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administrative coordinator

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Zameen Media Pvt. Ltd.

<div>Job Brief: 
 
The Accounts Executive will be responsible for preparing and sending CAM (Common Area Maintenance) invoices to all residents and owners of the building. The role also involves monitoring CAM recoveries, tracking defaulters, preparing related reports, and coordinating with the Tech/CRM team for system enhancements. 
Job Responsibilities: 
 
<ul><li>Prepare and issue CAM invoices to all residents and owners through the CRM system.</li><li>
Ensure accuracy and timely dispatch of all CAM related bills.</li><li>
Maintain records of payments received and pending balances.</li><li>
Prepare and share periodic recovery and defaulter reports with management.</li><li>
Identify discrepancies or issues in the CAM billing process and suggest improvements.
</li><li>Coordinate with the Tech team for CRM-related developments, testing, and issue resolution.
</li><li>Support the finance team in reconciling CAM collections and reporting variances.</li><li>
Any other task assigned by the Line Manager &amp; responsible for meeting monthly KPI's</li></ul>
Job Requirements:
<ul><li>Education: Bachelor's degree in Commerce, Accounting, Business Administration, or related field.
</li><li>Experience: Preferably 1&ndash;2 years of experience in accounts, billing, or property management.</li><li>
Basic understanding of accounting and invoicing processes.</li><li>
Strong communication and coordination skills.</li><li>
Proficiency in Excel and data handling.</li><li>
Familiarity with CRM or ERP systems will be an advantage.</li><li>
Ability to work independently and as part of a team.</li><li>
Proficiency in tools such as: MS Excel, Google Sheets, MS Word, MS Power Point.</li><li>
Location: Lahore</li></ul></div>

Coordinator - Property Management

B2B Realty

<div>B2B Realty, a prominent player in property management and brokerage, is actively seeking a detail-oriented Leasing Coordinator to join our expanding team in Cleveland, Ohio. The ideal candidate will bring a strong background in leasing activities within the real estate and property management sector. As a Leasing Coordinator, you will be responsible for efficiently managing day-to-day leasing operations, coordinating property showings, handling leasing inquiries, conducting tenant screenings, and overseeing lease agreement processes. Your attention to detail, effective communication skills, and ability to build positive relationships will play a crucial role in ensuring the seamless execution of leasing activities, contributing to the overall success and growth of our business. 
Note: This is a remote position and candidates will be working in the US business hours (EST)

Responsibilities
<ul>
<li>Coordinate and conduct property showings for prospective tenants.</li>
<li>Process rental applications, conduct background checks, and verify references.</li>
<li>Ensure the completion of lease agreements accurately and in compliance with legal regulations.</li>
<li>Maintain a comprehensive database of available properties and prospective tenants.</li>
<li>Regularly update property listings and ensure accurate and current information. Ensure property descriptions are compliant with Fair Housing Laws.</li>
<li>Manage and respond to guest cards, ensuring timely and accurate communication with potential tenants. Conduct prospecting activities to support Leasing Agents in generating leads and expanding the tenant pool.</li>
<li>Ensure all leasing documents, including leases and agreements, adhere to legal regulations.</li>
<li>Work closely with housing authorities like Section 8 and Eden to ensure paperwork of approved candidates. Collaborate with housing inspectors regarding property inspections.</li>
<li>Stay informed about real estate laws and regulations, implementing any changes as needed.</li>
<li>Establish and foster strong relationships with leasing agents and tenants.</li>
<li>Coordinate with leasing agents for showings and gather feedback on property condition and rental rate.</li>
<li>Act as a point of contact for leads that are interested in our vacancies and ensure effective communication and address concerns promptly and professionally.</li>
<li>Coordinate property maintenance and repairs in collaboration with relevant departments to ensure properties are rent-ready and well maintained.</li>
<li>Ensure that properties are well-maintained and address maintenance issues promptly with Property Hero&rsquo;s or TL&rsquo;s before signing leases and moving in tenants.</li>
<li>Bring suggestions and recommendations to the meeting on how to lease marketed units, whether by reducing rent, completing necessary work, or shifting the property from Section 8 to self-paying.</li>
<li>Providing leasing updates on different portfolios to relevant team members and TL&rsquo;s.</li>
<li>Conduct market research to determine competitive rental rates.</li>
<li>Stay informed about market trends and adjust rental rates accordingly.</li>
<li>Assist in developing and implementing marketing and advertising strategies to attract potential tenants.</li>
<li>Utilize various platforms and channels to maximize property exposure.</li>
<li>Handle tenant complaints and issues in a timely and professional manner and communicate them to relevant property managers to ensure maintenance and repairs.</li>
<li>Work towards amicable resolutions and maintain positive tenant relationships.</li>
<li>Prepare and present regular reports on leasing activity to management or property owners if needed.</li>
<li>Include key metrics, occupancy rates, and any relevant market insights.</li>
<li>Attend training sessions and workshops to enhance knowledge and skills</li></ul> 


