project coordinator

document controller

administrative assistant

sales coordinator

marketing coordinator

document coordinator

Parisima Talent

<div>
 
 
 Document Controller
 
 
 
 
 Abu Dhabi
 
 
 
 
 
 
 
 About the Company
 
 
 
 Our clientis a diversified global investment company.
 
 
 
 
 
 
 About the Role
 
 
 
 Our client is seeking a highly organized and proactive
 
 Document Controller
 
 to join their team. You will be responsible for managing, organizing, and safeguarding all project documentation, ensuring accuracy, version control, and compliance with company standards to support efficient project delivery and operational excellence..
 
 
 
 
 
 
 Duties and Responsibilities
 
 
 <ul>
 <li>
 Develop and maintain robust document control systems for incoming/outgoing documentation.
 </li>
 <li>
 Ensure proper logging, indexing, version control, and distribution of documents (contracts, drawings, reports, correspondence).
 </li>
 <li>
 Maintain document registers, transmittals, and metadata for accurate records.
 </li>
 <li>
 Support the preparation of documentation for approvals, permits, and handovers.
 </li>
 <li>
 Coordinate with project teams, consultants, and stakeholders to ensure compliance.
 </li>
 <li>
 Provide training and guidance on document control processes.
 </li>
 <li>
 Assist in audits and compliance checks by providing timely access to documentation.
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 <ul>
 <li>
 Proficiency with document management systems
 </li>
 <li>
 Strong organizational skills with attention to detail.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 </ul>
</div>

Document Controller

Afaq Engineering for Building Contracting

Document Management<ul><li>Maintain and update project documentation logs such as drawings, method statements, RFIs, MIRs, NCRs, WIRs, inspection reports, and material submittals.</li><li>Ensure proper document numbering, revision control, and metadata accuracy.</li><li>Track pending approvals and follow up with consultants, subcontractors, and internal teams.</li></ul>Distribution &amp; Control<ul><li>Issue controlled copies of project documents to site, subcontractors, suppliers, and project stakeholders.</li><li>Manage transmittals for incoming/outgoing documents and correspondence.</li><li>Ensure latest approved drawings are issued to site and obsolete versions are removed.</li></ul>Compliance &amp; Reporting<ul><li>Ensure all documents comply with ISO standards, company procedures, and project requirements.</li><li>Prepare weekly/monthly document control reports and dashboards.</li><li>Support internal and external audits.</li></ul>Archiving<ul><li>Maintain electronic and hard-copy archiving system.</li><li>Ensure secure storage and controlled document retrieval.</li></ul>Coordination<ul><li>Coordinate with engineering, procurement, commercial, QA/QC, HSE, and site teams.</li><li>Liaise with consultants, contractors, and client representatives on document-related matters.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

SME Electromechancial

Company: SME ElectromechanicalLocation: Dubai, United States Emirates (UAE)Employment Type: Full-TimeWe are urgently seeking a highly meticulous and experienced Document Controller to join our team in Dubai. This role requires exceptional organizational skills, administrative expertise, and a proven ability to manage critical project documentation and communication flow.Key Responsibilities:<ul><li>Minutes of Meeting (MoM) Expert: Attend all essential meetings and accurately record, transcribe, and distribute professional Minutes of Meeting (MoM), ensuring clear tracking of decisions, action items, and follow-up responsibilities.</li><li>Documentation Management: Manage, control, and ensure the accuracy of all documentation (drawings, submittals, correspondence), maintaining robust electronic and hard copy filing systems.</li><li>Coordination and Submission: Act as the primary liaison for document coordination, managing timely submissions and communication flow between clients, consultants, and management.</li><li>Provide high-level secretarial and administrative support to the management team.</li></ul>Requirements &amp; Qualifications:<ul><li>Demonstrated high proficiency in taking clear, concise, and professional Minutes of Meetings is essential.</li><li>Proven experience as a Document Controller or in a similar administrative role.</li><li>Preference will be given to candidates with experience in site projects or the Construction/Electromechanical sector.</li><li>Must be well-versed in documentation management systems and standard secretarial practices.</li><li>Ability to join immediately is highly preferred.</li><li>Tagalog speaker preferred.</li><li>Exceptional organizational skills, attention to detail, and time management.</li><li>Excellent written and verbal communication skills in English.</li></ul>Salary &amp; Compensation:<ul><li>Salary Range: AED 4,000 &ndash; 6,000 (Based on experience and qualifications)</li></ul>How to Apply:Interested candidates are invited to submit their updated CV and a cover letter immediately to:Email: jp@smeuae.comPlease mention &quot;Urgent Hiring: Document Controller &amp; MoM Expert&quot; in the subject line.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Can join immediately? (YES/NO)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>document control and secretarial: 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

