executive assistant

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administrative assistant Jobs in Istanbul

administrative assistant

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executive assistant to managing director (part time) Jobs in Istanbul

executive assistant to managing director (part time)

department assistant

Bayer

<div>
 
 
 Bayer is a life science company and a global leader in health care and nutrition.
 
 
 
 
 
 
 Our innovative products support efforts to overcome the major challenges presented by a growing and aging global population.
 
 
 
 
 
 We carry out all our work in line with our mission
 
 &ldquo;Health for All, Hunger for None&rdquo;
 
 and we offer innovative solutions in the fields of
 
 health and agriculture
 
 .&rdquo;
 
 
 
 
 
 
 YOUR TASKS AND RESPONSIBILITIES
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Provide general support and assistance in administrative tasks of CDH
 </li>
 <li>
 Completes confidential administrative services of the required pharma capability clusters and product teams
 </li>
 <li>
 Develops or maintains an accurate and up-to-date records management system (including classifying and coding electronic and hardcopy files)
 </li>
 <li>
 Coordinates and organizes meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tend to other requirements of respective meetings.
 </li>
 <li>
 Arranges for travels including making hotel accommodations and land and air transportation bookings.
 </li>
 <li>
 Coordinates between capability clusters and operating units in resolving day-to-day administrative and operational problems,
 </li>
 <li>
 Processes, documents and files expenses and invoices.
 </li>
 <li>
 Provides services such as order placement and account information.
 </li>
 <li>
 Maintains adequate office supply of required capability clusters
 </li>
 <li>
 Prepares certificates when required.
 </li>
 <li>
 Sends timely the updated QSDs to Iranian CMD received from global.
 </li>
 <li>
 Prepares HCP contracts in local CLMS and completes documents in EYS, RYS, Smartbuy and Global CLMS system.
 </li>
 <li>
 Complements Honorarium payments and purchasing (po, invoice) processes
 </li>
 <li>
 Opens POs for events for required colleagues.
 </li>
 <li>
 Updates HIREP and organizational charts as soon as there is a change
 </li>
 <li>
 Welcomes newcomers including interns, grants system authorizations of global and local common area &amp; mail groups, provide required equipment and welcome boxes, adds to relevant communication channels and org charts, organizes orientation programs.
 </li>
 <li>
 Contributes to the preparation of new procedures about the programs and process and update them when needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 WHO YOU ARE
 
 
 
 
 
 
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Fluent English both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office and internal systems (e.g., CLMS, Smartbuy).
 </li>
 <li>
 Strong organizational skills for managing meetings, travel, and documentation.
 </li>
 <li>
 Excellent attention to detail in handling contracts, invoices etc.
 </li>
 <li>
 Effective communication and interpersonal skills for internal and external coordination.
 </li>
 <li>
 Discretion and professionalism in managing confidential information.
 </li>
 <li>
 Ability to multitask and prioritize in a dynamic, fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 
 
 
 <ul>
 <li>
 Fair and respectful workplace
 </li>
 <li>
 Speak up culture
 </li>
 <li>
 Global &amp; collaborative work environment
 </li>
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 Diverse, equal &amp; inclusive culture
 </li>
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 Competitive and fair pay
 </li>
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 Attractive and meaningful benefit programs
 </li>
 <li>
 Promotion of individual health and well-being
 </li>
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 Promotion of work-life balance
 </li>
 <li>
 Hybrid working &amp; flexible working for relevant positions
 </li>
 <li>
 Local and global career opportunities
 </li>
 <li>
 Learning &amp; Development Opportunities for both personal and professional growth
 </li>
 </ul>
 
 
 
 
 
 Bayer T&uuml;rk Kimya Sanayi Ltd &Scedil;ti 'ye yapaca&gbreve;&inodot;n&inodot;z ba&scedil;vurular arac&inodot;l&inodot;&gbreve;&inodot; ile toplanacak ki&scedil;isel verileriniz, veri sorumlusu Bayer T&uuml;rk Kimya Sanayi Ltd &Scedil;ti. taraf&inodot;ndan 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (KVKK) ile ilgili mevzuat kapsam&inodot;nda i&scedil; ba&scedil;vuru s&uuml;re&ccedil;lerinin y&uuml;r&uuml;t&uuml;lmesi amac&inodot;yla i&scedil;lenecektir. Ayd&inodot;nlatma metnimize
 
 https://www.bayer.com.tr/tr/gizlilik-politikasi
 
 linkinden ula&scedil;abilirsiniz.
 
 
</div>

Department Assistant

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

Executive Assistant

Samsung Electronics

<div>
 
 
 Customer Service I Field Operations Support Assistant Manager
 
 
 
 
 
 
 To be assigned in Customer Service Department, we are looking for a Field Operations Support Assistant Manager with below qualifications;
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 
 
 
 
 
 Field Operations Support Assistant Manager
 
 involves overseeing and supporting field operations of the Customer Service department, mostly for Home Appliances and AV products, ensuring that Samsung customers receive top quality support and services.
 
