executive assistant Jobs in Chicago United States

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administrative assistant Jobs in Chicago United States

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administrative assistant 1 Jobs in Chicago United States

administrative assistant 1

chicago executive assistant

Protiviti

<div><div>JOB REQUISITION</div>
Chicago Executive Assistant<div></div><div>
LOCATION</div>
CHICAGO<div></div><div>
ADDITIONAL LOCATION(S)</div><div></div><div>
JOB DESCRIPTION</div><div><div><div><i>
You Belong Here</i></div></div><div><div>
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.</div></div><div></div><div><div><br>
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.</div></div><div></div><div><div><i><br>
Where We Need You:</i></div></div><div><div>
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.</div></div><div></div><div><div><i><br>
What You Can Expect:</i></div></div><div><div>
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support &amp; Communication, and Marketing &amp; Event Execution.</div></div><div></div><div><div><i><br>
What You Will Do:</i></div></div><div><div>
Executive Support</div></div><div><ul><li><div>
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</div></li><li><div>
Manage Executive Outlook details (Contacts, Calendar, Email responses)</div></li><li><div>
Take initiative to anticipate the needs of your executives daily</div></li><li><div>
Prepare and manage Time &amp; Expense reports on behalf of executives</div></li><li><div>
Arrange travel for executives, including flights, hotels, and transportation</div></li><li><div>
Handle any printing/copying/faxing, binding, and mail</div></li><li><div>
Partner with local team to provide back-up support to executives</div></li><li><div>
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication</div></li><li><div>
Work with Executive team business partners to schedule &amp; manage client meetings</div></li></ul></div></div><div></div><div><div><div><br>
Office Support &amp; Communication</div></div><div><ul><li><div><i>
Office Space</i><i> </i>&ndash; Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response</div></li><li><div><i>
Reporting and Correspondence</i> &ndash; Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications</div></li></ul></div><div></div><div><div><br>
Event Execution</div></div><div><ul><li><div>
Schedule conference rooms and coordinate audio visual and/or catering needs</div></li><li><div>
Room arrangement for offsite meeting/events, as needed</div></li><li><div>
Manage Salesforce updates and reporting for executives</div></li></ul></div><div></div><div><div><br>
Other Regional Items</div></div><div><ul><li><div>
Coordinate with other offices, as necessary, to provide additional support to the region</div></li><li><div>
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</div></li></ul></div></div><div></div><div><div><div><i><br>
What Will Make You Successful:</i></div></div><div><ul><li><div>
Professional, confident, enthusiastic and detail-oriented</div></li><li><div>
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment</div></li><li><div>
Excellent oral and written communication skills</div></li><li><div>
Excellent interpersonal and organizational skills</div></li><li><div>
Demonstrate initiative and be a self-starter</div></li><li><div>
Ability to work independently, exercise good judgment; resourceful, problem-solving skills</div></li><li><div>
Positive and approachable; ability to interact well with all levels of staff and clients</div></li></ul><div></div><div>
Demonstrated accomplishments in the following areas:</div></div><div><ul><li><div>
Working with a variety of levels of personnel to achieve business objectives</div></li><li><div>
Coordinating and maintaining follow-up on several projects simultaneously</div></li><li><div>
Proofreading and editing</div></li><li><div>
Handling confidential information in a strictly professional manner</div></li></ul></div><div></div><div><div><i><br>
Your Educational and Professional Qualifications:</i></div></div><div><ul><li><div>
2+ years of professional experience, required</div></li><li><div>
Bachelor&rsquo;s degree, preferred</div></li><li><div>
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.</div></li></ul></div></div><div></div><div><div><div><i><br>
Our Hybrid Workplace</i></div></div><div><div>
Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.</div></div><div></div><div><div><br>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska</div></div><div></div><div><div>
#LI-Hybrid</div></div></div><div></div><div>
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.</div>
$59,000.00 - $88,000.00<div></div><div>
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.</div>
Eligible for an annual discretionary bonus<div></div><div>
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.<br>
<br>
Learn more about the variety of rewards we offer at Protiviti at <div>https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf</div>.</div><div></div><div>
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.</div><div></div><div>
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran</div><div></div><div>
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.</div><div></div><div>
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to <div>HRSolutions@roberthalf.com</div> or call 1.855.744.6947 for assistance.</div><div></div><div>
In your email please include the following:</div><ul><li><div>
The specific accommodation requested to complete the employment application.</div></li><li><div>
The location(s) (city, state) to which you would like to apply.</div></li></ul><div></div><div>
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</div><div></div><div>
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.</div><div></div><div>
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.</div><div></div><div>
JOB LOCATION</div>
IL PRO CHICAGO</div>

