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clinic operations manager

Little Academy Nursery

The Clinic Operations Manager is responsible for overseeing the daily operations of the clinic, ensuring efficient service delivery, excellent patient experience, and smooth coordination between clinical, administrative, and support teams. The role requires strong leadership, operational planning, and organizational skills to maintain high standards of service and compliance.1. Daily Clinic Operations<ul><li>Ensure the clinic opens, runs, and closes smoothly every day</li><li>Oversee reception, admin flow, scheduling, and client experience</li><li>Make sure appointments run on time and rooms/resources are available</li><li>Handle operational issues before they escalate</li></ul>2. Front Desk &amp; Admin Team Management<ul><li>Supervise receptionists, coordinators, and admin staff</li><li>Train staff on scripts, policies, systems, and professionalism</li><li>Review errors (emails, bookings, billing mistakes) and correct patterns</li><li>Set expectations and hold staff accountable</li></ul>3. Scheduling &amp; Capacity Management<ul><li>Optimize therapist schedules and room usage</li><li>Reduce gaps, no-shows, and inefficiencies</li><li>Balance client demand with clinician availability</li><li>Coordinate leave, coverage, and substitutions</li></ul>4. Billing, Payments &amp; Insurance Oversight<ul><li>Ensure correct invoicing, payments, and receipts</li><li>Monitor cancellations, late fees, and policy enforcement</li><li>Oversee insurance documentation and reimbursement workflows</li><li>Flag revenue leakage or recurring billing issues</li></ul>5. Client Experience &amp; Complaints<ul><li>Act as first escalation point for unhappy clients</li><li>Resolve complaints professionally and calmly</li><li>Ensure policies are enforced without damaging relationships</li><li>Improve processes based on recurring feedback</li></ul>6. Policies, SOPs &amp; Compliance<ul><li>Ensure staff follow clinic policies and procedures</li><li>Keep SOPs updated and actually used</li><li>Support compliance with licensing, data privacy, and clinic regulations</li><li>Prepare for inspections, audits, or internal reviews</li></ul>7. Systems &amp; Tools<ul><li>Own clinic systems (booking software, CRM, email templates, forms)</li><li>Improve workflows to reduce admin load and errors</li><li>Identify inefficiencies and propose better systems or automations</li><li>Ensure staff are using tools correctly (not &ldquo;their own way&rdquo;)</li></ul>8. Reporting &amp; Performance Tracking<ul><li>Track KPIs: attendance, cancellations, revenue, capacity, response times</li><li>Provide regular operational reports to leadership</li><li>Flag risks early (staffing, burnout, client drop-off)</li></ul>9. Coordination With Leadership<ul><li>Act as the bridge between leadership and admin staff</li><li>Translate strategy into day-to-day execution</li><li>Escalate issues that need leadership decisions</li><li>Implement changes quickly and consistently</li></ul>Job Type: Full-time

Clinic Operations Manager

Mind Institute is a leading multidisciplinary therapy clinic in Qatar, dedicated to providing high-quality, evidence-based therapeutic services for individuals and families. Our licensed clinicians deliver psychology, speech and language therapy, occupational therapy, physiotherapy, and ABA therapy within a supportive and professional environment.We are seeking a skilled Clinic Administrator and Front Desk Coordinator to support our therapy services. This role is essential to the smooth daily operation of the clinic and to ensuring a positive, organized experience for our clients and clinical team.Key Responsibilities<ul><li>Manage appointment scheduling, rescheduling, confirmations, and therapist diaries</li><li>Support the daily administrative operations of the clinic</li><li>Maintain accurate and confidential client records</li><li>Coordinate client communications, inquiries, and follow-ups professionally</li><li>Provide administrative support to therapists and management</li><li>Ensure a welcoming and organized front desk environment</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>Previous administrative or front desk experience (healthcare experience is an advantage)</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks in a structured and calm manner</li><li>Proficiency in MS Office and scheduling systems</li><li>Bilingual in Arabic and English</li><li>Professional attitude with a willingness to learn and grow</li></ul>I would also like to add a section about our offerings to attract the right talent:What We Offer<ul><li>Structured and professional clinical environment</li><li>Growth opportunities within a multidisciplinary team</li><li>Supportive leadership and clear operational systems</li></ul>If you are organized, proactive, and committed to delivering excellent client service in a healthcare setting, we would like to hear from you.Job Type: Full-time

