75 Document Control Administrator jobs in Abu Dhabi United Arab Emirates

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Major accountabilities of Position:

• Project Execution:
  • Provide specialist project control services for the support of the Worley project control system.
  • Assist the Business Systems Group in the rollout of the project control system including initial configuration and contribution to training activities.
  • Liaise with project teams to ensure the correct utilisation of the project control system based on project specific requirements and corporate guidelines.
  • Project Set-Up - working with project management, system administration and document controls to develop a project set-up that facilitates both internal and external Project Services requirements).
  • Planning/Scheduling - Provide Project Planning/Scheduling services to project teams to ensure that completion dates are being met.
  • Cost Management/Control - Provide cost control services to project teams to ensure proper project cost management and profitability monitoring.
  • Project Analysis and Forecasting - Analyse costs/schedules and report on any anomalies, fluctuations, unusual occurrences or other spending concerns that could impact the project final cost forecast and expected completion date.
  • Proposal Support - Provide Planning/Scheduling and cost estimation/commercial support for proposals.
  • Interface Management - facilitating communication between and among Project-Managers, Discipline Leads, System Administrator and Document Controller.
  • Take ownership of the cost control and ensure integrity of the data being processed, coordinate with Finance if required, prior to report submission to management or for the purpose of PCS/WPR meetings.
  • Liaise with clients to clarify cost related issues and develop timely and meaningful monthly invoices. Ensure payment of invoices according to contract terms.
• Project Deliverables:
  • Review and develop data interfaces for third party project systems, as required.
  • Prepare and control Work Orders (WO).
  • Implement financial controls including controlling authorisations of expenditure and cash flow projections.
  • Project Updates – provide weekly progress-collection & updates; schedule updates; cost control & management; change order/variation management; cash flow status; subcontractor progress management; weekly upload of project data to Project Controls Database.
  • Project Reporting - issue of internal weekly project status/productivity reports and Clients External progress reports - Preparation of monthly financial reports for the project. Also prepare other financial analysis as required on an adhoc basis.
  • Quality Control - ensuring projects are controlled, monitored, and documented according Project Services standards /specifications; conduct timely Project Controls audits on project level.
• Worley, Vision, Purpose & Values:
  • Understands and communicates Worley’s Vision, Purpose & Values and translates the strategy into practical goals and objectives for self and team members.
• Quality Assurance:
  • Ensures reporting is error free, and works within the provisions and guidelines of the Quality Assurance systems.
• Safety:
  • Responsible for personal safety and working within the Occupational Health & Safety procedures.
  Competent in implementing HSE in the design process, focuses on process safety and strives to use best practice.
  
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General Accountabilities:

• Comply and keep up to date with the behaviour and business practices outlined in Worley Processes, and with all applicable laws, regulations and standards.
• Deliver quality services and demonstrate a commitment to understand and meet customer needs.
• Demonstrate a visible and active commitment to achieving the Worley Vision and its associated requirements.
• Arrives punctually for work and meetings.
• Demonstrates commitment to the organisation.
• Complies with legal obligations and safety requirements of the role.
Ability to work to tight deadlines and prioritisation of work to achieve them.

Knowledge / Experience / Competencies Required:

• Job Specific Knowledge:

  • Demonstrate a visible and active commitment to HSE management and its associated requirements in a project environment.

  • Demonstrated knowledge of engineering design, construction and project delivery.

  • Knowledge and understanding of the application of the Worley Project Review (WPR) and Enterprise Management System (EMS).

  • Knowledge and understanding of the application of the Worley core systems such as Oracle (finance and time sheeting), and Ecosys (Project Control).

  • Good understanding of the commercial aspect of the project contract/procedure and the application to the cost management.

• Essential Competencies:

  • Relating and Networking:

    • Relates well to people at all levels;

    • Establishes good relationships within and outside team;

    • Uses a range of interpersonal skills to effectively engage with people across the organisation.

    • Builds appropriate, constructive, and effective business relationships throughout the organization.

  • Applying Expertise & Technology:

    • Uses technology to achieve work objectives;

    • Develops job knowledge and expertise through continual professional development;

    • Demonstrates an understanding of different organisational departments and functions;

    • Implements innovative solutions, technology advances, and methods to effectively deal with working out of sequence.