Requirements
<ul>
<li>High school diploma or equivalent. Bachelor's degree in Real Estate, Business Administration, or related field preferred.</li>
<li>Previous experience in property management or real estate preferred.</li>
<li>Strong understanding of real estate laws and regulations.</li>
<li>Excellent communication and customer service skills.</li>
<li>Ability to manage multiple tasks and projects simultaneously.</li>
<li>Detail-oriented and organized.</li>
<li>Proficiency in Microsoft Office and property management software.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Strong negotiation and sales skills.</li></ul> 


What we offer
<ul>
<li>Lucrative performance based Incentives and Bonuses</li>
<li>PTO as per company policy</li>
<li>Parental Leave</li>
<li>Comprehensive training will be provided to ensure you are fully equipped for your role.</li>
<li>Ongoing learning and support to help you succeed in your position.</li>
<li>Multiple opportunities for career growth and internal advancement.</li>
<li>Access to mentorship, upskilling resources, and cross-functional learning.</li></ul></div>

Leasing Coordinator

nullBrainer

nullBrainer is looking for a highly organized and detail-oriented Bookkeeper / Property Records Manager who can manage, clean, and maintain a large volume of property-related financial and operational data. The ideal candidate must have strong experience in handling invoices, maintenance records, vendor management, and creating audit-ready ledgers for multiple properties.You will be responsible for building and maintaining clean master ledgers, consolidated portfolio reports, and complete property profiles, ensuring everything is accurate and ready for tax, audit, and business reporting purposes.Location: Lahore Working Model: HybridKey Responsibilities: &#9989; 1. Master Ledger Management (Per Property)<ul><li>Maintain a FULL, CLEAN, and ACCURATE master ledger for every property:</li><li>All invoices</li><li>All repairs</li><li>All maintenance</li><li>All improvements</li><li>All property taxes</li><li>All utilities</li><li>All vendors</li><li>All receipts</li><li>All insurance documents</li><li>All closing statements</li><li>All property-specific events over time</li><li>Each entry must be categorized by:</li><li>Date</li><li>Vendor</li><li>Property</li><li>Entity</li><li>Address</li><li>Amount</li><li>Expense Category</li><li>Ensure ledger is audit-ready for:</li><li>Taxes</li><li>Sales</li><li>Depreciation</li><li>Insurance</li></ul>&#9989; 2. Consolidated Portfolio Ledger<ul><li>Maintain a consolidated ledger across all properties</li><li>Provide accurate portfolio-level financial summaries</li><li>Support management with reporting and financial visibility</li></ul>&#9989; 3. Property Profile ManagementCreate and maintain a complete Property Profile for each address, including:<ul><li>Full legal address</li><li>Legal owner / Entity</li><li>Property nickname(s)</li><li>Property type</li><li>Property size (if available)</li><li>Features</li><li>Key renovation themes</li><li>Historical updates and changes</li></ul>&#9989; 4. Permanent Maintenance &amp; Repair Files<ul><li>Maintain a long-term historical maintenance and repair file</li><li>Ensure all work, vendors, costs, and timelines are properly documented</li><li>Support future audits, claims, and resale documentation</li></ul>Required Experience &amp; Skills:<ul><li>3&ndash;4 years of experience in:</li><li>Bookkeeping</li><li>Accounting</li><li>Property Accounting</li><li>Inventory / Asset / Records Management</li></ul>Nice to Have:<ul><li>Experience with real estate or property portfolios</li><li>Experience preparing data for auditors and tax teams</li><li>Familiarity with accounting tools (Google sheets, Excel)</li></ul>Job Type: Full-timeWork Location: In person

