document controller

junior document controller

office administrator

senior document control

administration manager

document controls section head

QStaffers

<div>
 
 QStaffers
 
 is currently hiring a
 
 Document Controls Section Head
 
 for one of our partners, a leader in the real estate field.
 
 
 
 Position Objective:
 
 
 
 To support and maintain the company's core function departments (Development, Design, Project management, Procurement and Controls Department) documentation archiving and retrieval processes for internal and external correspondences and communications, construction drawings, tendering package documents, development briefs, Projects&rsquo; Master plan etc. while providing daily administrative assistance to the Project Management team to ensure timely and efficient workflow of activities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Set, review and update the core function department&rsquo;s cycle procedure and requirements for all the construction activities, in terms of following the agreed upon time frames and ensuring documents content accuracy.
 </li>
 <li>
 Ensure the information and document control system is implemented in compliance with the appropriate standard, taking into consideration each project requirements; and is updated to reflect revisions to those standards.
 </li>
 <li>
 Oversee the archiving and filing system (digital or physical), ensure its reliability and regular update with all the related core function department documents, such as, yet not limited to; tendering package, project breakdown briefs, construction drawings, operational manuals, claims etc. Ensures the use of a userfriendly coding system that allows easy retrieval.
 </li>
 <li>
 Ensure strict adherence by all the core function department members to the documents&rsquo; cycle procedure and requirements as well as the archiving and filing system.
 </li>
 <li>
 Collect and maintain updated contractor and vendor data lists.
 </li>
 <li>
 Oversee all back-office administrative activities of the core function departments, including copying, scanning, and printing of all project-related documents to facilitate business operations.
 </li>
 <li>
 Responsible for preparing and issuing the purchase requests that are relevant to the core function departments, ensuring they meet the company's set accounting and procurement guidelines and fulfilling the necessary approvals.
 </li>
 <li>
 Liaise with the Procurement Department in providing the required documents and time specifications for each project facilitating the selection and assignment of the appropriate vendor.
 </li>
 <li>
 Handle the invoicing process with project vendors in terms of following up on advance payments, keeping track of final invoices and payment release, and coordinating with the Finance Department on the settlement of final invoices for all projects.
 </li>
 <li>
 Assemble the collating packs to be issued to the relevant stakeholders during project kick-off or meetings with contractors, project managers, site engineers, Design team etc. Also responsible for ensuring meeting minutes of such meetings are documented and archived for future reference of decisions and next steps.
 </li>
 <li>
 Ensure the updated construction drawing sheets are obtained, incorporating all related information and / or changes from corresponding stakeholders, this may include received submission dates, construction milestones, design alterations, cost estimations, Master Schedule changes etc.
 </li>
 <li>
 Proactively flag to core function departments any delays or missing documents for necessary action.
 </li>
 <li>
 Review signed contracts, ensure they are appropriately stored in the designated contract database and perform periodic reviews on the database to track their status in terms of expiry and renewal to notify the concerned parties in advance of the expiry.
 </li>
 <li>
 Supervise sites Document Control team in terms of providing the necessary support and direction, proactively conducting &ldquo;spot audits&rdquo; to ensure that any detected issues are flagged timely, facilitate the proper resolution, and maintain the team&rsquo;s performance ensuring it follows the department&rsquo;s set procedures.
 </li>
 <li>
 Own and manage the Electronic Document Management System (EDMS).
 </li>
 <li>
 Lead the transition from manual and semi-manual processes to fully digital, automated document workflows across all projects.
 </li>
 <li>
 Requirements:
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree from any discipline, a Business Administration degree is an asset.
 
