executive assistant

administrative assistant

admin assistant

administrative coordinator

assistant

department assistant

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage daily administrative tasks and maintain organized filing and documentation systems.
 </li>
 <li>
 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
 </li>
 <li>
 Preparing professional reports using Adobe InDesign
 </li>
 <li>
 Formal and prepare minutes of meeting, work instruction, and other quality paper.
 </li>
 <li>
 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
 </li>
 <li>
 Coordinate with the IT Department concerning all technical issues and requests.
 </li>
 <li>
 Maintain and update departmental records, files, and databases.
 </li>
 <li>
 Manage and maintain the department&rsquo;s store, equipment, and inventory.
 </li>
 <li>
 Handle internal communication professionally and promptly.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Kind Note
 
 :
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Department Assistant

IntouchCX

<div>
 
 About IntouchCX
 
 
 
 IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term relationships with our brand partners and empowering our people to drive positive change.
 
 
 
 About The Job
 
 
 
 We are looking for an Assistant Manager, Human Resources Operations who will execute employment strategies and actions while meeting the business needs and compliance for all legal requirements.
 
 
 As an Assistant Manager of HR Operations, You Will&hellip;
 
 
 <ul>
 <li>
 Research, implement and administer all company benefit plans
 </li>
 <li>
 Lead a team of 4-5 employees
 </li>
 <li>
 Responsible for executing all Human Resources Operations processes as per the agreed service level agreements with a high level quality in all deliverables
 </li>
 <li>
 Maintain in-depth knowledge of statutory requirements related to HR, reducing risks and ensuring regulatory compliance all times
 </li>
 <li>
 Develop and maintain Human Resources (HR) systems that meet HRMS personnel information needs
 </li>
 <li>
 Prepare onboarding email templates for the employees
 </li>
 <li>
 Stay up-to-date with innovative and creative ways of onboarding new employees
 </li>
 <li>
 Strive for continuous improvements and work excellence on HR operational matters
 </li>
 <li>
 Work closely with relevant key business leaders in building together a cost-efficient business operating culture for the organization and team
 </li>
 <li>
 Oversee HR databases and internal software
 </li>
 <li>
 Consult with line management providing HR guidance when appropriate
 </li>
 <li>
 Analyze and monitor HR performance metrics and KPIs
 </li>
 <li>
 Prepare periodic reports for management, as necessary and timely manner
 </li>
 <li>
 Carry out tasks as assigned by the HR Senior Manager/Director
 
 
 </li>
 </ul>
 As an Assistant Manager of HR Operations, You Have&hellip;
 
 
 <ul>
 <li>
 3-4 years of relevant experience as an Onboarding Specialist or a similar role in the Human Resources Department
 </li>
 <li>
 Strong experience working with Applicant Tracking Systems and Employee Onboarding Software
 </li>
 <li>
 Good understanding of general Human Resources policies and procedures
 </li>
 <li>
 Strong knowledge of various employment/labor laws
 </li>
 <li>
 Ability to maintain sensitive and confidential information
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Ability to manage and handle multiple tasks
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Must be able to identify and resolve problems in a timely manner
 </li>
 <li>
 Strong decision-making skills
 </li>
 </ul>
</div>

Assistant Manager, HR Operations

Hilton

<div>
 The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
 
 
 
 What will I be doing?
 
 
 
 An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps and distributes accordingly
 </li>
 <li>
 Sends outgoing mail, both interoffice and outside of the hotel
 </li>
 <li>
 Routes mail, faxes and other printed matter
 </li>
 <li>
 Prepares and types correspondence and fairly complex numerical/financial reports, as directed
 </li>
 <li>
 Prepares correspondence on behalf of management
 </li>
 <li>
 Duplicates, copies and distributes and mails material for the department/office
 </li>
 <li>
 Orders and maintains office supplies and equipment
 </li>
 <li>
 Maintains files and equipment in an orderly and professional manner
 </li>
 <li>
 Uses the property's email system and maintains their email box, as is policy
 </li>
 <li>
 Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
 </li>
 <li>
 Appropriate business use of telephone and voice email system
 </li>
 <li>
 Greets internal and external customers in a friendly and professional manner
 </li>
 <li>
 Announces visitors and/or handles requests, as appropriate
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Grand Nile
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

F&B Administrative Assistant

Mövenpick Hotels & Resorts

<div>
 
 Company Description
 
 
 
 The Mövenpick Hotel Cairo-Media City is located in the vibrant 6th of October City, offering easy access to Cairo's attractions and just a short distance from Cairo International Airport. The hotel is in close proximity to iconic landmarks like the Great Pyramids of Giza and Sphinx, Dream Park, and a 27-hole golf course. The hotel's unique location alongside Media Production City studios provides guests with a blend of fantasy and tradition, creating a memorable experience.
 
