admin assistant

project coordinator

customer service coordinator Jobs in Cairo

customer service coordinator

data entry specialist

human resources coordinator Jobs in Cairo

human resources coordinator

document control coordinator

Colas Rail Egypt كولاس ريل مصر

<div>
 Opportunity Details
 
 
 
 Job Title:
 
 Document Control Manager
 
 
 
 Location:
 
 AQM Project &ndash; Sheraton, Cairo, Egypt
 
 
 
 Industry:
 
 Railway / Metro Infrastructure &ndash; Construction
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 About The Role
 
 
 
 We are seeking an experienced
 
 Document Control Manager
 
 to join our AQM Project team in Sheraton, Cairo. The successful candidate will be responsible for leading the document control function, ensuring proper management of all project-related documentation in compliance with company standards and project requirements. This role is critical to ensuring document traceability, version control, timely communication, and adherence to contractual and regulatory obligations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain the project document control strategy and procedures in alignment with corporate standards.
 </li>
 <li>
 Manage the flow of project documentation (incoming/outgoing, internal/external) to ensure timely and accurate distribution and archiving.
 </li>
 <li>
 Oversee the use of Aconex as the primary document management system and ensure all stakeholders adhere to the system protocols.
 </li>
 <li>
 Monitor document submissions, approvals, and returns to ensure compliance with deadlines and version control.
 </li>
 <li>
 Lead and supervise the Document Control team, providing guidance, training, and performance monitoring.
 </li>
 <li>
 Liaise with Engineering, Construction, Project Controls, and Client teams to facilitate smooth document exchange and resolution of issues.
 </li>
 <li>
 Maintain a secure and organized digital archive for easy retrieval and audit readiness.
 </li>
 <li>
 Generate periodic reports on documentation status and progress for management and client reporting.
 </li>
 <li>
 Ensure confidentiality and data integrity of all project documents and records.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 10&ndash;15 years of proven experience in document control within large-scale Railway/Metro or Construction projects.
 </li>
 <li>
 Strong command of Aconex with demonstrated hands-on experience in managing complex document workflows.
 </li>
 <li>
 Bachelor's degree in Engineering, Business Administration, Information Management, or a related field is preferred.
 </li>
 <li>
 In-depth understanding of document control standards, ISO requirements, and industry best practices.
 </li>
 <li>
 Excellent organizational, leadership, and communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and within tight deadlines.
 </li>
 <li>
 Fluency in English is essential (spoken and written).
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Be part of a landmark metro project contributing to Egypt's infrastructure development.
 </li>
 <li>
 Work with a high-performing team in a collaborative and professional environment.
 </li>
 <li>
 Competitive compensation and opportunities for career growth within a multinational setting.
 
 
 </li>
 </ul>
 
 Application Instructions
 
 
 
 Qualified candidates are invited to submit their CVs and cover letters highlighting their relevant experience and system proficiencies. Only shortlisted candidates will be contacted.
</div>

Document Control Manager

<div>
 Main Responsibilities
 
 
 Ability to work as a team player
 
 
 ❑ Ability to communicate effectively
 
 
 ❑ Fosters open and healthy communication across the wider team
 
 
 ❑ Ability to multitask and perform under minimal supervision
 
 
 ❑ Demonstrates a continuous tendency to learn, share knowledge and encourage contribution across team
 
 
 members
 
 
 ❑ Solid work ethics
 
 
 ❑ Take the necessary measures to ensure the safety and to protect his/her employees&rsquo;/colleagues&rsquo; health
 
 
 Qualification
 
 
 Education: High Institute or Diploma or bachelor&rsquo;s degree in
 
 
 Computer Science or Business Administration is a must
 
 
 Experience: Experience in Document Control Department or a
 
 
 relative field.
 
 
 Detailed oriented.
 
 
 Knowledge of Electronic Document Management
 
 
 Systems (EDMS)
 
 
 Data organization skills.
 
 
 Excellent command in the MS Office software.
 
 
 Language Requirements: Arabic &amp; English is a must, French is a plus.
</div>

Document Controller 2

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.
 
