executive assistant Jobs in Dubai United Arab Emirates

executive assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

compliance officer Jobs in Dubai United Arab Emirates

compliance officer

executive secretary Jobs in Dubai United Arab Emirates

executive secretary

office assistant Jobs in Dubai United Arab Emirates

office assistant

corporate secretary

Maakdeal Real estate LLC

Experienced administrative professional with 2 years of experience in the corporate and real-estate sector. Responsible for managing company documentation, compliance filings, minutes of meetings, and internal communication. Ensures adherence to legal and corporate governance standards while supporting senior management in day-to-day operations.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Corporate Secretary

SEGULA Technologies

<div>Company Description 
Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment. 
Job Description 
Location: Dubai, UAE 
Employment Type: Permanent 
Reporting to: General Counsel<ul><li>Prepare and distribute notices, agendas and supporting materials for board and committee meetings.</li><li>Attend board meetings, record minutes.</li><li>Assist in the preparation and filing of statutory documents with regulatory authorities.</li><li>Provide guidance and support to directors and senior management on corporate governance matters.</li><li>review draft minutes of meetings and resolutions when prepared by co-shareholders</li><li>Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.</li><li>keep the group corporate database updated</li><li>Stay updated on changes to corporate law, regulations and governance practices.</li></ul> 
Qualifications 
Bachelor's degree in Law, , or related field; legal qualification preferred but not required<ul><li>5-7 years of progressive experience as a company secretary or corporate legal counsel in-house or in private practice</li><li>excellent English proficiency (written and verbal), ideally native or fluent Arabic speaker</li><li>Expertise in corporate law</li><li>Demonstrated ability to handle complex legal matters with minimal supervision</li><li>Solid understanding of Middle East corporate and regulatory environment</li><li>Experience in working with legal advisors and working in fast-paced environments</li></ul> 
Additional Information 
Personal Attributes<ul><li>Excellent communication and interpersonal skills with ability to interact effectively with senior stakeholders in both Arabic and English</li><li>Strong collaborative approach while maintaining ability to work independently</li><li>High level of discretion and ability to handle confidential and sensitive information</li><li>Proactive and results-oriented with strong sense of accountability</li><li>Adaptability and continuous learning mindset in dynamic environment</li><li>Cultural awareness and ability to bridge communication between international and local teams 3</li></ul>
Please note that only shortlisted candidates will be contacted</div>

Corporate Legal Counsel (WATER, ENERGY), UAEN-Dubai, UAE

ENERGIE RECRUTE

<div>
 
 Company Description
 
 
 
 Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
 
 
 The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.
 
 
 
 Job Description
 
 
 
 Location: Dubai, UAE Employment Type: Permanent Reporting to: General Counsel
 
 
 <ul>
 <li>
 Prepare and distribute notices, agendas and supporting materials for board and committee meetings.
 </li>
 <li>
 Attend board meetings, record minutes.
 </li>
 <li>
 Assist in the preparation and filing of statutory documents with regulatory authorities.
 </li>
 <li>
 Provide guidance and support to directors and senior management on corporate governance matters.
 </li>
 <li>
 review draft minutes of meetings and resolutions when prepared by co-shareholders
 </li>
 <li>
 Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.
 </li>
 <li>
 keep the group corporate database updated
 </li>
 <li>
 Stay updated on changes to corporate law, regulations and governance practices. 2
 
 
 </li>
 </ul>
 Additional Information
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills with ability to interact effectively with senior stakeholders in both Arabic and English
 </li>
 <li>
 Strong collaborative approach while maintaining ability to work independently
 </li>
 <li>
 High level of discretion and ability to handle confidential and sensitive information
 </li>
 <li>
 Proactive and results-oriented with strong sense of accountability
 </li>
 <li>
 Adaptability and continuous learning mindset in dynamic environment
 </li>
 <li>
 Cultural awareness and ability to bridge communication between international and local teams 3
 
 
 </li>
 </ul>
 Please note that only shortlisted candidates will be contacted&Acirc;
 
 
 
 Qualifications
 
 
 
 Bachelor's degree in Law, , or related field; legal qualification preferred but not required
 
