project coordinator

document controller

office administrator

marketing coordinator

sales coordinator

document coordinator

BIN SHABIB GROUP

Job Summary:We are seeking an experienced and detail-oriented Document Controller / Coordinator to manage, organize, and maintain project documentation for civil construction projects. The ideal candidate must have proven UAE experience in the construction industry, excellent organizational skills, and the ability to ensure accurate document control processes in line with company and project requirements.Key Responsibilities:<ul><li>Maintain and manage all documents related to civil projects, ensuring accuracy, traceability, and compliance with company and client requirements.</li><li>Control and track documentation from creation, approval, distribution, and archiving.</li><li>Prepare, update, and maintain project records, logs, and registers.</li><li>Coordinate with project managers, engineers, consultants, and subcontractors for timely document submission and approvals.</li><li>Ensure confidentiality and security of project-related documents.</li><li>Regularly update document management systems and ensure easy retrieval of information.</li><li>Review documents for completeness, accuracy, and formatting in line with project standards.</li><li>Support project teams by providing updated reports and document status as required.</li><li>Liaise with clients, consultants, and authorities for official document submissions when required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or Diploma in Administration, Engineering, or related field.</li><li>Minimum 3&ndash;5 years of UAE experience as a Document Controller / Coordinator in civil construction projects.</li><li>Proficient in MS Office, Document Management Systems (DMS), EDMS, and AutoCAD knowledge (preferred).</li><li>Strong communication skills (English mandatory, Arabic is an advantage).</li><li>Detail-oriented with excellent organizational and time management skills.</li><li>Ability to work independently and under pressure to meet deadlines.</li><li>Female candidate preferred (as per company requirement).</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience as Document Controller - Civil projects in UAE?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>

Document Controller – Civil Projects (Female Only)

Rocfort Kitchens LLC

The role will primarily focus on managing and maintaining documentation related to kitchen equipment projects, supply contracts, and company records. The ideal candidate will ensure that all documents are properly filed, accessible, and comply with company standards and project requirements.Key Responsibilities<ul><li>Manage, organize, and maintain all project and company documentation, including contracts, quotations, purchase orders, drawings, manuals, and approvals.</li><li>Prepare, submit, and track specification sheets, technical submittals, and related documents for consultant and client approvals.</li><li>Ensure that all documents are up-to-date, properly filed (hard and soft copies), and easily retrievable.</li><li>Control and track document flow for kitchen equipment projects, including vendor submissions, client approvals, and internal records.</li><li>Review documents for accuracy, formatting, and compliance with company and project standards.</li><li>Coordinate with project managers, sales, procurement, and technical teams to ensure timely submission and receipt of documentation.</li><li>Maintain document control logs, registers, and databases.</li><li>Prepare transmittals, correspondence, and reports as required.</li><li>Support the preparation of project handover files, including O&amp;M manuals and compliance certificates.</li><li>Ensure confidentiality and proper handling of sensitive documents.</li><li>Assist in implementing and improving document management systems and procedures.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;4 years of experience as a Document Controller, preferably within the fit-out, or kitchen equipment supply industry.</li><li>Experience in handling project-related documents (quotations, drawings, specification sheets, O&amp;M manuals, purchase orders, etc.).</li></ul>Technical Skills<ul><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Understanding of technical drawings, spec sheets, and equipment data is an advantage.</li></ul>Personal Skills<ul><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong communication and interpersonal skills.</li><li>Team player with a proactive and problem-solving approach</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Document Controller - Kitchen Equipment Supply Industry

<div><div><div><div>What if you could shape a career as unique as you?At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
</div></div></div><div>WSP is looking for a Document Controller to be based in Dubai, who will handle all activities related to Document Control, including technical documents, drawings, and commercial correspondence for the project.</div></div>
 <div><ul><li>Responsible for coordinating all departments of the company to ensure that all documents are kept in the right place and in the right department file archive.
</li><li>Ensure that all corporate documents are well checked and submitted on time before the documents submission due date.
</li><li>Copy, scan, and store documents.
</li><li>Check for accuracy and edit files, like contracts.
</li><li>Distribute project-related copies to internal teams.
</li><li>File documents in physical and digital records.
</li><li>Create templates for future use.
</li><li>Retrieve files as requested by employees and clients.
</li><li>Manage the flow of documentation within the organization.
</li><li>Make sure that all documents have no errors in file names, submissions, etc. prior to sending to some departments if requested.
</li><li>Assist in the preparation of the procedure and system package for document controls.</li></ul></div>
 <div><ul><li>Bachelor's Degree in a relevant field.
</li><li>Well-experienced with MS Office and MS Excel.
</li><li>Proficient in Aconex.
</li><li>Proficient typing and editing skills.
</li><li>Familiarity with project management.
</li><li>Data organization skills.
</li>Attention to detail. 
<li>
</li></ul>Imagine a better future for you and a better future for us all. 
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself? 
With us, you can. Apply today.</div> <div></div>