 
 Today, we are recruiting for a
 
 Document Controller Working Student
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Work according to structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.
 </li>
 <li>
 Ensure document types are controlled as per established procedures and instructions.
 </li>
 <li>
 Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.
 </li>
 <li>
 Operate within the electronic document management system (e-DMS) &ndash; ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.
 </li>
 <li>
 Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.
 </li>
 <li>
 Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.
 </li>
 <li>
 Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.
 </li>
 <li>
 Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.
 </li>
 <li>
 Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.
 </li>
 <li>
 Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT &amp; SYS.
 </li>
 <li>
 Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Third-year undergraduate student in Business Administration.
 </li>
 <li>
 Fluency in both written and spoken English is a must.
 </li>
 <li>
 Ability to work at least 3 days/week in the office.
 </li>
 <li>
 Ability to work proactively and have a good sense of teamwork.
 </li>
 <li>
 Excellent interpersonal and communication skills and strong influence.
 </li>
 <li>
 Familiar with Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Ability to prioritize and organize tasks effectively.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Document Controller Working Student @Siemens Mobility Egypt

Hitachi Rail

<div>
 
 About Us
 
 
 
 A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there&rsquo;s something for everyone to get stuck into. And that&rsquo;s where you come in.
 
 
 Cairo, Egypt (On-Site)
 
 
 
 Job Descriptions:
 
 
 
 <ul>
 <li>
 Responsible for the accurate storage and retrieval of all engineering technical records and GMP forms, certificates and paper records
 </li>
 <li>
 Manage the engineering registry to allow accurate and easy retrieval of information for the engineering and capital project team, ability to locate information in a timely manner and accurately is a key function of the role.
 </li>
 <li>
 Manage a site electronic document management system Reproduction of information into both printed and electronic format for communication to the engineering team, site team or third-party contractors Issue all transmittals to 3rd parties, receive and collate of all project correspondences and communication from contractors and vendors to the Engineering and Capital Project Teams.
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Handling intake, scanning, verification, and storing documents.
 </li>
 <li>
 Filing and archiving relevant documentation.
 </li>
 <li>
 Retrieving files for other employees and customers when needed.
 </li>
 <li>
 Designing templates for documents, file types, and document databases.
 </li>
 <li>
 Checking and editing documents for accuracy and compliance.
 </li>
 <li>
 Controlling the flow of documents in and out of the department.
 </li>
 <li>
 Reporting errors or developments regarding document storage.
 </li>
 <li>
 Ensuring the secure destruction and disposal of sensitive documents.
 </li>
 <li>
 Updating and maintaining document management systems and physical records.
 </li>
 <li>
 Maintaining the security of confidential documents.
 </li>
 <li>
 Assisting employees with accessing documents through our document management system.
 
 
 </li>
 </ul>
 Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
 
 
 
 At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
 
 
 
 We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.
</div>

Document Controller

Subsea7

<div>
 We have an opportunity for a Senior Document Controller to join our GPC East team, based in our Cairo, Egypt office. This is a 12 month contract opportunity which has supervisory responsibility.
 
 
 What will you be doing?
 
 
 The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. They are responsible for setting up the document process within the project and ensuring that the documentation flow is fluid and tracked. In that regard, the Senior Document Controller supervises the Document Controllers team within the project.
 
 
 They will liaise with other project disciplines in order to coordinate the Document Control actions and reporting. The Senior Document Controller ensures all documents are finalised at project end and that the Final Documentation is correctly compiled. They will also supervise the project documentation archiving.
 
 
 
 Duties And Responsibilities Include (but Are Not Limited To)
 
 
 
 <ul>
 <li>
 Setup the documentation process and issue the Project Document Control Procedure.
 </li>
 <li>
 Setup the Electronic Document Management System (EDMS).
 </li>
 <li>
 Cooperate with Engineering and Planning disciplines in order to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced.
 </li>
 <li>
 Cooperate with SCM in order to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced.
 </li>
 <li>
 Present the document process and format at supplier Kick-Off Meetings.
 </li>
 <li>
 Ensure that document&rsquo;s format is checked.
 </li>
 <li>
 Check and update metadata in the EDMS.
 </li>
 <li>
 Ensure that updated documents are available for the project team.
 </li>
 <li>
 Ensure that the process given in the project Document Control Procedure is followed.
 </li>
 <li>
 Dispatch documents for internal review or approval and follow-up internal flow.
 </li>
 <li>
 Ensure that transmissions to external stakeholders are tracked.
 </li>
 <li>
 Ensure that official return comments are received, tracked and dispatched.
 </li>
 <li>
 Reforecast document issue dates in liaison with Engineering and Planning disciplines.
 </li>
 <li>
 Create and issue status reports to project team and to client. Improve reporting for other disciplines specific needs.
 </li>
 <li>
 Ensure that Final Documentation is compiled.
 </li>
 <li>
 Supervise project documentation archiving (hard and electronic copies).
 </li>
 <li>
 Challenge project Document Control team.
 </li>
 <li>
 At project end, present a Lessons Learnt to the Document Control department.
 
