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company secretary assistant legal

Gradiant Corporation

About GradiantGradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.Overview of roleThe Company Secretary Assistance will be an integral member of the Gradiant Group Legal and Compliance Team (&ldquo;Group Legal Team&rdquo;) and will be expected to contribute to Group Legal Team&rsquo;s provision of global legal and compliance support to the Gradiant Group of Companies (the &ldquo;Group&rdquo;) in all aspects of the Group&rsquo;s operations, financial transactions, and investor relations. The current role of the Company Secretary Executive will be expected to provide corporate secretarial services to all entities in the Middle East region and therefore must understand and adhere to strict confidentiality requirements including confidentiality as between the Group Legal Team and Gradiant Entity.This role will be based in Abu Dhabi/Dubai, and the candidate will directly report to and work with Company Secretary - India. The candidate must be able to effectively work with the senior leadership team, while carrying out his/her role as a member of the Group Legal Team implementing governance and compliance policies of the Group in constant consultation with the Group Legal Team. The candidate must therefore not only have administrative skills but also be very astute.Specific Duties/responsibilities:<ul><li>Familiar with UAE Company Laws</li><li>Coordinate with certified legal translators in getting the corporate documents translated in Arabic.</li><li>Coordinate and Arrange Notarisation/Apostillisation/Legalisation with local Notary office for all corporate secretarial documents.</li><li>Handle all Corporate Secretarial activities across Middle East viz., Abu Dhabi, Dubai, , Oman, Kingdom of Saudi Arabia and any other country in the region..</li><li>Run Errands and assist with corporate relevant submission activities with local authority.</li><li>Coordinate with external consultants for all Corporate Secretarial activities in the Middle East region as and when required with external consultants.</li><li>Ensure compliance of all corporate secretarial matters within the portfolio with applicable statutory/regulatory requirement, constitution and approved board/corporate governance policies.</li><li>Provide Corporate Secretarial support to the Group Legal Team and other stakeholders, as and when instructed.</li><li>Maintain records of entities adherence to legal and regulatory requirements including annual returns, updating shareholders documents, board meeting minutes, resolutions, corporate registers and ensuring timely intimation of necessary filings under UAE commercial laws.</li><li>Submitting statutory documents and forms with relevant government authorities, such as the UAE Ministry of Economy, Department of Economic Development (DED), etc.,</li><li>To assist with requests made by Group Legal Team as and when required.</li></ul>Education, Skills &amp; Experience:<ul><li>Bachelor&rsquo;s degree from a reputed College / University</li><li>Familiar with UAE Commercial Companies Law, corporate, regulations and governance practices</li><li>Language: English, Arabic is an advantage</li><li>Minimum 2-3 years in a similar role either in a firm or company</li><li>Good Administrative skills</li><li>Commercially Aware</li><li>Communication Skills</li><li>Adaptable</li><li>Efficient and Effective</li><li>Results orientated.</li><li>Able to work independently and as part of a small team</li></ul>Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.Job Type: Full-timePay: AED9,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your salary expectations?</li></ul>Work Location: In person

Company Secretary Assistant (Legal)

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

ENEC Operations

<div>
 
 Manage and communicate all corporate governance policies and processes to monitor and ensure Company&rsquo;s compliance. Facilitate program and project management for all Legal initiatives. Facilitate and monitor the implementation of the Legal and Compliance Function Strategy in alignment with the Enterprise Strategy and Vision by supporting in developing the Key Performance Indicators (KPIs) as well as monitoring, validating and reporting on the progress. Facilitate in attaining as well as monitor the 5 - Year Budget Forecast.
 
 
 
 
 
 Governance and Board of Directors
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Lead the development, review, and implementation of corporate governance policies and procedures including Board and Board Committees&rsquo; charters, Excellence in Governance, Delegation and Sub Delegation ..etc.
 
 
 &bull; Ensure governance documents align with industry best practices and hierarchy of the governance documents.
 
 
 &bull; Oversee the organization&rsquo;s governance framework, including committee structures and ensure all governance bodies operate effectively and in compliance with the governance documents requirements.
 
 
 &bull; Provide guidance and advice to internal stakeholders on corporate governance framework to ensure compliance with and all Governance documents.
 