Clinic Administrator & Front Desk Coordinator

Naseem Healthcare

Job SummaryThe Finance Associate is responsible for maintaining accurate financial records, ensuring timely reporting, and supporting day-to-day finance operations of the organization. The role includes bank and cash reconciliations, invoice processing, inventory reconciliation, petty cash management for Corporate and Store staff, utility payments, and preparation of financial and MIS reports. The position works closely with the Line Manager, HRD, Stores, Operations, and other departments to ensure smooth financial and inventory control operations.________________________________________Key Responsibilities________________________________________1. Daily Reporting and Reconciliation<ul><li>Prepare and send the Daily Revenue Report after completing invoice cancellations</li><li>Perform DCR posting and close the previous day&rsquo;s collections in the system</li><li>Report daily short and excess collections</li><li>Conduct daily bank, cash, and petty cash reconciliation</li><li>Update daily receipts and payments in Google Sheets</li></ul>________________________________________2. Invoice and Payment Processing &amp; Bank Transfers<ul><li>Review and post supplier invoices (Clinic, Pharmacy, Lab, and Direct Invoices)</li><li>Verify Supplier Statements of Account (SOA) and initiate payment transfers to suppliers</li><li>Process all other bank transfers, including rent, staff allowances, other bills, and recurring payments</li><li>Review and post customer invoices, credit notes, and receipts</li><li>Ensure accurate and timely customer receipt posting and reconciliation</li></ul>________________________________________3. Petty Cash Management<ul><li>Manage petty cash operations</li><li>Ensure all petty cash payments are supported with proper bills, approvals, and authorization</li><li>Perform regular petty cash reconciliation and submit for review</li><li>Monitor petty cash limits and arrange timely replenishment</li><li>Ensure compliance with internal controls and audit requirements</li><li>Coordinate with HRD and Stores for staff-related petty cash expenses</li></ul>________________________________________4. Utility and Recurring Payments<ul><li>Ensure timely payment of utility bills (telephone, water, electricity) for clinics and accommodations</li><li>Track recurring expenses and ensure timely posting in the system</li></ul>________________________________________5. Financial Data and Reporting<ul><li>Send data for Incentive Calculations immediately after invoice submission</li><li>Provide Revenue-Based Salary data on the 1st working day of every month</li><li>Submit Monthly Cash Flow data on the 1st working day of each month</li><li>Provide Direct Cash Flow within five working days of every month</li><li>Submit Month-End Profitability data by the 3rd working day of every month</li><li>Prepare and share Data for MIS and profitability reports</li></ul>________________________________________6. Coordination and Communication<ul><li>Coordinate with Line Manager and HRD for staff-related payments and deductions</li><li>Send daily bank statements to the Cochin office for DFR preparation</li><li>Coordinate with Stores, Operations, and other departments for finance-related matters</li></ul>________________________________________7. Records Maintenance<ul><li>Maintain and update the Fixed Assets Register</li><li>Maintain the PD Cheque Register</li><li>Track and maintain records of staff accommodation occupancy</li></ul>________________________________________8. Accruals and Provisions<ul><li>Post all relevant accruals and provisions accurately and on time</li><li>Ensure completeness of month-end and year-end provisions</li></ul>________________________________________9. Staff Payroll and Deductions<ul><li>Manage salary advances and loan deductions</li><li>Support payroll-related data coordination with Line Manager &amp; HRD</li></ul>________________________________________Skills &amp; Competencies<ul><li>Strong accounting and reconciliation skills</li><li>Experience in inventory and petty cash control</li><li>Good knowledge of healthcare finance operations</li><li>Proficiency in MS Excel and ERP/HIS systems</li><li>Attention to detail and strong analytical ability</li><li>Good coordination and communication skills</li></ul>________________________________________Experience &amp; Qualification<ul><li>Bachelor&rsquo;s/master&rsquo;s degree in commerce</li><li>2-3 years of relevant finance experience</li><li>Healthcare or multi-branch experience preferred</li></ul>Job Type: Full-time

