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document control coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Document Controller
Qatar, Doha
Parsons is seeking an experienced and detail-oriented Document Controller to join our team! In this role, you will be responsible for managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases.
What You'll Be Doing:
<ul><li>Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
</li><li>Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
</li><li>Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
</li><li>Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
</li><li>Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
</li><li>Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
</li><li>Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors degree, diploma or specialized training in Primavera Contract Management, or similar software.
</li><li>Minimum of 5 years of experience in document control, with at least 3 years using EDMS (preferably Primavera Contract Management).
</li><li>Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
</li><li>Proficiency in English, both written and spoken, with strong technical writing and communication skills.
</li><li>Proficient computer skills with experience in managing electronic documentation systems.
</li><li>Preferably at least 3 years of experience working in the Gulf region.
</li><li>Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
</li><li>Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Strong organizational skills and the ability to prioritize tasks effectively.
</li><li>Ability to work under pressure and maintain high standards of accuracy and attention to detail.
</li><li>Problem-solving skills to address and resolve document management issues promptly.
</li><li>Experience with project management software and document management systems for seamless project documentation integration.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller

Ulster University Qatar

Job PurposeManage and oversee documents for entire organization through maintaining records and oversee document control including for regulatory and legal compliance.Key Relationships&middot; Internal: GM, HAI &amp; BNITC team members&middot; External: Clients and SuppliersAccountabilities&middot; Ensure that required documents are created and signed&middot; Confirm that all data is accurate and that documents are properly recorded, stored &amp; backed up&middot; Make sure retention policies are followed.Duties and Responsibilities&middot; Implement and maintain document control processes and procedures.&middot; Develop and maintain the Document Management System.&middot; Manage all flows of documents either in electronic form or on paper support; Process and keep records of incoming and outgoing documents (Logs, soft and hard copies of Shop drawings, Material Approval Requests, Samples, Letters, Site Instructions, reports, RFI etc)&middot; Ensure Document Management accordingly to established procedures and standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) to facilitate storage, security and retrieval of documents.&middot; Perform general activities such as photocopying, scanning, and filing.&middot; Follow up on issued requests: PJF, invoices, proposals, contracts etc.&middot; Make sure that controlled copies of latest approved documents are distributed internally and externally.&middot; Communicate and liaise with departments, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and closeout of Project activity to ensure consistency in document control as required.&middot; Monitor technical documents review and approval in accordance with agreed schedule.&middot; Regularly conduct document audits confirming they are current and accurately reflect recorded evidence and assist with communication during external audits.&middot; Maintain confidentiality around sensitive information and terms of agreement.&middot; Any other duties/responsibilities as assigned from time to time based on business requirements.Skills&middot; Administrative Skills&middot; Strong organizational, communication and problem-solving skills.&middot; Able to work independently as well as, be a part of the team.&middot; Ability to communicate in a clear manner (both written &amp; oral)&middot; Proficient typing and editing skills&middot; Advanced MS Office and MS Excel user skills&middot; Thorough and attentive to details&middot; Ability to work under pressure while being highly productive&middot; Excellent Data organization skills&middot; High level of ethics and integrity&middot; Project Management skillsLanguage:&middot; English (required)&middot; Arabic (advantage)Specialized Training/ Knowledge Required&middot; Knowledge of Software and document management systems (Aconex)&middot; Hands-on experience with MS Office and MS ExcelEducation &amp; Qualifications&middot; Bachelor degree in Business Administration or relevant field&middot; Other certification similar to Document Control is an advantage.Experience&middot; Minimum 4 years of work experience in reputed company as a document control and handling the document and filing system.Job Types: Full-time, PermanentPay: QAR6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Aconex (Document Management System): 3 years (Required)</li></ul>

Document Controller - House of Architecture and Interior Design

BIN RIAZ TRADING & CONTRACTING W.L.L.

<ul><li>Manage the flow of project documentation, ensuring proper filing, version control, and accessibility.</li><li>Maintain a well-organized and secure document management system for easy retrieval and reference.</li><li>Ensure that all project documents, including contracts, plans, specifications, and reports, are accurately numbered, filed, and indexed.</li><li>Oversee the distribution of documents to relevant departments or stakeholders and ensure timely approval and revisions.</li><li>Coordinate with internal teams to maintain consistency and compliance with internal and external documentation standards.</li><li>Prepare and maintain document transmittals, both internally and externally, ensuring accuracy and timely distribution.</li><li>Assist in the preparation and submission of documents for regulatory compliance and audits.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 per monthExpected Start Date: 01/09/2025