Project Secretary / Document Controller

KEA design

We are seeking a detail-oriented Assistant Document Controller to support our Authority Approval activities. The candidate will be responsible for preparing, submitting, tracking, and maintaining documents required for approvals from various UAE authorities. The role requires good coordination skills and a basic to strong understanding of authority submission processes.Key Responsibilities<ul><li>Prepare, submit, and track documents for authority approvals</li><li>Coordinate with consultants, engineers, and relevant authorities for timely approvals</li><li>Maintain proper filing of all documents (soft and hard copies)</li><li>Monitor document status, revisions, and approval timelines</li><li>Prepare transmittals, logs, and approval tracking reports</li><li>Ensure accuracy, completeness, and compliance with authority requirements</li><li>Support project and technical teams with documentation needs</li><li>Follow up on comments and resubmissions until final approval</li></ul>Experience &amp; Qualifications<ul><li>1&ndash;2 years of experience as a Document Controller or similar role</li><li>Basic to good knowledge of UAE authority approval processes, including:</li></ul>Dubai Municipality (DM), DDA, Trakhees, Civil Defense, DEWA, etc.<ul><li>Experience in handling authority submission and approval documentation</li><li>Familiarity with document control systems and MS Office (Excel, Word, Outlook)</li><li>Good understanding of construction/project documentation workflows</li><li>Ability to independently track approvals and follow up with authorities</li><li>Diploma or Bachelor&rsquo;s degree in Engineering, Administration, or related field preferred</li></ul>Skills Required<ul><li>Strong organizational and time-management skills</li><li>Attention to detail and accuracy</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Candidate<ul><li>Experience in construction / contracting / engineering companies</li><li>Knowledge of UAE regulations and approval procedures</li><li>Immediate joiners preferred</li></ul>Language <ul><li>Tagalog (Must)</li><li>English (Must)</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your salary expectation? </li><li>What is your notice period? </li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Assistant Document Controller (Authority Approval)

Azizi Developments

<div>
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 With some of our exciting launches such as Burj Azizi (the second tallest tower in the world), Monaco Mansions and Azizi Venice &ndash; Dubai&rsquo;s new luxurious Venetian-inspired waterfront community, we are rapidly expanding our capabilities in our Design 360 Studio, where our team seamlessly integrate Architecture, Structures, MEP, Landscape, Interiors and Supervision to deliver a variety of innovative and value driven real estate assets.
 
 
 
 
 
 As a Document Controller reporting into the Studio Manager, working from our Design Studio at the Al Hudaiba Awards office in Dubai, you will have the opportunity to contribute to projects inspired by
 
 Studio 360 by Azizi
 
 , gaining valuable exposure to high-profile design and development initiatives.
 
 
 
 
 
 
 Responsibilities include
 
 
 <ul>
 <li>
 Manage &amp; maintain Department / Team / Project Documents, to be centralized, up to date and in retrieval form.
 </li>
 <li>
 Assist Head of Department, Architects, Engineers and Consultants in scheduling, arranging appointments with Authorities and/or other stakeholders.
 </li>
 <li>
 Assist in supporting and facilitating daily department operations.
 </li>
 <li>
 Coordinating with other Departments, Staff in office, Project Sites and stakeholders for documents, processing of payments, statistics and reports.
 </li>
 <li>
 Assist in monitoring of design submissions and prepare statistical, design submission, RFI&rsquo;s status report.
 </li>
 <li>
 Preparation of Letters, Transmittal, Payment Request, Purchase Request, Internal memo etc.
 </li>
 <li>
 Assist AOR/Consultant in submission of Design Documents &amp; Drawings to Developer and/or Authorities.
 </li>
 <li>
 Maintain all records of all incoming and outgoing documents in an organized accessible manner.
 </li>
 </ul>
 
 
 
 
 
 Here's what you'll need
 
 
 <ul>
 <li>
 Should have a Bachelor's Degree or Diploma Certificate
 </li>
 <li>
 Should have at least 8 years experience
 </li>
 <li>
 Microsoft Office Suite / Excel, Word &amp; PowerPoint production and formatting.
 </li>
 <li>
 Knowledge of Adobe Creative suite/Acrobat PDF file management.
 </li>
 <li>
 Software / files Conversion
 </li>
 <li>
 BIM 360/Aconex document management
 </li>
 </ul>
</div>