 
 </li>
 </ul>
 
 Experience
 
 :
 
 
 <ul>
 <li>
 10 - 12 years of experience in a similar position, with real estate or construction background.
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 <ul>
 <li>
 Post graduate studies in document control or archiving are a plus.
 </li>
 <li>
 Proficient in Microsoft 365 Apps, Power BI, Adobe, other document management software and web-based tools.
 </li>
 <li>
 Strong knowledge of ERP systems (e.g., Oracle, SAP, or similar) to support document governance, procurement cycles, contract administration, and financial workflows.
 </li>
 </ul>
</div>

Document Controls Section Head

SSC HR Solutions

<div>
 POSITION OBJECTIVE:
 
 
 To support function departments (Development, Design, Project management, Procurement and Controls Department) documentation archiving and retrieval processes for internal and external correspondences and communications, construction drawings, tendering package documents, development briefs, Projects' Master plan etc. while providing daily administrative assistance to the Project Management team to ensure timely and efficient workflow of activities.
 
 
 KEY ACCOUNTABILITIES :
 
 
 <ul>
 <li>
 Set, review and update the core function department's cycle procedure and requirements for all the construction activities, in terms of following the agreed upon time frames and ensuring documents content accuracy
 </li>
 <li>
 Ensure the information and document control system is implemented in compliance with the appropriate standard, taking into consideration each project requirements; and is updated to reflect revisions to those standards
 </li>
 <li>
 Oversee the archiving and filing system (digital or physical), ensure its reliability and regular update with all the related core function department documents, such as, yet not limited to; tendering package, project breakdown briefs, construction drawings, operational manuals, claims etc. Ensures the use of a user friendly coding system that allows easy retrieval
 </li>
 <li>
 Ensure strict adherence by all the core function department members to the documents' cycle procedure and requirements as well as the archiving and filing system
 </li>
 <li>
 Collect and maintain updated contractor and vendor data lists
 </li>
 <li>
 Oversee all back-office administrative activities of the core function departments, including copying, scanning, and printing of all project-related documents to facilitate business operations
 </li>
 <li>
 Responsible for preparing and issuing the purchase requests that are relevant to the core function departments, ensuring they meet set accounting and procurement guidelines and fulfilling the necessary approvals
 </li>
 <li>
 Liaise with the Procurement Department in providing the required documents and time specifications for each project facilitating the selection and assignment of the appropriate vendor
 </li>
 <li>
 Handle the invoicing process with project vendors in terms of following up on advance payments, keeping track of final invoices and payment release, and coordinating with the Finance Department on the settlement of final invoices for all projects
 </li>
 <li>
 Assemble the collating packs to be issued to the relevant stakeholders during project kick-off or meetings with contractors, project managers, site engineers, Design team etc. Also responsible for ensuring meeting minutes of such meetings are documented and archived for future reference of decisions and next steps
 </li>
 <li>
 Ensure the updated construction drawing sheets are obtained, incorporating all related information and / or changes from corresponding stakeholders, this may include received submission dates, construction milestones, design alterations, cost estimations, Master Schedule changes etc. Proactively flag to core function departments any delays or missing documents for necessary action
 </li>
 <li>
 Review signed contracts, ensure they are appropriately stored in the designated contract database and perform periodic reviews on the database to track their status in terms of expiry and renewal to notify the concerned parties in advance of the expiry
 </li>
 <li>
 Supervise sites Document Control team in terms of providing the necessary support and direction, proactively conducting "spot audits" to ensure that any detected issues are flagged timely, facilitate the proper resolution, and maintain the team's performance ensuring it follows the department's set procedures
 </li>
 <li>
 Own and manage the Electronic Document Management System (EDMS)
 </li>
 <li>
 Lead the transition from manual and semi-manual processes to fully digital, automated document workflows across all projects
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 POSITION REQUIREMENTS:
 
 
  Academic:
 
 
 Bachelor's Degree from any discipline, a Business Administration degree is an asset.
 
 
  Experience:
 
 
 10 - 12 years of experience in a similar position, with real estate or construction background.
 
 
  Skills:
 
 
 Post graduate studies in document control or archiving. Proficient in Microsoft 365 Apps, Power BI, Adobe, other document management software and web-based tools. Strong knowledge of ERP systems (e.g., Oracle, SAP, or similar) to support document governance, procurement cycles, contract administration, and financial workflows.
 