Chicago Executive Assistant

Gainor Staffing

<div>
 <p>
  A prominent communications firm in Downtown Chicago is seeking an experienced
  <strong>
   Executive Assistant
  </strong>
  to support a senior professional.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   You have a bachelor's degree and 7+ years of experience supporting a senior executive in one of the following industries: consulting, communications, or professional services
  </li>
  <li>
   Highly organized with strong time and project management skills
  </li>
  <li>
   Exceptional written and verbal communication abilities
  </li>
  <li>
   Tech-savvy with proficiency in Microsoft Office Suite
  </li>
  <li>
   Known for discretion, confidentiality, and proactive problem-solving
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Do
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars and schedule meetings to optimize executive time
  </li>
  <li>
   Coordinate travel arrangements including flights, accommodations, and transportation
  </li>
  <li>
   Prepare agendas and materials for meetings, ensuring smooth execution and follow-up
  </li>
  <li>
   Track and process expenses accurately and promptly
  </li>
  <li>
   Draft and edit documents, presentations, and reports with precision
  </li>
  <li>
   Support communication efforts by monitoring emails and calls for timely responses
  </li>
  <li>
   Assist with special projects and initiatives as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What Success Looks Like
  </strong>
 </p>
 <ul>
  <li>
   The executive&rsquo;s schedule and travel run seamlessly
  </li>
  <li>
   Expense reports are accurate and timely
  </li>
  <li>
   Meetings are well-coordinated with all materials prepared
  </li>
  <li>
   Communications are managed effectively for strong stakeholder engagement
  </li>
  <li>
   Projects and assignments are completed on time and exceed expectations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary Range:
  </strong>
  $120,000 &ndash; 130,000 annually, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago, IL &ndash; Hybrid
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 </p>
</div>