Document Controller

Noor Al Barq LLC

<ul><li>Maintain and manage all incoming and outgoing documents (drawings, submittals, contracts, correspondence, reports).</li><li>Control and track project documentation using proper filing and coding systems (hard copy and electronic).</li><li>Prepare and submit Work Inspection Requests (WIR) and Material Inspection Requests (MIR) to consultants/clients.</li><li>Ensure timely distribution of documents to relevant departments and site teams.</li><li>Assist Project Manager, Engineers, and QA/QC team in preparing, reviewing, and submitting documents for approval.</li><li>Maintain a register of all controlled documents, ensuring they are up to date and accessible.</li><li>Archive old documentation and ensure retrieval process is smooth and accurate.</li><li>Ensure confidentiality and security of sensitive documents.</li><li>Liaise with suppliers, consultants, and contractors for submission and approval of technical documents.</li><li>Support audits and inspections by providing required documentation.</li></ul>Skills &amp; Qualifications:<ul><li>Diploma / Bachelor&rsquo;s Degree (Engineering, Business Administration, or related field preferred).</li><li>Minimum 2&ndash;4 years&rsquo; experience as a Document Controller (preferably in construction / metal industries).</li><li>Knowledge of WIR, MIR, Material Submittals, and Project Documentation standards.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document management systems.</li><li>Strong organizational skills with attention to detail.</li><li>Ability to prioritize tasks and meet deadlines under pressure.</li><li>Good communication and coordination skills.</li></ul>Job Type: Full-time

Document Controller-Metal industries

<div>About GMG:
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG&rsquo;s investments span across four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world&rsquo;s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.
About the Role:
The Document Controller will be responsible for managing and organizing company documents, ensuring proper version control, and facilitating efficient retrieval of information as needed and assisting with the coordination of document workflow between Business Units/Departments, as required. The incumbent in this role ensures that documents are accurately filed, easily accessible, and compliant with organizational standards and regulatory requirements. 
Key Responsibilities:<ul>
<li>
Serve as the primary point of contact for all documentation requirements, ensuring efficient coordination and transfer of documents across Business Units and Departments.</li>
<li>Establish and manage a comprehensive documentation system in alignment with corporate standards and guidelines.</li>
<li>Implement and oversee documentation control processes, including archiving, indexing, and appropriate destruction of documents, as outlined in the documentation policy.</li>
<li>Safeguard important and confidential documents by maintaining secure storage systems and backup repositories for timely access and future use.</li>
<li>Support the integration of document quality standards, compliance requirements, and audit-ready measures into documentation procedures.</li>
<li>Collaborate with the reporting manager to define clear performance objectives at the beginning of the year and work diligently to achieve them.</li>
<li>Take ownership of personal and professional development by identifying learning needs and actively pursuing growth opportunities beyond traditional training programs.</li>
<li>Stay informed on industry best practices, emerging trends, and professional advancements to continually enhance document management practices.</li>
</ul>
Required skills &amp; Qualifications:<ul>
<li>
Strong document management skills ensuring organization, accessibility, and compliance.</li>
<li>Excellent communication for effective coordination across teams.</li>
<li>Proficient in Data Management System, metadata management, document security, and automation tools.</li></ul></div>

Document Controller - EDG - Food

Danube Groups

We are looking for an HSE Coordinator to join our team. This role combines health and safety coordination with strong administrative and document management responsibilities.Key Responsibilities: <ul><li>Maintain accurate records, including risk assessments, incident reports, and method statements.</li><li>Assist with site inspections, audits, and toolbox talks, ensuring follow-ups and corrective actions are completed.</li><li>Manage documentation &ndash; reviewing, organizing, distributing, and archiving safety-related files.</li><li>Prepare reports, meeting minutes, and compliance updates for management.</li><li>Provide administrative support, including filing, data entry, and maintaining registers.</li><li>Coordinate with site teams, consultants, and auditors to meet compliance requirements.</li></ul>Qualifications &amp; Skills: <ul><li>Diploma or Bachelor&rsquo;s degree in Occupational Health &amp; Safety, Environmental Science, Administration, or a related field.</li><li>NEBOSH IGC / OSHA or an equivalent safety qualification (mandatory).</li><li>3&ndash;5 years of experience as an HSE Coordinator, preferably in infrastructure/civil construction.</li><li>Background in document control and administration is essential.</li><li>Knowledge of UAE laws and international safety standards.</li><li>Proficiency in MS Office and document management systems.</li><li>Strong organizational skills and attention to detail, with the ability to multitask.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

HSE Coordinator

Asia Petrochem FZE

Job Title: Logistics Coordinator Export DocumentationWe are seeking a Logistics Coordinator with a finance background to support our trade operations team. This role combines knowledge of shipping/export documentation with an understanding of trade finance instruments such as Letters of Credit (LCs) and Trust Receipts. The position is ideal for a detail-oriented candidate who wants to grow in the areas of logistics, banking, and international trade finance.Key Responsibilities<ul><li>Prepare, review, and coordinate export and import shipping documents (Invoice, Packing List, Bill of Lading, Certificate of Origin, Insurance Certificate, etc.).</li><li>Assist in preparing Letter of Credit (LC) document presentations, ensuring compliance with UCP 600 and ISBP guidelines.</li><li>Support the finance team in handling Trust Receipts, Local Bills Discounting (LBD), and other trade finance-related instruments.</li><li>Liaise with banks, freight forwarders, shipping lines, and clients for timely processing of trade and shipping documents.</li><li>Monitor shipment and document timelines to ensure smooth transaction flow.</li><li>Maintain accurate records of trade finance and logistics documentation.</li><li>Assist in reconciling accounts and settlements related to trade transactions.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, International Trade, or related field.</li><li>1&ndash;3 years of experience in trade finance or shipping documentation</li><li>Knowledge of Letters of Credit (LC), UCP 600, and Incoterms is an advantage.</li><li>Basic understanding of logistics and export/import processes preferred.</li><li>Strong numerical, analytical, and documentation skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Good communication and coordination skills</li></ul>Candidates available to join immediately may apply.Job Type: Full-time

Logistics Coordinator Export

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