executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

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office administrator

executive secretary Jobs in Dubai United Arab Emirates

executive secretary

office assistant Jobs in Dubai United Arab Emirates

office assistant

department secretary

Ounass

<div>
 Looking to be part of the coolest digital e-commerce team in the Middle East? Ounass is your one-stop destination for all things luxury, offering an unparalleled selection of fashion, beauty, watches, homeware, and jewellery for the region's discerning customers.
 
 
 As a homegrown platform, Ounass is driven by innovation and a passion for excellence. Our culture unites us and fuels our ambition to be the leading luxury technology platform in the Middle East, ensuring we're the first choice for our customers.
 
 
 Based in the vibrant city of Dubai and part of the renowned Al Tayer Group, our dynamic team of 400+ spans over 50 nationalities. Together, we&rsquo;re constantly pushing boundaries, growing the brand, and shaping the future of luxury in the region.
 
 
 We are looking for a detail orientated and proactive
 
 Department Secretary
 
 to handle a diverse range of administrative and operational tasks. This role supports the smooth operation of the department, assists the VP and team members, and ensures all departmental needs are met efficiently.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
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 Administrative Support:
 </li>
 <ul>
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 Manage visa renewals and Schengen visa applications.
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 Handle document signing, collection, and handover processes.
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 Handle budget tracking, expense submissions, and monthly reconciliations to ensure financial accuracy.
 </li>
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 Coordinate bank related forms and ensure timely deposits.
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 Submit reimbursement forms to the cash office.
 </li>
 </ul>
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 Travel and Event Coordination:
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 <ul>
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 Manage team travel logistics, including flight, hotel, transfer, and travel insurance arrangements, as well as creating LPOs for travel needs.
 </li>
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 Support the team in organizing brand events.
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 Handle ad-hoc and pop-up travel arrangements for the team.
 </li>
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 Obtain necessary approvals for events and coordinate with internal teams to ensure timely and smooth execution.
 </li>
 </ul>
 <li>
 Vendor and Facility Coordination:
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 <ul>
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 Liaise with vendors for deliveries and assist with receiving goods.
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 Book meeting rooms and basement parking as required.
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 Arrange facilities like F&amp;B and cleanliness for meetings or events.
 </li>
 </ul>
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 Miscellaneous Duties:
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 <ul>
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 Respond to team queries and manage ad-hoc administrative requests.
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 Assist with team meeting preparations, including sending invites and booking rooms.
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 Collaborate with Legal and Projects teams to finalize contracts, NDAs, and other required documents.
 
 </li>
 </ul>
 </ul>
 
 What we are looking for :
 
 
 
 <ul>
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 Proven experience in administrative or secretarial roles.
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 Exceptional organizational and multitasking abilities.
 </li>
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 Strong communication and interpersonal skills.
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 Proficiency in Microsoft Office Suite and office management tools.
 </li>
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 Ability to handle confidential and sensitive information with discretion.
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
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 Extensive experience in an administrative or office support capacity.
 </li>
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 Experience in e-commerce organization and/or retail is an advantage.
 
 
 </li>
 </ul>
 
 What&rsquo;s in it for you:
 
 
 
 <ul>
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 The opportunity to shape the future of fashion with a dynamic &amp; autonomous multinational team
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 Potential for personal growth, training, and further development of skills
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 Enjoy attractive discounts across our brands
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 Benefit from a competitive, tax-free salary
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 Wellness benefits
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 Flexible working opportunities
 
 
 </li>
 </ul>
 Apply now to be part of our growing team and contribute to shaping the future of luxury fashion!
</div>

Department Secretary

Arab Contractors (Dubai) LLC

The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.Here is a detailed Job Description (JD) for a Secretary at Arab Contractors (Dubai) LLC:<h2>Secretary Job Description</h2><h3>Company:</h3>Arab Contractors (Dubai) LLC<h3>Department:</h3>Varies (e.g., Administration, Technical Office, Project Management)<h3>Job Summary:</h3>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.<h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li>Correspondence: Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li>Filing and Documentation: Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li>Office Supplies: Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li>Visitor Management: Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li>Calendar Management: Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li>Meeting Preparation: Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li>Travel Arrangements: Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li>Document Preparation: Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li>Confidentiality: Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li>Reports: Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li>Liaison: Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li>Subcontractor/Supplier Coordination: Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li>Special Projects: Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

We&rsquo;re Hiring &ndash; Executive Secretary (Emirati National)We are looking for a qualified Emirati Executive Secretary to join a leading organization in the UAE.If you&rsquo;re organized, professional, and skilled in administrative work &mdash; we&rsquo;d love to hear from you!Position: Executive Secretary (Emirati National)Location: United Arab EmiratesSalary: AED 17,000 &ndash; 20,000Apply now: operation@imgrecruitment.ae055 248 7567Join a professional and inspiring work environment where your talent is valued.Job Type: Full-timePay: AED17,000.00 - AED20,000.00 per month

