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director of operations

Pixi Beauty

<div><p><b>Director of Operations</b></p>
<p>
Pixi Inc. &ndash; Los Angeles, California (On-site)</p><p></p><p><b><br>
Our Company</b></p>
<p>
Pixi was created in 1999 and launched in our Flagship Boutique in Soho, London. Pixi has a loyal worldwide following thanks to its pure, awakening &amp; skin-loving products that create a naturally radiant &lsquo;&rsquo;just had a good night sleep&rsquo;&rsquo; look. Passionate about skincare, Petra creates innovative formulations that are infused with botanicals and beneficial ingredients. Petra has a real-world experience as a busy working mother of four; therefore, Pixi is truly about multi-tasking, flaw fixing youth &ndash; enhancing products for people on the go. Pixi&rsquo;s mission is the same now as it was on the first day the Pixi boutique opened; to simply bring out the best in everyone - to make everyone look like themselves, only better! Flawless in few fuss-free minutes &ndash; that is what Pixi is about!</p><p></p><p><b><br>
The Role</b></p>
<p>
We are looking for an experienced and skilled Director of Operations Coordinator to lead inbound, logistics, and outbound, ensuring effective and efficient processes throughout company operations. This individual will be responsible for managing the inbound and outbound teams based in Pixi's Los Angeles office. Having strong communication, organizational, and interpersonal skills are essential for success within this role.</p><br>
<p></p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Managing and leading procurement activities related to contract manufacturers and key suppliers, focusing on securing optimal pricing, lead times and service levels.</li>
<li>Working closely with cross-functional teams including Product Development, Quality, and Demand Planning to ensure procurement strategies align with company goals and product timelines.</li>
<li>Employing effective inventory management strategies to balance stock levels in alignment with demand forecasts and order fulfillment requirements.</li>
<li>Overseeing key performance indicators (KPIs) related but not limited to lead times, on-time delivery, inventory turnover and supplier performance, identifying opportunities for improvement.</li>
<li>Continuously identifying process inefficiencies and driving improvements to enhance operational performance, reduce lead times and optimize costs.</li>
<li>Working closely with sales teams to accurately forecast demand, ensuring that inventory levels are aligned with sales projections and market trends.<br>
</li>
<li>Overseeing end-to-end supply chain operations from supplier sourcing to product delivery, ensuring seamless coordination across planning, procurement, production and logistics.</li>
<li>Implementing supply chain visibility tools and risk management strategies to ensure resilience and scalability as the business grows.<br>
</li>
<li>Implementing best practices in supply chain and operations management, staying current with industry trends and market conditions to drive innovation.<br>
</li>
<li>Leading and managing a team of inventory analysts, inbound coordinators and managers, logistic and demand planners, fostering their growth, collaboration and performance.<br>
</li>
<li>Oversee outbound operations to ensure efficiency, accuracy, and compliance with company standards and customer requirements.<br>
</li>
<li>All other responsibilities as assigned.</li></ul><br>
<p></p>
<p><b>
Requirements:</b></p>
<ul>
<li>Proven experience managing in a company's operations department.</li>
<li>Must have an eye for detail, superb organizational skills and administrative abilities.</li>
<li>Must have excellent written and verbal communication skills.</li>
<li>Must have excellent Excel and Microsoft Office skills.</li>
<li>Previous experience in the Beauty and skincare sector preferable.</li></ul></div>