 <ul>
 <li>
 Partner and performance management of Brand Engineer operation to ensure a smooth and efficient process, including procurements, certifications, administrative works of the related service accounts.
 </li>
 <li>
 Take ownership of improving field operation by working cooperatively with related departments and business partners. Coordinating with other departments such as HR, procurement, legal, finance, field and related departments in the customer service division to ensure that the needs of the operation is fulfilled.
 </li>
 <li>
 Creating and managing partner &amp; vendor contracts, monitoring SLA&rsquo;s, procurement processes.
 </li>
 <li>
 PnL management of the Brand Engineer operation, prepare budget plan, run variance analysis and rolling forecasts.
 </li>
 <li>
 Keep track of service income and operational costs to identify areas for improvement. Prepare regular reports and drive the implementation of actions focused on increasing field technicians productivity, service sales income and reducing costs.
 </li>
 <li>
 Manage the relationships with service B2B key accounts and make the agreements in line with providing proper administrative and financial requirements.
 </li>
 <li>
 Coordinate authorized service centers to acquire aftersales certifications of Turkish Standarts Institute (TSE) and manage certification cost, process and the operation of the partner company.
 </li>
 </ul>
 
 
 
 
 
 Skills And Qualifications
 
 
 
 
 
 <ul>
 <li>
 B.Sc. or Master degree from Business Administration, Engineering Departments, or Economics
 </li>
 <li>
 +5 years of experience in customer service, project management or related functions, preferably within the Consumer Electronics or related industries.
 </li>
 <li>
 Adaptive and entrepreneurial approach: demonstrates flexibility, energy, and initiative in fast-paced, unpredictable, and matrix business environment.
 </li>
 <li>
 Can work under pressure with tight deadlines and can handle escalations calmly and competently.
 </li>
 <li>
 Ability to collaborate with international teams and adapting strategies to align with global plan.
 </li>
 <li>
 Demonstrated skills at multi-tasking, planning and organization.
 </li>
 <li>
 Strong analytical and problem solving skills with result oriented mindset.
 </li>
 <li>
 Proficiency in leveraging data analytics to derive insights, identify trends to optimize after-sales processes.
 </li>
 <li>
 Strong commitment to understand operational needs and expectations, driving process optimization strategies across service center operations, Samsung departments and vendors.
 </li>
 <li>
 Advanced English skills, excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc).
 </li>
 </ul>
 
 
</div>

Field Operations Support Assistant Manager

Howden Turkey

<div>
 
 Howden is a leading global independent insurance broker, made up of talented and passionate individuals pushing the boundaries of the insurance industry. With over 18,000 employees across more than 100 countries, we combine our strengths every day to develop innovative solutions and shape the future of the sector.
 
 
 At Howden, we offer more than just a job&mdash;we provide an environment where everyone can grow, share ideas, and truly make a difference. If you&rsquo;d like to be part of this vision, we look forward to meeting you.
 
 
 We are currently seeking a
 
 &ldquo;Executive Assistant&rdquo;
 
 to join our team at the Istanbul headquarters of
 
 Howden
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 To organize the daily / weekly / monthly work schedule and working environment of the Regional CEO to prepare business and travel plans, follow his agenda.
 </li>
 <li>
 To manage appointment, meeting, telephone, e-mail and agenda traffic, welcome and direct visiting guests.
 </li>
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 To make domestic and international correspondence, when necessary, on behalf of the manager
 </li>
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 To support Regional CEO in analysis and presentations when needed
 </li>
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 To ensure that the flow of reports and information is timely
 </li>
 <li>
 To arrange and update the meeting calendar and agendas of the Regional CEO, to make preliminary preparations for the meeting and ensure its organization.
 </li>
 <li>
 To ensure that meetings of the Regional CEO, events, seminars, appointments and travel programs are coordinated with the agenda.
 </li>
 <li>
 To provide all kinds of flight, hotel and transfer organization for the travels of the manager (Regional CEO/Chairman)
 </li>
 <li>
 To check the accuracy of all reservations and ensure their domestic and international coordination.
 </li>
 <li>
 To carry out the passport and visa procedures of the manager in coordination with the relevant department / agency when necessary.
 </li>
 <li>
 Reservation etc. that may take place before/during/after travel. providing support in emergencies.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 University Degree
 </li>
 <li>
 Senior management assistant experience of min 6-7 years in in a large-scale global or local organization.
 </li>
 <li>
 Advanced organization and planning skills with effective prioritization.
 </li>
 <li>
 High agility and ability to manage time-stressed and urgent situations.
 </li>
 <li>
 Solution based mindset with good networking and collaborating skills .
 </li>
 <li>
 Impactful communication skills with all stakeholders and cultures.
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
</div>

