document controller

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administration assistant

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document controller (consultancy) Jobs in Doha

document controller (consultancy)

document control specialist

H&Z Contracting Trading & Services Co

About the Role: We are looking for a proactive and well-organized Document Controller cum Admin Assistant to join our team in Doha, Qatar. The successful candidate will be responsible for managing project documentation while also providing day-to-day administrative and office support to ensure smooth operations.Key Responsibilities:Document Control:<ul><li>Manage and control all project and office documents in both electronic and hard copy formats.</li><li>Maintain accurate filing systems, ensuring easy retrieval of records.</li><li>Track, distribute, and update project drawings, reports, and correspondences.</li><li>Ensure documents comply with company and client standards.</li><li>Coordinate with project teams to ensure proper document flow and version control.</li></ul>Administrative Support:<ul><li>Assist in preparing letters, reports, memos, and presentations.</li><li>Handle incoming and outgoing correspondence (emails, calls, courier, etc.).</li><li>Maintain and update employee records, attendance, and office inventory.</li><li>Support HR and procurement departments in documentation and coordination.</li><li>Schedule meetings, prepare minutes, and assist in daily office operations.</li><li>Perform general clerical duties such as photocopying, scanning, and filing.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree.</li><li>Minimum 2 years of experience in a relevant role (Document Control / Administration).</li><li>3&ndash;5 years of total work experience preferred.</li><li>Proficient in MS Office</li><li>Excellent organizational and communication skills.</li><li>Ability to multitask and work independently with attention to detail.</li><li>Transferable visa with NOC preferred.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Benefits in accordance with Qatar Labour Law.</li></ul>Job Type: Full-time

Document Controller cum Admin Assistant

AERO GROUP OF COMPANIES

Required Document ControllerWe are looking for a Document Controller to join our team. The ideal candidate will be responsible for managing, organizing, and maintaining all project and company documentation in an accurate and efficient manner. Priority will be given to candidates with experience in warehouse, logistics, or freight forwarding.Key Responsibilities:<ul><li>Maintain and manage all controlled documents (electronic and hard copy).</li><li>Ensure documents are properly filed, updated, and easily accessible.</li><li>Control and track the issuance of drawings, specifications, and other documents.</li><li>Coordinate with departments to ensure document control standards are met.</li><li>Assist in preparing reports and maintaining document logs.</li><li>Ensure confidentiality and proper version control of all documents</li></ul>Qualifications and Skills:<ul><li>Minimum 1 year of experience as a Document Controller (preferably in warehouse, logistics, freight forwarding)</li><li>Proficient in MS Office and document management systems.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication and coordination abilities.</li></ul>Job Types: Full-time, PermanentPay: QAR1,000.00 - QAR1,700.00 per month

Required Document Controller

Jointown Pharmaceutical MENA

Job Summary:The Document Controller is responsible for maintaining and managing all company or project-related documents to ensure that they are easily accessible, securely stored, and up-to-date. The role involves organizing and coordinating document control processes and ensuring compliance with company policies and regulatory standards.<ul><li>ONLY CHINESE SPEAKERS WILL BE SHORTLISTED (if you don't speak chinese language please do not apply and wish you all the best)</li></ul>Key Responsibilities:<ul><li>Document Management:</li><li>Maintain a structured filing system for both physical and electronic documents.</li><li>Ensure proper labeling, categorization, and version control of documents.</li><li>Regularly update and archive obsolete or outdated documents.</li><li>Document Distribution:</li><li>Distribute documents to relevant departments, teams, or stakeholders in a timely manner.</li><li>Monitor and track document review and approval workflows.</li><li>Compliance and Quality Assurance:</li><li>Ensure all documents comply with organizational and regulatory standards.</li><li>Conduct periodic audits to ensure document accuracy and consistency.</li><li>Collaboration and Communication:</li><li>Work closely with project teams, managers, and external parties to ensure smooth document exchange.</li><li>Respond to document-related inquiries promptly and professionally.</li><li>System Administration:</li><li>Manage and maintain document management software or platforms.</li><li>Provide training and support to staff on document control procedures and systems.</li><li>Reporting and Metrics:</li><li>Generate regular reports on document control activities, such as status updates and compliance metrics.</li><li>Identify areas for improvement in the document control process.</li></ul>Qualifications and Skills:<ul><li>Education:</li><li>A diploma or bachelor&rsquo;s degree in business administration, management, or a related field is preferred.</li><li>Experience:</li><li>Proven experience in document control, records management, or administrative roles.</li><li>Familiarity with document control software (e.g., SharePoint, Aconex, EDMS) is an advantage.</li><li>Skills:</li><li>Strong organizational and multitasking skills.</li><li>Excellent attention to detail and accuracy.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Knowledge of document management standards and best practices.</li><li>Strong communication and interpersonal skills.</li><li>Fluent in both English and Chinese Mandarin</li></ul>Working Conditions:<ul><li>Typically office-based with standard working hours.</li><li>May require occasional travel or extended hours, depending on project needs</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: QAR5,000.00 - QAR5,500.00 per monthLanguage:<ul><li>mandarin chinese (Required)</li></ul>