Director of Operations

Baby2Baby

<p></p><div><div><div><div><div><div><p>Reports to &ndash; COO</p>
<p>Organization Overview</p>
<p>
Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization&rsquo;s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023&rsquo;s most influential companies and recognition as the #1 non-profit on Fast Company&rsquo;s World&rsquo;s Most Innovative Companies List.</p>
<p>
Position Overview</p>
<p>
As Baby2Baby enters a period of significant growth and expanded opportunity, we seek a dynamic, creative, and entrepreneurial leader to serve as a strategic partner to the Chief Operating Officer (COO). The Director of Operations, Government Relations will play a critical role in strengthening operational effectiveness, driving execution, and increasing efficiency across Baby2Baby&rsquo;s government-funded programs.</p>
<p>
Reporting to the COO, this role serves as a trusted right hand, leading the planning, coordination, and project management of complex, cross-departmental initiatives tied to public funding. The Director will translate strategic priorities into actionable plans, ensure alignment across departments, and drive accountability to meet programmatic, financial, and compliance objectives. This position requires a highly organized and solutions-oriented operator who can manage multiple stakeholders, anticipate challenges, and keep initiatives moving forward in a fast-paced, mission-driven environment.</p>
<p>
This is a highly collaborative, hands-on role for a strategic thinker with strong execution skills who thrives at the intersection of operations, programs, and leadership.</p>
<p>
The Director of Operations, Government Relations works Monday&ndash;Friday at Baby2Baby&rsquo;s headquarters (5830 W. Jefferson Boulevard, Los Angeles, CA 90016) and other locations as needed. The role is currently in-office 3&ndash;5 days per week and may include occasional weekend hours or travel.</p>
<p>
Duties and Responsibilities</p>
<ul><li>Serves as a strategic operational partner to the Chief Operating Officer, translating organizational priorities into clear, actionable project plans for government-funded programs while leading the management and coordination of relationships with government officials.</li>
<li>Acts on behalf of the COO, as delegated, to drive cross-departmental alignment, collaboration, and accountability across funded initiatives, partnering with Finance, Programs, Warehousing, Communications, Development, Procurement, and others..</li>
<li>Coordinates the planning and execution of complex, cross-functional initiatives, ensuring on-time delivery, operational excellence, and full compliance with grant requirements.</li>
<li>Manages communication with internal and external stakeholders, including program teams, finance, compliance partners, and funders, to ensure initiatives advance efficiently and remain aligned with organizational goals.</li>
<li>In partnership with Program Directors, provides oversight, direction, and accountability for Program Specialist Leads, ensures consistency, quality, and operational rigor across programs.</li>
<li>Monitors project performance and timelines; proactively identifies issues and elevates decision points, recommendations, and solutions to the COO.</li>
<li>Facilitates regular meetings and check-ins to maintain momentum, resolve operational barriers, and ensure clear communication across teams.</li>
<li>Develops and delivers data-driven updates for the COO related to project status, performance metrics, budgets, and compliance obligations.</li>
<li>Ensures strong alignment between program implementation, financial oversight, and compliance requirements in close coordination with Finance and Program teams.</li>
<li>In collaboration with the COO and Finance team, supports budgeting, forecasting, and financial planning for government-funded projects.</li>
<li>Supports operational decision-making by synthesizing input from program staff, partners, and funders into clear, actionable recommendations.</li>
<li>Identifies and implements process improvements and operational efficiencies to strengthen execution and scalability across government-funded programs.</li>
<li>Serves as a thought partner to the COO and senior leadership on government-funded initiatives; ensures the appropriate departments are engaged from ideation through implementation.</li>
<li>Additional responsibilities as needed.</li>
</ul><p>Required Qualifications</p>
<ul><li>Bachelor&rsquo;s degree required; MBA or advanced degree preferred.</li>
<li>Minimum of 8&ndash;10 years of professional experience in government, nonprofit, or related sectors, with increasing levels of responsibility.</li>
<li>At least 3 years of experience managing and developing staff.</li>
<li>Demonstrated success in a similar operational or project management leadership role, with a strong track record of driving execution and results.</li>
<li>Proven ability to plan, lead, and manage complex, cross-functional initiatives in fast-paced environments.</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and operate effectively under pressure.</li>
<li>Strong strategic thinker with a high level of attention to detail and follow-through.</li>
<li>Excellent written and verbal communication skills, including the ability to synthesize information and tell a compelling story to diverse audiences.</li>
<li>Highly collaborative, flexible, and solutions-oriented, with strong interpersonal and relationship-building skills.</li>
<li>Self-motivated, confident, energetic, and creative problem-solver.</li>
<li>Strong editing and proofreading skills.</li>
<li>Proficiency in Microsoft Office and Google Workspace.</li>
<li>Demonstrated commitment to Baby2Baby&rsquo;s mission and values.</li>
</ul><p>Preferred Qualifications</p>
<ul><li>Experience leading or managing programs funded in whole or in part by state or federal government sources.</li>
</ul><p>Salary</p>
<p>
This role&rsquo;s salary range is between $110k &ndash; $140k. Actual salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.</p>
<p>
Other</p>
<p><b>
Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff.</b> We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.</p></div></div></div></div></div></div>