  • Planning and Organising:

    • Sets clearly defined objectives;

    • Plans activities and projects well in advance and takes account of possible changing circumstances;

    • Manages time effectively;

    • Prioritises what needs to be done and has a sense of urgency about achieving outcomes.

    • Works with minimum supervision;

    • Monitors performance against deadlines and milestones;

    • Can organize information from many sources and retain as per the prescribed format and policies.

  • Delivering Results and Meeting Customer Expectations:

    • Takes responsibility for customer satisfaction and solving customer problems/ issues.

    • Understanding the types and the nature of the work we have across projects and the capabilities required for different types of projects.

    • Excellent customer focus and able to consistently meet Worley and its clients’ needs.

    • Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.

    • Achieves results set by self and others, meets timelines, pushes to achieve stretch goals,

  • Following Instructions and Procedures:

    • Appropriately follows instructions from supervisor without unnecessarily challenging authority;

    • Follows procedures and policies;

    • Keeps to schedules;

    • Competent user of workflow procedure for delivering design specific deliverables.

    • Demonstrate knowledge of definition and application of Engineering Codes & Standard Practices.

  • Coping with Pressures and Setbacks:

    • Maintains a positive outlook at work;

    • Works productively in a pressurised environment;

    • Keeps emotions under control during difficult situations;

    • Handles criticism well and learns from it.

• Desirable Competencies:

  • Deciding and Initiating Action:

    • Takes responsibility for actions;

    • Takes initiative and works under own direction;

  • Working with People:

    • Communicate effectively with the discipline team and project stakeholders.

    • Recognises the value of cultural diversity and applies appropriate workplace practices.

    • Apply an awareness and willingness to work as a team member.

    • Establish good working relationships with team, peers and senior managers.

  • Adhering to Principles and Values:

    • Demonstrates integrity as a person who is trusted by others and consistently honours their commitments;

    • Upholds ethics and values;

  • Analysing:

    • Is able to analyse engineering/design problems methodically and arrive at satisfactory solutions;

    • Analyses numerical data and all other sources of information;

    • Demonstrates an understanding of how one issue may be a part of a much larger system.

  • Learning & Researching:

    • Rapidly learns new tasks and commits information to memory quickly;

    • Demonstrates an immediate understanding of newly presented information;

    • Gathers comprehensive information to support decision making.

  • Achieving Personal Work Goals and Objectives:

    • Pro-active, goal oriented with excellent attention to detail.

    • Effectively manages change to work tasks and the work environment.

  • Industry Specific Experience:

    • Minimum 15 years planning/cost control experience within the oil and gas industry, of which at least 10 years must be as a Project Controls Engineer for an offshore / onshore project.

    • Experience in planning/scheduling, cost control, cost estimating and risk management with associated alignment of these disciplines.

    • Must have proven track record in handling engineering projects in different phases like Pre-FEED, FEED and Detail Engineering.

    • Hands on experience of managing brownfield engineering projects will be preferred.

Education – Qualifications, Accreditation, Training:

• Full-Time Bachelor’s Degree in Engineering from an accredited university.

• Project Controls certification from PMI or AACE will be preferred.

HSE Capability:

• Maintain HSE focus with the team to ensure OHSE requirements.

• Demonstrate behaviour and business practices commensurate with a culture of world’s best health, safety and environmental performance.

• Demonstrate a visible and active commitment to:

  • Personal well-being;

  • Healthy and safe workplaces and activities; and

  • Continuously improve Worley health, safety and environmental performance.

• Identify and report work hazards and incidents.

IT Skills:

• Primavera, Primavera Risk Analysis/Acumen Fuse, Excel (advanced skills) & Ecosys (working knowledge).

People Skills:

• Able to work in diverse team.

• Builds appropriate, constructive, and effective business relationships throughout the organization.

• Communicates (in English) clearly, accurately, and consistently both verbally and in written matters.

• Employs the principles of active listening and encourages feedback from others.

Other:

• Good English communication skills (spoken & written).

• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.

• Demonstrates enthusiasm, persistence and tenacity.

• Demonstrates initiative and a willingness to learn and continuously improve on performance.

• Able to work on multiple projects of various size and complexity.

• Able to work effectively in small to large multi-disciplinary teams and share and transfer knowledge within teams.
  
  

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.