 
 PERFORMANCE BEHAVIOR Integrity
 
 
  Promotes a culture of fairness and openness.
 
 
  Challenges unethical behaviors and leads by example.
 
 
 Agility:
 
 
  Encourages team adaptability.
 
 
  Supports change initiatives.
 
 
  Drives innovation and fosters a flexible work environment.
 
 
 Teamwork :
 
 
  Builds high-performing teams.
 
 
  Resolves conflicts constructively.
 
 
  Encourages cross-functional collaboration.
 
 
 Ownership :
 
 
  Empowers others to take ownership.
 
 
  Holds teams accountable for performance and results.
 
 
 Leadership:
 
 
  Coaches and develops team members.
 
 
  Leads teams through vision and values.
 
 
 Quality:
 
 
  Establishes and monitors quality standards within the team.
 
 
  Promotes innovation and excellence in delivery.
</div>

savola

<div><div><div><div><div><ul><li>Supervision of Subordinates
</li>Organize and supervise the activities and work of subordinates to ensure that all work within a specific area of Production section activity is carried out in an efficient manner which is consistent with operating procedures and policy. 
<li>
</li></ul><ul><li>Policies, Systems, Processes, &amp; Procedures:
</li>Recommend improvements to policy and direct the implementation of instructions covering all areas of production activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service 
<li>
</li></ul><ul><li>Budgets and Plans
</li><li>Contribute to the preparation of the logistics section budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified.
</li>Develop plans to increase operations efficiency and eliminate losses to deliver yearly production savings. 
<li>
</li></ul><ul><li>Day- to-day Operations:
</li><li>Supervises the day-to-day operations of Production to ensure that work processes are implemented as designed and comply with established policies, processes and procedures
</li><li>Work as directed by the manufacturing head in co-coordinating and checking the work of the Processes Operators within their groups to ensure the target of department is fully achieved.
</li><li>Put the budgetary plan related to the CAPEX of the department projects and R&amp;M and supervise the projects in order to enhance the reliability of the process
</li><li>Maintain high standards of the work of the operation members in shifts in order to keep the work running smoothly from start to end point of processes.
</li><li>On daily basis, give the work schedule to his team to ensure adequate stocks of chemicals, etc. are available.
</li><li>Coordinate with the shift managers and alignment with the manufacturing head to ensure that all duties are carried out efficiently in all productions processes to meet the standard operation.
</li><li>Review all ends of shift reports to ensure that the job carried out during shifts is in accordance with the approved timetables and has been efficiently implemented.
</li><li>Arrange for training for the refinery team concerning efficient methods of work, correct operation of machines and correct attitudes to work in terms of discipline, timekeeping and cleanliness
</li><li>Arrange with manufacturing head to make decisions, allocation of equipment and labor to different locations in refinery to maintain the smooth operation.
</li><li>Liaise with the shift managers and all departments in the refinery with alignment with manufacturing head to Assure that all work inside refinery done with the high standard of safety, GMP and food safety.
</li><li>Ensure that all activities are monitored and regulatory compliance audits and inspections are conducted for an effective implementation of regulatory standards
</li><li>Supervise the implementation of projects to ensure that the project cycle is completed, meeting agreed project parameters (cost budget, timelines, scope and quality), standards and objectives
</li><li>Continuous Improvement:
</li>Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of section systems, processes and practices considering &lsquo;international best practice&rsquo;, improvement of business processes, cost reduction and productivity improvement 
<li>
</li></ul><ul><li>Reporting:
</li>Prepare reports timely and accurately to meet Savola and department requirements, policies and standards. 
<li>
</li></ul><ul><li>Health, Safety, &amp; Environment:
</li>Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude 
<li>
</li></ul><ul><li>Related Assignments:
</li>Perform other related duties or assignments as directed 
<li>
</li></ul></div></div> 
</div></div><div><div><div><div><ul><li>Education: Bachelor&rsquo;s degree in chemistry (chemist or chemical engineer).
</li><li>Experience:
</li><li>10-12 years practical experience of working in the process operations of the sugar industry including 5 years of which at managerial level.
</li><li>Knowledge:
</li><li>Safety, Knowledge of own role &amp; responsibilities
</li><li>Sugar operational knowledge (all processing)
</li><li>Checking resource requirements &amp; materials
</li><li>Evaluating Refinery data
</li><li>Technical knowledge of the Refinery
</li><li>Forecasting &amp; Planning
</li><li>Assessing / Evaluating
</li><li>Cost management
</li><li>Learning / Research</li></ul></div></div></div></div></div>