DIRECTOR OF OPERATIONS, GOVERNMENT AFFAIRS

Ritual

<div><p><b>About Ritual</b></p><p>
Ritual is a personal health brand that is raising the bar for daily wellness. Known for our best-selling, clinically backed prenatal, we create science-backed supplements with transparency at their core. We believe women deserve products they can trust, backed by real evidence&mdash;not just promises.</p><p>
We started by reinventing the multivitamin with the first visible supply chain of its kind. Today, we&rsquo;re expanding into new categories with the same high standards that built our reputation. Hundreds of thousands trust Ritual, and we&rsquo;re growing fast.</p><p>
Our team of 120+ scientists, creatives, and skeptics is raising the bar for women&rsquo;s health. We&rsquo;re venture-backed, based in sunny Los Angeles, and always looking for people ready to challenge the industry&mdash;and do the best work of their careers.</p><p><b><br>
About the role</b></p><p>
The Director of Media &amp; Ad Operations owns the financial, analytical, and operational backbone of paid growth at Ritual. You will be accountable for media efficiency, budget allocation, and channel testing strategy across all paid acquisition and upper-funnel investments. This role is a great fit for someone who thrives in a technical, data-mature environment and enjoys the challenge of determining where incremental dollars should be deployed to drive long-term growth. You will work in tight partnership with the VP of Growth and Senior Director of Data &amp; Analytics to oversee performance across digital, influencer, and emerging channels.</p><p></p><p><b><br>
What you'll do</b></p><p><b>
Lead Investment Strategy:</b> Own the total paid media strategy, including annual and quarterly budget allocation, CAC targets, and spend pacing across Meta, Google, TikTok, TV, and more.</p><p><b>
Drive Capital Allocation:</b> Act as the final decision-maker on media efficiency tradeoffs, determining where to deploy incremental capital to balance scale and efficiency.</p><p><b>
Architect Experimentation:</b> Own the incrementality and experimentation roadmap across all channels, formats, and tactics to answer critical business questions. Partner with Creative and Brand teams to build a high-velocity testing framework, ensuring quantitative performance data directly informs qualitative creative strategy.</p><p><b>
Partner with Finance &amp; Data:</b> Collaborate to forecast performance, model scenarios, and define measurement frameworks for test design and expansion.</p><p><b>
Optimize the Portfolio:</b> Synthesize complex datasets into clear narratives and actionable plans that drive cross-channel optimization.</p><p><b>
Who you are</b><br>
<b>Relentlessly Curious:</b> You stay ahead of media and platform shifts, actively pressure-testing assumptions&mdash;including your own.<br>
<b>Rigorously Data-Driven:</b> You bring order to complexity and synthesize data into clear, actionable growth strategies.<b>High-Ownership Executor:</b> You are a self-starter who rolls up your sleeves, holds partners accountable, and drives work to completion.<br>
<b>Operationally Excellent:</b> You build the systems, processes, and standards required to scale a sophisticated growth engine.<br>