 
 <ul>
 <li>
 5-7 years of progressive experience as a company secretary or corporate legal counsel in-house or in private practice
 </li>
 <li>
 excellent English proficiency (written and verbal), ideally native or fluent Arabic speaker
 </li>
 <li>
 Expertise in corporate law
 </li>
 <li>
 Demonstrated ability to handle complex legal matters with minimal supervision
 </li>
 <li>
 Solid understanding of Middle East corporate and regulatory environment
 </li>
 <li>
 Experience in working with legal advisors and working in fast-paced environments
 </li>
 </ul>
</div>

Corporate Legal Counsel (WATER, ENERGY), UAEN-Dubai, UAE - Segula Technologies

Confidential Company

Dubai based Legal, Accounting & Consulting firm in Dubai recruiting candidates for the post of company Secretary.

Company Secretary

J. Awan & Partners

Job Purpose The CoSec Associate will provide high-quality company secretarial and Corporate Service Provider services to j. awan &amp; partners clients, ensuring full compliance with UAE statutory, regulatory, governance obligations and support board and senior leadership teams with governance insight and strategic advice. Key Outcomes 1. Ensure corporate governance and compliance across client base <ul> <li>Assist in tracking and submitting annual compliance tasks, including license renewals, confirmation statements, accounts filing, and data protection renewals.</li> <li>Manage ad hoc submissions with regulators such as amendments (directors, shareholders, capital changes).</li> <li>Act as the primary liaison for our clients, providing guidance on corporate governance and regulatory obligations (ADGM, DIFC, DWTC etc.).</li> <li>Ensure compliance with statutory requirements under UAE laws.</li> <li>100% compliance with filing deadlines and statutory requirements.</li> <li>Zero regulatory penalties or delays.</li> </ul> 2. Board and Committee Support <ul> <li>Organize, schedule and attend Board meetings, Annual General Meetings (AGMs) and committee meetings for and on behalf of our clients.</li> <li>Draft notice, agendas, minutes, and resolutions, ensuring accurate documentation of Board decisions.</li> <li>Board packs, minutes, and resolutions delivered accurately and on time</li> <li>&gt;90% satisfaction from Board and Clients.</li> <li>Advise the Board on fiduciary responsibilities, governance practices and legislative changes impacting the organization.</li> </ul> 3. Regulatory and Stakeholder Management <ul> <li>Positive stakeholder feedback</li> <li>Timely and professional interactions with regulators</li> <li>Liaise with external auditors, legal advisors, and stakeholders to facilitate compliance and effective communication.</li> <li>Represent the company in corporate governance forums and industry bodies as required.</li> </ul> 4. Secretarial documentation <ul> <li>Accurate and timely drafting of resolutions, registers, and other corporate documents.</li> <li>100% error-free documentation</li> <li>Maintain statutory registers, records, and corporate documents securely and accurately.</li> <li>Monitor changes in applicable laws and regulations, advising the management team accordingly.</li> </ul> 5. Internal collaboration and self-management <ul> <li>Meets 100% of deadlines independently</li> <li>Strong peer and leadership feedback</li> <li>Coordinate with internal teams (risk, compliance, accounts, and incorporations) for client deliverables.</li> <li>Prepare and share status trackers and ensure internal systems (JIRA / Salesforce / Sharepoint) are updated regularly.</li> </ul> Skills and Experience Competencies (Behavioural &amp; Technical Skills) Technical Competencies <ul> <li>Corporate secretarial expertise</li> <li>UAE corporate law knowledge (mainland and free zones)</li> <li>Drafting: Board resolutions, Articles, Registers, etc.</li> <li>Proficient in MS Office Suite (Word, Excel, Outlook) and comfortable with portal-based submissions.</li> </ul> Behavioural Competencies <ul> <li>Strong ownership and accountability</li> <li>Detail orientation with strong execution</li> <li>Professionalism and stakeholder sensitivity</li> <li>Cross-cultural collaboration</li> <li>Time and task prioritisation</li> <li>Problem-solving under pressure</li> <li>Professional demeanour and client-oriented attitude.</li> </ul> Qualifications <ul> <li>Bachelor s/Master s in Law, Business Administration, or related field</li> <li>3+ years in corporate secretarial or legal services</li> <li>Professional qualification as a Company Secretary (e.g., ICSI or equivalent).</li> <li>UAE (mainland &amp; free zones) Common Law familiarity</li> <li>English (fluent); Arabic preferred but not essential</li> </ul>