Junior Associate - Finance

DENTAL CENTER IN QATAR

RGN - General Nurse &ndash; Dental Assistant (Doha - Qatar)Role SummaryProvide chairside dental assistance and nursing support to the dental team while maintaining high standards of sterilization, infection control, patient safety, and clinic efficiency.Key ResponsibilitiesChairside / Clinical Support<ul><li>Assist dentists during examinations, treatments, and minor surgical procedures.</li><li>Prepare treatment rooms (instruments, materials, suction, disposables) before and after procedures.</li><li>Support efficient four-handed dentistry and patient flow.</li><li>Monitor patient comfort and assist with basic observations/vitals when required.</li></ul>Infection Control &amp; Sterilization<ul><li>Perform cleaning, disinfection, packaging, and sterilization of instruments according to clinic protocol.</li><li>Maintain sterilization logs and monitor autoclave indicators/cycles.</li><li>Ensure correct PPE use, clinical waste disposal, and hygiene compliance.</li></ul>Patient Care &amp; Education<ul><li>Prepare patients for procedures, explain basic steps, and provide post-treatment instructions.</li><li>Support patient education on oral hygiene and follow-up care.</li><li>Escalate any clinical concerns to the dentist/clinical lead.</li></ul>Clinic Operations<ul><li>Support documentation and patient records as needed.</li><li>Maintain consumables inventory, check expiry dates, and report shortages.</li><li>Coordinate with reception/clinical team to ensure smooth scheduling and readiness.</li></ul>Requirements<ul><li>Valid General Nursing/Dental Assistant license (Qatar / QCHP or transferable eligibility preferred).</li><li>Previous dental assisting experience is a plus (training can be provided).</li><li>knowledge of infection control and sterilization.</li><li>Professional communication and patient handling skills.</li><li>Ability to work under pressure and as part of a team.</li></ul>Skills<ul><li>Attention to detail and cleanliness</li><li>Teamwork and reliability</li><li>Time management and multitasking</li><li>Patient-focused attitude</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From QAR6,000.00 per monthLicense/Certification:<ul><li>QCHP - DHP - MOPH of Qatar license (Required)</li></ul>

Registered General Nurse (RGN) – Dental Assistant (Qatar)

Apex Health 

Job SummaryThe Dental Nurse assists dentists and other dental professionals in providing high-quality patient care. The role involves clinical support, infection control, patient preparation, and administrative duties to ensure smooth and efficient dental operations.Key ResponsibilitiesClinical Support<ul><li>Prepare treatment rooms and dental instruments prior to procedures</li><li>Assist the dentist during examinations and treatments (four-handed dentistry)</li><li>Provide chairside support during restorative, surgical, orthodontic, and cosmetic procedures</li><li>Prepare dental materials and medications as instructed</li><li>Take and process dental radiographs (if licensed/authorized)</li></ul>Infection Control &amp; Safety<ul><li>Ensure strict adherence to infection control protocols</li><li>Sterilize instruments and maintain sterilization records</li><li>Maintain cleanliness and organization of the dental clinic</li><li>Follow health and safety guidelines at all times</li></ul>Patient Care &amp; Education<ul><li>Prepare patients for dental procedures</li><li>Provide pre- and post-procedure instructions</li><li>Ensure patient comfort and safety throughout treatment</li><li>Respond appropriately to medical or dental emergencies</li></ul>Administrative &amp; Coordination<ul><li>Maintain accurate and confidential patient records</li><li>Assist with appointment coordination and patient follow-up</li><li>Monitor and manage dental supplies inventory</li><li>Coordinate with multidisciplinary teams when required</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor of Science in Nursing (BSN) &ndash; Mandatory</li><li>Minimum 5 years of experience as a Dental Nurse</li><li>Valid professional nursing license (as per regulatory authority)</li><li>Basic Life Support (BLS) certification</li><li>Strong knowledge of dental procedures and infection control standards</li><li>Excellent communication and teamwork skills</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Dental Nurse: 5 years (Required)</li></ul>