<b>Collaborative Partner:</b> You work effectively across Acquisition, Data, Creative, and Finance, influencing through clarity and credibility</p><p><b>
Systems Thinker:</b> You have a holistic view of the funnel.<b> </b>You don't just optimize ads; you optimize the entire growth engine&mdash;from landing page conversion to the data pipelines that feed our models.</p><p><b>
What you'll need</b><br>
<b>Experience at Scale:</b> 7+ years in paid media, growth marketing, or media operations at a high-growth DTC or consumer brand.<br>
<b>Budget Ownership:</b> Proven experience managing large, multi-channel paid media budgets.<br>
<b>DTC Fluency:</b> Deep understanding of direct-to-consumer business metrics, including CPA, LTV, and marginal efficiency.</p><p><b>
Technical Proficiency:</b> Strong Excel/Sheets skills and comfort working with large datasets to drive decision-making.<br>
<b>Measurement Acumen:</b> Experience defining measurement frameworks and leading incrementality testing.</p><p></p><p><br>
We encourage you to apply even if you don't meet every qualification listed above. We're committed to building a diverse team and recognize that skills can be developed in many different ways.</p><p><b><br>
Compensation</b></p><ul><li>
Pay Range: $148,000 - $190,000</li><li>
Your base salary is one part of your total compensation package. The salary range represents the entire compensation range for this position. Exact compensation will depend on a number of factors, which may include the successful candidate's skills, level, years of experience, technical expertise, and other qualifications. Not all candidates will be eligible for the upper end of the salary range. This role is also eligible for equity + generous benefits + 401k + unlimited PTO etc - see our list of perks/ benefits below.</li></ul><h1 class="jobSectionHeader"><b>
What We Offer</b></h1><h2 class="jobSectionHeader"><b>
Health &amp; Wellness</b></h2><ul><li>
Medical, Dental, Vision, and Life Insurance</li><li>
Healthcare &amp; Dependent Care FSA</li><li>
Mental health support via Talkspace</li><li>
Pet insurance discount</li><li>
10 Wellness Days per Year (Final Friday of every month)</li><li>
Free Ritual subscription during your tenure</li><li>
Annual Wellness Stipend</li><li>
Monthly wellness activities</li></ul><h2 class="jobSectionHeader"><b>
Financial &amp; Career Support</b></h2><ul><li>
401(k) Match (up to 4%)</li><li>
Equity participation through stock options</li><li>
Monthly Technology Stipend</li><li>
New Hire Work From Home Stipend</li></ul><h2 class="jobSectionHeader"><b>
Family &amp; Flexibility</b></h2><ul><li>
5 months of gender-neutral parental leave for eligible team members</li><li>
Flex Time for birthing parents</li><li>
Family Planning via Maven Clinic</li><li>
Monthly Childcare Allowance</li></ul><h2 class="jobSectionHeader"><b>
Time Off</b></h2><ul><li>
Unlimited PTO (with a 10-day minimum to recharge)</li><li>
11 Paid Company Holidays</li><li>
Additional company time off for holidays that fall around a weekend</li><li>
Winter Break (Christmas - New Years)</li><li>
Holiday Diversity Policy</li><li>
2 Days to volunteer (Days of Action)</li><li>
Focus Fridays for self-development and deep work</li></ul></div>