Executive Secretary

AL JUMAIRAH HOUSE BUILDING CLEANING

Company DescriptionAt Jumeira House Services, we pride ourselves on being the UAE's premier cleaning andsupport service provider. Initially established in 2004 in Dubai, the company has built areputation based on the highest level of professionalism and the finest quality cleaningservices; we have since expanded our services within UAE. We specialize in a range ofcleaning services for a broad range of clients of varied sizes within different sectorsnationwide, each with their own support service and cleaning reuirements.You wil be hard pushed to find a cleaning and support service which is not provided byJumeira House, as we see ourselves as a one stop shop for all your commercial anddomestic cleaning needs.Role DescriptionThis is a full-time on-site role for an Administrative Secretary located in Dubai. The Administrative Secretary will be responsible for organizing and managing the company's administrative tasks, supporting the management team, scheduling meetings, organizing files and records, and handling general office tasks.Qualifications<ul><li>High school diploma or equivalent required, associate or bachelor's degree in business administration or a related field is preferred</li><li>At least 2 years of experience as an administrative secretary, or in a similar role</li><li>Excellent interpersonal and communication skills, with the ability to communicate effectively with all levels of the organization</li><li>Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines</li><li>Attention to detail and accuracy in data entry and information management</li><li>Experience with office equipment and software like printers, fax machines, and email clients</li><li>Ability to maintain confidentiality and use discretion with sensitive information</li></ul>This is urgent position, should be immediately available and willing to relocate.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

HR of world

We are seeking a proactive and well-presented Secretary with some accounting knowledge to support our management team at a leading jewelry brand in the Gold Souk, Deira, Dubai. The role involves handling day-to-day administrative duties, assisting with basic accounting tasks, and managing business communications on behalf of the CEO. The ideal candidate should be organized, trustworthy, and capable of dealing professionally with clients and business partners.Key Responsibilities:<ul><li>Manage and organize daily administrative and secretarial tasks efficiently.</li><li>Handle correspondence, phone calls, and emails on behalf of the CEO.</li><li>Draft, review, and send business communication and official letters on the CEO&rsquo;s behalf.</li><li>Coordinate meetings, appointments, and client interactions for senior management.</li><li>Serve as the point of contact for clients and visitors, ensuring professional and courteous communication.</li><li>Assist with accounting tasks</li><li>Coordinate with suppliers, banks, and internal departments for smooth business operations.</li><li>Maintain confidentiality of company information and client data.</li><li>Perform general administrative duties to support management as required.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree</li><li>Minimum 1 year of experience in a similar role.</li><li>Understanding of basic accounting principles.</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Professional appearance, excellent organizational skills, and the ability to handle multiple priorities.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

SDAD

Location: Jebel Ali (JAFZA), Dubai Working Hours: 8:00 AM &ndash; 6:00 PM Work Days: Monday to Saturday (Sunday off) Starting Salary: AED 2,000/month Annual Leave: 30 days, with round-trip air ticket provided by the company Probation: 2 months (employment visa provided after successful probation) Not Provided: Food, accommodation, and transportationRole OverviewWe are hiring a reliable, polite, and proactive Secretary to support our office and basic warehouse front-gate coordination. This is a onsite role.Key Responsibilities<ul><li>Welcome guests and provide hospitality (tea/coffee, basic reception service).</li><li>Keep the office attended during all working hours; maintain a tidy reception area.</li><li>Open the warehouse gate and coordinate delivery/collection handovers with drivers.</li><li>Answer phone calls, take messages, manage emails, and handle basic filing.</li><li>Assist with simple document preparation and data entry as needed.</li><li>Support day-to-day office tasks assigned by management.</li></ul>Minimum Requirements<ul><li>Spoken and written English.</li><li>Presentable, punctual, and dependable.</li><li>Fast learner with willingness to invest time in personal improvement.</li><li>Ability to follow instructions and support daily operations.</li></ul>Preferred (nice to have)<ul><li>Prior office/warehouse environment experience.</li><li>Familiarity with MS Office (Word, Excel).</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthApplication Question(s):<ul><li>What is your nationality? Mention city.</li><li>How old are you?</li><li>Are you single or married?</li><li>How much is your salary expectation? (Consider the accommodation, transportation, food will not be provided)</li><li>Do you have a driving license?</li><li>Do you know about Microsoft Excel?</li></ul>

DAMAC Group

<div>
 
 
 Key Responsibilities and Accountabilities:
 
 
 <ul>
 <li>
 Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
 </li>
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 Take minutes of meeting and maintain records for the team
 </li>
 <li>
 Develop and maintain document control processes for efficient management
 </li>
 <li>
 Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
 </li>
 <li>
 Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
 </li>
 <li>
 Perform data-entry, recording, printing and filing duties
 </li>
 <li>
 Undertake any ad-hoc admin projects/duties as required
 </li>
 <li>
 Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
 </li>
 <li>
 Prepare and raise purchases requisition for department related purchases
 </li>
 </ul>
 
 
 
 
 
 Competencies:
 
 
 <ul>
 <li>
 Organized and Detail Oriented
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 <li>
 Flexible and analytical with a keen eye for details.
 </li>
 <li>
 Excellent written and verbal communication skills
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 Solid organizational skills including attention to detail and multitasking skills
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 Self-motivated
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 Team player
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 Ability to deliver under pressure
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 Reliable and honest
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 <li>
 Excellent Time Management skills
 </li>
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 Professionalism &amp; business awareness
 </li>
 <li>
 5-7 years of experience in a related field, preferably in the Gulf Region
 </li>
 </ul>
</div>

Explore 1894+ Department secretary in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1894 department secretary jobs IN Dubai United Arab Emirates

Department Secretary

Secretary

Executive Secretary

Secretary

Executive Secretary

Secretary

Secretary