 
 
 Job Description
 
 
 
 We are seeking a highly skilled and experienced Assistant Director of HR to join our team in 6th of October City, Egypt. In this key leadership role, you will work closely with the HR Director to develop and implement strategic HR initiatives that align with our organization's goals and values.
 
 
 <ul>
 <li>
 Assist in developing and executing HR strategies and policies across the organization
 </li>
 <li>
 Oversee daily HR operations, including recruitment, onboarding, performance management, and employee relations
 </li>
 <li>
 Collaborate with department heads to identify and address HR-related issues and opportunities
 </li>
 <li>
 Lead and mentor a team of HR professionals, fostering their growth and development
 </li>
 <li>
 Manage the implementation and optimization of HR systems and processes
 </li>
 <li>
 Ensure compliance with Egyptian labor laws and regulations
 </li>
 <li>
 Develop and implement employee engagement and retention programs
 </li>
 <li>
 Assist in budget planning and resource allocation for the HR department
 </li>
 <li>
 Conduct regular HR audits and provide recommendations for improvement
 </li>
 <li>
 Serve as a key advisor to senior management on HR matters and organizational development
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration, or related field; Master's degree preferred
 </li>
 <li>
 7+ years of progressive HR experience, including 3+ years in a managerial HR role
 </li>
 <li>
 Professional HR certification (e.g., SHRM-CP, PHR) preferred
 </li>
 <li>
 In-depth knowledge of Egyptian labor laws and regulations
 </li>
 <li>
 Strong proficiency in HR management software and Microsoft Office Suite
 </li>
 <li>
 Excellent leadership and team management skills
 </li>
 <li>
 Outstanding communication and interpersonal abilities
 </li>
 <li>
 Proven track record in strategic planning and implementation
 </li>
 <li>
 Strong problem-solving and decision-making skills
 </li>
 <li>
 Experience in performance management and employee relations
 </li>
 <li>
 Expertise in recruitment and talent acquisition strategies
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism
 </li>
 <li>
 Fluency in English and Arabic (both written and spoken)
 </li>
 </ul>
</div>

Assistant Director of People & Culture

Americana Restaurants

<div>
 
 
 Who we are?
 
 
 
 Americana Restaurants is a leading restaurant operator and food &amp; beverage platform in the MENA region. With a legacy that dates back to 1964, we&rsquo;ve grown to represent and manage some of the world&rsquo;s most beloved restaurant brands&mdash;including KFC, Pizza Hut, Hardee&rsquo;s, Krispy Kreme, and many more&mdash;across over 12 countries. Our commitment to operational excellence, innovation, and customer satisfaction continues to drive our growth and success in the region.
 
 
 As we expand, we're looking for passionate professionals who thrive in fast-paced, dynamic environments. If you're driven by purpose and motivated to make an impact, we'd love to have you on our team.
 
 
 
 
 
 
 Purpose of the role:
 
 
 
 Architects create designs for new construction projects, alterations and redevelopments. They use their specialist construction knowledge and high-level drawing skills to design buildings that are functional, safe, sustainable, and aesthetically pleasing
 
 
 
 
 
 
 Main responsibilities:
 
 
 <ul>
 <li>
 Liaise with Landlords, developers, Development department and establish project design parameters
 </li>
 <li>
 Prepare conceptual designs, elevations, and perspective and obtain internal approval from OPS and Regional Manager.
 </li>
 <li>
 Prepare Detailed drawings and obtain franchisors and Landlord&rsquo;s approval.
 </li>
 <li>
 Liaise with Project Manager and ensure project is executed as per drawings, and specifications, by making requisite site visit.
 </li>
 <li>
 Prepare Final Audit after completion with specific emphasis on execution
 </li>
 <li>
 Preparing furniture and stainless-steel order list.
 </li>
 <li>
 Handling sites follow up - if redesign is required / any missing data is required.
 </li>
 <li>
 Monitor and audit work carried out by contractors to ensure that it is of the required standard.
 </li>
 <li>
 Reporting weekly progress and providing assistant manager with submission dates and approvals
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering, major architecture
 