Director, Media and Ads Operations

Therapeutic Play Foundation

<p><b>Outreach Program Manager</b></p><p>Full-Time | Salaried | Hybrid Reports To: Operations Director Minimum Three (3) In-Person Days Per Week Required</p><p><b>Position Summary</b></p><p>The Outreach Program Manager serves as the operational lead for Community Health Workers (CHWs) and all outreach-based workforce execution across CalAIM, Healthcare Access, STRTP, and ARTGard programming.</p><p>This role supervises CHWs, oversees call center assignments, field-based engagement (including door knocking and tabling), mail outreach campaigns, Community Play Dates, and Wellness Labs (CHW-related components), and ensures timely documentation compliance.</p><p>The Outreach Program Manager ensures CHWs demonstrate professionalism, complete assigned outreach tasks, and meet documentation and engagement standards aligned with grant, MCP, and organizational expectations.</p><p>Clinical supervision of LCMs and therapeutic documentation quality remains under the Clinical Team Lead.</p><p><b>Core ResponsibilitiesCHW Supervision &amp; Workforce Leadership</b></p><ul><li>Directly supervise Community Health Workers (CHWs) &bull; Provide regular oversight meetings and performance feedback &bull; Monitor professionalism, reliability, and engagement quality &bull; Ensure CHWs meet outreach and documentation expectations &bull; Address performance concerns in collaboration with Operations Director</li></ul><p><b>Call Center &amp; Outreach Assignment Oversight</b></p><ul><li>Assign and monitor CHW call center shifts and outreach call campaigns&bull; Ensure CHWs complete required call quotas and outreach attempts&bull; Monitor documentation of call center engagement activities&bull; Track and verify OTF/RTF documentation related to outreach contacts&bull; Ensure auto-dialer or call tracking systems are utilized appropriately&bull; Provide follow-up for incomplete call assignments or missing documentation</li></ul><p><b>Field Outreach &amp; Community Engagement Standards</b></p><ul><li>Ensure CHWs demonstrate professionalism during door knocking, tabling events, and in-person outreach&bull; Monitor adherence to safety protocols and community engagement guidelines&bull; Oversee coordination of mail outreach campaigns and documentation of outreach attempts&bull; Ensure community partner interactions reflect organizational standards&bull; Provide day-of oversight for Community Play Dates, Wellness Labs, and major outreach initiatives</li></ul><p><b>Workforce Scheduling &amp; Payroll Coordination</b></p><ul><li>Draft expected shift assignments for outreach events, call center coverage, door knocking initiatives, and community programming&bull; Submit finalized shift schedules to HR for entry into Gusto&bull; Coordinate schedule changes with HR to ensure accurate payroll processing&bull; Monitor staffing coverage to prevent operational gaps</li></ul><p>Final payroll processing and compensation authority remain under HR and executive leadership.</p><p><b>Documentation &amp; CalAIM Compliance Oversight</b></p><ul><li>Monitor CHW progress note submission timelines&bull; Track OTF/RTF completion across call center, door knocking, and event-based outreach&bull; Maintain documentation compliance dashboards&bull; Provide reminders and corrective follow-up for missing documentation&bull; Escalate repeated non-compliance concerns to Operations Director&bull; Collaborate with Data, Grants &amp; Development Director when documentation gaps impact billing or reporting</li></ul><p>Clinical documentation quality remains under Clinical Team Lead oversight.</p><p><b>Outreach Playbooks &amp; Systems Development</b></p><ul><li>Lead development and refinement of outreach playbooks for call center operations, field engagement, and tabling&bull; Standardize workflows for documentation, outreach tracking, and event execution&bull; Ensure playbooks align with CalAIM, MCP, and grant compliance requirements</li></ul><p><b>Event Materials, Logistics &amp; Expense Oversight</b></p><ul><li>Submit flyer requests and coordinate with marketing/design&bull; Ensure outreach materials align with program guidelines&bull; Coordinate supply inventory and event preparation&bull; Create and submit expense reports related to outreach activities&bull; Ensure expenditures align with grant documentation standards</li></ul><p><b>CHW Training Academy &amp; Proficiency</b></p><ul><li>Oversee implementation of the CHW Training Academy&bull; Monitor CHW training completion and competency benchmarks&bull; Ensure CHWs demonstrate proficiency in outreach engagement, call center etiquette, documentation standards, and community professionalism &bull; Coordinate refresher training when needed</li></ul><p><b>Cross-Functional Collaboration</b></p><ul><li>Collaborate with Operations Director to ensure smooth day-to-day workforce execution &bull; Participate in weekly 30-minute Revenue &amp; Operations Alignment meeting &bull; Coordinate with Clinical Team Lead when outreach intersects with behavioral health considerations &bull; Work with Data, Grants &amp; Development Director to address compliance or reporting impacts</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree required (Public Health, Social Work, Healthcare Administration, or related field preferred) &bull; 3&ndash;5 years experience in outreach, program management, or community engagement &bull; Experience supervising CHWs or community-based workforce preferred &bull; Knowledge of CalAIM, Medi-Cal documentation standards, or grant-funded programs preferred &bull; Strong leadership, organizational, and accountability skills &bull; Ability to manage workforce compliance and field execution simultaneously</li></ul><p><b>Work Environment &amp; Compensation</b></p><ul><li>Full-time (40 hours per week)&bull; Hybrid role with minimum three (3) in-person days required. South LA&bull; Additional in-person attendance required for major outreach events&bull; Salary Range: $66,560 &ndash; $87,360 annually&bull; Benefits include healthcare benefits, PTO, and professional development opportunities</li></ul><p>Job Type: Full-time</p><p>Pay: $66,560.00 - $87,360.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90043</p>