 
 </li>
 </ul>
 What experience would we like you to have?
 
 
 Please note, if you don&rsquo;t tick all the boxes below but believe you have some of the relevant skills and experience we&rsquo;re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
 
 
 <ul>
 <li>
 Fluent in English (both written and verbal).
 </li>
 <li>
 Advanced capability with MS Word, Excel, and Adobe Acrobat software tools
 </li>
 <li>
 Good knowledge of IT network and information systems
 </li>
 <li>
 Proficiency in documentation flow and process
 </li>
 <li>
 Knowledge of documentation planning
 </li>
 <li>
 Advanced knowledge of EDMS
 </li>
 <li>
 Experience leading a team
 </li>
 <li>
 Proactive in report monitoring
 </li>
 <li>
 Basic knowledge of other disciplines (engineering, SCM, Quality, HSE etc.)
 
 
 </li>
 </ul>
</div>

Senior Document Controller

TGP International

<div>
 
 Position Summary
 
 
 
 We are seeking a proactive and highly organised professional to join our team as Office, Tender &amp; Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management
 </li>
 <li>
 Oversee day-to-day administrative operations to maintain an efficient and well-functioning office
 </li>
 <li>
 Coordinate internal communications, scheduling, and travel arrangements
 </li>
 <li>
 Manage office supplies, vendor coordination, and maintenance services
 </li>
 <li>
 Maintain physical and digital filing systems in line with company procedures
 </li>
 <li>
 Ensure compliance with workplace health, safety, and regulatory standards
 </li>
 <li>
 Tender &amp; Bid Management
 </li>
 <li>
 Identify relevant tender opportunities from online portals and networks
 </li>
 <li>
 Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies
 </li>
 <li>
 Coordinate technical, financial, and legal inputs for bid documents
 </li>
 <li>
 Prepare, review, and format submissions to ensure compliance and quality
 </li>
 <li>
 Maintain a bid library (templates, case studies, standard responses) for efficiency
 </li>
 <li>
 Track bid outcomes and conduct post-bid reviews to capture lessons learned
 </li>
 <li>
 Document Control
 </li>
 <li>
 Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards
 </li>
 <li>
 Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex
 </li>
 <li>
 Monitor document flows, including submittals, transmittals, approvals, and revisions
 </li>
 <li>
 Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence
 </li>
 <li>
 Ensure strict version control, numbering protocols, and traceability across all documentation
 </li>
 <li>
 Liaise with internal teams and external consultants, contractors, and vendors
 </li>
 <li>
 Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360
 </li>
 <li>
 Conduct periodic audits to ensure document integrity and compliance
 
 
 </li>
 </ul>
 
 Desirable Skills
 
 
 
 <ul>
 <li>
 Previous experience in hospitality projects or large-scale design/engineering consultancies
 </li>
 <li>
 Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360
 </li>
 <li>
 Strong typing, editing, and data organisation skills
 </li>
 <li>
 Ability to handle confidential data and maintain document security protocols
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Engineering, Architecture, or related field
 </li>
 <li>
 2-5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors
 </li>
 <li>
 Hands-on experience with MS Office and Excel
 </li>
 <li>
 Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex
 </li>
 <li>
 Knowledge of ISO standards, QA/QC procedures, and compliance processes
 </li>
 <li>
 Experience preparing bids/tenders and managing deadlines under pressure
 </li>
 <li>
 Strong communication, coordination, and organisational skills with exceptional attention to detail
 </li>
 <li>
 Fluency in English (written and spoken)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 TGP International Employee Benefits:
 
 
 Five-Day Work Week: Standard Monday to Friday schedule.
 
 
 Hybrid Work Arrangement: Three days in the office and two days working remotely.
 
 
 Incentive Plan: Company incentive scheme offering up to 10%&mdash;5% for introductions and 5% for successful closures.
 
 
 Annual Leave: 22 working days of paid annual leave, excluding weekends.
 
 
 Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
 
 
 Coaching &amp; Mentoring: Structured professional development through a dedicated coaching and mentoring program.
 
 
 Annual Company Gathering: A global team event bringing together employees from all offices.
 
 
 Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.
</div>

Office, Tender & Document Control Manager

Explore 295+ Document control coordinator in Cairo this October. Find roles across top companies and apply now to boost your career.

295 document control coordinator jobs IN Cairo

Document Control Manager

Document Controller 2

Document Controller Working Student @Siemens Mobility Egypt

Document Controller Working Student @Siemens Mobility Egypt

Document Controller

Senior Document Controller

Office, Tender & Document Control Manager