Executive Assistant

New Harbor Capital

<p><b>Company Description</b></p><p>New Harbor Capital is a Chicago-based private equity firm focused on investing in lower middle market, growth-oriented healthcare, education, and business services companies. Our Partners have over 90 years of combined experience, partnering with strong management teams to systematically enable accelerated growth in value creation. Since 2000, the New Harbor Partners have completed over 230 investments. As an experienced strategic partner, New Harbor supports management with ideas, connections and resources to capitalize on growth potential.</p><p><b>Job Purpose</b></p><p>We are seeking an experienced <b>Executive Assistant</b> to enhance the effectiveness of our firm by overseeing office operations, providing administrative and scheduling support, and ensuring a well-organized, efficient, and professional work environment for our team.</p><p>In this role, you will manage daily office procedures, coordinate internal and external meetings, handle complex calendar and travel scheduling, support document preparation, consult with building management and external partners, and assist with event logistics. You will also oversee the shipping and receiving of packages, maintain office inventory, and support select financial and tax‑related administrative processes.</p><p>This person will work in close collaboration with our current Executive Assistant and report directly to the Chief Financial Officer.</p><p>This position requires that you are highly organized, proactive, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels and styles of internal management and staff, as well as outside board members, executive management teams, clients, and vendors. This role requires maintaining strict confidentiality and operating with a high degree of independence and professionalism.</p><p><b>Duties and Responsibilities</b></p><ul><li>Oversee smooth functioning of daily office operations and facility needs, including coordination with building management</li><li>Manage office inventory (supplies, snacks, beverages) and maintain organized office common areas</li><li>Handle office repairs, maintenance requests, vendor coordination, and shipping/receiving of packages</li><li>Welcome and register visitors, manage office entrance instructions, and handle phone calls</li><li>Maintain filing systems and organize physical/digital records, including ongoing tax-related administrative preparation</li><li>Coordinate internal and external meetings, including calendar management, document preparation, food/catering orders, and logistics</li><li>Schedule and manage complex travel arrangements for assigned team members.</li><li>Prepare and process expense reports</li><li>Support the planning and execution of internal and external events, occasionally providing on-site assistance</li></ul><p><b>Qualifications</b></p><ul><li>7+ years of administrative support experience in a professional environment (financial services or private equity experience preferred)</li><li>Proofreading skills</li><li>Proficiency in technology, especially Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)</li><li>College degree strongly preferred</li></ul><p><b>Characteristics</b></p><ul><li>Self-motivated and accountable; able to work alone with minimal direction, as well as part of a team</li><li>Eagerness to learn</li><li>Exceptional time and project management skills; ability to handle multiple concurrent assignments with a high degree of accuracy</li><li>Not easily flustered or intimidated</li><li>Ability to communicate effectively with a range of management styles</li><li>Proven track record of process improvements and implementation of processes</li><li>Strong attention to detail</li><li>Discreet - possesses good judgment and can maintain the highest level of confidentiality</li><li>Excellent written and verbal communication skills</li><li>Able to work from the downtown Chicago office Monday-Thursday each week</li></ul><p>Pay: $85,000.00 - $100,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administrative: 7 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60661 (Required)</li></ul><p>Work Location: In person</p>

Fresh Dental

<p><b>Fresh Dental</b></p><p><b>Dental Assistant &ndash; Join One of Chicago&rsquo;s Top-Rated Practices</b></p><p>Chicago, IL 60657</p><p>Fresh Dental is a family owned, modern, and fast-growing general dental practice serving primarily adult patients in the heart of Chicago. <b>With nearly 800 Google reviews and a 4.9-star rating,</b> we&rsquo;re proud to be one of the most trusted and loved dental offices in the area.</p><p>We&rsquo;re looking for a skilled, reliable Dental Assistant who thrives in a professional, high-standard environment and takes pride in delivering an exceptional patient experience.</p><p><b>Who We Are</b></p><p>Our systems are well organized. Our schedule runs efficiently. Our team communicates clearly and respectfully. Patients love us because we deliver consistent, high-quality care in a calm, polished environment.</p><p><b>What You&rsquo;ll Do</b></p><ul><li>Assist the doctor chairside with general dental procedures</li><li>Take high-quality digital X-rays</li><li>Sterilize instruments and maintain organized treatment rooms</li><li>Support smooth, efficient daily flow</li><li>Provide clear, confident communication with patients</li><li>Work closely with a supportive, team-oriented staff</li></ul><p><b>What We Offer</b></p><ul><li>Competitive compensation based on skill and experience</li><li>Monthly performance incentives</li><li>Paid time off &amp; Pay out of sick days</li><li>401K and profit sharing</li><li>Dental benefits</li><li>Free parking (a rare Chicago perk)</li><li>A clean, modern, professional work environment</li><li>Long-term growth opportunity within a stable practice</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Experienced Dental Assistant (general dentistry preferred)</li><li>Coronal polishing certified</li><li>Detail-oriented and highly organized</li><li>Strong communicator with professional presence</li><li>Reliable, punctual, and growth-driven</li><li>Someone who takes pride in doing things the right way</li></ul><p>Schedule: Full-time | Monday-Friday</p><p>Monday-Thursday: 9:30am- 6pm</p><p>Friday: 9am-2pm</p><p>If you&rsquo;re looking for more than &ldquo;just a job&rdquo; and want to be part of a respected, high-standard practice where patients genuinely appreciate your work &mdash; we&rsquo;d love to meet you.</p><p>Apply through Indeed or email your resume to</p><p>If you want to work in a respected, top-rated Chicago practice where patients truly appreciate quality care &mdash; we&rsquo;d love to meet you.</p><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee discount</li><li>Free parking</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Dental Assistant