Fleet Energy FZCO

Job descriptions &amp; Responsibilities:Portal &amp; Access Management:<ul><li>Monitor and manage company portals such as DMCC Portal, Dubai Trade Portal, Fujairah Freezone Portal, and DWTC Portal.</li><li>Assist with password management and ensure all updates are communicated effectively to management.</li></ul>Documents &amp; License Management:<ul><li>Oversee and track the renewal of trade licenses, tenancy contracts, establishment cards, and other essential company documents.</li><li>Ensure all company documents are up-to-date, properly filed and accessible in both soft and hard copy formats.</li><li>Coordinate and follow up on the renewal process, ensuring deadline compliance.</li></ul>Employee Visa &amp; Health Insurance Management:<ul><li>Monitor the expiration dates of employee visas and health insurance.</li><li>Coordinate the timely renewal of visas and health insurance through company portals.</li><li>Ensure that all employee records are maintained and updated regularly.</li></ul>Property &amp; Contract Management:<ul><li>Manage and track the renewal of commercial property contracts, including leases for office spaces, warehouses, and parking areas.</li><li>Oversee residential property management, ensuring tenancy agreements are updated and renewed as required.</li><li>Maintain accurate and organized records for both commercial and residential properties.</li></ul>Liquidation &amp; Corporate Document Management:<ul><li>Assist in the coordination of the liquidation process for companies under closure, working closely with external liquidators.</li><li>Ensure that all necessary documents related to liquidation and VAT deregistration are properly filed and tracked.</li><li>Keep detailed records of all legal documents related to company closures and provide timely updates as needed.</li></ul>General Administrative Support:<ul><li>Manage and update employee and company files, ensuring they are well-organized and easily accessible.</li><li>Support the administrative team with general office tasks, including correspondence and document preparation.</li><li>Communicate with internal teams and external partners to ensure the smooth flow of operations.</li></ul>Job Type: Full-timeJob Types: Full-time, Contract Contract length: 24 monthsPay: AED5,000.00 - AED6,000.00 per month

Public Relation Officer (Arabic Speaker)

Mandarin Oriental Hotel Group

<div>Mandarin Oriental Downtown, Dubai is looking for a Finance Coordinator to join our Finance team.
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Nestled in the city's heart, Mandarin Oriental Downtown, Dubai offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards. With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms &amp; Suites. Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai is not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.
About the job
Based at the Mandarin Oriental Downtown, Dubai within the Finance department in Dubai, the Finance Coordinator is responsible for smooth coordination of daily finance operations, effective document control, schedule management, and timely follow-up on departmental deadlines. Finance Coordinator reports to the Assistant Director of Finance.
As a Finance Coordinator, you will be responsible for the following duties:<ul>
<li>
Provide administrative and operational support to senior finance leadership.</li>
<li>
Manage calendars, meetings, deadlines, and follow-ups for efficient workflow.</li>
<li>
Prepare, organize, track, and maintain financial documents, reports, and correspondence.</li>
<li>
Coordinate communication within the Finance department and across other departments.</li>
<li>
Support the Income Audit section with paperwork, filing, reconciliation, and document verification.</li>
<li>
Assist with data compilation, report preparation, financial analysis, and other assigned administrative duties.</li>
</ul>
As a Finance Coordinator, we expect from you:<ul>
<li>
Provide administrative and operational support to senior finance leadership.</li>
<li>
Manage calendars, meetings, deadlines, and follow-ups for efficient workflow.</li>
<li>
Prepare, organize, track, and maintain financial documents, reports, and correspondence.</li>
<li>
Coordinate communication within the Finance department and across other departments.</li>
<li>
Support the Income Audit section with paperwork, filing, reconciliation, and document verification.</li>
<li>
Assist with data compilation, report preparation, financial analysis, and other assigned administrative duties.</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>
MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>
Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>
Colleague Comfort and Convenience: Benefit from comfortable accommodation, a duty transportation, and duty meals to ensure your work experience is both enjoyable and hassle-free.</li>
<li>
Competitive Salary and Benefits: We offer a competitive salary and an attractive benefits package, fully aligned with UAE industry standards, to ensure your financial well-being and stability.</li>
</ul>
We&rsquo;re Fans. Are you?</div>

Finance Coordinator

Explore 609+ Document coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.

609 document coordinator jobs IN Dubai

Document Controller

Document Controller

Project Secretary / Document Controller

Assistant Document Controller (Authority Approval)

Document Controller

Public Relation Officer (Arabic Speaker)

Finance Coordinator