Accor

<div>Company Description 
Established in 2000 in Turkey, Rixos pioneers the &lsquo;ALL Inclusive, ALL Exclusive&rsquo; concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury. 
Job Description 
We are seeking a detail-oriented and analytical Finance Manager to join our team in the beautiful city &#304;stanbul. In this key leadership role, you will work closely with the Assistant Director of Finance to oversee the financial operations of our organization, ensuring accuracy, compliance, and strategic financial planning.<ul><li>
Assist in developing and implementing financial strategies aligned with organizational goals</li><li>
Oversee day-to-day accounting operations, including payroll, accounts receivable, and accounts payable</li><li>
Collaborate with department heads to provide financial support and develop short and long-term financial plans</li><li>
Lead the preparation of financial statements, reports, and analyses for management, corporate office, and owners</li><li>
Manage the month-end closing process and ensure timely and accurate financial reporting</li><li>
Contribute to the annual budgeting process, capital budgets, and rolling forecasts</li><li>
Implement and maintain robust internal controls and risk management procedures</li><li>
Ensure compliance with local laws, fiscal regulations, and company policies</li><li>
Provide leadership and mentorship to the finance team, fostering a culture of continuous improvement</li><li>
Assist in conducting regular operational risk assessments and developing mitigation strategies</li><li>
Support the Assistant Director of Finance in driving financial literacy across the organization</li></ul> 

Qualifications 
<ul><li>
Bachelor's or Master's degree in Finance, Accounting, Business Administration, or a related field</li><li>
CPA or MBA preferred</li><li>
Minimum of 5 years of progressive experience in finance or accounting, preferably in the hospitality industry</li><li>
Strong knowledge of P&amp;L, financial reporting, and budgeting processes</li><li>
Excellent analytical and problem-solving skills with a keen attention to detail</li><li>
Proficiency in accounting systems and financial software</li><li>
Outstanding leadership abilities with experience in managing and developing teams</li><li>
Exceptional communication skills, both verbal and written, with the ability to present complex financial information to various stakeholders</li><li>
Demonstrated ability to work collaboratively in a fast-paced, dynamic environment</li><li>
Experience in performance management and implementing financial controls</li><li>
Strong understanding of risk management and compliance in a corporate setting</li><li>
Ability to adapt to and thrive in an international work environment</li></ul></div>

Finance Manager

Cresco Human Resources Management & Consultancy Ltd.

<div>
 
 
 Cresco is seeking a highly organized and proactive Executive Assistant to support the CEO of a leading company in the technology sector.
 
 This role requires exceptional organizational and communication skills, the ability to manage multiple priorities, and the professionalism to interact with senior leaders, board members, and external stakeholders. The Executive Assistant will be a trusted partner, ensuring that the CEO&rsquo;s time is optimized and aligned with strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, meetings, and travel arrangements
 </li>
 <li>
 Prepare agendas, take minutes, and follow up on action items from executive meetings
 </li>
 <li>
 Draft and manage correspondence on behalf of the CEO with internal and external stakeholders
 </li>
 <li>
 Coordinate with senior leadership and teams to ensure alignment on priorities and deadlines
 </li>
 <li>
 Prepare reports, presentations, and executive-level documentation
 </li>
 <li>
 Maintain strict confidentiality and discretion in handling sensitive matters
 </li>
 <li>
 Organize logistics for board meetings, executive forums, and corporate events
 </li>
 <li>
 Support the CEO with ad-hoc projects and initiatives as required
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communication, or related field
 </li>
 <li>
 Minimum 10 years&rsquo; experience as an Executive Assistant, ideally supporting C-level executives
 </li>
 <li>
 Excellent command of English (written and spoken); additional languages are a plus
 </li>
 <li>
 Strong proficiency in MS Office and collaboration tools (Teams, Zoom, etc.)
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills
 </li>
 <li>
 High level of discretion, professionalism, and integrity
 </li>
 <li>
 Strong communication and interpersonal abilities, with executive presence
 </li>
 </ul>
 
 
</div>

Esinagrow Danışmanlık

Sales Operations AssistantWe are looking for a Sales Operations Assistant for our global client in the entertainment and gaming industry, based in Istandul. This role will support sales, marketing, and finance operations, ensuring smooth internal processes and accurate reporting.Job Description<ul><li>Prepare and maintain internal sales, marketing, and financial reports; share regularly with stakeholders.</li><li>Enter and monitor sales orders through ERP systems; coordinate with customers and warehouse for shipment.</li><li>Keep brand and product information (product lists, sales sheets, presentations, etc.) up to date; prepare documentation for internal stakeholders and customers.</li><li>Track Marketing and Sales budgets and prepare regular reports.</li><li>Issue commercial sales invoices through ERP system.</li></ul>Requirements<ul><li>University degree</li><li>Good command of English, both written and spoken.</li><li>Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>New graduate or up to 3 years of experience in related fields.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>Passionate about innovation and technology, interest in console and PC gaming is preferred.</li><li>Strong communication skills, both verbal and written, for internal and external collaboration.</li><li>Team-oriented, and a self-starter able to work independently.</li></ul>Please note that only shortlisted candidates will be contacted.&#304;&#351; T&uuml;r&uuml;: Tam zamanl&#305;Maa&#351;: ayl&#305;k 35.000,00TRY veya &uuml;zeri

SALES OPERATIONS ASSISTANT

Explore 144+ Department assistant in Istanbul this October. Find roles across top companies and apply now to boost your career.

144 department assistant jobs IN Istanbul

Department Assistant

Executive Assistant

Field Operations Support Assistant Manager

Executive Assistant

Finance Manager

Executive Assistant

SALES OPERATIONS ASSISTANT