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document coordinator

Expert Care Real Estate

Location: Dubai, UAEJob Summary: We are looking for a Document Controller with solid UAE experience in real estate or construction. The candidate will manage, organize, and track all project documentation to ensure compliance, accuracy, and timely updates.Key Responsibilities:<ul><li>Maintain and update project documentation and filing systems</li><li>Ensure all documents are properly coded, version-controlled, and archived</li><li>Coordinate document flow between departments, consultants, and contractors</li><li>Prepare and submit reports, transmittals, and correspondence</li><li>Support project and admin teams in document management procedures</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in document control (real estate/construction)</li><li>Proficient in MS Office and document control software</li><li>Fluent in Urdu and English</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle multiple projects and meet tight deadlines</li></ul>Job Type: Full-time

Document Controller (Urdu Speaker)

Adirondack Studios

<div>DOCUMENT CONTROLLER &ndash; DUBAI, UAE
Primary obligation: Responsible for managing and maintaining all project and organizational documentation in a structured and secure manner. This role ensures that documents are properly filed, easily accessible, and consistently updated, supporting smooth communication and compliance across departments. Ensure the accurate, timely, and secure handling, distribution, and archiving of documents, maintaining version control and compliance with organizational and project standards.
Reports directly to: QHSE Manager/Project Managers
Responsibilities include, but not limited to:<ul><li>
Receive, review, and organize incoming documents and correspondence.</li><li>
Maintain document control systems and databases for easy retrieval.</li><li>
Ensure proper version control and track document revisions.</li><li>
Distribute documents to relevant stakeholders and departments.</li><li>
Archive and store documents according to company policies and regulatory requirements.</li><li>
Monitor deadlines and ensure timely submission of required documentation.</li><li>
Assist in preparing reports, logs, and registers related to document status.</li><li>
Coordinate with project teams to ensure documentation is complete and up to date.</li><li>
Ensure confidentiality and security of sensitive documents.</li><li>
Support audits and inspections by providing required documentation.</li></ul>
Qualification<ul><li>
Bachelor Degree or certification in administration, records management, or a related field is a plus.</li><li>
1&ndash;3 years of experience in document control or administrative roles.</li><li>
Proficiency in document management systems and Microsoft Office Suite.</li><li>
Strong organizational and time-management skills.</li><li>
Attention to detail and accuracy in record-keeping.</li><li>
Good communication skills and ability to work with cross-functional teams.</li><li>
Familiarity with IMS standards, construction management software platforms like Procore and project documentation practices is an advantage.</li></ul>
This is a Full Time Position in our Dubai, UAE Office &ndash; qualified candidates can submit their CV to adkscareersme@ADKStudios.com please include specifics as to your qualifications in line with the above description for full consideration.
To learn more about Adirondack Studios, please visit our website at www.adkstudios.com.</div>

DOCUMENT CONTROLLER – DUBAI, UAE

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Document Controller

Falcon Group Middle East

We are seeking a detail-oriented and organized Document Controller (DC) to manage and maintain critical business documentation across sales, purchase, store, and payment operations. The ideal candidate will be responsible for tracking, updating, and ensuring the accuracy and availability of all relevant documents and records in a timely and efficient manner.Key Responsibilities:<ul><li>Sales Documentation Management:</li><li>Maintain and track sales invoices and delivery notes (DN).</li><li>Organize and manage quotations, LPOs, and sales-related reports.</li><li>Ensure timely documentation of all sales transactions in the system.</li><li>Purchase Documentation:</li><li>Handle and archive supplier LPOs and purchase invoices.</li><li>Coordinate with the procurement team to ensure all purchase documents are properly filed and updated.</li><li>Store &amp; Inventory Documentation:</li><li>Maintain records related to goods receipt, dispatch, stock movement, and related store documentation.</li><li>Payment &amp; Finance Documents:</li><li>Track payment documents such as payment vouchers, receipts, and related financial paperwork.</li><li>Support finance and accounts teams with timely retrieval of required documents.</li><li>General Document Control:</li><li>Ensure all documents are accurately filed (physical and digital).</li><li>Implement and maintain document control procedures and templates.</li><li>Regularly update the document tracking system and maintain backups.</li><li>Ensure confidentiality, compliance, and easy accessibility of documents.</li></ul>Job Types: Full-time, Permanent