Document Controller

COMO Facilities Management Services

Key Responsibilities:<ul><li>Document Control:</li><li>Manage and maintain company records, ensuring all documents (e.g., contracts, reports, correspondence, drawings) are accurately filed, indexed, and stored in both physical and electronic formats.</li><li>Develop and implement standardized document control procedures to ensure proper documentation handling, including receiving, reviewing, distributing, and archiving documents.</li><li>Ensure documents are categorized correctly, and all relevant information (e.g., version control, approval status) is captured and tracked.</li><li>Organize, update, and maintain document repositories, both physical and digital, to ensure easy access for employees and teams.</li><li>Control and monitor document access, ensuring confidentiality and security of sensitive information.</li><li>Document Issuance &amp; Distribution:</li><li>Distribute documents to relevant departments and stakeholders in a timely manner.</li><li>Track and record the circulation of documents and ensure that documents are reviewed, approved, and signed by the appropriate parties.</li><li>Ensure that all project or operational documents are kept up to date and aligned with current practices.</li><li>Administrative Support:</li><li>Provide general administrative support to teams, including scheduling meetings, organizing travel arrangements, and handling phone calls and correspondence.</li><li>Coordinate the collection, filing, and reporting of administrative and operational data for different departments.</li><li>Support managers and team leaders with day-to-day office tasks and clerical duties.</li><li>Prepare reports, presentations, and memos as required by management or project teams.</li><li>Compliance &amp; Quality Control:</li><li>Ensure that all documents and records are in compliance with company policies, legal, and regulatory standards.</li><li>Conduct regular audits of the documentation system to ensure proper filing and compliance with internal document control procedures.</li><li>Maintain version control on documents, ensuring that obsolete or outdated files are archived or disposed of in accordance with company policy.</li><li>Document Retrieval &amp; Reporting:</li><li>Provide efficient document retrieval services, ensuring that employees can easily access needed documentation.</li><li>Assist in compiling and preparing periodic reports on document control activities and administrative functions.</li><li>Manage document requests and ensure proper authorization for the release of confidential or sensitive documents.</li><li>Electronic Filing System Management:</li><li>Manage the electronic filing system (e.g., document management software) to ensure efficient and organized document storage.</li><li>Implement and maintain backup systems for digital records, ensuring data integrity and recovery protocols are in place.</li><li>Provide training and guidance to staff on how to use document management systems and maintain proper document filing practices.</li><li>Communication &amp; Coordination:</li><li>Communicate with internal teams and external clients or contractors regarding document submissions, updates, and changes.</li><li>Collaborate with other departments to ensure smooth flow of documentation and ensure that all required documents are available for ongoing projects or operations.</li><li>Act as the point of contact for document-related inquiries and requests.</li></ul>Qualifications &amp; Skills:<ul><li>Education:</li><li>High school diploma or equivalent required; Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Certification in Document Control, Records Management, or similar is a plus.</li><li>Experience:</li><li>2-4 years of experience in administrative support or document control roles, preferably in industries like construction, engineering, legal, or facilities management.</li><li>Experience with document management systems (DMS), file management software, or enterprise content management (ECM) systems is desirable.</li><li>Skills:</li><li>Strong organizational skills with a keen attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.</li><li>Knowledge of document control procedures, file management, and version control best practices.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong multitasking skills and ability to manage time effectively.</li><li>Ability to work independently and as part of a team.</li><li>Personal Attributes:</li><li>Proactive, self-motivated, and able to work with minimal supervision.</li><li>Strong problem-solving and analytical skills.</li><li>Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.</li><li>Excellent interpersonal skills and ability to communicate with stakeholders at all levels of the organization.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 - QAR2.00 per month