Alutechnal Factory

Job Title: Document Controller Company: Edge Interior Trading &amp; Contracting Job Type: Full-TimeJob Summary: We are seeking a Document Controller to manage and organize documents for our projects. Responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. Success in this role requires previous experience reviewing technical documents and a keen eye for error detection. Ultimately, you will support our operations by maintaining transparent, up-to-date, and easily accessible documents.Responsibilities:<ul><li>Copy, scan, and store documents; check for accuracy and edit files, such as contracts.</li><li>Review and update technical documents, including manuals and workflows.</li><li>Distribute project-related copies to internal teams.</li><li>File documents in physical and digital records, ensuring proper organization.</li><li>Create templates for future document use.</li><li>Retrieve files as requested by employees and clients.</li><li>Manage the flow of documentation within the organization.</li><li>Maintain confidentiality of sensitive information and terms of agreements.</li></ul>Requirements:<ul><li>Proven work experience as a Document Controller or similar role.</li><li>Familiarity with project management processes.</li><li>Basic knowledge of labor and corporate law.</li><li>Hands-on experience with MS Office and MS Excel.</li><li>Proficient typing and editing skills; strong data organization abilities.</li></ul>Applications Accepted Only Through Company Website: https://www.alattiyahgroup.com/careerJob Type: Full-timeExperience:<ul><li>Document controller: 5 years (Required)</li></ul>Language:<ul><li>Arabic, English (Required)</li></ul>

Lana Al Arab Contracting

Document Controller Duration: 1 monthLocation: Doha<ul><li>7 Years of Experience</li><li>Should have worked with Consultant Company</li><li>Experience in Construction Projects</li><li>Location: Doha</li><li>Duration: 1 Month</li><li>Candidates must be locally available in Qatar with a valid QID</li><li>Immediate availability is required.</li></ul>Job Type: Temporary Contract length: 2 monthsApplication Question(s):<ul><li>Are you available to join immediately?</li><li>Are you ok for 1 month work?</li></ul>Experience:<ul><li>Document Controller: 7 years (Required)</li><li>Consultancy: 4 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Kernel Engineering Consultants

Skills and Requirements:-<ul><li>Set up and maintain an efficient document control system ,Receive, review, log, distribute, and archive technical and non-technical documents, including drawings, specifications, RFIs, submittals, transmittals, contracts, and reports.</li><li>Ensure version control and document numbering is consistent and accurate across all project files.</li><li>Liaise with project managers, engineers, contractors, suppliers, and clients to ensure smooth document flow.</li><li>Monitor document submission deadlines and ensure timely delivery and approval cycles.</li><li>Prepare regular document status reports, tracking progress, outstanding actions, and pending approvals.</li><li>3+ years of experience in document control, preferably on industrial or large-scale projects.</li><li>Strong knowledge of document control standards, procedures, and best practices.</li><li>Excellent organizational skills, attention to detail, and ability to manage multiple tasks.</li><li>Strong communication and coordination abilities across multidisciplinary teams.</li><li>Proficient in MS Office (Word, Excel, Outlook) and file management systems.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR4,000.00 per monthLicense/Certification:<ul><li>QID (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Documents Controller

Consol Group

Job description:We are seeking a highly experienced Sr. Document Controller with a minimum of 7 years of experience in the fit-out, contracting, and trading sectors. The ideal candidate must be proficient in Aconex document management system and capable of handling the documentation needs of complex construction and interior fit-out projects. Immediate availability is required.Key Responsibilities<ul><li>Manage and control project documentation in compliance with company policies and project requirements.</li><li>Use Aconex for uploading, distributing, tracking, and archiving all project-related documents.</li><li>Maintain up-to-date document registers and ensure traceability and version control.</li><li>Receive, log, distribute, and archive incoming and outgoing documentation.</li><li>Coordinate with project teams, consultants, and contractors to ensure timely submission and review of documents.</li><li>Implement and enforce document control procedures and policies.</li><li>Prepare document status reports and ensure proper filing and security of sensitive data.</li><li>Assist in audits and quality compliance checks.</li><li>Maintain confidentiality and data integrity across all project documentation.</li></ul>Requirements<ul><li>Minimum 7 years of document control experience in fit-out, contracting, or trading environments.</li><li>Strong command of Aconex DMS (Document Management System) is mandatory.</li><li>Experience handling high-volume, fast-paced project environments.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and prioritize deadlines effectively.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Able to join immediately.</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or related field.</li><li>Previous work experience in the Gulf region, preferably within KSA. or who willing to move in KSA</li><li>Knowledge of ISO document control procedures.</li></ul>Job Type: Full-time

Senior Document Controllr

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625 document control coordinator jobs IN Doha

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