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Al Rustumani Owners' Association Management Services

Job Summary:The Community Admin plays a key role in the day-to-day management and coordination of community operations within a residential development or building. This position ensures effective communication between residents, the HOA Board, service providers, and regulatory bodies (such as RERA), while supporting the smooth functioning of administrative and operational tasks.Key Responsibilities:1. Administrative Support<ul><li>Maintain accurate records of unit owners, tenants, and service providers.</li><li>Prepare and circulate notices, circulars, meeting agendas, and minutes.</li><li>Coordinate Board and Annual General Meetings (AGMs) in compliance with RERA guidelines.</li><li>Manage document filing (digital and physical) for audits and compliance.</li></ul>2. Resident Relations<ul><li>Handle resident inquiries and complaints via email, phone, or walk-ins.</li><li>Issue No Objection Certificates (NOCs), move-in/move-out permits, and access cards.</li><li>Maintain a professional and welcoming front desk/reception area (if applicable)</li></ul>3. Service Charge Management<ul><li>Assist in the issuance and tracking of service charge invoices.</li><li>Maintain payment records and send reminders for outstanding dues.</li><li>Coordinate with finance team and auditors for reconciliations and financial reporting.</li></ul>4. Vendor &amp; Maintenance Coordination<ul><li>Liaise with service providers for maintenance schedules, contract renewals, and performance feedback.</li><li>Record and follow up on work orders, maintenance issues, and resident complaints.</li></ul>5. Compliance &amp; Governance<ul><li>Ensure compliance with Dubai Land Department (DLD), RERA, and OA regulations.</li><li>Assist in submitting required reports, audits, and statutory filings.</li><li>Keep updated with changes in community management regulations.</li></ul>6. Community Engagement<ul><li>Support community events and initiatives as directed by the HOA Board.</li><li>Facilitate surveys and feedback collection to improve resident satisfaction.</li></ul>Qualifications and Skills:<ul><li>Experience in Accounts and Admin.</li><li>1-2 years&rsquo; experience in property management, community administration in the UAE.</li><li>Strong knowledge of RERA and jointly owned property (JOP) laws.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office.</li><li>Strong organizational skills and attention to detail.</li><li>Fluency in English</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Admin - Community Management (Female)

Four links building contracting-CYBERVIBE IT

Job Summary:ONLY FOR MALE CANDIDATESWe are looking for a Draughtsman cum Admin who will handle both technical drawing tasks and office administrative responsibilities. The ideal candidate should be experienced in preparing AutoCAD drawings, maintaining project documentation, and supporting daily office operations.Key Responsibilities:Technical / Draughtsman Duties:<ul><li>Prepare AutoCAD drawings for architectural, structural, and MEP works as per project requirements.</li><li>Revise and update shop drawings, as-built drawings, and layouts as directed by engineers or project managers.</li><li>Coordinate with site teams and consultants for drawing clarifications and approvals.</li><li>Maintain proper drawing registers and documentation for submittals.</li><li>Assist in preparing material submittals, compliance statements, and other technical documents.</li></ul>Administrative Duties:<ul><li>Handle document control, filing, and record-keeping for projects and office operations.</li><li>Prepare letters, emails, and reports as required by management.</li><li>Support procurement and site coordination activities (e.g., preparing LPOs, delivery follow-ups).</li><li>Manage attendance records, office supplies, and general administrative tasks.</li><li>Liaise with clients, consultants, and suppliers for routine communications.</li></ul>Qualifications and Skills:<ul><li>Diploma or ITI in Civil / Architectural Engineering or equivalent</li><li>Proficient in AutoCAD, MS Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work independently.</li></ul>Job Type: PermanentPay: From AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

DRAUGHTSMAN CUM ADMIN

HBS REAL ESTATE

The Role
 We are seeking a detail-oriented and experienced Business Setup Admin-Freezone to support our operations team within a Free Zone company setup. The ideal candidate will be responsible for preparing and submitting visa, license, and immigration documents, handling government portals, and ensuring timely and accurate typing of all official documents. Key Responsibilities: • Prepare and type all official documentation including visa applications, immigration forms, company license applications, employment contracts, NOCs, and letters in both English and Arabic (if applicable) • Submit applications and follow up with relevant Free Zone and immigration authorities • Handle online portals related to Free Zone operations (e.g., E-channel, GDRFA, MOHRE, etc.) • Maintain and update records of all applications and approvals • Liaise with PROs and Free Zone representatives for clarifications or documentation support • Ensure compliance with government rules and regulations • Assist with ad hoc administrative tasks related to company formation, renewals, amendments, and liquidation
 
Requirements
 <ul>
<li>Proven experience as a Operations Specialist or PRO support in a UAE Free Zone environment • Familiarity with documentation procedures and government portals • Fast and accurate typing skills in English (Arabic is an advantage) • Strong attention to detail and organizational skills • Ability to handle multiple applications under tight deadlines • Knowledge of UAE labor and immigration regulations is a plus</li>
</ul>
About the company
 Since 2004, HBS is a specialist in Real Estate, Investment, Business Consulting and Company Incorporation in the UAE. We advise a predominantly international clientele in the real estate investments and business setup in Dubai and the UAE. Composed of an experienced, multilingual team, we offer advise and professional support in the areas of real estate, investment, and service enterprises and entrepreneurs.