 
 &bull; Lead Risk Assessment by Identifying potential legal and regulatory gaps associated with the organization&rsquo;s operations according to the existing governance documents and suggest mitigation plans
 
 
 &bull; Regularly monitor compliance with governance policies and legal requirements and prepare and present reports on governance performance and compliance status to General Counsel and senior management.
 
 
 &bull; Facilitate all duties and activities related to Secretary to the Board of Directors.
 
 
 &bull; Oversee the preparation, collation, and distribution of Board agendas, meeting information packs, minutes, reports, and timelines; manage subsequent actions, liaise with other committees' secretaries as needed, and handle meeting notifications, correspondence, and updates or changes.
 
 
 &bull; Coordinate the logistical and administrative support for visits by Joint Venture Board members to locations like ENEC Operations Head Quarters (HQ) and the Barakah Nuclear Power Plant (BNPP), in addition to the arrangement of accommodation, transport, hospitality, security clearances, etc. and seek the opportunities to elevate the experience of every visit.
 
 
 &bull; Manage BOD submissions and prepare the resolutions to be reviewed by Board secretary and to be presented to the Board.
 
 
 
 
 
 
 
 
 Strategic and Operational Planning
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Oversee the development of the Legal Function 5-year integrated business plan for implementing the needs of the Function by submitting Business Cases for additional resources/ services needed by the Function to achieve their objectives.
 
 
 &bull; Ensure the dependencies of the legal integrated business plan with other Enterprise support functions are align on all needed requirements.
 
 
 &bull; Set up roll out plans for implementing and disseminating KPIs derived from the strategies to the Legal Function, which in turn would translate to objectives.
 
 
 &bull; Facilitate and support on manpower planning for the Function and monitor it on a regular basis to ensure
 
 
 
 
 
 'Performance and Report Management
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Monitor the gathering, consolidation, verification and analysis of data required to measure KPIs, service improvements and performance reports.
 
 
 &bull; Oversee and carry out the process of identifying and addressing business performance issues and operational challenges by developing and executing a detailed action plan.
 
 
 &bull; Conduct regular management review sessions including the quarterly performance reviews to assess and monitor the function performance, business and tactical plans and initiatives and actions to ensure integration with risk, financial management and audit.
 
 
 &bull; Ensure the completion of the lessons learned, benchmarking and self-assessment initiatives to meet department and Enterprise expectations.
 
 
 &bull; Oversee the implementation of all operational plans to ensure they occur as scheduled.
 
 
 &bull; Ensure the Legal &amp; Compliance Risks are monitored, maintained and mitigated in liaison with the Enterprise Risk Management (ERM) Department.
 
 
 
 
 
 Budget &amp; Procurement
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Facilitate the Function&rsquo;s budgeting and monitor the Financial Performance to ensure effective budget utilization within the approved Budget.
 
 
 &bull; Manage the submission of the monthly accruals and invoices to Finance.
 
 
 &bull; Lead the development and submission of the Annual Procurement Demand Plan and Report the PRs status on monthly basis.
 
 
 &bull; Manage Legal Department's corporate credit card, prepare and submit the invoices and cash journals monthly to the Finance team.
 
 
 
 
 
 
 
 
 Minimum Requirement -
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Quality management, Governance, Strategic Planning Management or Relevant Field.
 
 
 &bull; 6 years of relevant experience.
 
 
 
 
 
 
 
 
 Preferred -
 
 
 &bull; Master&rsquo;s degree in governance, Quality management/ Strategic Planning/ Management)
 
 
 &bull; 10 years of relevant experience.
 
 
 