Admin/Document Controller

Aalco Group

Requirements<ul><li>Bachelor's degree in any field is preferred.</li><li>Minimum of 2 years of relevant experience in document control within engineering or construction sectors.</li><li>Strong analytical skills with keen attention to detail to ensure document accuracy and compliance.</li><li>Excellent organizational abilities to manage multiple projects and prioritize tasks effectively.</li><li>Presentation and Microsoft Excel skills (Mandatory)</li><li>Familiar with the KAHRAMAA projects</li><li>Local Hire with NOC</li></ul>Job Type: Full-time

Document Controller - Philippine's Only

Valerian Trading &Contracting

Immediate Hiring!!!Document ControllerLocation: Doha, Qatar Duration: Immediate &ndash; 01/01/2026Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in a relevant field</li><li>Minimum 5 Years of Professional Experience</li><li>Proven Consultant-Side Experience</li><li>Strong Experience in Building Projects</li><li>Previous Approval from KAHRAMAA &ndash; Preferable</li><li>Proficient in document control systems (e.g., Aconex, Primavera Contract Management, or similar)</li><li>Excellent organizational, communication, and record-keeping skills</li></ul>Responsibilities:<ul><li>Manage, organize, and control all project documents in line with project and client requirements.</li><li>Maintain structured filing and document tracking systems for easy retrieval.</li><li>Coordinate with project managers, engineers, and consultants to ensure proper document flow.</li><li>Ensure all documentation complies with KAHRAMAA standards and other regulatory requirements.</li><li>Track document revisions, submittals, and approvals, maintaining accurate records.</li><li>Assist the project team with administrative and document-related tasks as required.</li></ul>If you meet the above qualifications and can start immediately, please applyJob Types: Full-time, Contract Contract length: 3 monthsApplication Question(s):<ul><li>Do you hold a Bachelor&rsquo;s Degree or Diploma in a relevant field?</li><li>Do you have at least 5 years of experience as a Document Controller?</li><li>Have you worked in a consultant organization on building projects?</li><li>Do you have previous approval from KAHRAMAA? (Preferable)</li><li>Are you proficient in document management software (e.g., Aconex, Primavera, or similar)?</li><li>Are you currently available to start immediately?</li><li>Can you commit to the assignment up to 01/01/2026?</li></ul>License/Certification:<ul><li>QID (Required)</li></ul>

Qatar High Speed Group

<ul><li>Establish and maintain a document control system for efficient filing, retrieval, and distribution of documents.</li><li>Receive, log, and distribute all incoming project-related documents such as drawings, specifications, transmittals, submittals, and reports.</li><li>Ensure all documents are properly coded, recorded, and stored in accordance with company or project standards.</li><li>Control the issuance, revision, and version tracking of all controlled documents.</li><li>Prepare document transmittals for submission to clients, consultants, or contractors.</li><li>Maintain up-to-date registers of drawings, submittals, and correspondence.</li><li>Ensure obsolete documents are clearly marked and archived appropriately.</li><li>Coordinate with project engineers, QA/QC, and procurement for document flow and approvals.</li><li>Assist in internal and external audits by providing required documentation and records.</li><li>Maintain document registers, log sheets, and submission records.</li><li>Prepare weekly or monthly reports on document control activities.</li><li>Monitor deadlines and ensure timely submission of project deliverables.</li><li>Manage day-to-day administrative and secretarial tasks for the department or management.</li><li>Prepare, format, and proofread official letters, memos, emails, and reports.</li><li>Maintain the office filing system (both digital and physical).</li></ul>Skills &amp; Competencies:<ul><li>Excellent communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Knowledge of document control software (Aconex, SharePoint, etc.) preferred.</li><li>Strong organizational and time-management abilities.</li><li>High attention to detail and confidentiality.</li></ul>Job Type: Full-timePay: Up to QAR3,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Five: 5 years (Required)</li></ul>

Secretary

Explore 1043+ Document control specialist in Doha this November. Find roles across top companies and apply now to boost your career.

1043 document control specialist jobs IN Doha

Document Controller cum Admin Assistant

Required Document Controller

Document Controller

Admin/Document Controller

Document Controller - Philippine's Only

Document Controller

Secretary