Property Accountant & Records Manager

International CATS Contests (Private) Limited

Job Description: Office CoordinatorCompany: ICATS CONTESTS Position: Office Coordinator Location: Lahore Job Type: Full-TimeAbout ICATS CONTESTSICATS CONTESTS is a leading organizer of innovative academic and talent competitions designed to inspire students and professionals to push the boundaries of their creativity and knowledge. We provide a platform for participants worldwide to showcase their skills, gain valuable experience, and connect with a global community of peers and mentors. Our mission is to foster a spirit of healthy competition and lifelong learning.Position OverviewWe are seeking a highly organized, proactive, and energetic Office Coordinator to be the operational backbone of our dynamic organization. This role is crucial for ensuring the smooth day-to-day functioning of our office and providing critical support for our contest cycles. The ideal candidate will be a master multitasker with excellent communication skills, a keen eye for detail, and a passion for supporting a team that makes a real impact.Key ResponsibilitiesOffice Administration &amp; Operations:<ul><li>Serve as the first point of contact for the office, managing phone calls, emails, and visitor inquiries in a professional and friendly manner.</li><li>Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.</li><li>Ensure the office environment is tidy, organized, and fully operational.</li><li>Coordinate with building management and vendors for office maintenance and services.</li><li>Manage incoming and outgoing mail and packages.</li></ul>Contest Support &amp; Logistics:<ul><li>Provide administrative support to the contest management team during peak seasons.</li><li>Assist with the preparation and shipment of contest materials, certificates, and prizes to participants and schools.</li><li>Help maintain and update participant databases with a high degree of accuracy.</li><li>Process participant registrations and respond to general inquiries from participants, parents, and educators.</li><li>Coordinate the scheduling of meetings, judging panels, and other contest-related events.</li></ul>Communication &amp; Coordination:<ul><li>Draft, proofread, and send official communications, such as emails and newsletters.</li><li>Act as a liaison between different internal teams (e.g., Marketing, IT, Contest Design) to ensure information flows smoothly.</li><li>Prepare materials for internal and external meetings, including agendas and minutes.</li></ul>Financial &amp; Record Keeping:<ul><li>Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and tracking budgets for office supplies.</li><li>Maintain organized digital and physical filing systems for all administrative and contest-related documents.</li></ul>Qualifications &amp; SkillsRequired:<ul><li>Proven experience as an Office Coordinator, Administrative Assistant, or similar role.</li><li>Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>High level of discretion and confidentiality.</li><li>A positive, &quot;can-do&quot; attitude and the ability to work both independently and as part of a team.</li></ul>Preferred:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Familiarity with basic database management.</li><li>Basic understanding of social media platforms.</li></ul>What We Offer<ul><li>A competitive salary package.</li><li>A vibrant, supportive, and mission-driven work culture.</li><li>Opportunities for professional growth and development.</li></ul>How to ApplyInterested candidates should submit their resume and a cover letter detailing their interest and qualifications to catscontestspk@gmail.com with the subject line &quot;Office Coordinator Application&quot;.ICATS CONTESTS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Job Type: Full-timePay: Rs30,000.00 - Rs75,000.00 per monthWork Location: In person