</div>

Legal Affairs and Governance Team Leader

TowardJobs

Earn at Home Panelist Program - Customer Service Rep - Data Entry Clerk - Job from Home & Part-timeWe are presently looking for on-line assistance in our work from home Panelist Program. This is a legit possibility for somebody who enjoys sharing point of views regarding products, services and trends in todays market area. As a Team Member, you will be performing different work such as on-line data entry, performing email response, evaluations, surveys as well as other on-line tasks.This work from home job opportunity is very rewarding as well as will help shape the marketplace as well as influence brand-new products coming to market. In some cases you will even get to see items prior to the public and even take part in testing them online. Entry Level Requirements <ul><li>Solid outgoing personality with exceptional interaction skills and also great work principles.</li><li>Data entry as well as strong business skills.</li><li>Effective listening as well as analytical abilities, in addition to the ability to sum up information and offer options.</li><li>Familiarity with personal computer as well as have at least a typical functioning level typing capability.</li><li>You need to be professional and positive and additionally possess a high degree of self-motivation and have the capacity to function individually in your task.</li><li>Outstanding time management and also administrative skills with a keen focus to detail.</li></ul> Other Requirements <ul><li>Good Working Entry Level. Personal Computer, less than 4 years old.</li><li>Legitimate high-speed web access.</li></ul>We welcome you to apply if you are the kind of person who is self-motivated as well as comfortable working on your very own from home, enjoy such job as email customer support, data entry and also review products, then you are the person we are trying to find.Data entry clerks originate from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, phone call center, part-time, retail.

Work from Home Data Entry Clerk (Part Time)

Legal Route - Global Legal Recruitment

Job Details Arabic Speaking Paralegal - Abu Dhabi, UAE Employer: Cleveland Clinic Abu Dhabi / M42 Group. Reporting to: Legal & Compliance Manager. About the Role We are seeking a proactive Arabic speaking Paralegal to support our legal and compliance teams in Abu Dhabi. The role involves contracts administration, regulatory support, and ensuring smooth internal governance, providing bilingual coverage for local stakeholders. Key Responsibilities <ul> <li>Draft, review, and maintain contracts and other legal documents under supervision.</li> <li>Support regulatory submissions, internal compliance audits, and governance processes.</li> <li>Liaise with internal and external stakeholders in both Arabic and English.</li> <li>Assist with research, legal reporting, and documentation management.</li> <li>Support the legal team with ad hoc projects and day to day operations.</li> </ul> Candidate Requirements <ul> <li>Fluency in Arabic and English (written and spoken).</li> <li>Previous experience as a paralegal or legal assistant in healthcare, corporate, or regulatory environments preferred.</li> <li>Strong organizational and administrative skills.</li> <li>Detail oriented, proactive, and capable of handling confidential information.</li> <li>Familiarity with UAE legal and regulatory frameworks is an advantage.</li> </ul> Package & Benefits Competitive base salary aligned with UAE market standards. Housing and schooling allowances where applicable. Standard benefits including healthcare, transport, and relocation support.

Arabic speaking / drafting paralegal

Alliance International Security Consult

Full job descriptionYou will be responsible for providing general administrative support to the all of the department specially with the Management team. This role ensures the smooth and efficient operation of the office by managing documentation, coordinating office activities, handling internal and external inquiries, and maintaining effective communication across departments. The Administrator /Secretary provide daily administrative tasks and assists in the implementation of HR and office procedures, contributing to the overall productivity and professionalism of the workplace.Major Responsibilities&middot; Manage office reception duties by welcoming clients and visitors and guiding them according to their appointment schedules.&middot; Answer and direct phone calls, emails, and general inquiries to the appropriate departments.&middot; Ensure the smooth operational flow of the office through proactive administrative support.&middot; Coordinate and communicate with vendors, suppliers, service personnel, and service providers for all maintenance and support service requirements.&middot; Liaise related requirements as directed by Management.&middot; Maintain proper filing and archiving of documents, forms, and records (both physical and digital) ensuring confidentiality and security of information.&middot; Organize meetings, schedule appointments, and prepare meeting rooms in coordination with the office assistant.&middot; Manage office inventories, training materials, and supplies in line with the branch budget and operational needs.&middot; Provide administrative support to the whole department, including attendance tracking, leave management, and disseminating HR communications to branch staff and management.&middot; Assist in the recruitment process as directed by the HR Manager and Management, including scheduling interviews and preparing candidate documentation.&middot; Handle employee inquiries and assist in resolving minor conflicts or concerns, escalating to HR Manager when required.&middot; Ensure the implementation and compliance of HR policies, procedures, and guidelines across the branch.&middot; Support the implementation and adherence to ISO 9001 standards and quality management systems.Authority&middot; Act in accordance with directives from the HR Manager and Management.&middot; Make decisions related to office supplies, procurement and scheduling of maintenance services, within the approved budget.&middot; Oversee the cleanliness, safety, and day-to-day functionality of the branch office environment.&middot; Serve as the primary point of contact for administrative matters with internal departments, vendors, service providers, and external stakeholders.&middot; Maintain control over office data and documentation, ensuring accurate recordkeeping and confidentiality of sensitive information.&middot; Monitor and manage branch office expenditures in line with the allocated budget, ensuring cost-efficiency and compliance with company policies.Qualifications&middot; Bachelor&rsquo;s degree in business administration, Human Resources, or a related field.&middot; Minimum of 5 years of proven experience in a similar role.&middot; Strong ability to communicate effectively across all levels of the organization.&middot; Proficient in the use of HR systems, CRM and general office software (MS Office Suite, email, etc.).&middot; Excellent verbal communication and interpersonal skills.&middot; Reliable, punctual, and always maintains a professional demeanor.&middot; Demonstrate honesty, trustworthiness, and the ability to handle confidential information with discretion.&middot; Able to work independently with minimal supervision while managing multiple tasks efficiently.. Previous experience working ELV services is an advantage. Undertand the trend of technology and adaptability.Job Type: Full-timeJob Type: Full-time

