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 Managing accounting and financial risk and providing advice and guidance on strategic initiatives (driven by internal policies and/or external regulation) and new products that impact the entities /processes /utilities with their remit
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 Collaborating with relevant stakeholders to provide comprehensive financial reporting and analysis and representing their respective function in relevant internal and external forum.
 
 
 
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 Developing innovative business solutions and providing strategic advice and guidance to support the execution of business strategy, mitigation of risks and achievement of the bank&rsquo;s/regions&rsquo;/Division&rsquo;s objectives
 
 
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 Execute end to end process of financial statements as per local requirements.
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 Ensure timely and accurate regulatory reporting to regulators. Also act as back up.
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 Ensure KOPs for regulatory reports and improve V&amp;C for new and existing reports.
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 Coordinate with External / Regulatory / Internal Audit teams for audit related issues / queries.
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 Focal point in Local Finance for taxation, which includes filings/ notices/ audit/ monitoring and general liaison with tax consultant for varying organization needs.
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 Supervise Accounts and Payments section, including insurance matters.
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 Perform Balance Sheet Substantiation of assigned areas as PAO / SAO.
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 Act as BCM Coordinator for Finance and fulfil related deliverables.
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 Prepare / back-up / support for ALCO / OPCO monthly information.
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 Profit remittance to Head office.
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 Correspondence with FCO team for all related requirements.
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 Guiding and training team for various day to day tasks.
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 Support Finance management in information sourcing / decision making / others.
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 Managing all staff reporting to me that includes support, counselling, training need assessment, appraisal etc.
 
 
 
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 Our values define the working environment we strive to create &ndash; diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.
 
 
 We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.
</div>

Financial and Regulatory Reporting Senior Analyst

Explore 898+ Back office hr coordinator in Karachi this September. Find roles across top companies and apply now to boost your career.

898 back office hr coordinator jobs IN Karachi

Back Office HR Coordinator

Back Office HR Coordinator

Country Manager

Human Resources Recruiter (Female Only)

Surveillance Manager

Office Coordinator

Financial and Regulatory Reporting Senior Analyst