 
 </li>
 <li>
 Minimum 3-5 years of experience in architecture preferably in the same or like industry, i.e., Restaurants, Retail, Hospitality
 </li>
 <li>
 Specialist in 3D Concept presentations using Sketchup, 3D Studio Max for Architectural and Interior Design works.
 </li>
 <li>
 IT Skills &ndash; MS Office, AutoCAD, 2D technical package, 3D Studio Max is a must
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Excellent time management skills with a proven ability to meet deadlines.
 </li>
 </ul>
</div>

Architect

<div>
 
 Company Description
 
 
 
 The Mövenpick Hotel Cairo-Media City is located in the vibrant 6th of October City, offering easy access to Cairo's attractions and just a short distance from Cairo International Airport. The hotel is in close proximity to iconic landmarks like the Great Pyramids of Giza and Sphinx, Dream Park, and a 27-hole golf course. The hotel's unique location alongside Media Production City studios provides guests with a blend of fantasy and tradition, creating a memorable experience.
 
 
 
 Job Description
 
 
 
 We are seeking an enthusiastic and detail-oriented Assistant Food &amp; Beverage Manager to join our team in 6th of October City, Egypt. In this role, you will work closely with the Food &amp; Beverage Manager to ensure exceptional dining experiences for our guests while leading and developing our talented F&amp;B team.
 
 
 <ul>
 <li>
 Assist in managing daily operations of the food and beverage department, ensuring high standards of quality and service
 </li>
 <li>
 Collaborate with the F&amp;B Manager to develop and implement innovative menu concepts and service strategies
 </li>
 <li>
 Lead, train, and mentor F&amp;B team members to deliver outstanding customer service
 </li>
 <li>
 Monitor and maintain inventory levels, implement cost control measures, and optimize profitability
 </li>
 <li>
 Ensure compliance with food safety regulations and maintain a clean, safe working environment
 </li>
 <li>
 Resolve guest complaints promptly and professionally
 </li>
 <li>
 Assist in planning and executing special events and promotions
 </li>
 <li>
 Analyze sales data and guest feedback to identify areas for improvement
 </li>
 <li>
 Participate in staff scheduling and payroll management
 </li>
 <li>
 Stay updated on industry trends and implement best practices in F&amp;B operations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience in a senior Food &amp; Beverage role, preferably in a hotel or restaurant setting
 </li>
 <li>
 Bachelor's degree in Hospitality Management or related field (preferred)
 </li>
 <li>
 Strong leadership and team management skills
 </li>
 <li>
 Excellent knowledge of food and beverage service procedures and standards
 </li>
 <li>
 Creative problem-solver with the ability to think quickly in a fast-paced environment
 </li>
 <li>
 Outstanding time management, communication, and interpersonal skills
 </li>
 <li>
 Flexibility to work various shifts, including early mornings, late nights, weekends, and holidays
 </li>
 <li>
 Customer-focused mindset with a passion for delivering exceptional dining experiences
 </li>
 <li>
 In-depth knowledge of various cuisines and current culinary trends
 </li>
 <li>
 Proficiency in inventory management and cost control techniques
 </li>
 <li>
 Experience with point-of-sale (POS) systems
 </li>
 <li>
 Food safety certification
 </li>
 <li>
 Fluency in English; knowledge of Arabic is a plus
 </li>
 </ul>
</div>

Assistant Food & Beverage Manager

AbbVie

<div>
 
 
 Purpose Statement:
 
 
 
 
 To provide administrative and financial support to the Gulf Levant Medical Team. Manage, coordinate, document and follow up on Medical Projects including Research within the Affiliate
 
 
 
 
 
 
 
 Major Responsibilities:
 
 
 <ul>
 <li>
 Supports in a dedicated way the
 
 Gulf Levant Medical Team
 
 with secretarial, administrative, organizational, and travelling requests. Maintains and manages calendars, including event, meeting and travel scheduling and domestic and international travel arrangements.
 </li>
 <li>
 Organizes meeting and events for
 
 Gulf Levant Medical
 
 Team (monthly medical LT -meetings, monthly XLT meetings, organizing internal and external meetings and take care of the operational elements (booking of rooms, minutes, monitoring progress of actions).
 </li>
 <li>
 Assists on documentation and files management, ensures documents are filed accurately and timely, and official documents are renewed timely.
 </li>
 <li>
 Provides project management support to the
 
 Gulf Levant Medical Team
 
 on key projects, including action item tracking, organization and communication of team materials (e.g. meeting minutes, Sharepoint sites, etc.).
 </li>
 <li>
 Assist in getting monthly information on update of org charts from
 