Office Coordinator

HZA SMC PVT LTD

1. Graphic Designer , 2. Customer Service Representative , 3. Amazon Account Manager , 4. Team Lead &ndash; Digital Sales , 5. Senior Digital Sales Coordinator , 6. Digital Sales Coordinator , 7. HR &ndash; Digital Resources , 8. Digital Marketing Manager1. Graphic Designer (2 Positions)Job Description: We are looking for skilled Graphic Designers with hands-on experience in creating banners, social media posts, reels, and other digital creatives. The ideal candidates must be proficient in Adobe Photoshop, Adobe Premiere, Canva, and other relevant design tools. A strong portfolio demonstrating creativity and branding understanding is essential.Requirements:<ul><li>Minimum 2 years of proven experience in graphic designing</li><li>Strong command of Photoshop, Premiere, and Canva</li><li>Ability to design engaging content for social media platforms</li><li>Knowledge of video editing and short-form content (reels)</li><li>Attention to detail and ability to meet deadlines</li></ul>2. Customer Service Representative (2 Positions)Job Description: We are hiring experienced Customer Service Representatives to manage customer calls, messages, and support queries across multiple e-commerce platforms. Candidates must be fluent in English and possess solid communication skills, along with strong customer-handling experience.Requirements:<ul><li>2&ndash;3 years of proven CSR experience</li><li>Excellent verbal and written English communication</li><li>Experience with e-commerce platforms (Amazon, eBay, Shopify, etc.)</li><li>Strong attention to detail and issue-resolution skills</li><li>Ability to manage customer calls, chats, and complaint handling professionally</li></ul>3. Amazon Account ManagerJob Description: We are seeking a highly experienced Amazon Account Manager capable of managing complete Amazon store operations. The ideal candidate should understand LLC requirements, listing creation, product research, PPC, order management, and brand-new mobile phone category selling.Requirements:<ul><li>4&ndash;5 years of proven Amazon account management experience</li><li>Knowledge of LLC processes and Amazon compliance</li><li>Hands-on experience in listing creation, FBA/FBM management, inventory control</li><li>Strong understanding of mobile phones and related product categories</li><li>Ability to optimize sales, handle customer escalations, and manage KPIs</li></ul>4. Team Lead &ndash; Digital SalesJob Description: We are looking for an experienced Digital Sales Team Lead to supervise the online sales team and drive revenue through strategic planning and execution. The candidate must have a strong background in digital sales, team management, and KPI achievement.Requirements:<ul><li>7&ndash;10 years of experience in digital sales</li><li>Strong leadership and team oversight skills</li><li>Experience in e-commerce sales growth and target achievement</li><li>Ability to implement pricing strategies, sales campaigns, and performance monitoring</li><li>Strong analytical and reporting skills</li></ul>5. Senior Digital Sales CoordinatorJob Description: We require a Senior Digital Sales Coordinator to manage digital sales operations, sales planning, and performance monitoring. The candidate must have strong understanding of online selling platforms and sales strategies.Requirements:<ul><li>4&ndash;5 years of experience in digital sales or coordination</li><li>Good knowledge of e-commerce and online pricing structures</li><li>Ability to coordinate with teams, manage listings, and optimize sales flow</li><li>Strong communication and multitasking skills</li></ul>6. Digital Sales CoordinatorJob Description: Digital Sales Coordinator will support daily e-commerce operations including listing management, price adjustments, and sales strategy execution. The ideal candidate must understand online marketplaces and have the ability to drive sales through proper listing optimization and pricing strategies.Requirements:<ul><li>Experience with e-commerce platforms (Amazon, eBay, Daraz, Shopify, etc.)</li><li>Knowledge of listing, inventory updates, and competitive pricing</li><li>Ability to identify market trends and adjust prices to increase sales</li><li>Strong coordination and reporting skills</li></ul>7. HR &ndash; Digital ResourcesJob Description: We are hiring an HR professional capable of managing digital resource recruitment, HR policies, attendance, and employee management. The candidate must have experience in hiring for tech/digital roles and maintaining HR documentation.Requirements:<ul><li>Experience in HR operations for digital or tech-based teams specially e-commerce.</li><li>Knowledge of recruitment processes, interviews, and onboarding</li><li>Strong understanding of HR policies, attendance management, and compliance</li><li>Excellent communication and documentation skills</li></ul>8. Digital Marketing ManagerJob Description: We need a Digital Marketing Manager with strong experience in e-commerce marketing to lead campaigns, SEO/SEM, social media strategy, and online sales growth via google and meta etc. The candidate should be able to plan and execute digital marketing strategies to increase traffic, conversions, and brand visibility.Requirements:<ul><li>5&ndash;7 years of experience in digital marketing</li><li>Experience with e-commerce platforms and website marketing</li><li>Strong skills in SEO, PPC, Google Ads, Meta Ads, and analytics</li><li>Strong skills in Google merchant center, google search console, and TikTok adds</li><li>Ability to lead marketing campaigns across all digital channels</li><li>Strong creativity, planning, and reporting capabilities</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs199,999.00 per monthWork Location: In person