Dental Nurse

The Wellness Lab

Physiotherapist &ndash; Pain Management &amp; Slimming (Qatar)We are looking for a licensed and results-driven Physiotherapist to join our growing wellness center in Qatar.Key Focus Areas:<ul><li>Pain management (neck, back &amp; musculoskeletal conditions)</li><li>Slimming &amp; body contouring treatments</li><li>Madero Therapy (Wood Therapy)</li><li>Post-surgery lymphatic drainage</li><li>Deep tissue &amp; relaxation massage</li><li>Rehabilitation &amp; exercise prescription</li></ul>Responsibilities:<ul><li>Conduct patient assessments and create personalized treatment plans</li><li>Perform slimming and physiotherapy treatments using clinic machines</li><li>Monitor patient progress and adjust treatment plans accordingly</li><li>Cross-sell clinic services and achieve sales targets</li><li>Collaborate with dietitians and the wellness team</li><li>Support marketing initiatives (before/after photos, testimonials)</li><li>Ensure full compliance with safety and MOPH standards</li></ul>Requirements:<ul><li>Bachelor&rsquo;s or Master&rsquo;s Degree in Physiotherapy</li><li>Valid MOPH License (Qatar) &ndash; Mandatory</li><li>Experience in pain management and slimming treatments</li><li>Strong knowledge of musculoskeletal conditions</li><li>Sales-oriented mindset with ability to meet revenue targets</li><li>Excellent communication and patient care skills</li></ul>Join a dynamic team where clinical excellence meets business growth.Job Type: Full-timePay: QAR8,000.00 - QAR10,000.00 per monthExperience:<ul><li>physiotherapy: 3 years (Required)</li><li>Madero therapy: 1 year (Required)</li></ul>License/Certification:<ul><li>MOPH License (Required)</li></ul>

Pain Management and Relaxation Physiotherapist

C2HR LLP

Requirements:<ul><li>Master&rsquo;s Degree in Plastic Surgery (Minimum 3 Years &ndash; Mandatory)</li><li>MBBS</li><li>MS (Master of Surgery) in General Surgery</li><li>Certification in Plastic Surgery</li><li>Minimum 5 Years Plastic Surgery Experience</li><li>3 Years Government Sector (Mandatory)</li><li>2 Years in Any Sector</li><li>Health License from Country of Origin (Mandatory)</li><li>Dataflow Qatar (Mandatory)</li><li>Prometric Exam (Mandatory)</li><li>QCHP License (Preferred for Local Candidates)</li><li>English (Preferred) | Arabic (Advantage)</li></ul>Key Responsibilities:<ul><li>Examine patients and assess deformities or medical conditions</li><li>Perform reconstructive, cosmetic, and corrective surgical procedures</li><li>Conduct non-invasive aesthetic treatments</li><li>Ensure sterilization and safe usage of surgical equipment</li><li>Provide post-surgical follow-up care and patient counselling</li><li>Explain surgical risks and evaluate patient psychological readiness</li><li>Maintain strict patient confidentiality and clinical compliance</li><li>Supervise cosmetic dermatology and surgical services performed by technical staff</li><li>Ensure adherence to clinic safety protocols and infection control standards</li><li>Manage and maintain high service quality processes at the clinic level</li></ul>#PlasticSurgeon #DoctorJobs #QatarJobs #HealthcareCareers #HiringNowJob Type: PermanentPay: From QAR50,000.00 per monthApplication Question(s):<ul><li>Do you hold a Master&rsquo;s Degree in Plastic Surgery, MBBS, and MS in General Surgery? (Yes/No)</li><li>Do you have at least 5 years of Plastic Surgery experience, including 3 years in the government sector? (Yes/No)</li><li>Do you currently hold a valid Health License from your country of origin? (Yes/No)</li><li>Have you completed Dataflow Qatar and the Prometric Exam? Please specify your status.</li><li>Do you hold or are eligible for a QCHP License in Qatar? (Yes/No/In Process)</li><li>Are you available to join within 1&ndash;2 months? (Yes/No)</li><li>Current Salary?</li></ul>

Plastic Surgeon Doctor (Female)

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