American Osteopathic Association

<div><p><b>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.</b></p>
<p></p><p><b>Job Summary</b></p>
<p>The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.</p>
<p>The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.</p>
<p></p><p><b>Essential Functions</b></p>
<p><b>Executive Operations</b></p>
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
<p></p><p><b>Board &amp; Governance Support</b></p>
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
<p></p><p><b>Operations &amp; Organization</b></p>
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
<p></p><p><b>Analytics &amp; Reporting</b></p>
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
<p></p><p><b>Additional Responsibilities
</b></p><ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
<p></p><p><b>Minimum Qualifications</b></p>
<p></p><p><b>Education:</b> Bachelor&rsquo;s degree preferred</p>
<p></p><p><b>Certification: </b>PMP or other certifications a plus.</p>
<p></p><p><b>Experience:</b> 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.</p>
<p></p><p><b>Technical Skills:
</b></p><ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
<p></p><p><b>Additional Skills:
</b></p><ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead<b>.</b></li>
</ul>
<p></p><p><b>Working Environment &amp; Requirements</b></p>
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
<p></p><p>This is a non-exempt position.</p>
<p>Salary: $28.85/hr - $31.25/hr</p>
<p>The AOA offers the following benefits:</p>
<p>Medical, Dental , Vision, FSA/HSA</p>
<p>Life and AD&amp;D</p>
<p>Long and Short-term Disability</p>
<p>Commuter Benefits</p>
<p>401(k) with match</p>
<p>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.</p>
<p></p><p>American Osteopathic Association is unable to sponsor work visas at this time.</p></div><p></p>

Communications and Marketing Administrative, Governance Support Specialist

fairlife, LLC

<div>
 fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
 <br/>
 <br/>
 With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes:
 <strong>
  fairlife&reg; ultra-filtered milk
 </strong>
 ;
 <strong>
  Core Power&reg;
 </strong>
 High Protein Shakes, a sports nutrition drink to support post-workout recovery;
 <strong>
  fairlife&reg; nutrition plan&trade;
 </strong>
 , a nutrition shake to support the journey to better health.
 <br/>
 <br/>
 A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
 <br/>
 <br/>
 To learn more about fairlife and its complete line of products, please visit fairlife.com.
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
  </li>
  <li>
   Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
  </li>
  <li>
   Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
  </li>
  <li>
   Prepare and edit presentations, reports, and executive communications with precision and professionalism.
  </li>
  <li>
   Anticipate needs and act independently to resolve issues before they arise.
  </li>
  <li>
   Maintain strong follow-up routines with internal teams and external stakeholders.
  </li>
  <li>
   Partner with other Executive Assistants to align calendars and support cross-functional projects.
  </li>
  <li>
   Manage expense reports and ad hoc projects with accuracy and timeliness.
  </li>
  <li>
   Build trust quickly with new stakeholders and maintain open communication.
  </li>
  <li>
   Identify opportunities to streamline processes and improve efficiency.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Success Looks Like
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Agile communicator who confidently engages with senior leaders and pushes through conflict.
  </li>
  <li>
   Attention to detail in scheduling, documentation, and follow-up.
  </li>
  <li>
   Proactive relationship builder who anticipates needs.
  </li>
  <li>
   Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree preferred or equivalent experience.
  </li>
  <li>
   5+ years supporting top level executives in fast-paced, high-growth environments.
  </li>
  <li>
   Strong project management skills with experience coordinating complex events and initiatives.
  </li>
  <li>
   Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
  </li>
  <li>
   Exceptional organizational skills and ability to manage multiple priorities under pressure.
  </li>
  <li>
   High level of discretion, professionalism, and judgment.
  </li>
  <li>
   Comfortable holding others accountable and influencing outcomes with tact.
  </li>
  <li>
   Flexible and adaptable to changing priorities and work styles.
  </li>
  <li>
   Ability to work primarily onsite with occasional travel.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fearless communicator who thrives in dynamic environments.
  </li>
  <li>
   Skilled at anticipating needs and solving problems independently.
  </li>
  <li>
   Positive, resourceful, and committed to building team culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  position location:
 </strong>
 Chicago, IL
 <br/>
 <br/>
 <strong>
  reports to
 </strong>
 : Chief Supply Chain Officer
 <br/>
 <br/>
 <strong>
  travel requirements:
 </strong>
 up to 20%
 <br/>
 <br/>
 <strong>
  exempt/nonexempt
 </strong>
 : exempt
 <br/>
 <br/>
 <ul>
  <li>
   Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
   <br/>
   <br/>
  </li>
 </ul>
 Base pay range:
 <br/>
 <br/>
 $90,000&mdash;$110,000 USD
 <br/>
 <br/>
 <em>
  fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
 </em>
 <em>
  race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
  <br/>
  <br/>
 </em>
 <em>
  In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
 </em>
 <em>
  careers@fairlife.com
 </em>
 .
 <br/>
 <br/>
 <em>
  <strong>
   For Recruitment Agencies
   <br/>
   <br/>
  </strong>
 </em>
 <em>
  At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
  <br/>
  <br/>
 </em>
 <em>
  As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
  <br/>
  <br/>
 </em>
 <strong>
  <em>
   Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.
  </em>
 </strong>
</div>