Associate- Company Secretarial Services

Beauty Bridge Event

Job Summary:We are a growing marketing management company seeking a proactive and reliable HR Officer cum Secretary to support daily HR operations while providing comprehensive administrative and executive assistance to the management team.This role involves handling HR documentation, recruitment, employee relations, and visa processing, while also assisting the CEO and managers in business and personal matters such as travel coordination, translations, and record management.Fluency in Arabic will be an advantage.Key ResponsibilitiesHuman Resources<ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee records.</li><li>Prepare employment contracts, offer letters, and HR-related documents.</li><li>Maintain and update HR databases, attendance, and leave records.</li><li>Assist with payroll coordination and HR compliance requirements.</li><li>Support employee relations, disciplinary actions, and performance tracking.</li><li>Ensure compliance with UAE labor laws and company policies.</li></ul>Administrative &amp; Secretarial Support<ul><li>Provide executive assistance to the CEO and management team.</li><li>Schedule meetings, prepare reports, minutes, and correspondence.</li><li>Maintain confidentiality of sensitive company and employee information.</li><li>Handle general office administration and ensure efficient workflow.</li></ul>Visa &amp; Government Liaison<ul><li>Coordinate with PRO for staff visa processing, renewals, cancellations, and Emirates ID.</li><li>Prepare supporting documents for visa applications, attestations, and NOCs.</li><li>Liaise with MOFA, notary public, embassies, and other authorities as needed.</li></ul>Documentation &amp; Record Management<ul><li>Maintain and organize company documents including trade licenses, contracts, permits, and HR files.</li><li>Track document renewals and ensure proper filing and easy retrieval.</li><li>Support compliance with legal and audit requirements.</li></ul>Executive &amp; Personal Assistance<ul><li>Assist management with personal matters such as rent contracts, travel arrangements, and cheque processing.</li><li>Translate documents between English and Arabic when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resource Management, Business Administration, or related field.</li><li>Fluent in English; Arabic is a strong advantage.</li><li>Minimum 2&ndash;3 years of HR or administrative experience in the UAE.</li><li>Solid understanding of UAE labor law, visa, and residency processes.</li><li>Skilled in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and multitasking abilities.</li><li>Discreet, dependable, and able to handle confidential information professionally.</li></ul>To Apply: Send your CV with recent photo.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per month

HR Officer cum Secretary

PrimeBiz Hub FZ LLC

1. Bookkeeping &amp; Accounting<ul><li>Maintain accurate day-to-day financial records</li><li>Handle accounts payable/receivable, invoicing, bank reconciliations, petty cash, and expense reports</li><li>Assist in month-end and year-end closing activities</li><li>Coordinate with external auditors and tax consultants</li><li>Handle and coordinate with bankers to manage our accounts and facility</li></ul>2. Office Management<ul><li>Oversee general office operations and administrative support</li><li>Liaise with service providers, vendors, and building management</li><li>Manage office supplies, filing systems, and general upkeep</li><li>Support HR-related admin tasks (visas, medicals, insurance coordination)</li></ul>3. Corporate Secretarial Duties<ul><li>Prepare and maintain board resolutions and minutes of meetings</li><li>Assist with corporate filings, license renewals, and record-keeping</li><li>Ensure compliance with regulatory and internal governance standards</li></ul>4. DMCC Compliance &amp; Coordination<ul><li>Manage company-related matters with DMCC, including license renewals, updates, and documentation</li><li>Liaise with DMCC and government authorities for corporate and employee affairs</li><li>Maintain up-to-date knowledge of DMCC regulations and processes.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED13,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Oil and Gas: 2 years (Required)</li></ul>

Accounts & Admin Analyst

Explore 1379+ Corporate secretary in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.