 Gulf Levant Medical Team
 
 , Monthly reports, Prepare and update the medical team yearly calendar, Create, handle and follow-up POs for medical projects, Create/Update MA distribution lists.
 </li>
 <li>
 Applies basic project management principles and techniques to the coordination and completion of assigned goals and tasks. Prioritize tasks with effective use of time.
 </li>
 <li>
 Compiles and provides routine standard reports on a monthly and ad hoc basis. Proactively address conflicting, incorrect, insufficient, or inappropriate information prior report publication. Assist with collection and analysis of project and process data and metrics. Apply basic project management tools for metrics collection. Participate in the development of guidelines and checklists.
 </li>
 <li>
 Interacts with employees, managers and Directors in support of project coordination.
 </li>
 <li>
 Assesses performance against plans, processes, and practices to determine effectiveness and recommend areas for process improvement to Leadership team and medical community.
 </li>
 <li>
 Establishes and maintains strong network within department and external clients.
 </li>
 <li>
 Ensures timely flow of communication and continually updates
 
 Gulf Levant Medical Team
 
 and group regarding project(s) in order to manage expectations. With some oversight, exercises appropriate judgment to efficiently progress deliverables using formal channels and informal networks, key policies, procedures, and are consistent with the organization&rsquo;s culture.
 </li>
 </ul>
 
 
 
 
 
 Clinical Development admin and financial support:
 
 
 
 
 Financial support:
 
 
 <ul>
 <li>
 Receiving invoices from vendors, reviewing and sending them for posting.
 </li>
 <li>
 Creating quarterly Breakdowns (Internal and External) for clinical studies different sites.
 </li>
 <li>
 Following up till receiving the proof of payments/cheques.
 </li>
 <li>
 Creating Shopping Carts, Purchase Orders, and ACRs.
 </li>
 <li>
 Assisting with investigators site and vendor payments according to local finance processes .
 </li>
 <li>
 Ensuring financial information and documents for assigned studies and sites are entered into SAP for Clinical Operations Department.
 </li>
 <li>
 Tracking and following up the budget with finance department.
 </li>
 <li>
 Keeping the payment tracker up to date.
 </li>
 <li>
 Drafting agreements of different vendors and following up with Legal Team.
 </li>
 <li>
 Creating Annual Breakdowns for the estimated governmental payments.
 </li>
 <li>
 Documenting department&rsquo;s expenses of all the services.
 </li>
 </ul>
 
 
 
 
 
 Administrative support:
 
 
 <ul>
 <li>
 In house Support in business diner/event/travel arrangements/ investigator meetings .
 </li>
 <li>
 Communicating with doctors of clinical trials to support in administrative work or handling issues.
 </li>
 <li>
 In-house support for CRAs in filling and archiving process.
 </li>
 <li>
 In house support for CRAs to conduct submission packages and updating submissions status on COSMOS.
 </li>
 <li>
 Supporting Clinical Team with handling of essential documents including contracts .
 </li>
 <li>
 Ordering stationery items or any needed materials.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a technical, or project management related discipline.
 </li>
 <li>
 Minimum 3 years of executive assistant related experience with an administrative role.
 </li>
 <li>
 Experience in pharmaceutical industry is preferred.
 </li>
 <li>
 English Arabic fluency both verbal and written .
 </li>
 <li>
 Advanced knowledge of Microsoft Office Suite, Outlook, Virtual meeting platforms (Microsoft teams, Zoom etc.) understanding of business processes and requirements.
 </li>
 <li>
 Strong planning and organization skills.
 </li>
 <li>
 Self-starter, able to function at a high level with general instruction, has a proactive approach
 </li>
 <li>
 Must be self-directed and work well in a team environment, be able to work on multiple projects concurrently and meet commitments, possess excellent oral and written communication skills.
 </li>
 <li>
 process-oriented, convert goals to tasks and define estimates on time and requirements to achieve goal objectives, and demonstrate initiative.
 </li>
 <li>
 Adaptable, deals with ambiguity, learns quickly, flexible and can change course quickly when needed.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Key Stakeholders:
 
 
 
 
 Internal Stakeholders:
 
 
 Gulf Levant Medical Team
 
 , Clinical Site Management Team, Affiliate Network, Brand Teams, Region and Area colleagues, Finance, &hellip;.
 
 
 
 External Stakeholders:
 
 Customers, travel agencies, suppliers,...
 
 
 
</div>

Medical Affairs Coordinator – Gulf Levant

Explore 103+ Department assistant in Cairo this April. Find roles across top companies and apply now to boost your career.