Business Setup Admin - Freezone

Sunset Hospitality Group

Control correspondence, design filing systems, assign and monitor clerical functions.
<ul>
 <li>Ensure that the management is informed of any customer feedback.</li>
</ul>
<ul>
 <li>Prepare the Weekly Food Cost Reports (Weekly Variance Report, Menu Costing, Internal Credit Notes, and Retail Stock (if any).</li>
</ul>
<ul>
 <li>Process requisition sheets and petty cash from kitchen and bar through the system.</li>
</ul>
<ul>
 <li>Submit daily sales report (bankable sales page), void transaction details, promo/discount, complete sales pack and management meals.</li>
</ul>
<ul>
 <li>Compile petty cash schedule and complete cheque requisition.</li>
</ul>
<ul>
 <li>Deposits daily cash to the bank.</li>
</ul>
<ul>
 <li>Complete the bank deposit slips and ensure they are in accordance with the bankable sales report.</li>
</ul>
<ul>
 <li>Banking of cash (i.e. Finalize bank arrangements and coordinate with Group 4 Security for cash collection and deposit).</li>
</ul>
<ul>
 <li>Ensure that credit card sales are checked with sales report and the download from credit card machine.</li>
</ul>
<ul>
 <li>Ensure that all cash sales are recounted and checked as per the denomination schedule of the sales pack.</li>
</ul>
<ul>
 <li>Monitor actual usage of annual leave in comparison with the leave calendar. Report any discrepancies.</li>
</ul>
<ul>
 <li>Coordinate time &amp; attendance related activities.</li>
</ul>
<ul>
 <li>Work closely with HR Department and carry out required activities.</li>
</ul>
<ul>
 <li>Track leave of absence and report to the management and HR Department.</li>
</ul>
<ul>
 <li>Update WebHR with monthly schedule and report any discrepancies.</li>
</ul>
<ul>
 <li>Follow up employee transfers between locations and take necessary actions.</li>
</ul>
<ul>
 <li>Follow up on annual leave and sick leave forms, etc.</li>
</ul>
<ul>
 <li>Share Employee Request Form for new hires and ensure smooth onboarding at the restaurant.</li>
</ul>
<ul>
 <li>Coordinate clearance forms for the leavers and share relevant documents with HR Department.</li>
</ul>
<ul>
 <li>Perform other duties pertinent to this job as assigned.</li>
</ul>

Admin

AL Musallas Building Construction L.L.C.

We are looking for 5+ years of office admin for construction company in U.A.E. Advantage for having experience in procurment of sub contractor and building materials.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Office Administrator

talabat

<div>Key Responsibilities: <ul> <li>Support departmental processes and maintain accurate records and documentation</li> <li>Coordinate meetings, events, and internal communications for the department</li> <li>Handle data entry, system updates, and generate reports as required</li> <li>Assist with tracking and following up on department-specific tasks, deadlines, and deliverables</li> <li>Serve as a liaison between the department and other internal teams or external partners</li> <li>Prepare presentations, forms, and other administrative materials</li> <li>Monitor and manage department-specific tools, systems, or databases</li> <li>Provide general administrative support such as filing, correspondence, and logistics</li> <li>Ensure compliance with company policies and departmental procedures</li></ul></div>

Admin - UAE National Only

AGS LLC

Position OverviewThe HR cum Admin is responsible for handling both human resource and administrative functions to ensure smooth day-to-day operations. The role involves managing employee relations, maintaining HR records, assisting with recruitment, and supporting office administration in compliance with company policies and ISO standards.Key ResponsibilitiesHuman Resources:<ul><li>Assist with recruitment, onboarding, and maintaining employee records.</li><li>Handle visa processing, renewals, and coordination with PRO.</li><li>Prepare HR-related letters and documentation.</li><li>Maintain attendance, leave, and payroll records.</li><li>Support employee engagement, training, and appraisal processes.</li></ul>Administration:<ul><li>Oversee office supplies, maintenance, and logistics arrangements.</li><li>Manage correspondence, filing, and document control.</li><li>Coordinate travel, hotel bookings, and meeting arrangements.</li><li>Liaise with vendors, service providers, and building management.</li></ul>ISO &amp; Compliance:<ul><li>Maintain HR/Admin documentation as per ISO 9001 / 45001 / 14001 standards.</li><li>Support internal and external audit requirements.</li><li>Promote awareness of quality, safety, and environmental standards.</li></ul>Skills &amp; Competencies<ul><li>Strong communication and organizational skills.</li><li>Good knowledge of UAE labor law and visa procedures.</li><li>Proficiency in MS Office.</li><li>Familiarity with ISO documentation and compliance.</li><li>Ability to multitask and maintain confidentiality.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>1&ndash;3 years of relevant experience (preferably in UAE).</li><li>ISO awareness or basic training (advantage).</li></ul>Job Type: Full-time

HR CUM ADMIN

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