E-commerce Business Full Staff Required

Mobit Solutions

Job Title: Software Developer / Project CoordinatorCompany: MobIT Solutions Location: Lahore Job Type: Full-Time (Onsite)Job Overview:MobIT Solutions is seeking a talented and proactive Software Developer / Project Coordinator who can manage development tasks while coordinating project activities with internal teams and clients. The ideal candidate should have strong technical expertise along with excellent communication, planning, and coordination skills.Key Responsibilities:Software Development Duties:<ul><li>Develop, modify, and maintain web applications using PHP / Laravel or relevant technologies.</li><li>Collaborate with the development team to implement new features and resolve bugs.</li><li>Ensure high-quality, scalable, and efficient code.</li><li>Support in code reviews, testing, and deployment processes.</li></ul>Project Coordination Duties:<ul><li>Coordinate between development teams, QA teams, and management to ensure smooth workflow.</li><li>Assist in planning project timelines, task breakdowns, and resource allocation.</li><li>Track project progress and ensure tasks are completed within deadlines.</li><li>Prepare project status reports for management.</li><li>Ensure clear documentation and communication throughout project cycles.</li><li>Assist in client coordination regarding requirements, feedback, and updates.</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Computer Science, Software Engineering, or related field.</li><li>Strong understanding of software development (PHP, Laravel, MySQL, HTML, CSS, JS preferred).</li><li>6 months to 2 years of experience in development or project coordination (fresh graduates with internship experience may also apply).</li><li>Excellent communication and writing skills.</li><li>Strong organizational, time management, and problem-solving abilities.</li><li>Proficiency in project management tools (Jira, Trello, ClickUp, or similar).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Preferred Skills:<ul><li>Knowledge of QA/testing processes.</li><li>Understanding of Agile/Scrum methodologies.</li><li>Familiarity with API integration and deployment processes.</li><li>Ability to multitask and handle multiple projects simultaneously.</li></ul>What We Offer:<ul><li>Competitive salary package based on experience.</li><li>Friendly and growth-focused work environment.</li><li>Professional development and learning opportunities.</li><li>Performance-based bonuses.</li></ul>How to Apply:Interested candidates can send their updated CV to [Hr@mobitsolutions.com] with the subject line: &ldquo;Application for Software Developer / Project Coordinator Position&rdquo;Job Types: Full-time, Contract Contract length: 12 monthsPay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Software Developer / Project Coordinator

Chawla chemical and metal industries pvt ltd

Job Description:We are seeking a highly organized and detail-oriented Project Coordinator cum Document Controller to join our team. The ideal candidate must have hands-on experience in the fa&ccedil;ade solutions, engineering, or aluminum &amp; glass industry and be capable of coordinating with internal teams, site staff, and external stakeholders.Key Responsibilities:<ul><li>Coordinate daily project activities with engineering teams, office staff, and site teams.</li><li>Maintain and control all project documentation, drawings, correspondences, and logs.</li><li>Assist the Project Manager in planning, scheduling, and progress tracking.</li><li>Prepare and update reports, submittals, and documentation as required.</li><li>Support logistics coordination, including material delivery tracking and site requirements.</li><li>Ensure document accuracy, quality, and proper filing in both digital and physical formats.</li><li>Communicate effectively with clients, consultants, contractors, and suppliers.</li><li>Maintain document control systems, project folders, and internal databases.</li></ul>Requirements:<ul><li>Proven experience as a Project Coordinator / Document Controller in the facade, aluminum &amp; glass, or construction engineering industry.</li><li>Experience Required: 3&ndash;5 Years (Facade / Aluminum &amp; Glass industry preferred)</li><li>Strong computer skills (MS Office, Excel, Word, Outlook; knowledge of project management or document control software is a plus).</li><li>Excellent communication and coordination skills.</li><li>Strong organizational skills with the ability to handle multiple tasks.</li><li>Knowledge of logistics coordination and project administration.</li><li>Ability to work under pressure and meet deadlines.</li></ul>How to Apply:Interested candidates may send their updated CV to (hr@chawlagroup.com.pk) with the subject line &ldquo;Application for Project Coordinator cum Document Controller.&rdquo;Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Project Coordinator cum Document Controller (Facade Solutions / Engineering / Aluminum & Glass)

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