Office Administrator

You will be responsible for providing general administrative support to the all of the department specially with the Management team. This role ensures the smooth and efficient operation of the office by managing documentation, coordinating office activities, handling internal and external inquiries, and maintaining effective communication across departments. The Administrator /Secretary provide daily administrative tasks and assists in the implementation of HR and office procedures, contributing to the overall productivity and professionalism of the workplace.Major Responsibilities&middot; Manage office reception duties by welcoming clients and visitors and guiding them according to their appointment schedules.&middot; Answer and direct phone calls, emails, and general inquiries to the appropriate departments.&middot; Ensure the smooth operational flow of the office through proactive administrative support.&middot; Coordinate and communicate with vendors, suppliers, service personnel, and service providers for all maintenance and support service requirements.&middot; Liaise related requirements as directed by Management.&middot; Maintain proper filing and archiving of documents, forms, and records (both physical and digital) ensuring confidentiality and security of information.&middot; Organize meetings, schedule appointments, and prepare meeting rooms in coordination with the office assistant.&middot; Manage office inventories, training materials, and supplies in line with the branch budget and operational needs.&middot; Provide administrative support to the whole department, including attendance tracking, leave management, and disseminating HR communications to branch staff and management.&middot; Assist in the recruitment process as directed by the HR Manager and Management, including scheduling interviews and preparing candidate documentation.&middot; Handle employee inquiries and assist in resolving minor conflicts or concerns, escalating to HR Manager when required.&middot; Ensure the implementation and compliance of HR policies, procedures, and guidelines across the branch.&middot; Support the implementation and adherence to ISO 9001 standards and quality management systems.Authority&middot; Act in accordance with directives from the HR Manager and Management.&middot; Make decisions related to office supplies, procurement and scheduling of maintenance services, within the approved budget.&middot; Oversee the cleanliness, safety, and day-to-day functionality of the branch office environment.&middot; Serve as the primary point of contact for administrative matters with internal departments, vendors, service providers, and external stakeholders.&middot; Maintain control over office data and documentation, ensuring accurate recordkeeping and confidentiality of sensitive information.&middot; Monitor and manage branch office expenditures in line with the allocated budget, ensuring cost-efficiency and compliance with company policies.Qualifications&middot; Bachelor&rsquo;s degree in business administration, Human Resources, or a related field.&middot; Minimum of 5 years of proven experience in a similar role.&middot; Strong ability to communicate effectively across all levels of the organization.&middot; Proficient in the use of HR systems, CRM and general office software (MS Office Suite, email, etc.).&middot; Excellent verbal communication and interpersonal skills.&middot; Reliable, punctual, and always maintains a professional demeanor.&middot; Demonstrate honesty, trustworthiness, and the ability to handle confidential information with discretion.&middot; Able to work independently with minimal supervision while managing multiple tasks efficiently.. Previous experience working ELV services is an advantage. Undertand the trend of technology and adaptability.Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Administrator/Secretary

Explore 1112+ Company secretary assistant legal in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.