Process and Sugar Manager

ELSEWEDY ELECTRIC

<div>
 
 
 Job Purpose
 
 
 
 Coordinate and oversee the daily activities of the cost control team to ensure accurate cost allocation, timely reporting, and compliance with company policies and accounting standards. The role supports the Section Head in monitoring costs, preparing analyses, and ensuring the integrity of cost-related data, contributing to effective financial decision-making.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Supervise day-to-day operations of cost accountants, ensuring tasks are completed accurately and on time.
 </li>
 <li>
 Assist in reviewing order quotations to check alignment with profitability targets.
 </li>
 <li>
 Monitor actual vs. planned order costs and escalate significant deviations to the Section Head.
 </li>
 <li>
 Support the allocation of overhead costs and ensure compliance with internal procedures and accounting standards.
 </li>
 <li>
 Assist in preparing annual budgets, forecasts, and variance analysis under the guidance of the Section Head.
 </li>
 <li>
 Review and validate cost data entered into ERP systems to ensure accuracy.
 </li>
 <li>
 Support inventory control by monitoring warehouse stock data and participating in physical counts.
 </li>
 <li>
 Prepare preliminary cost estimates and assist in identifying potential cost-saving opportunities.
 </li>
 <li>
 Contribute to the preparation of monthly closing activities and reconciliations.
 </li>
 <li>
 Generate and maintain cost reports and ensure timely submission to the Section Head.
 </li>
 <li>
 Provide technical support and coaching to junior cost accountants to build team capability.
 </li>
 <li>
 Ensure proper documentation and filing of all cost-related reports and records.
 </li>
 </ul>
 
 
 
 
 
 Qualification &amp; Education:
 
 
 
 
 Education:
 
 Bachelor&rsquo;s degree in Accounting, Finance, or related field
 
 
 
 Years of Experience:
 
 5-7 years of progressive experience in cost accounting or cost control, including at least 1-2 years in a supervisory role.
 
 
 
 
 
 
 Technical competencies:
 
 
 <ul>
 <li>
 Solid knowledge of cost accounting principles and practices.
 </li>
 <li>
 Proficiency in ERP systems (Oracle, SAP, or similar).
 </li>
 <li>
 Strong skills in MS Excel and financial analysis.
 </li>
 <li>
 Good understanding of budgeting, variance analysis, and cost allocation.
 </li>
 <li>
 Familiarity with inventory management and reporting processes.
 </li>
 </ul>
 
 
 
 
 
 Interpersonal Competencies:
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Ability to supervise and guide junior team members effectively.
 </li>
 <li>
 Analytical mindset with attention to detail.
 </li>
 <li>
 Strong communication and collaboration skills across finance and operations teams.
 </li>
 <li>
 Problem-solving ability with a focus on efficiency and accuracy.
 </li>
 <li>
 Reliability, accountability, and commitment to deadlines.
 </li>
 </ul>
</div>

Cost Control Team Leader

ELSEWEDY ELECTRIC T&D

<div>
 
 
 JOB DETAILS
 
 
 
 
 
 Job Title:
 
 
 Projects Control Section Head
 
 
 
 
 Sector/Business Line:
 
 
 Elsewedy Electric T&amp;D.
 
 
 
 
 Scope:
 
 
 Transmission &amp; Distribution.
 
 
 
 
 Department:
 
 
 PMO.
 