Outreach Program Manager

UCLA Health

<div><div><b>Description</b><p></p><p>
In this role, you will provide executive-level administrative and analytical support to the Executive Director of Women and Children&rsquo;s Services, Executive Director of Orthopedics and Neurosciences, and the Operations team. You will also provide comprehensive administrative support and executive office facilitation for the UCLA Santa Monica campus.
</p><p>As our Executive Assistant, you will oversee managing complex calendars, fiscal oversight duties for respective cost centers, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the Executive Directors&rsquo; respective spans of control. You will also be responsible for monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects as well as preparing data analyses and reporting (including presentation creation).</p>
<p>
</p><p>Salary Range: $78,500 to $163,600 Annually</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
At least two years of direct experience supporting Director or Executive level leaders within a large-scale organization
</li><li>Bachelors or equivalent years of education and experience required</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Vizio, and Outlook), skills are subject to test</li>
<li>Ability to us Internet as a tool for research and communication.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.</li>
<li>Ability to coordinate complex calendars.</li>
<li>Ability to learn University systems for budgets, payroll, purchasing.</li>
<li>Strong analytical, problem-solving and systems-level thinking skills while drawing upon past experiences; crafts innovative solutions in collaboration with other key stakeholders</li>
<li>Strong organizational skills and customer service orientation</li></ul></div></div><p></p>

Executive Assistant and Operations Administration

Newcomb College Institute of Tulane University

<div></div><div><div><div><div><div><b>Institution</b></div>
<div>Newcomb College Institute of Tulane University</div>
</div><div><div><b>Institution Type</b></div>
<div><div>Nonprofit</div>
</div></div><div><div><b>Department</b></div>
<div>Newcomb Archives</div>
</div><div><div><b>Location</b></div>
<div>Louisiana, United States
</div></div><div><div><b>Position</b></div>
<div>Archivist
</div></div></div></div><div><p>As a public outreach liaison for Newcomb Archives and Vorhoff Collection (NAVC), the Archivist, Historian for Public Engagement and Research Services reports to the Director of Newcomb College Legacy Initiatives to develop policies that support research services, public engagement, and the use of collections to enrich research and scholarship at Newcomb Institute. In this role, the Archivist supports outreach and engagement by forging relationships with community stakeholders and campus partners and creating and implementing programming that promotes the access and use of materials at NAVC. The Archivist designs, implements, and coordinates programming and curates and develops exhibits that enhance the visibility of the Archives within the context of the Newcomb Institute&rsquo;s focus on gender equity.</p><p>
This position works with Newcomb Institute staff and faculty to identify research and outreach needs based on Newcomb Institute's overall mission and vision. The Archivist provides reference services and assistance to researchers, managing user statistics, creating user policies, and working with the Archives team on Reading Room usage. The Archivist will provide digital access to users when needed and will monitor and manage the everyday operations of Newcomb Archives Reading Rooms. The Archivist will research and record the origins and historical significance of archival materials in the NAVC collection and will work towards identifying future acquisitions. They will teach instructional sessions as needed, and engage in conference presentations and publications as appropriate.</p></div>
<div></div><div><div><div><div><b>Contact Information</b></div>
<div><p><b>Laura Wolford | Director of Operations</b></p><div>
Newcomb Institute, Tulane University<br>
<br>
lwolford@tulane.edu | <b>newcomb.tulane.edu</b></div></div>
</div><div><div><b>Job URL</b></div>
<div>https://apply.interfolio.com/182100</div>
</div><div><div><b>Website</b></div>
<div>https://newcomb.tulane.edu</div>
</div><div><div><b>Posting Date</b></div>
<div>February 24, 2026
</div></div><div><div><b>Closing Date</b></div>
<div>April 24, 2026
</div></div></div></div><div><div><b>Disclaimer</b></div>
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Archivist, Historian for Public Engagement and Research Services (Librarian I)