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a detail-oriented and organized Document Controller (UAE National) to join our team in Dubai, United Arab Emirates. In this critical role, you will be responsible for implementing and maintaining an efficient document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organizational and regulatory standards.<ul><li>
Implement and maintain a comprehensive document management system to manage all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents in and out of the organization</li><li>
Distribute documents to relevant parties promptly and efficiently, tracking and managing review and approval processes</li><li>
Organize and maintain physical and electronic document storage systems, ensuring easy retrieval and security</li><li>
Manage and control document revisions, tracking all changes and maintaining a register of updates</li><li>
Ensure all documents comply with relevant UAE legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul> 

Qualifications 
<ul><li>
High School or Equivalent</li><li>
0 - 2 years of experience</li><li>
Proficiency in document management software and Microsoft Office Suite</li></ul> 

Additional Information 
Must have a Family Book</div>

Document Controller (UAE National)

Stark IT Consultancy LTD

About the roleWe are looking for an experienced Architectural Coordinator to facilitate and manage architectural design duties for stakeholders like consultants, contractors and internal teams. The candidate will be expected to produce architectural deliverables and ensure that they are integrated with precision and aligned with the project&rsquo;s goals.Key responsibilities<ul><li>Review and prepare architectural drawings and documents across all project stages.</li></ul><ul><li>Engage with structural, MEP and other disciplines to ensure full integration of architectural components.</li></ul><ul><li>Ensure compliance with UAE building codes and other authority requirements.</li></ul><ul><li>Support managers across various disciplines in the management of consultants&rsquo; output and deliverables that align with project timelines and quality standards.</li></ul><ul><li>Assist in the documentation process that is concerned with architectural drawings and records.</li></ul><ul><li>Facilitate the flow of information between consultants, contractors and the clients.</li></ul>Requirements<ul><li>Bachelor's degree in Architecture (B.Arch or equivalent).</li></ul><ul><li>Minimum 5-8 years of experience as an Architectural Coordinator or similar role.</li></ul><ul><li>An in-depth understanding of UAE authority regulations and other submission procedures.</li></ul><ul><li>Proficient in AutoCAD, Revit, Microsoft Office. Knowledge in Navisworks or other coordination tools are a plus.</li></ul><ul><li>Familiar with BIM processes and document control platforms.</li></ul>Job Type: Full-time

Architectural Coordinator

Fariaa Trading Corporation

As a Sales Coordinator you will play a crucial role in ensuring the smooth operation of our trade and logistics procedures. Your primary responsibilities will include preparing, managing, and organizing documents related to international trade transactions, ensuring compliance with regulatory standards, and facilitating effective communication across various departments.RESPONSIBILTIES- Manage all correspondence between Supplier and Customer-Develop and manage comprehensive documentation for international trading activities. - Ensure all trading documents adhere to international trade regulations and company policies. - Liaise with banks and financial institutions to handle letters of credit and other banking procedures. - Coordinate with logistics, sales, and finance departments to streamline documentation processes. - Maintain accurate records and databases for all trade-related documents.**Qualifications:** - Proven experience in documentation management, preferably in the Paper and Pulp trading industry. - Strong understanding of international trade and banking procedures. - Excellent organizational and time-management skills. - Proficiency in document management software and MS Office. - Attention to detail and high accuracy in document preparation and review. - Strong communication and interpersonal skills.Job Type: Full-timePay: From AED10.00 per monthApplication Question(s):<ul><li>Do have experience in International Trade?</li><li>Have you worked in the Paper &amp; Pulp Industry?</li></ul>

Sales Coordinator

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806 document coordinator jobs IN Dubai

Document Controller (Urdu Speaker)

DOCUMENT CONTROLLER – DUBAI, UAE

Document Controller

Document Controller

Document Controller (UAE National)

Architectural Coordinator

Sales Coordinator