 
 
 
 Job Location:
 
 
 Head Office.
 
 
 
 
 Accountabilities:
 
 
 
 <ul>
 <li>
 Review new-awarded projects, identify initial cost-related risks, areas of concern, and prepare preliminary cash flow for financial needs.
 </li>
 <li>
 Lead, direct and oversee the construction planning and scheduling efforts and recommend corrective actions when needed.
 </li>
 <li>
 Cascade the work among the team members to ensure achieving the strategic plan
 </li>
 <li>
 Follow up the preparation of cost reports and estimate at completion (EAC) on a monthly basis for all ongoing projects and recommend necessary corrective actions.
 </li>
 <li>
 Plan, evaluate, and improve the efficiency of business processes and procedures to enhance speed, quality, efficiency, and output.
 </li>
 <li>
 Update projects cash flow on a quarterly basis with respect to progress updates, cost under or overrun and approved scope changes
 </li>
 <li>
 Follow-up preparing the indirect cost plan and make any amendments when needed to be sent to the project manager.
 </li>
 <li>
 Monitor projects&rsquo; progress; comparing actual executed works against planned, and issue work volume status reports on a monthly basis for Projects Directors and Top Management.
 </li>
 <li>
 Review periodical reports and spreadsheets, to monitor and measure departmental productivity, goal achievement, and overall effectiveness.
 </li>
 <li>
 Participate in Top Management progress follow-up meetings, and any other cost related meetings.
 </li>
 <li>
 Lead and coach team members when needed to improve their performance and ensure they carry out their responsibilities as planned.
 </li>
 <li>
 Consciously create a workplace culture that is consistent with the overall organizations.
 </li>
 <li>
 Maintain sustainable communication channels between different departments/sections in the company to ensure common grounds for all team members.
 </li>
 </ul>
 
 
 
 
 
 
 Direct Manager:
 
 
 Project Control Manager.
 
 
 
 
 
 
 Education Background:
 
 
 <ul>
 <li>
 
 Experience
 
 : 10&ndash;13 years in project controls; 3&ndash;5 years in a leadership role.
 </li>
 <li>
 
 Technical Skills
 
 : Cost estimation, budgeting, forecasting, scheduling, risk analysis, EVM.
 </li>
 <li>
 
 Tools
 
 : Primavera P6, Oracle ERP, advanced Excel, Power BI.
 </li>
 <li>
 
 Industry Knowledge
 
 : Engineering, construction, or energy projects; contract management.
 </li>
 <li>
 
 Leadership
 
 : Team management, communication, decision-making.
 </li>
 <li>
 
 Certifications (Preferred)
 
 : PMP, PSP, CCP; familiarity with FIDIC contracts.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Technical Skills Required:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).
 </li>
 <li>
 Excellent Command of Arabic &amp; English languages skills.
 </li>
 <li>
 Primavera
 </li>
 <li>
 MS Project
 </li>
 <li>
 ERP is a plus
 </li>
 </ul>
 
 
</div>

Projects Control Section Head

ProService, Facility Management

<div>
 All Jobs
 
 
 HR Section Head
 
 
 Nasr City, Egypt
 
 
 Apply Now!
 
 
 As an
 
 HR Section Head
 
 , you will be responsible for leading and managing all payroll processing and personnel administration activities across multiple sites within the facility management operation.
 
 
 You will ensure accurate and timely payroll, full compliance with labor laws, proper documentation, employee lifecycle management, and continuous improvement of HR processes. Your role requires strong leadership, analytical abilities, and an in-depth understanding of HR operations in a high-volume, multi-location environment.
 
 
 Payroll Management
 
 
 Personnel Administration
 
 
 Labor Law &amp; Compliance
 
 
 Leadership &amp; Team Management
 
 
 Technical Expertise
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee and manage end-to-end payroll operations for all employees, ensuring accuracy and timely processing.
 </li>
 <li>
 Lead the personnel team in managing attendance, leaves, contracts, renewals, and employee records.
 </li>
 <li>
 Ensure full compliance with labor laws, social insurance, and company policies across all FM sites.
 </li>
 <li>
 Prepare and review HR reports, including payroll summaries, headcount reports, overtime analysis, and employee files audits.
 </li>
 <li>
 Support HR audits, inspections, and internal reviews by maintaining accurate documentation and records.
 