Keck Medicine of USC

<div><p>The Office Supervisor provides direction, supervision, and coordination of office flow and activities. Offers support in coordinating and maintaining files and data activities in an efficient manner. Assists leadership team with Departmental activities, education, distribution of communications, coordination of office activities and services, program development activities, time keeping activities, and creating and distributing reports.<br>
<br>
<b>Essential Duties:</b></p><ul><li>
LEADERSHIP: Provides the daily monitoring of the day-to-day operations of the Internal Medicine administrative staff. Establishes clear job requirements for employees by overseeing the orientation of new employees and maintaining current position descriptions and measurable performance standards and monthly meetings. Provides the hiring, training, counseling, assignment and evaluations of work to staff members with Director&rsquo;s approval. Oversees and participates in the coverage of department functions during times of illness, vacations, etc. Responsible for functioning as liaison between Administrative Team, Administrative Support Staff, Physicians, Department Directors, and Customers assisting in problem identification and resolution.</li><li>
POLICIES AND PROCEDURES: Ability to implement policies and procedures by effectively working with personnel. Ability to evaluate systems to determine whether or not current policies and procedures are functioning and makes recommendations to the director for changes.</li><li>
EQUIPMENT AND SYSTEMS: Acts as a Super User and trainer for the electronic health record. Participates and/or leads change management for implementation of changes to systems. Understands all principles of the electronic patient folder system and maintains/updates policies and procedures for all staff Able to utilize Emdat system effectively (processing dictation/transcription). Assists in the processing department payroll/time cards timely Ensures timely and accurate Rx refill request data entry. Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature Responsible for scheduling and transcribing meetings (PODC &amp; Management Team Huddle).</li><li>
PERFORMANCE IMPROVEMENT: Participates in continuously assessing and improving departmental performance. Ability to communicate changes to improve processes to the director as needed.</li><li>
COMMUNICATION: Ability to communicate effectively intra-departmentally and interdepartmentally. Provides timely follow-up with both written and verbal requests for information, including voice mail and email. Processes and tracks POs, employee time cards, invoices, and other financial documents. Acts as a liaison between Management Team, staff, and HR in maintaining and processing personnel forms.</li><li>
EDUCATION/CONTINUING EDUCATION Ability to assess educational needs of the staff and provides educational needs to Management to assist in development of education plans for the department. Ability to develop educational materials, inclusive of specific policies and procedures, for training end users. Facilitates physician onboarding process from forms submission to lab coat and business card orders to schedule creation and scheduling of EHR training and clinic orientation.</li><li>
Performs other duties as assigned.</li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li>
Req High school or equivalent</li><li>
Req 1 year Administrative Operations experience in an outpatient setting.</li><li>
Req Knowledge of EHR, financial systems (Lawson, Kronos, Kuali, etc.).</li><li>
Req Excellent skills in use of personal computer software programs including but not limited to MS Word, PowerPoint, and Excel.</li><li>
Req Demonstrates ability to work independently with minimal direction and supervision.</li><li>
Req Organization/time management skills.</li><li>
Req Committed to excellence in patient care and customer service.</li><li>
Req Demonstrates ability to utilize effective, appropriate and diplomatic oral and written communication skills.</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>
Pref 2 years Administrative Operations experience in an outpatient setting.</li></ul><p></p><p><b>
Required Licenses/Certifications:
</b></p><ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only).</li></ul><br>
The annual base salary range for this position is $68,640.00 - $112,370.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div><b>Job ID</b> REQ20172573 <b>Posted Date</b> 02/26/2026</div></div><p></p>

Office Supervisor - Manhattan Beach BCO Ortho Clinic - Full Time 8 Hour Days (Exempt) (Non-Union)

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