Gateway Business Systems

<p><b>Account Executive </b></p><p>Regal/Gateway was founded on the basis of customer service. Over the past 50 years the steady growth we have enjoyed is a result of this service. The company&rsquo;s goal is to provide the highest level of customer service available without losing the accessibility of a small company. Our need to grow is tempered by our desire to over-deliver service. We want Regal/Gateway to be large enough to remain competitive in terms of resources but small enough to give that personal touch which has become the calling card of our business</p><p>We are seeking a Sales Professional for the following areas: Chicago Loop, Chicago, North West Indiana and Suburbs.</p><p>As a <b>Senior</b> <b>Account Executive</b>, you'll focus on the sale, lease, and rental of our outstanding, award-winning office products, software solutions, VOIP, and managed services to commercial accounts in a targeted territory.</p><p><b>Responsibilities of the Account Executive include:</b></p><ul><li>Prospecting for new accounts</li><li>Staying abreast of company and competitor products and pricing</li><li>Submitting required reports and reporting end user requirements to management</li><li>Demonstrating our full line of products</li><li>Complete all manufacturers&rsquo; training courses and any other assigned training courses by the dates given by management.</li><li>Any other duties assigned by the Branch Manager.</li><li>Outside Sales Executive hours are 8:15 AM- 5:00 PM</li></ul><p><b>Qualified candidates must possess:</b></p><ul><li>Sales Background</li><li>Knowledge of general sales techniques, cold-calls, sales closings, etc.</li><li>Strong work ethic and self-motivation.</li><li>Generate a strong sales pipeline by preparation of goals, activities, and education</li><li>Display high ethics, character, and commitment to the business.</li></ul><p><b>Regal Business Machines offer</b> an attractive compensation package, which includes:</p><ul><li>Excellent first year earnings including salary, commissions (Uncapped), and expense allowance.</li><li>Outstanding benefits package (medical, dental , 401K, and life insurance programs)</li><li>Ongoing training opportunities</li><li>Long term career opportunities including senior sales positions and management career paths.</li><li>Excellent holiday/vacation plans</li><li>State-of-the-art office products</li><li>Visible, exciting work supporting the sales of cutting edge technology and workflow solutions.</li></ul><p>Website: Regal-biz.com</p><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Sales Experience: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Senior Account Executive

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