 
 </li>
 </ul>
 Must Have
 
 
 <ul>
 <li>
 Bachelor Degree or Higher
 </li>
 <li>
 2&ndash;5 years of experience in payroll and personnel, with at least 1 years in a supervisory position
 </li>
 <li>
 Perfect written English
 </li>
 <li>
 Strong knowledge of labor law, social insurance, and payroll systems.
 </li>
 <li>
 Experience handling large workforces in multi-site facility management or service industries.
 
 
 </li>
 </ul>
 Nice to have
 
 
 <ul>
 <li>
 Experience automating payroll and HR workflows
 </li>
 <li>
 Strong analytical skills and ability to improve HR procedures.
 </li>
 <li>
 Knowledge of compensation &amp; benefits structures.
 </li>
 <li>
 Strong analytical skills
 
 
 </li>
 </ul>
 Apply Now!
</div>

HR Section Head

PetroApp

<div>The Internal Auditor at PetroApp is responsible for executing comprehensive audit plans to evaluate the effectiveness of the company&rsquo;s internal controls, risk management, and governance processes. This role serves as a key line of defense, ensuring that operational, financial, and compliance activities adhere to established policies and regulatory standards. The incumbent will conduct audits across various departments, identify control gaps, and recommend actionable improvements to enhance operational efficiency and mitigate risk. 
 
Duties and Responsibilities<ul>
<li>
Execute detailed audit programs for assigned areas (Finance, Operations, HR) in accordance with the annual audit plan and International Standards for the Professional Practice of Internal Auditing (IPPF).</li>
<li>Assist in the identification and assessment of key business risks and control deficiencies within audited processes.</li>
<li>Evaluate the design and operating effectiveness of internal controls and recommend practical solutions to close gaps and strengthen the control environment.</li>
<li>Prepare clear, concise, and evidence-based audit working papers that fully document testing procedures, findings, and conclusions.</li>
<li>Draft preliminary audit reports highlighting observations, risks, and recommendations for management review.</li>
<li>Support the Internal Audit Head in special investigations, fraud inquiries, or ad-hoc consultancy projects as required.</li>
<li>Stay updated on emerging risks, industry trends, and best practices in internal auditing to continuously improve audit methodology.</li>
</ul>
Requirements<ul>
<li>
Audit Standards: Strong knowledge of the International Professional Practices Framework (IPPF) and COSO framework.</li>
<li>Risk Management: Familiarity with enterprise risk management concepts and methodologies.</li>
<li>Analytical Thinking: Ability to analyze large datasets, identify patterns, and detect anomalies or potential fraud.</li>
<li>Communication: Excellent verbal and written communication skills to articulate complex findings to non-audit stakeholders. 
</li>
</ul>Qualifications<ul>
<li>
Education: Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or a related field.</li>
<li>Experience: Minimum of 2-4 years of experience in internal audit, external audit, or risk advisory, preferably within a Big 4 firm or a multinational organization.</li>
<li>Certifications: Professional certification such as CPA (Certified Public Accountant), or ACCA is highly desirable.</li>
<li>Language: Professional proficiency in English and Arabic is required.</li>
</ul>
Benefits<ul><li>
Private Health Insurance
</li></ul><ul><li>Performance Bonus
</li><li>Career Growth and Development Track</li></ul></div>

Group Internal Auditor

Explore 499+ Document controls section head in Egypt this January. Find roles across top companies and apply now to boost your career.

499 document controls section head jobs IN Egypt

Document Controls Section Head

Document Controls Section Head

Process and Sugar Manager

Cost Control Team Leader

Projects Control Section Head

HR Section Head

Group Internal Auditor